INTERIM ACCREDITED PROGRAMME SOFTWARE (IAPS

)
PURPOSE
• • • • • Reminds Areas of the importance of IAPS and the requirement to input data. Gives advance notice that use of IAPS will become mandatory. Details the requirement to submit NPD monthly and quarterly returns electronically. Describes the process required to ensure completions show on reports from the reporting PC. Provides a list of assessments by type of Programme and how the data will be collected.

Probation Circular
REFERENCE NO: 36/2004 ISSUE DATE: 16 June 2004 IMPLEMENTATION DATE: Immediate EXPIRY DATE: 1 December 2005 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards Effective Practice Training Managers Information Managers Regional What Works Manager IAPS Contacts CC: Board Treasurers Regional Managers AUTHORISED BY: Meg Blumsom, Head of OBPU Paul Duffin, Head of Corporate Applications Unit ATTACHED: Appendix A

ACTION
Chief Officers (with the exception of the non NPSISS areas i.e. Norfolk, Cambridgeshire, Bedfordshire and Suffolk) are asked to ensure that: • Areas provide monthly and quarterly returns electronically to the NPD • Appropriate selection instruments and assessments are entered into IAPS 3.3 in line with Appendix A of this circular.

SUMMARY
IAPS 3.3 is able to provide detailed information about delivery and best practice in relation to accredited programmes. Reporting facilities have been improved and provide management information and assessment data that can be analysed nationally and within Areas – essential in demonstrating that accredited programmes are an effective intervention. This circular provides guidance to help areas ensure that their completions are counted in the NPD monthly and quarterly returns. Details are provided of the critical selection instruments and assessments to be used and where the results should be recorded.

RELEVANT PREVIOUS PROBATION CIRCULARS
PC25/2004, PC59/2003, PC 92/2001

CONTACT FOR ENQUIRIES
IT & project management issues - Email: alison.sims@homeoffice.gsi.gov.uk Business issues - Email: liz.calvert@hull24.com Administrative queries - Email: melodie.daminar@homeoffice.gsi.gov.uk

National Probation Directorate
Horseferry House, Dean Ryle Street, London, SW1P 2AW General Enquiries: 020 7217 0659 Fax: 020 7217 0660

Enforcement, rehabilitation and public protection

1.

Introduction IAPS is a critical national IT application for the management of accredited programmes which records offender attendance, completions and reasons for non-completion. It will have a key role to play in the National Offender Management Service (NOMS). As a result a lot of work over the last two years IAPS is now a very useful and effective tool. It will continue to be developed so that its contribution to the management of interventions and to our understanding of their performance may be further improved. A positive ergonomic assessment recently undertaken by Loughborough University for the National Probation Directorate recorded that the main benefits of IAPS 3.3, as stated by users, are: • • • • • • It is simpler than earlier versions, requiring the user to go through fewer screens, or to complete fewer mandatory fields. It has a better navigation structure which makes access to different parts of the system easier. The Smart facility which provides assistance to the user when s/he is entering course schedules is appreciated. The more modular data structures work well, requiring less information to be collected to create cases and referrals. There is more flexibility in entering information. There are useful facilities to define course sessions and enrol offenders.

IAPS is compliant with Assistive Technology (AT) packages. The importance of IAPS is such that its use is set to become mandatory. A further PC will be issued about this. Requirement to submit NPD monthly and quarterly returns electronically Instructions were issued to Areas in December 2003 about submitting the NPD monthly and quarterly returns electronically to the Directorate. Areas have now had time to evaluate the reports from IAPS and raise any issues or concerns with NPD or with the developers, i2n limited. Areas that have IAPS 3.3 should be ready to submit IAPS NPD returns with effect from the end of July 2004. These reports should be run from the Area IAPS Reporting PC and submitted in accordance with the guidelines for reports. Data for June 2004 should be submitted to NPD by the last week in July 2004. Where there are believed to be discrepancies in data between local and IAPS returns, areas may continue to submit paper returns IN ADDITION to the IAPS reports. Submission of Reports from IAPS 3.3 to NPD ♦ Step by step instructions are provided in the NPD user manual (IMTU-IAPS-Reports User Manual) sent out with the phase IIb reports CD. Additional information can be found in Section 4 of the IAPS reporting guide v1.5 which is on the Phase IIb reports disc. Copies of the CD can be obtained from Melodie Daminar at the NPD (see end of this PC for details) Monthly throughput and quarterly reports for NPD produced on the reports PC should be copied to floppy disc and emailed to the Performance and Planning Unit email address as follows: NPD.DATA@homeoffice.gsi.gov.uk (Please note that this address is case sensitive). Emails should be marked for the attention of Ed Stradling. Monthly throughput reports produced from IAPS data should be submitted by the end of the month following the month to which the data refers, in line with current reporting instructions, For example May’s data should be sent to the NPD by the end of June. Quarterly reports should be submitted by the end of the month which follows the quarter end. For example reports for the October to December quarter should be submitted by the end of January.

Assessment data extracts Areas should submit assessment data extracts (formerly referred to as the psychometric data extracts) to NPD for analysis PC36/2004 - Interim Accredited Programme Softward (IAPS) 2

Step by step instructions are provided in the NPD user manual (IMTU-IAPS-Reports User Manual) sent out with the phase IIb reports CD. Additional information can be found in Section 4 of the IAPS reporting guide v1.5 which is on the Phase IIb reports disc. Copies of the CD can be obtained from Melodie Daminar at the NPD (see end of this PC for details) Where there is a large amount of existing assessment data, the data extract should be divided into at least three collection periods. Start of data entry into IAPS to December 2002 (2002/12) January 2003 (2003/01) to September 2003 (2003/09) October 2003 (2003/10) to the current month.(2004/06) These extracts should be saved to disc, password protected and sent to NPD as soon as possible (in a double envelope) to Wendy Smith-Yau, Room 223, Horseferry House, Dean Ryle Street, London SW1P 2AW. Note: Passwords used to protect the CD should be sent to Wendy Smith-Yau by email wendy.smith-yau@homeoffice.gsi.gov.uk

3.

Completions in IAPS In order for completions to be displayed in reports the referral document status must be set to ‘Completed’. Areas must ensure that:a) The attendance at the first session (i.e. the commencement) of a course and the completing session (for the offender’s programme) is recorded in IAPS. For a sequential programme e.g. Think First, this would be sessions 1 and 22. For a modular rolling or mixed programme it would be the last session attended that shows the offender has completed his/her programme. The check box against the main phase of the referral is checked and the date of the last session entered into the date field.

b)

In order to complete the programme and transfer offender details into the ‘Completed’ status category, ALL phases identified in the referral document should be set to complete. PC36/2004 - Interim Accredited Programme Softward (IAPS) 3

Phase llb reports will provide management information including the following: Order analysis by course Pre sessions complete Main sessions complete Post sessions complete Treatment delays Attendances by course Improvements to the layout of the Referrals by OGRS score It is strongly recommended that Areas mark all phases complete in the referral document because this helps to validate the reports against what is recorded in IAPS and helps non-frequent users of IAPS to make sense of the data. The new rules with regard to restarts, as outlined in PC25/2004, are accommodated within IAPS 3.3 and are also reflected in Phase llb Reports. 4. Mandatory Use of IAPS Prior to the implementation of IAPS 3.3 Areas were allowed to use locally developed systems as an alternative to IAPS to track programmes and collect data for the NPD monthly returns. This was to compensate for performance difficulties with IAPS and the lack of a suitable reporting tool. Performance and usability has greatly improved with the implementation of IAPS 3.3 and the Technology Upgrade. Reporting in IAPS has also greatly improved and further work will be undertaken to support Areas with ad hoc reporting during June 2004. It is very important that the Service is able to demonstrate the impact of programmes on reconviction rates. Analysis of data from IAPS will provide us with the ability to do this. An interface to pull data into IAPS from eOASys will reduce duplicate data entry. This facility is expected to be available at the end of July 2004. We are looking at making the use of IAPS mandatory for all Areas together with the ability of transferring Area data to a central oracle database for reporting purposes. An announcement about this is expected in the near future. Areas are reminded that the requirement, stated in PC59/2003, to back-fill data regarding all offenders who were current on a programme on 1 October 2003 still applies. This will give us a full year of data by Oct 2004. The exception to this is the non NPSISS areas i.e. Norfolk, Cambridgeshire, Bedfordshire and Essex. Further guidance will be given to them once they have their data centres in place. 5. Assessments and Tests There has been some confusion about entering assessments and tests in IAPS. The basic principle is that where information is collected in OASys there is no requirement to duplicate entry in IAPS. For example the fact that offending information, including details of previous convictions, is entered in OASys means that the Offending Information Form under Assessments in IAPS does not need to be completed. Data from assessments which are PC36/2004 - Interim Accredited Programme Softward (IAPS) 4

being piloted (for example ART and CALM) should not be entered in IAPS but should instead be returned to NPD. The table in Appendix A shows the assessments and tests that need to be completed for each type of programme and how the data should be collected. A set of three questionnaires will be included in IAPS 3.3 for the General Offending Behaviour Programmes. The assessments will apply following their re-launch in each region at a date agreed between the region and OBPT. Areas should continue to use the current assessments until informed otherwise. Areas are requested to enter ALL applicable assessments into IAPS 3.3 from 1 October 2003. Prior to that date assessments for offenders who have completed both the pre course AND post course booklets should be entered. Following requests from Areas, the assessments in IAPS will be amended to enable users to enter numeric values instead of a combination of alpha characters by the end of July 2004. Enquiries about this circular should be made to the following staff: IT and Project Management issues Alison Sims IAPS Project Manager 2nd floor ITMU Horseferry House Dean Ryle Street LONDON SW1P 2AW Tel: 020 7217 Mobile: 07776484089 Email: alison.sims@homeoffice.gsi.gov.uk Business issues Liz Calvert Software Business Support Manager/Co Chair to the IAPS User Group Offending Behaviour Programmes Team Room 223, 2nd floor Horseferry House Dean Ryle Street LONDON SW1P 2AW Tel: 020 7217 0674 Email: liz.calvert@hull24.com Administrative queries Melodie Daminar Project Office Support, IMTU 2nd Floor, Open Plan Horseferry House Dean Ryle Street London SW1P 2AW Email: melodie.daminar@homeoffice.gsi.gov.uk

PC36/2004 - Interim Accredited Programme Softward (IAPS)

5

Appendix A Programme Assessments - where to record Type of Programme General Offending Behaviour Programmes; including Enhanced Thinking Skills (ETS); Think First; Reasoning and Rehabilitation (R&R); Priestley (one to one); Women's Acquisitive Crime Programme (The Women's Programme) Selection Matrix and Assessments Current Assessments; General Offending Matrix Crime Pics LCB Scale: Locus of Control PICTS BIS II Social Problem Solving Inventory SPSI: Social Problem Solving Inventory New Assessment Post Rollout General Offending Matrix Questionnaire 1 Querstionnaire 2 Questionnaire 3 Substance Misuse Related Offending Behaviour Programme Selection Matrix DAST: Drug Abuse Screening Test SDS: Severity of Dependence SADD: Short Alcohol Dependence CAGE BIS II Barratt Impulsivity Scale SOC; Stages of Change LCB Scale; Locus of Control SPSI; Social Problem Solving Inventory Data Collection Method

OASys/IAPS IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3

OASys IAPS 3.3 IAPS 3.3 IAPS 3.3

Substance Misuse: including Addressing Substance Related Offending (ASRO); Offender Substance Abuse Programme (OSAP); Programme for Reducing Individual Substance Misuse (PRISM One to One)

IAPS 3.3 Case/Referral documents to be included by the end of June 2004 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 All data to be entered in V3 SOTP Excel spreadsheet provided by Rebecca Mandeville Nordon, and completed sheets sent to Rebecca at NPS Deveon and Cornwall, Queens House, Little Street, Exeter.

Sex Offender Programmes: RM2000 including Community Sex Paulus Deception Scale Offender Group Programme (C- Emotional Loneliness Scale SOGP), Northumbria Sex LCB Scale: Locus of Control Offender Programme (NGeneral Empathy Questionnaire SOGP), Thames Valley Sex (IRI) Offender Programme (TVSelf Esteem Questionnaire SOGP) Victim Empathy Scale Victim Empathy Vignettes Children and Sex Questionnaire Hanson Empathy for Women BIS II Barratt Impulsivity Scale MSI Assertiveness Questionnaire Group Environment Scale

Enforcement, rehabilitation and public protection

1

16/06/2004

Appendix A Programme Assessments - where to record Cognitive Skills Booster Programme (CSB) LCB Scale: Locus of Control BIS II: Barratt Impulsivity Scale Questionnaire 3 Observation Checklist IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3

Enforcement, rehabilitation and public protection

2

16/06/2004

Appendix A Programme Assessments - where to record Drink Impaired Drivers Programme (DID) DIDs Matrix Alcohol Knowledge Quiz Alcohol Use Questionnaire Safe Driving Questionnaire SPSI: Social Problem Solving Inventory ATA Quest: Attitudes to Alcohol BIS II: Barratt Impulsivity Scale LCB Scale: Locus of Control ECQ2: Emotional Control Domestic Violence Programmes: including IDAP and CDVP Offender Selection Matrix Spousal Abuse Risk Assessment Quality of life interview VAI Violence Assessment Index CBI Controlling Behaviour Index IAI Injury Assessment Index RATOS Revised Attitudes of Offence Scale IBWB Inventory of beliefs that support wife beating LCB Scale: Locus of Control Paulhus Deception Scale IAPS 3.3 Case/Referral documents to be included May/June IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 IAPS 3.3 OASys IAPS 3.3 to be included by the end of June 2004 ditto ditto ditto ditto ditto ditto NPD to complete using spreadsheet and gathered from assessments recorded in IAPS

Violent Offender Programmes ## Aggressive Replacement Training (ART)

ART Selection Matrix Buss-Durkee Hostility Inventory Crime Pics Skill Streaming Checklist Moral Judgement Test Novaco Anger Scale

Pilot test battery - forms to be returned to OBPT

Controlling Anger and Learning CALM Selection Matrix to Manage it (CALM) BIS II Barratt Impulsivity Scale STAXI-2 Vengeance Scale Community Questionnaire WY-SOGP Nothing listed

Pilot test battery - forms to be returned to OBPT

## the assessment data for the violence programme is still being piloted there are different assessment materials for the two programmes The Evaluation & Monitoring Assessment, General Offending Matrix and Offending information are linked to the Case document. These are NOT mandatory in IAPS. Areas using OASys DO NOT have to complete them in IAPS Assessments not already included in IAPS will be available by the end of June 2004

Enforcement, rehabilitation and public protection

3

16/06/2004