Probation Circular

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SKILLS FOR LIFE PERFORMANCE MONITORING 2006/07
PURPOSE
To inform areas of changes to the Skills for Life monitoring arrangements for 2006-07 following the introduction of the Offenders’ Learning and Skills Service (OLASS) to the six remaining regions in England (East and West Midlands, East of England, Yorkshire & Humberside, South East and London) on 31 July 2006.

REFERENCE NO: 27/2006 ISSUE DATE: 20 June 2006 IMPLEMENTATION DATE: 1 August 2006 EXPIRY DATE: 31 July 2011 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers Regional Offender Managers National Learning and Skills Council Social Inclusion and Offenders Unit, DfES AUTHORISED BY: Roger McGarva Head of Regions & Performance ATTACHED: Annex A – Monthly Monitoring Annex B – Quarterly Return Annex C – Individual Referral Record (IRR)

ACTION
From 1 August 2006 NPS areas are to use the revised Monthly and Quarterly monitoring returns provided at Annex A and B. Returns up to July 2006 should continue to be made on the existing returns. The attached Individual Referral Record template (IRR) at Annex C (usage recommended) has been developed to provide NPS areas with clear evidence of a referral and to provide initial information to Offender Managers which can also be sent on to providers to inform the learners Individual Learning Plan (ILP).

SUMMARY
Under OLASS the LSC and its providers will be responsible for delivering learning and skills outcomes to offenders. However, the LSC’s contractors can only achieve outcomes if NPS areas continue to encourage participation by referring and/or delivering learners to LSC funded learning and skills provision. The monthly and quarterly monitoring returns have therefore been amended to reflect this change as under OLASS NPS areas will be referring offenders to LSC led provision with the LSC and its contractors assuming responsibility for “starting” offenders in provision and for delivering outcomes. Welsh regions are adopting a separate strategy in partnership with the Welsh Assembly Government and the Director of Offender Management ServicesWales. Welsh areas should therefore continue to submit returns to NPD in accordance with this PC.

RELEVANT PREVIOUS PROBATION CIRCULARS
PC11/2004 – Basic Skills Monitoring PC58/2004 – Preparing for the Introduction of OLASS PC06/2006 – Business Planning 2006-07 PC12/2006 – OLASS – Commissioning Strategy 2006/7

CONTACT FOR ENQUIRIES
ed.stradling@homeoffice.gsi.gov.uk or 020 7217 0758 roger.stevens@homeoffice.gsi.gov.uk or 020 7217 8283

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National Probation Directorate
Abell House, John Islip Street, London, SW1P 4LH

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Introduction The Offenders’ Learning and Skills Service (OLASS) is being introduced in the six remaining regions in England on 31 July 2006. The service will integrate learning and skills provision for offenders in custody and the community with all offender learning and skills provision planned and funded by the LSC. Under OLASS the LSC and its providers will be responsible for delivering learning and skills outcomes to offenders. However, the LSC’s contractors will only be able to achieve suitable outcomes if NPS areas continue to encourage participation by referring and/or delivering learners to LSC funded learning and skills provision. From 31 July 2006 NPS areas will therefore be responsible for referring offender learners to LSC led provision and not “starting” them as in the past (unless the NPS area is a sub contractor and so delivering the provision themselves). Under OLASS this responsibility will be assumed by the LSC and its contractors. The monthly and quarterly Skills for Life monitoring returns have been amended to reflect this change in order for NPD to record centrally the number of offenders referred to LSC led provision. Areas are also asked to continue to provide the awards information (which will be available from OLASS providers) for comparison purposes in 2006/07. Revised versions of the monthly and quarterly returns along with revised guidance notes are therefore attached at Annex A and Annex B of this PC respectively. The Referrals target for 2006-07 PC 06/2006 – Business Planning in 2006-07 shows that the indicative referrals target for 2006/07 (which is shown under the old heading of Basic Skills Starts) has been set at 48,000 with an area breakdown included at Annex B. Areas should also note that Skills for Life referrals are included on the weighted scorecard for 2006/7 (Weighting =5). There will be no NPD awards target for 2006/7. Monthly Reporting The monthly reporting return should continue to be completed and submitted to the Regions and Performance Unit at NPD. The data collected from areas' monthly Skills for Life returns with be shared with the National and local Learning & Skills Council (LSC) on a quarterly basis. However, probation areas are advised to continue to copy in the local or lead LSC when they submit their monthly return to NPD. Areas should be as accurate as possible on the monthly returns, as the information will be used to populate the NPS Delivery Plan report to Ministers and the NPS Performance Report. The number of referrals reported for each NPS area will also be used to calculate the Performance Bonus Scheme. The monthly returns are to be submitted to NPD within 10 working days following the end of the reporting month. Quarterly Reporting In addition to the monthly return, areas will be required to continue to complete and submit to NPD the quarterly monitoring return. Individual Referral Record (IRR) In order to ensure that NPS areas have a secure audit trail for the numbers referred to LSC led provision NPS areas are strongly encouraged to use the attached Individual Referral Record template (IRR) or a version of it tailored to meet individual business practices and processes. Where areas consider that existing processes are robust enough to evidence their referrals process then they do not need to change these in favour of the Individual Referral Record but are encouraged to incorporate the IRR within existing processes. The IRR does not need to be submitted to NPD and is for local usage only. The IRR will however provide clear evidence of NPS engagement throughout the referral process and will provide vital initial information to offender managers that can be sent on to providers to help inform the learners Individual Learning Plan (ILP). The IRR has been developed by a small group of Skills for life practitioners and its aims are to:

PC27/2006 – Skills For Life Performance Monitoring 2006/07

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1. Strongly link the offender to a commitment to working with their literacy and numeracy skills. 2. Provide the offender with the result of an assessment (as undertaken by a LSC appointed learning provider) and help make them more aware of their potential to improve. 3. Provide a clear picture to the Offender Manager of the level, direction and potential opportunities for the offender which can also be used as a tool for further motivational work. 4. Provide the Skills for Life provider with clear guidance on what is expected from an initial attendance. 5. Provide the Skills for Life provider with a clear point of reference to work from when the offender eventually returns for continued work.

PC27/2006 – Skills For Life Performance Monitoring 2006/07

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NPS Skills for Life Monitoring: Monthly Return 2006-07

Annex A
Month/Year

Probation Area Lead LSC (if applicable)

Skills for Life Referrals Orders Licences (ACR, DCR etc) Voluntary Total Literacy Numeracy ESOL 0 Learners

Skills for lIfe Qualifications Level 2 Level 1 Entry 3 Entry 2 Entry 1 Total

0

0

0

0

Area contact details Name: Telephone: E-mail:

Please e-mail completed form to: NPD.DATA@homeoffice.gsi.gov.uk to arrive by the 10th working day following the reporting period. Please also copy to the lead LSC (if applicable).

Guidance on Completion of the Skills for Life Monthly Monitoring Return 2006-07
Skills for life referrals • • Areas should enter the total number of referrals to LSC led provision at the various levels during the period. The NPS definition of a Skills for Life referral is as follows: 1. Where an Individual Referral Record (IRR) has been completed and agreed with the learner/offender OR 2. where a learner/offender has attended a “taster” skills for life course; OR 3. Where a learner/offender is referred to skills for life provision, has completed and agreed their Individual Learning Plan with the provider OR 4. The learner/offender has completed at least two sessions. • The LSC also requires a count of learners.

Skills for Life Qualifications Awarded • Enter number of Skills for Life awards achieved during the period, giving the split between literacy, numeracy and ESOL. • To align the counting of awards achieved with the LSC, offender learners awards may only be counted once and information on the awards achieved should be obtained from the providers. Under OLASS the counting of multiple awards for individual offender learners is no longer valid. • Qualifications should be recorded in the period in which the provider receives the notification of a pass. This may differ from the period in which the test is taken or a portfolio submitted for accreditation.

Annex B
NPS Skills for Life Monitoring: Quarterly Return
Probation Area Lead LSC (if applicable) 1. Screenings Data by Race, Gender & Age Male 18-20
White: British White: Irish White: Other Mixed: White & Black Caribbean Mixed: White & Black African Mixed: White & Asian Mixed: Other Asian or Asian British: Indian Asian or Asian British: Pakistani Asian or Asian British: Bangladeshi Asian or Asian British: Other Black or Black British: Caribbean Black or Black British: African Black or Black British:Other Chinese Other Ethnic Group Refusal Not Recorded Total

Qtr/Year

Female 18-20 21+

21+

Area contact details Name: Telephone: E-mail:

2. Skills for Life Referrals by Race, Gender & Age - MALE
Male Licences 18-20 21+

Orders 18-20
White: British White: Irish White: Other Mixed: White & Black Caribbean Mixed: White & Black African Mixed: White & Asian Mixed: Other Asian or Asian British: Indian Asian or Asian British: Pakistani Asian or Asian British: Bangladeshi Asian or Asian British: Other Black or Black British: Caribbean Black or Black British: African Black or Black British:Other Chinese Other Ethnic Group Refusal Not Recorded Total

Voluntary 18-20 21+

21+

2. Skills for Life Referrals by Race, Gender & Age - FEMALE
Female Licences 18-20 21+

Orders 18-20
White: British White: Irish White: Other Mixed: White & Black Caribbean Mixed: White & Black African Mixed: White & Asian Mixed: Other Asian or Asian British: Indian Asian or Asian British: Pakistani Asian or Asian British: Bangladeshi Asian or Asian British: Other Black or Black British: Caribbean Black or Black British: African Black or Black British:Other Chinese Other Ethnic Group Refusal Not Recorded Total

Voluntary 18-20 21+

21+

3. Skills for Life Qualifications by Race, Gender & Age
Male Entry 1
White: British White: Irish White: Other Mixed: White & Black Caribbean Mixed: White & Black African Mixed: White & Asian Mixed: Other Asian or Asian British: Indian Asian or Asian British: Pakistani Asian or Asian British: Bangladeshi Asian or Asian British: Other Black or Black British: Caribbean Black or Black British: African Black or Black British:Other Chinese Other Ethnic Group Refusal Not Recorded Total

Entry 2

18-20 Entry 3

Level 1

Level 2

Entry 1

Entry 2

21+ Entry 3

Level 1

Level 2

Female Entry 1
White: British White: Irish White: Other Mixed: White & Black Caribbean Mixed: White & Black African Mixed: White & Asian Mixed: Other Asian or Asian British: Indian Asian or Asian British: Pakistani Asian or Asian British: Bangladeshi Asian or Asian British: Other Black or Black British: Caribbean Black or Black British: African Black or Black British:Other Chinese Other Ethnic Group Refusal Not Recorded Total

Entry 2

18-20 Entry 3

Level 1

Level 2

Entry 1

Entry 2

21+ Entry 3

Level 1

Level 2

Please e-mail completed form to: NPD.DATA@homeoffice.gsi.gov.uk to arrive by the 10th working day following the reporting period. Please also copy to the LSC (if applicable).

Guidance on Completion of the Quarterly Monitoring Return for Skills for Life 2006-07
Skills for Life Screenings Data by Race, Gender & Age • Areas should enter the number of screenings undertaken by race, age and gender at the court assessment stage. This section refers to the total number of screenings undertaken during the period. The totals for each column should be entered in the “totals” field.

Skills for Life Referrals by Race, Gender & Age • • Areas should enter the number of Skills for Life referrals whether under Orders, Licence or voluntary. The data should also be split by race, age and gender during the period. The NPS definition of a Skills for Life referral is as follows: 1. Where an Individual Referral Record (IRR) has been completed and agreed with the learner/offender OR 2. where a learner/offender has attended a “taster” skills for life course; OR 3. Where a learner/offender is referred to skills for life provision, has completed and agreed their Individual Learning Plan with the provider OR 4. The learner/offender has completed at least two sessions. • • Each offender must only be counted once, irrespective of the number of IRR’s or types of programme. The total number of referrals must be consistent with the numbers reported in the monthly returns for the corresponding period. Discrepancies will be investigated by NPD.

Skills for Life Qualifications by Race, Gender & Age • Enter the number of Skills for Life qualifications achieved during the period at the various levels split by gender, race, age and level. This information should be available from the LSC approved provider. • To align the counting of awards achieved with the LSC, offender learner awards may only be counted once and information on the awards achieved should be obtained from the providers. Under OLASS the counting of multiple awards for individual offender learners is no longer valid. • Qualifications should be recorded in the period in which the provider receives the notification of a pass. This may differ from the period in which the test is taken or a portfolio submitted for accreditation. • The total number of qualifications must be consistent with the numbers reported in the monthly returns for the corresponding period. NPD will investigate any discrepancies.

Annex C

National Probation Service SKILLS FOR LIFE - INDIVIDUAL REFERRAL RECORD (IRR)
Name: Address: Date: Gender: Case Manager: Sentencing Report Author: Screening tool score: Literacy Numeracy ESOL needs? Prior qualifications: Intervention Status Supervision Plan Licences Voluntary [ ] End date …. …….. [ ] End date ………….. [ ] Unpaid Work (20% rule-No of hours) …………….. Specified Activity (days) ………… ……… ………. Numeracy Y/N ESOL Y/ N Y/N ….;…. DOB: Telephone: Mobile: Age: Ethnicity code: Skills for Life Tutor: Initial Assessment result completed by LSC appointed learning provider (if available): Level Literacy ………

Aims – What would you like to achieve:

Initial Skills for Life short term goals (if appropriate):

Initial Skills for Life long term goals (if appropriate):

Any identified learning difficulties or disabilities e.g. Dyslexia

Referred to: <Name of provider > ………………….. Proposed start date………………

Signed Learner:

Date:

Signed Skills for life tutor

Date:

Individual Referral Record
Notes

Under OLASS the LSC and its providers will be responsible for delivering learning and skills outcomes to offenders. However, the LSC’s contractors can only achieve outcomes if NPS areas continue to encourage participation by referring and/or delivering learners to LSC funded learning and skills provision. The following definitions should therefore be used by NPS areas in order to count a referral towards their NPS national referral target of 48,000 for 2006/7.

1. Where an Individual Referral Record (IRR) has been completed and agreed with the learner/offender OR 2. where a learner/offender has attended a “taster” skills for life course; OR 3. Where a learner/offender is referred to skills for life provision, has completed and agreed their Individual Learning Plan with the provider OR 4. The learner/offender has completed at least two sessions.