Probation Circular

To provide guidance to all Chief Officers on the action to be taken as a result of the decision to restrict admission policies to approved premises immediately adjacent to schools or nurseries. (See Annex A).

REFERENCE NO: 26/2006 ISSUE DATE: 19 June 2006 IMPLEMENTATION DATE: From 19 June 2006 EXPIRY DATE: 20 June 2007 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers AUTHORISED BY: Roger McGarva Head of Regions and Performance ATTACHED: Annexes A & B

Chief Officers should ensure that arrangements are made for the planned transfer to appropriate accommodation of those offenders falling into the “restricted” categories. This task should be seen as a high priority but the protection of the public must not be jeopardised by decisions being made in an unconsidered way.

Areas with hostels, subject to the new restrictions, should ensure that each offender subject to this PC is risk assessed, reviewed through the MAPPA arrangements (if applicable) and then transferred appropriately. If subject to parole or life licence the Parole/Home Office Lifer Unit must be informed to ensure that the new arrangements are satisfactory. If the offender is on ACR the governor of the relevant Prison must be informed. Where relevant, the victim/s of the original offence must be notified through the victim contact arrangements. Areas with hostels, subject to the new restrictions, must allocate an ACO to oversee the implementation of this new policy and notify the NPD of the name by close of business on 20/6/06. The NPD must be provided with the completed Excel spreadsheet (Annex B) by the areas with hostels affected by close of business on 20/6/06.


Roger McGarva – Head of Regions and Performance – 0207 217 0657 Bettina Crossick – Head of Casework – 0207 217 0746 Tim Bryan – National MAPPA coordinator – 0207 217 0747

National Probation Directorate
Abell House, John Islip Street, London, SW1P 4LH

Introduction This PC applies to those offenders who have committed sex offences against children under 16 and includes offenders convicted of child related internet offences. The hostels subject to the restrictions on admission are listed in Annex 1, Action All the areas listed in Annex 1 with a hostel subject to the new restrictions must provide the NPD by close of business on 20/06/06 with the name of an ACO to oversee the implementation of this policy. Please send to Annex 2 summarises the data being collected by the NPD from the areas with hostels where the admissions criteria are being restricted. These areas [i.e. those in annex 1] must audit their current resident population and provide the NPD with a completed proforma by close of business on 20/06/06. [Completed forms to be sent to or] If any “field” in the proforma cannot be completed within the timescale, it should be marked as not available but provided by close of business on 22/06/06. The NPD is aware that it is currently seeking some of this information direct from areas, but this proforma is intended to be a definitive record. All the relevant offenders identified in the audit must be subject to a new risk assessment and where applicable discussion within the local MAPPA levels 2 or 3. Decisions on the relocation of offenders should be subject to careful inter agency consideration. If there is concern that moving an offender will reduce the level of protection afforded to the public this should be minuted together with an appropriate explanation. There should also be a clear plan to “manage” and reduce the risk of harm identified. It is recognised that it will not always be possible to accommodate offenders either within their existing area or region. The NPD will offer advice and support. It must be emphasised that the normal transfer policies must be followed rigorously. If the offender is subject to Parole or Life Licence, the offender manager must notify the Parole Board/Home Office and obtain authorisation for any variation of the licence condition. If the offender is on ACR licence, the governor of the relevant prison must be notified. Where there is an identified victim to be taken into account, the offender manager must liaise with the victim contact officer to ensure that relevant information is provided in accordance with normal policy. It is essential that areas ensure that a clear “audit” trail is maintained in relation to the management of those offenders subject to the requirements of this PC.

PC26/2006 – Changes to Admission Policy for Approved Premises


Annex A Luton Hostel - Bedfordshire Bunbury House - Cheshire Haworth House - Lancashire Kirk Lodge - Leicestershire and Rutland Wordsworth House - Lincolnshire Camden House - London Norfolk Park - South Yorkshire Staitheford House - Staffordshire Clerks House - Thames Valley McIntyre House - Warwickshire Elliott House - West Midlands St John's - West Yorkshire

Information from Areas

Annex 2

Name of offender Age Indicate whether child sexual offence* is
index offence Indicate whether a child sexual offence is part of the antecedent? What is the nature of the relationship with the victim of the child sexual offending? Is the offender a registered sex offender? Does the offender come within the MAPPA framework? Is the offender currently being managed at MAPPA Level 2? Is the offender currently being managed at MAPPA Level 3 (MAPPP)? Has a risk assessment been undertaken in preparation for transfer? What significant obstacles are there to the offender's removal to another AP? e.g. Are specialist services that are being provided at the current AP also available elsewhere? *Child sexual offence includes sexual offending with child under sixteen or relevent internet offence Y/N Y/N Stranger: Y/N Familial or other known person?: Y/N Y/N Y/N Y/N Y/N Y/N

Please email completed form back to: Chris Potter: 020 7217 0692

Information from Areas

Annex 2

Jas Bansal: 020 7217 8547