Probation Circular

UNCLASSIFIED

THROUGHPUT OF OFFENDERS ON UNPAID WORK
PURPOSE
This circular provides an improved template for areas to gather data on a quarterly basis on the throughput of offenders on unpaid work. This will help to ensure that we are delivering the sentence efficiently and successfully. It also reports the figures from October to March.

REFERENCE NO: 32/2006 ISSUE DATE: 29 August 2006 IMPLEMENTATION DATE: 12 September 2006 EXPIRY DATE: August 2011 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers AUTHORISED BY: Stuart McPhillips, Acting Head of Regions and Performance ATTACHED: Annex A – NPS Unpaid Work Throughput Monitoring Return 2006-07 Annex B – Results of Unpaid Work Throughput Monitoring Oct 05 – Mar 06

ACTION
Chief Officers to: • Forward this PC to Unpaid Work managers • Identify a senior manager with responsibility for monitoring the throughput of Unpaid Work requirements and report to NPD every three months on the amended template provided at Annex A, starting with data for July-September to be returned by 15th October 2006. NPD Interventions and Regions & Performance Units to: • Consider returns for July to September 06, and subsequent periods thereafter, to identify probation areas that will be required to produce improvement action plans in relation to UPW Throughput.

SUMMARY
The recent Thematic Inspection of Unpaid Work, identified problems in some areas with stand downs, both in advance of projects and on the day. Delays were also noted between the Pre Placement Work Session and the start of a project with some offenders being ‘stacked’. A number of areas were struggling with supervisor recruitment and there was a concern that slow throughput would jeopardise compliance and the effective delivery of the sentence. The NPD began to monitor throughput from October 2005 and since that time there has been an improvement to fewer than 4% of offender days lost nationally. (Please see tables of results at Annex B). The results from the revised quarterly return will be published in the Performance Report from November 2006. A target will be set for 2007/08.

RELEVANT PREVIOUS PROBATION CIRCULARS
PC66/2005; PC94/2005

CONTACT FOR ENQUIRIES
Ed.Stradling@homeoffice.gsi.gov.uk or 020 7217 0758 Jill.Shaw5@homeoffice.gsi.gov.uk or 020 7217 0673

UNCLASSIFIED
National Probation Directorate
Abell House, John Islip Street, London, SW1P 4LH

Annex A

NPS Unpaid Work Throughput Monitoring Return 2006-07
Probation Area: Report Period:

1. Total number of offenders1 with unpaid work requirements2 in the area at the end of the reporting period 2. Total number of offenders1 (included in answer to Question 1) who were not eligible3 for work at the end of the reporting period 3. Number of offenders who had a Pre-Placement Work Session that occured in the quarter 4. Number of offenders in 3 who had received a first work instruction
4 5 5. Of those in 4, what was the average number of days that elapsed between the Pre-Placement work session and the date for which the first work instruction was given ?

6. Total number of offender days worked6 in the quarter
7 7. Number of offender days lost in the quarter because offenders have been instructed in advance not to report for work 8 8. Number of offender days lost in the quarter because 'ready and willing' offenders have been sent home after reporting for work due to operational difficulties in the area (e.g. insufficient supervisor coverage, lack of transport or work availability).

Notes Count people not orders. 2 Include offenders on Unpaid Work requirements, Community Punishment Orders and Community Punishment & Rehabilitation orders in this figure 3 Offenders who are not eligible for work for reasons related to the offender’s circumstances, not operational difficulties in the area. This includes those who are on warrant, suspended, awaiting outcome of breach, on certified long-term sickness, awaiting revocation, or where there has been an exceptional departure from National Standards endorsed by the designated line manager (National Standard SS 1.4 4 This figure should be calculated using a 7 day week, not the 5 day ‘working week.’ 5 This is the date on which the offender is first required to attend a work placement. It includes cases where the offender has been instructed but has not attended. It does not include cases where a work instruction has been given but has been withdrawn by the area either beforehand or on the day itself 6 Attendance by an offender at a work session, irrespective of the actual number of hours actually worked, counts as one offender day. This should exclude the Post Sentence Assessment Interview, the Pre Placement Work Session and any instances where an offender reports for work and is subsequently sent home in circumstances detailed in Question 8 7 Exclude any days (up to a maximum of two weeks) on which the unpaid work operation is closed down, e.g. because of year-end holidays. 8 If 'acts of God' contributed to operational difficulties, and are reflected in these figures, please provide details in the covering e-mail to this return.
1

Area Contact Name:

Telephone No:

Completed returns should be sent via e-mail to: NPD.DATA@homeoffice.gsi.gov.uk to arrive by the 15th day of the month following the reporting period.

Annex B NPS Unpaid Work Throughput Monitoring October 2005 - March 2006
Table 1: October-December 2005
1. Total number of offenders with unpaid work requirements 2. Total number of offenders who were not eligible for work at the end of the reporting period 3. Average number of days which elapsed between the pre-placement work session and the date for first work 4. Total number of offender days worked 5. Number of offender days lost because offenders have been instructed in advance not to report for work 6. Number of offender days lost because offenders have been sent home after reporting for work % Instructed not to attend % Sent homes 2.8% 3.5% 10.7% 2.1% 3.9% 0.1% 0.0% 0.0% 0.0% 6.6% 10.5% 1.6% 2.1% 1.4% 4.8% 0.9% 3.3% 0.0% 0.1% 1.2% 0.0% 0.8% 0.1% 1.5% 0.5% 0.4% 10.0% 2.1% 0.0% 0.0% 0.0% 0.8% 1.7% 1.2% 5.0% 8.6% 0.0% 0.3% 1.7% 3.3% 5.1% 5.1% 1.6% 0.0% 0.3% 4.0% 0.3% 3.1% 1.2% 0.0% 2.2% 0.0% 2.3% 0.0% 1.2% 0.6% 0.5% 2.1% 7.2% 6.4% 0.8% 0.1% 1.2% 0.0% 0.2% 15.5% 5.9% 2.9% 1.9% 0.3% 0.4% 0.0% 2.9% 2.7% 1.8%

Avon & Somerset Bedfordshire Cambridgeshire Cheshire County Durham Cumbria Derbyshire Devon/Cornwall Dorset Dyfed/Powys Essex Gloucestershire Greater Manchester Gwent Hampshire Hertfordshire Humberside Kent Lancashire Leicestershire & Rutland Lincolnshire London East London North London South London West Merseyside Norfolk North Wales North Yorkshire Northamptonshire Northumbria Nottinghamshire South Wales South Yorkshire Staffordshire Suffolk Surrey Sussex Teesside Thames Valley Warwickshire West Mercia West Midlands West Yorkshire Wiltshire England & Wales

1 1179 779 722 544 621 1109 771 548 331 1471 407 3959 546 2003 939 1587 1049 546 390 1904 1054 748 742 448 1323 1466 1007 1943 921 234 486 590 1797 316 996 4659 2330 422 42887

2 303 276 150 78 911 184 194 62 978 79 792 198 429 190 414 183 552 762 517 164 70 42 617 337 265 807 230 132 183 127 72 1271 70 11639

3 15.0 5.0 6.6 21.0 5.0 23.0 3.2 3.0 6.0 7.0 8.0 6.0 38.0 0.5 6.9 2.0 5.0 9.5 5.0 4.0 4.0 6.3 9.1 6.0 5.0 4.0 7.0 8.19

4 5114 2568 5105 2832 3076 6742 4471 3299 3684 7720 1420 21206 4551 9820 5382 6598 4539 1808 2934 7000 4391 4445 4535 1481 7030 6238 7030 7664 4031 2879 2522 3637 1999 5685 12763 11416 2009 199624

5 151 314 210 0 0 804 99 168 124 8 0 16 21 1116 0 2 81 104 0 156 243 2 62 228 0 0 0 26 68 173 2 0 1121 393 33 0 5725

6 191 63 4 0 219 123 67 30 0 95 11 314 17 231 0 52 58 179 9 121 242 74 12 4 85 141 166 96 20 230 23 45 4 425 256 48 60 3715

Days 5456 2945 5319 2832 3295 7669 4637 3497 3808 7823 1431 21536 4589 11167 5382 6652 4678 2091 2943 7121 4789 4762 4549 1547 7343 6379 7196 7760 4077 3177 2718 3684 2003 7231 13412 11497 2069 209064

% All days Lost 6.3% 12.8% 4.0% 0.0% 6.6% 12.1% 3.6% 5.7% 3.3% 1.3% 0.8% 1.5% 0.8% 12.1% 0.0% 0.8% 3.0% 13.5% 0.3% 1.7% 8.3% 6.7% 0.3% 4.3% 4.3% 2.2% 2.3% 1.2% 1.1% 9.4% 7.2% 1.3% 0.2% 21.4% 4.8% 0.7% 2.9% 4.5%

Results for January to March 2006 are shown in Table 2 on the next page.

Table 2: January-March 2006
1. Total number of offenders with unpaid work requirements 2. Total number of offenders who were not eligible for work at the end of the reporting period 3. Average number of days which elapsed between the pre-placement work session and the date for first work 4. Total number of offender days worked 5. Number of offender days lost because offenders have been instructed in advance not to report for work 6. Number of offender days lost because offenders have been sent home after reporting for work % Instructed not to attend 2.7% 3.5% 0.0% 0.4% 0.0% 0.0% 2.9% 2.3% 7.1% 1.7% 3.2% 0.7% 0.1% 0.4% 1.0% 12.6% 0.1% 2.7% 0.1% 1.8% 1.7% 3.0% 8.2% 0.0% 0.3% 0.9% 3.3% 1.3% 0.0% 6.7% 1.1% 2.4% 0.2% 0.0% 1.4% 2.0% 1.3% 0.6% 0.1% 0.1% 0.3% 7.9% 1.6% 0.1% 0.0% 1.7%

Avon & Somerset Bedfordshire Cambridgeshire Cheshire County Durham Cumbria Derbyshire Devon/Cornwall Dorset Dyfed/Powys Essex Gloucestershire Greater Manchester Gwent Hampshire Hertfordshire Humberside Kent Lancashire Leicestershire & Rutland Lincolnshire London East London North London South London West Merseyside Norfolk North Wales North Yorkshire Northamptonshire Northumbria Nottinghamshire South Wales South Yorkshire Staffordshire Suffolk Surrey Sussex Teesside Thames Valley Warwickshire West Mercia West Midlands West Yorkshire Wiltshire England & Wales

1 1268 726 833 793 666 629 1406 1280 559 340 1820 437 4414 589 1730 748 1022 3946 1618 1105 524 1799 1422 4079 1438 2256 1056 822 776 304 1457 1529 1662 1614 927 219 492 330 622 1981 326 1113 4936 2370 473 60456

2 360 210 97 154 57 1232 244 119 51 915 129 883 199 549 127 212 425 69 158 982 270 1104 586 609 447 200 80 34 878 329 545 43 181 129 53 208 72 61 1458 78 14537

3 12.0 5.9 4.9 12.0 5.2 27.1 5.0 23.0 3.0 4.0 5.0 6.0 7.3 6.0 14.9 6.0 9.6 43.0 14.0 4.0 10.0 0.5 6.5 6.6 1.0 7.9 11.4 7.0 4.0 3.0 7.3 10.7 6.9 5.9 5.0 4.0 7.0 8.7

4 6105 3021 3977 5934 3382 2581 7091 6338 3474 2307 6566 1749 22147 3361 11543 3045 6704 9972 8113 6198 2011 7340 4930 277 9408 7984 3954 5383 5403 1722 7891 6882 10367 8585 4475 3055 2418 5246 4612 7636 2246 6712 13649 11562 2596 269951

5 176 113 0 24 0 0 216 153 268 40 228 12 16 13 125 463 8 287 5 114 37 231 448 0 30 74 152 74 2 125 90 171 17 0 66 71 33 30 4 4 7 615 224 7 0 4773

6 185 50 57 88 11 307 165 72 49 24 276 55 430 35 301 158 2 213 51 131 83 220 96 67 12 80 500 38 60 27 55 172 52 118 17 391 18 81 47 91 8 417 252 12 6 5580

Days 6466 3184 4034 6046 3393 2888 7472 6563 3791 2371 7070 1816 22593 3409 11969 3666 6714 10472 8169 6443 2131 7791 5474 344 9450 8138 4606 5495 5465 1874 8036 7225 10436 8703 4558 3517 2469 5357 4663 7731 2261 7744 14125 11581 2602 280304

% Sent homes 2.9% 1.6% 1.4% 1.5% 0.3% 10.6% 2.2% 1.1% 1.3% 1.0% 3.9% 3.0% 1.9% 1.0% 2.5% 4.3% 0.0% 2.0% 0.6% 2.0% 3.9% 2.8% 1.8% 19.5% 0.1% 1.0% 10.9% 0.7% 1.1% 1.4% 0.7% 2.4% 0.5% 1.4% 0.4% 11.1% 0.7% 1.5% 1.0% 1.2% 0.4% 5.4% 1.8% 0.1% 0.2% 2.0%

% All days Lost 5.6% 5.1% 1.4% 1.9% 0.3% 10.6% 5.1% 3.4% 8.4% 2.7% 7.1% 3.7% 2.0% 1.4% 3.6% 16.9% 0.1% 4.8% 0.7% 3.8% 5.6% 5.8% 9.9% 19.5% 0.4% 1.9% 14.2% 2.0% 1.1% 8.1% 1.8% 4.7% 0.7% 1.4% 1.8% 13.1% 2.1% 2.1% 1.1% 1.2% 0.7% 13.3% 3.4% 0.2% 0.2% 3.7%