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NPS GSI ACCREDITATION


DOCUMENTATION Probation
PURPOSE
To inform Probation Areas and Boards that each Area is required to complete a
Circular
set of Accreditation papers (the ADS) to facilitate accreditation of the STEPS
REFERENCE NO:
infrastructure to the GSi Community.
11/2005
ACTION
ISSUE DATE:
Chief Officers should ensure that area IT staff:
• are aware of the requirement to complete the accreditation paperwork (the 15 February 2005
ADS) which will be supported by the National Information Security Officer
(NISO) for your Area; IMPLEMENTATION DATE:
• engage in dialogue with NISO and complete the ADS. Immediate
The Chief Officer will ensure that:
• the ADS is signed on behalf of the Probation Area, which must be returned EXPIRY DATE:
to the NISO for your Area for collation and onward transmission to NPD 9 February 2006
IMTU by 31 March 2005;
• the Accreditation Certificate and the Annex E document is completed and TO:
returned to Kathryn Perry (NPD IMTU) by 18 March 2005. Chairs of Probation Boards
Chief Officers of Probation
SUMMARY Secretaries of Probation Boards
In order that the NPS can deliver its information exchange requirements as part
of NOMS and in support of its offender management and statutory duties the CC:
Service needs to be connected to the main government network, the
Board Treasurers
Government Secure Intranet. To achieve accreditation the NPS needs to
Regional Managers
provide assurance at a technical and organisational level. To this end we are
conducting a technical improvement programme across the Service and also
AUTHORISED BY:
updating a number of organisational policies.
Gordon Turnbull, Head of
RELEVANT PREVIOUS PROBATION CIRCULARS Information Management and
PC45/2003 Information Security Programme Technology Unit (IMTU)
PC66/2003 SEM Update
PC69/2003 Vetting Protocol ATTACHED:
N/A
CONTACT FOR ENQUIRIES
Kathryn Perry, NPD IMTU. 020 7217 0783
information.security@homeoffice.gsi.gov.uk

National Probation Directorate


Horseferry House, Dean Ryle Street, London, SW1P 2AW General Enquiries: 020 7217 0659 Fax: 020 7217 0660

Enforcement, rehabilitation and public protection


BACKGROUND

The formal recognition of these requirements is the ADS, which is broken down into several parts
including Annex E (Staff Commitment) Statement. Due to the constitutional nature of the NPS (42 legal
entities), each Area is required to complete and sign their ADS before the Service can be accredited to
join the GSi. If any Area does not return their ADS accreditation will be delayed. The ADS also contains
a statement of compliance which identifies your alignment with national policy and commitment to the
necessary security controls of a government network.

GUIDANCE

Your local liaison person has received the ADS. This includes two documents which need to be signed
by the Chief Officer. These are the Accreditation Certificate and the Annex E Certificate.
1. The Accreditation certificate is a statement of compliance which confirms alignment with
national policy and the required security controls necessary for a government network. Signing the
Accreditation Certificate is a statement of the Area’s commitment to policy implementation and security
improvements. This does not mean that the Probation Area has completed its entire security
improvement plan. The Area Security Improvement Plan (SIP) demonstrates an Area’s ongoing
strategy and management approach to security issues.
National security policies include:
NPS Logical Access Control Policy NPS Data Protection Policy
NPS Clear Desk Policy NPS Incident Management Policy
NPS Communications Policy NPS IS & Network Monitoring Policy
NPS Community Information Security NPS Password Policy
Policy
NPS Physical Access Control Policy
NPS Business Continuity Policy
NPS Protective Marking Policy
NPS Virus and Malicious Software Policy
NPS Remote Working Policy
IT Asset and IT Media Disposal Policy
NPS Vetting Policy

2. Annex E is a statement of commitment by each Chief Officer that his/her staff will abide by the
requirements of the GSi Community (i.e. a series of clauses relating to acceptable use). In order that
you may achieve assurance to make this commitment I have commissioned some training material
which will be supplied to your liaison person by the NISO. This material was piloted on the NPS
Intranet.
The Annex E paperwork will be supplied by the NISO team direct to your liaison person.

PC11/2005 – NPS GSi Accreditation Documentation


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