To require probation areas to provide information to help court enforcement staff make risk assessments and locate offenders who are the subject of community penalty breach warrants.

Probation Circular
REFERENCE NO: 17/2004 ISSUE DATE: 23 February 2004 IMPLEMENTATION DATE: Immediate EXPIRY DATE: February 2009 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers AUTHORISED BY: Steve Limpkin, Acting Head of Policy Unit ATTACHED: N/A

Chief Officers should ensure that the relevant information is provided with immediate effect.

This circular provides guidance and provides a model form to areas regarding the information to be passed to courts to assist with the risk assessment and location of offenders.

PC 66/2001

David Beaumont – 020 7217 0762 david.beaumont@homeoffice.gsi.gov.uk

National Probation Directorate
Horseferry House, Dean Ryle Street, London, SW1P 2AW General Enquiries: 020 7217 0659 Fax: 020 7217 0660

Enforcement, rehabilitation and public protection

1. PC66/2001 advised probation areas on the transfer of warrant execution from the police to the Courts and attached a National Framework Agreement produced by the Lord Chancellor’s Department (now Department for Constitutional Affairs) and the Home Office. Paragraph 8 of this agreement notes; “…it is vital that the arresting officer has as much information about the offender as possible before executing the warrant. Crucial to this will be the sharing of information at local level…in particular if a Probation Officer …suspects that an offender may become violent when arrested they must notify the Magistrates’ Court of this when applying for a warrant.” Additionally, it is accepted that information passed on by Probation Officers initiating breach action will assist Civilian Enforcement Officers/Approved Enforcement Agencies with the execution of breach warrants and improve enforcement performance, in line with the national standard that Magistrates Courts’ Committees should enforce 75% of adult bail and no bail community penalty breach warrants within 28 days of issue of warrants. 2. At the point when the court issues a warrant for execution it is important for the court enforcement staff to have accurate, up to date information about the offender to enable them to speedily locate the offender and for the warrant to be served without unexpected difficulty. 3. It is a matter for the Chief Officer to decide at what point in the process the additional information should be provided. It could be at the same time that breach action is notified to the court, which has some advantage but might result in some nugatory work, or it could be provided later at the stage when a warrant is applied for. Where the form is completed prior to the application for a warrant, probation staff will need to ensure that any new information that subsequently comes to light is made known to the court. 4. The information which enforcement staff will find useful to have is set out on the attached model Offender Additional Information Sheet. Some probation areas are already using an equivalent form of their own design. There is no objection to these forms continuing to be used, provided that they have been agreed with MCCs and as a minimum contain all the information that is on the model Offender Additional Information Sheet. 5. The model Offender Additional Information Sheet consists almost entirely of information which will already be available to NPS staff from their case files and records. The exception is the offender's National Insurance number which may not yet be collected by NPS staff as a matter of routine. The National Insurance number is extremely useful to warrant enforcement staff to help them locate offenders who have gone out of contact but who may be known to other Government Departments or agencies such as the Department for Work and Pensions. This information should be provided on the form whenever it is available. 6. If use of the new form and procedure is to be effective it is vital that the information provided to court enforcement staff should be entirely up to date and current. There is a greater prospect of this being the case if NPS staff were to check contact details with the offender at each appointment. At any point that new information comes to light it should be passed to the court without delay. 7. It should be noted that those executing the warrant have a duty to undertake their own risk assessment. It is the responsibility of the NPS to provide information to assist this risk assessment, not to undertake the risk assessment on their behalf. 8. The court may feel it necessary to obtain further information by contacting the Probation Service. It is therefore important that relevant contact numbers are included as part of the completed form. 9. It is possible that there will be further developments affecting enforcement procedures in the future since this is regarded as a priority by both the Department for Constitutional Affairs and the Home Office.

PC17/2004 - Enforcement: Offender Additional Information Sheet



CRO NO.: …………………. Surname: Alias/Other Names:

Gender: (delete as appropriate) Forename/s: Date of Birth: / /

Male / Female

National Insurance No…………………… Current/Last known address: Postcode: Home Phone No: ……………………... Mobile Phone No: ………………. Key Relevant Information:
(This section should be completed as fully as possible to enable enforcement staff to assess the risk to staff & the nature of the risk including the use of weapons/violence. Also state other relevant issues relating to health, risk of self harm, medical issues, drug/alcohol abuse etc)

Other recent Known Addresses: Postcode: Place Of Employment: Postcode:

Name & Position with whom information can be checked:

Office Address/Contact Number:


Date: /


The information contained on this form must not be shared with a third party or the offender without the prior authority of the National Probation Service

PC17/2004 - Enforcement: Offender Additional Information Sheet