Probation Circular

To notify Chief Officers that they will receive a hard copy the NOMS Area Reoffending Report version 1 and electronic Area PNC data during the week beginning 01.05.06. Information has been produced by the Research Development & Statistics Directorate, commissioned by NOMS, for the purpose of providing a local shadow measure of re-offending by those supervised by the National Probation Service in 2006/07.

REFERENCE NO: 17/2006 ISSUE DATE: 28 April 2006 IMPLEMENTATION DATE: 12 May 2006 EXPIRY DATE: 30 April 2007 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers AUTHORISED BY: Christine Lawrie Head of Delivery & Quality Unit ATTACHED: Annex A – Guidance to Reoffending Reports and Data Analysis

Chief Officers are required to designate a Senior Manager who will: • • Act as a single point of contact for NOMS RDS to receive the Reoffending reports in July 06, October 06, and January 07. Secure the electronic PNC data (section F) as a Restricted Information Asset. Ensure that data handling complies with the Data Protection Act 1998 and local protocols of information sharing. Develop the application of Re-offending reports into Area research and performance strategies. Complete the User Questionnaire to be returned to RDS by the 23 May 2006 to ensure one return per area.

• •

NOMS RDS will be adopting an iterative approach to the Re-offending Shadow Measure. It is planned that the report be enhanced during 2006/07 to include offender characteristics; predicted re-offending rates and allowances for differential police activity should such enhancements prove technically possible. The information contained in the version 1 report is a ‘proxy’ measure of reoffending and on that basis Areas are requested to limit the application of the information to internal research until further guidance is released from the Delivery & Quality Unit

National Probation Directorate
Horseferry House, Dean Ryle Street, London, SW1P 2AW

A representative from the Delivery & Quality Unit will be attending NPRIE meetings and Regional groups to monitor the application of the Re-offending data. To inform the development of Re-offending data as a future source of performance outcome for the NPS and NOMS.



PC17/2006 – NOMS RDS Re-offending Report Shadow Measure 2006/07


PC17/2006 Annex A: Guidance Notes to Re-Offending Report Version 1 issued April 2006

Reconviction Analysis Team, RDS-NOMS

Introduction. This report focuses on the offenders in your caseload that have had some form of contact with the criminal justice system because of offences committed during the two months detailed in the report (in this case January and February). This means that the offender may have been arrested, charged, summonsed or reported, or they may have already been cautioned or convicted. The offenders who have been arrested, charged, summonsed or reported have been defined as having ‘contact with the police’ within the report. These offenders have been included because a key feature of the report is timeliness. If the report waited for offences to be proven in court the timely element would be lost. Over time, NOMS- RDS will be determining the proportion of the contact with the police that results in a proven re-offence. We will do this on an area-by-area basis to help you better understand any local factors that might affect your results. The information held in sections A to E has been divided so that the offenders on community orders are analysed separately from those on licence. The document is in five sections. • • • • • • Section A summarises how successful we have been in matching your caseload against the Home Office copy of the Police National Computer. Section B details the amount of contact that your caseload had with the Criminal Justice System. Section C shows the number of offences committed by your caseload Section D provides a breakdown of the contact with the CJS by offences Section E provides information on non-criminal breaches. These breaches have been excluded from the analysis in Section B to D. Section F (on disk) provides detailed offender-by-offender information of those who have come into contact with the CJS. The offenders highlighted in section D have been included in this section.

Understanding Section A. Section A summarises the number of offenders on your caseload that we were able to match to the Home Office’s copy of the Police National Computer (HOPNC), using either the PNCIDs you supplied to us or our own matching programmes which use the surname and initials of the offenders, their gender and date of birth. This is matched to all of the names held on the HOPNC, and against any known aliases. Soundex is used to overcome any differences in the spelling of surnames. The probation caseloads are taken from the Form 20 returns you submit to NOMS- RDS. For the London Probation Area, the team codes submitted in the Form 20 are used to provide reports for each quadrant. The national rate of matching is good.

Area Number on probation caseload Number matched to the PNC Percentage matched
There were 2,570 offenders on your caseload when it was submitted to RDS_NOMS to represent your end of December caseload

National 218,000 203,000 93
86% of the caseload was matched to the HOPNC. This is lower than the National average. If your match rate is low the data in this report may not represent your caseload and will be of limited use. This only occurs in a few areas and will be highlighted in the report.

2,570 2,200 86

Understanding Section B. Section B summarises the amount of contact that your caseload of December 31st 2005 had with the Criminal Justice System (CJS) in January and February, 2006. In the example below, around 10% of the caseload had contact with the CJS through January and February, compared to the national average of 7.7%. Often the numbers involved are quite small, so percentage differences should be treated with caution. Number of Offenders January Area Contact with the police (CP) Caution (PCD) Conviction (CC) Non-conviction (CNC) Total 60 2 53 19 134 National 4,410 275 3,009 1,680 9,374 February Area 61 1 24 17 103 National 4,394 202 1,221 1,151 6,969 Area 120 3 76 36 235 Total National 8,262 489 4,038 2,844 15,684

60 (2.7%) offenders for the caseload had contact with the police in January. This means that they had been arrested, charged, summonsed or reported for an offence or a number of offences. The offender is counted not the number of offences. As such, the total may not add to the component elements because an offender who has more than one element (e.g. a caution and a conviction) will only counted once in the total.

The total figure may not equal the January and February totals. An offender can be counted separately in January and February but would only be counted once in the total.

Proportion of Offenders January Area Contact with the police (CP) Caution (PCD) Conviction (CC) Non-conviction (CNC) Total 2.7 0.1 2.4 0.8 6.0 National 2.2 0.1 1.5 0.8 4.6 February Area 2.7 0 1.1 0.8 4.6 National 2.2 0.1 0.6 0.6 3.4 Area 5.0 0.1 3.3 1.7 10.1 Total National 4.1 0.2 2.0 1.4 7.7

Convictions, non-convictions and cautions are subject to a time lag as cases proceed through the CJS. That’s why the first month’s figures will always be the higher.

In total, 10.1% of the caseload had contact with the CJS in this area against 7.7% nationally.

Understanding Section C. Section C contains information on the offences committed by the offenders in section B. The offender numbers are lower than those shown in Section B because offenders whose contact with the CJS resulted in non-conviction are excluded. The section shows information for offenders on community orders and for licences, in both tabular and graphical format.

January Area Number of offences Number of offenders Average number of offences per offender 182 115 1.6 National 11,851 7,694 1.5

February Area 145 86 1.7 National 8,562 5,818 1.5 Area 327 199 1.6

Total National 20,413 12,790 1.6

The numbers are lower than in section B because offenders who have been found not guilty are not included.

1.6 offences were committed by the offenders who came into contact with the CJS. This is the same as the national average.

Comparing the average number of offences per offender in the probation area with the national average Area National















Average number of offences per offender

Understanding Section D. Section D provides a detailed breakdown of the offences committed by the offenders outlined in section B. Those offenders found not guilty have been excluded from this section. An area breakdown is provided alongside the national figure. The tables are detailed and show both numbers and percentages. Caution should be used in interpreting these data as the numbers involved are small and the percentage differences could be misleading.

Area Contact with Caution Conviction police Violence Robbery Public order or Riot Sexual 20.9 0.9 7.3 0.0 0.0 0.0 0.0 0.0 8.8 0.0 5.9 0.0 Total 17.9 0.7 6.9 0.0

National Contact with Caution Conviction police 20.3 1.6 6.2 0.4 29.8 0.0 8.3 0.0 6.8 0.0 9.3 0.0 Total 17.7 1.2 6.9 0.0

The offences have been grouped into the twenty offence categories used in the adult re-offending report and have been chosen because they have a good relationship with re-offending. A look-up table showing the offences that comprise each category is available on the floppy disk that contains section F.

The table allows for comparison of the area figure with the national results. In this case, it shows that 6.2% of the caseload nationally had contact with the police for public order or riot offences committed in January, this compares to 7.3% within the area.

Understanding Section E Section E provides information on the offenders who have been entered on the PNC as having breached during January and February. If an offender had contact with the CJS for an offence other than a breach and were entered into the PNC as breaching their order on the same day they will be represented in sections B to D and not in this section.

Number of Offenders January Area Contact with the police (CP) Conviction (CC) Total 1 12 13 National 129 745 872 February Area 1 7 8 National 78 289 366 Area 2 18 20 Total National 198 1,029 1,224

The number of breaches are small and lead to low percentages.

There are often large differences between area figures and the national figures. This might well represent differences in administrative practices. In this example, the figures are similar.

Proportion of Offenders January Area Contact with the police (CP) Conviction (CC) Total 0.0 0.1 0.5 National 0.1 0.5 0.5 February Area 0.0 0.2 0.3 National 0.0 0.2 0.2 Area 0.1 0.6 0.7 Total National 0.1 0.6 0.8


Unknown Area







2 Percentage




Understanding Section F. Section F is the individual offender record data as held on the floppy disk. To receive the password for this file, please email from a probation secure email account (.gsi or .gsx). The file contains the following fields and can be linked to your existing databases using standards Microsoft Access joining techniques. The fields are:

Area PNCID Surname Forename Date of Birth Type Offence Start Date HO offence code Process Police Force Police Force Description Offence Category Offence Category Description Primary Offence Process Stage Court or caution date Plea Disposal Length / Fine Team Code

Taken from your data Derived from your data or a matching through our data. Invalid PNC are overwritten Taken from your data. Taken from our data. Taken from your data. Taken from your data. CO = community order, L = licence, B = both Taken from our data. Taken from our data. Taken from our data. Taken from our data. Taken from our data. Taken from our data. Taken from our data. Taken from our data (IP – Impending Prosecution, PCD – Pre-Court Disposal and CC – Conviction at Court). Taken from our data. Taken from our data. Taken from our data. Taken from our data. Taken from your data. This is a voluntary field on the probation caseload and is not always populated.