Probation Circular

BUSINESS PLANNING 2006-07
PURPOSE
To provide Chief Officers and Boards with further information on targets and business planning for 2006-07. REFERENCE NO: 06/2006 ISSUE DATE: 7 March 2006 IMPLEMENTATION DATE: 1 April 2006 EXPIRY DATE: 31 March 2007 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers AUTHORISED BY: Roger McGarva, Head of Regions & Performance

ACTION
Areas and regions should take account of the information contained in this circular in their planning for 2006-07 and ensure key partners, e.g. Drug Action Teams, are aware of the relevant content.

SUMMARY
This circular: • provides an update on targets for 2006-07 • replaces advice given in PC 02/06 about the approval of Area Business Plans • requests areas to identify all risks to their 2006-07 Business Plan and forward the top ten risks to Ayodele.Kayode@homeoffice.gsi.gov.uk by 24 March.

RELEVANT PREVIOUS PROBATION CIRCULARS
PC 86/2005: Business Planning Priorities and Indicative Targets 2006-07 PC 02/2006: Business Planning 2006-07

CONTACT FOR ENQUIRIES
Ed.Stradling@homeoffice.gsi.gov.uk (Tel: 020 7217 0758).

National Probation Directorate
Horseferry House, Dean Ryle Street, London, SW1P 2AW

Targets Areas should use the targets and measures issued by NPD in their business planning for 2006-07. An updated table of targets and measures for 2006-07 is set out in the table at Annexe A. This also indicates which targets will make up the Weighted Scorecard and the weightings that will apply. As explained in PC 02/06, the formula for allocating targets by area is made up of two components: one third is calculated using the 2006/07 basic budget formula and two thirds using projected starts for 2005/06. This change from an approach based solely on budget share is intended to enable an easier transition towards delivery being more closely linked to offender need as envisaged by NOMS. Areas should note that the total completions target for DTTOs/DRRs has increased to 5,000. As part of the Government’s Drug Strategy, Ministers want further increases in the number of starts and completions, so a more stretching target has been set for completions than last year. We are aware that the revised targets are being issued after the annual treatment plans have been completed. Areas are however reminded that the DTTO/DRR target has only ever been issued as an indicative target and it is expected that treatment providers will do all they can to ensure all offenders complete their DTTOs/DRRs successfully. As with DTTOs, funding for DRRs in 2006-07, including any related accredited programmes, has been via a central NOMS contribution of £42m to the Department of Health Pooled Treatment Budget. Probation areas continue to have discretion as to how they apportion their target between their local DATS. The National Treatment Agency supports the increased target. It is consistent with the greater emphasis on retention and successful treatment outcomes promoted by the NTA treatment effectiveness strategy and local partners should work together to deliver the DRR targets as an integral part of addressing all drug treatment needs. The indicative area breakdown for DTTO/DRR completions is shown in Annexe B alongside those for basic skills (as provided in PC 86/05) and for unpaid work and accredited programme completions (as per PC 02/06). As stated in the earlier circulars, these area targets are indicative: they will be revised in mid-May when full-year figures for actual starts are available – with the exception of those for basic skills and DRR starts which are based solely on the funding formula. The employment target is still the subject of discussions with NOMS. We hope to be able to finalise this soon. For 2007-08 NPD will explore with ROMs the possibility of targets being set on a regional basis. This will allow areas to negotiate their share of the regional target in a process that will fully involve the ROMs. Area Plans PC 02/06 stated that areas would be expected to produce a plan setting out the work they would be undertaking in 200607 and the timescales for it, but that they would not be required to submit it for approval to NPD. However, that advice did not take account of the requirements under the Criminal Justice and Court Services Act 2000 for area plans to be approved by the NPD. It will therefore be necessary for area plans to be approved on behalf of the NPD by the Regional Manager. This will be done in a ‘light touch’ way. Risk Management Areas should identify all risks to their 2006-07 Business Plan and forward details of their 10 key risks (Risk Register) to Ayodele Kayode (Corporate Risk Manager, NPD) using information previously provided in Annex A of PC 86/2005.

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Annexe A NPS Performance Targets and Measures 2006-07
Business Plan Priority 1. Contribute to the Development of NOMS 2. Protecting the Public from Harm Performance Target/ Measure Weighted Scorecard Status Weighting = 10

Performance Target 14 Staff sickness not to exceed an average of 9 days per member of staff per year Performance Target 1 90% of risk of harm full analyses, risk management plans and OASys sentence plans on high/very high risk of harm offenders are completed within 5 working days of the commencement of the order or release into the community Performance Target 2 85% of victims to be contacted within 8 weeks of an offender receiving 12 or more months’ imprisonment for a serious sexual or violent offence

Weighting = 10

Not in Weighted Scorecard

3. Develop a new service delivery model

Performance Target 3 90% of risk of harm screenings/full analyses (as appropriate) and OASys sentence plans completed on Prolific and other Priority Offenders (PPOs) within 5 working days of the commencement of the order or release into the community Performance Target 4 90% of PSRs to be completed within the required time, i.e. o on the day requested for fast delivery PSRs to magistrates’ courts; o within 15 working days for standard delivery PSRs to magistrates’ courts, except where the offender is remanded in custody in which case the timescale is 10 working days; o by the date set by the commissioning court for Crown Courts Performance Measure 1 40% of court reports to be fast delivery Performance Target 5 50,000 successful completions of Unpaid Work Performance Target 6 Initiate breach proceedings in accordance with National Standards within 10 working days in 90% of cases Performance Target 7 Compliance: the proportion of arranged appointments which the offender attends in the first 26 weeks (target % to be determined after quarter 1 results become available) Performance Measure 2 Compliance: the proportion of cases that reach the six months stage without requiring breach action (no second unacceptable failure to comply with an order, no third unacceptable failure to comply with a licence) (target % to be determined as for PT 7 above

Weighting = 10

4. Implementing the 2003 Criminal Justice Act

Weighting = 10

Not in weighted scorecard Weighting = 10

Weighting = 10

Weighting = 7

Weighting = 3

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Performance Measure 3 Compliance: the average number of acceptable failures to attend appointments in orders and licences during the first 26 weeks Performance Measure 4 Compliance: the proportion of orders and licences that terminate successfully 5. Implementing the National Delivery Plan on Reducing Reoffending Performance Measure 5 Accommodation: to be determined Performance Target 8 Skills for life: 48,000 starts Performance Target 9 Employment: to be determined Performance Measure 6 Employment (supporting measure to PT 9): to be determined Performance Target 10 5,000 successful DTTO/DRR completions Performance Measure 7 16,000 DTTO/DRR commencements Performance Measure 8 90% of first contacts on DTTOs/DRRs arranged with (a) the probation service for within one working day and (b) with the treatment provider for within two working days Performance Target 11 17,500 accredited programme completions including 1,200 sex offender treatment programme completions and 1,200 domestic violence programme completions Performance Measure 9 Percentage of offenders starting an accredited programme out of the total number of programme requirements Performance Measure 10 Percentage of offenders completing an accredited programme out of the total who attend the first session 6. Ensure compliance with legislation and embed equality and diversity in the NPS Performance Target 12 Regionally set employment targets for minority ethnic staff Performance Target 13 95% of ethnic monitoring data on staff and offenders is returned on time and using the correct (Census 2001) classifications.

Not in weighted scorecard

Not in weighted scorecard Not in weighted scorecard Weighting = 5

Weighting = 7

Not in weighted scorecard Weighting = 10

Not in weighted scorecard Not in weighted scorecard

Weighting = 10

Not in weighted scorecard

Not in weighted scorecard

Not in weighted scorecard Weighting = 10

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Annexe B
National Probation Service: Indicative Area Targets 2006-07
Domestic Violence Sex Offender Accredited Programme Programme Programme Completions1 Completions2 Completions2 360 150 345 1,062 1,917 156 40 234 688 245 1,167 59 92 171 185 417 192 234 186 1,385 116 100 236 157 1,431 586 686 3,096 187 212 320 358 284 191 261 1,414 67 56 303 218 551 871 1,943 130 207 496 370 204 381 452 1,903 192 114 439 461 187 166 109 1,362 146 153 2,164 96 204 129 202 281 538 1,150 52 23 17,500 1,200 1,200

Area Staffordshire Warwickshire West Mercia West Midlands West Midlands Total North East County Durham Northumbria Teesside North East Total East of England Bedfordshire Cambridgeshire Essex Hertfordshire Norfolk Suffolk East of England Total North West Cheshire Cumbria Greater Manchester Lancashire Merseyside North West Total East Midlands Derbyshire Leicestershire & Rutland Lincolnshire Northamptonshire Nottinghamshire East Midlands Total Humberside Yorkshire & North Yorkshire Humberside South Yorkshire West Yorkshire Yorkshire & Humberside Total South East Hampshire Kent Surrey Sussex Thames Valley South East Total South West Avon & Somerset Devon & Cornwall Dorset Gloucestershire Wiltshire South West Total London London Wales Dyfed-Powys Gwent North Wales South Wales Wales Total England & Wales
1 2

Region West Midlands

Basic Skills Starts3 939 366 871 3,197 5,373 651 1,553 755 2,959 478 536 1,127 645 646 497 3,929 809 445 2,884 1,425 1,737 7,300 852 842 510 533 1,099 3,836 949 532 1,438 2,349 5,268 1,375 1,235 511 1,011 1,316 5,448 1,134 1,177 459 393 435 3,598 7,278 420 632 601 1,358 3,011 48,000

DTTO/DRR DTTO/DRR Unpaid Work4 1 3 1 Starts Completions Completions 313 97 957 122 34 367 290 85 920 1,066 326 2,978 1,791 542 5,222 217 51 526 518 133 1,332 252 81 718 987 265 2,576 159 49 480 179 53 679 376 102 1,215 215 65 660 215 48 747 166 35 552 1,310 352 4,332 270 54 836 148 35 555 961 344 3,578 475 165 1,372 579 197 1,628 2,433 795 7,969 284 76 1,016 281 89 1,097 170 59 509 178 62 523 366 144 1,316 1,279 430 4,460 316 110 1,020 177 67 647 479 144 1,443 783 243 2,453 1,756 564 5,563 458 99 1,747 412 125 1,418 170 53 569 337 100 1,048 439 164 1,478 1,816 541 6,260 378 129 1,074 392 112 1,137 153 48 475 131 38 382 145 53 415 1,199 380 3,482 2,426 813 7,029 140 48 371 211 68 598 200 59 672 453 143 1,464 1,004 318 3,106 16,000 5,000 50,000

Targets based on 1/3 share of 2006-07 basic budget formula and 2/3 projected 2005-06 starts Regional targets based on 1/3 share budget and 2/3 actual programme requirements made in relevant areas 3 Targets based on share of basic budget formula 4 Includes CPOs and CPROs

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