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National Probation Service

Bulletin
Issue 69 17 August 2007 The Bulletin has been improved for easier on-screen reading. It now summaries new content placed on Epic (http://npsintranet.probation.gsi.gov.uk/index.htm) in the previous week and significant messages that have been circulated on the Chief Officer gateway. Articles can now be read by either scrolling down the page or by clicking the titles below: 179/07 180/07 181/07 182/07 OASys - Dummy cases on live system First Wave of Probation Trusts - Announcement Appointments Issued Recently

179/07 OASYS - DUMMY CASES ON LIVE SYSTEM
There has been a recurring problem of dummy cases (e.g. John Smith) being entered onto the live system by staff. This is possibly for training or demonstration purposes. These names cause significant problems; including accidental merges with identical names and loss of connectivity with the prison service. Each one necessitates remedial work. This problem has been the subject of messages on the OASys pages (message 045/07) on EPIC. Last week seven probation areas were contacted with details of 16 test cases to follow up. Staff are asked only to enter genuine names and are reminded that each area has access to a separate database on which fictitious names can be created for training purposes. You will be able to get information about this database from your training department or information services unit. Epic: Navigate from Home>Service Delivery>Offender Management>OASys and Assessment>OASys Messages to Areas Back to the top

180/07 FIRST WAVE OF PROBATION TRUSTS - ANNOUNCEMENT
Roger Hill, Director of Probation, has confirmed that the following areas have been successful in their application to become Trusts in the first Wave of transition:

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Dyfed-Powys Humberside Leicestershire & Rutland Merseyside

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Issue 69 August 2007

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NPS Bulletin

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South Wales West Mercia

Trusts are the key building block in reforming the way offenders are managed in custody and the community and therefore reducing re-offending and protecting the public. Further information on the development of Trusts, the sharing of learning and the development of best practice will be released in due course Back to the top

181/07 APPOINTMENTS
Richard Mason, Head of the Offender Assessment and Management Unit, will be away from his Unit for the next several weeks working on prison population pressures. In his absence cover will be provided by Sharon Robins and John Scott. Sharon will look after work that falls within the scope of the Offender Management Programme, including the development of offender management and planning for its implementation, while John will look after other work such as OASys operational issues. Richard’s secretary, Ann Saddington, on 020 7217 0764, will be happy to answer queries about these arrangements. Back to the top

182/07 ISSUED RECENTLY
Probation Circulars 2007: PC29 Post Release Enforcement – Licence Conditions This circular contains guidance on: • Standard licence conditions and the application of non-standard additional licence conditions; • The use of additional licence conditions, particularly those relating to exclusion zones, victim contact and electronic monitoring; • The process for varying additional licence conditions; and • The process for the cancellation of the supervision element of a life licence. PC28 Drug Testing on Licence – Revised List of Trigger Offences The Fraud Act 2006 made changes to the trigger offences applicable to drug testing on licence with effect from 15 January 2007. The Act included a technical error that has now been corrected by means of legislation (the Criminal Justice and Court Services Act 2000 (Amendment) Order 2007, S.I. 2007/2171) that came into force on 1 August 2007 Issued 16 August Issued 17 August

Issue 69 August 2007

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NPS Bulletin

Issue 69 August 2007 OASys Messages to Areas – Via Epic Message 058 07

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NPS Bulletin

Distribution of Practice Guidance Material to Support OASys Release 4.2.2 (OM) Connectivity Restored between NPS and HMPS 4.2.1d Incident fix release Connectivity unavailable between NPS and HMPS Back to the top

Issued 3 August

Message 057 07 Message 056 07 Message 055 07

Issued 3 August Issued 3 August Issued 3 August

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Bulletins are posted on the Epic Intranet http://npsintranet.probation.gsi.gov.uk/index.htm (navigate from Home>News & Comms>Newsletters>Bulletins) and the NPS Website www.probation.justice.gov.uk, (navigate from Home>News & Updates>Bulletins) Issued by the NOMS Communications Unit

Issue 69 August 2007

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NPS Bulletin