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Probation

Circular
UNCLASSIFIED

THROUGHPUT OF OFFENDERS ON UNPAID


WORK REFERENCE NO:
32/2006
PURPOSE
This circular provides an improved template for areas to gather data on a ISSUE DATE:
quarterly basis on the throughput of offenders on unpaid work. This will help 29 August 2006
to ensure that we are delivering the sentence efficiently and successfully. It
also reports the figures from October to March. IMPLEMENTATION DATE:
12 September 2006
ACTION
Chief Officers to: EXPIRY DATE:
• Forward this PC to Unpaid Work managers August 2011
• Identify a senior manager with responsibility for monitoring the
throughput of Unpaid Work requirements and report to NPD every TO:
three months on the amended template provided at Annex A, starting Chairs of Probation Boards
with data for July-September to be returned by 15th October 2006. Chief Officers of Probation
Secretaries of Probation Boards
NPD Interventions and Regions & Performance Units to:
• Consider returns for July to September 06, and subsequent periods
CC:
thereafter, to identify probation areas that will be required to produce
Board Treasurers
improvement action plans in relation to UPW Throughput.
Regional Managers
SUMMARY
The recent Thematic Inspection of Unpaid Work, identified problems in some AUTHORISED BY:
areas with stand downs, both in advance of projects and on the day. Delays Stuart McPhillips,
were also noted between the Pre Placement Work Session and the start of a Acting Head of Regions and
project with some offenders being ‘stacked’. A number of areas were Performance
struggling with supervisor recruitment and there was a concern that slow
throughput would jeopardise compliance and the effective delivery of the ATTACHED:
sentence. Annex A – NPS Unpaid Work
Throughput Monitoring Return
The NPD began to monitor throughput from October 2005 and since that 2006-07
time there has been an improvement to fewer than 4% of offender days lost Annex B – Results of Unpaid
nationally. (Please see tables of results at Annex B). Work Throughput Monitoring Oct
05 – Mar 06
The results from the revised quarterly return will be published in the
Performance Report from November 2006. A target will be set for 2007/08.

RELEVANT PREVIOUS PROBATION CIRCULARS


PC66/2005; PC94/2005

CONTACT FOR ENQUIRIES


Ed.Stradling@homeoffice.gsi.gov.uk or 020 7217 0758
Jill.Shaw5@homeoffice.gsi.gov.uk or 020 7217 0673
UNCLASSIFIED

National Probation Directorate


Abell House, John Islip Street, London, SW1P 4LH
Annex A

NPS Unpaid Work Throughput Monitoring Return 2006-07

Probation Area: Report Period:

1. Total number of offenders1 with unpaid work requirements2 in the area at the end of the reporting period
2. Total number of offenders1 (included in answer to Question 1) who were not eligible3 for work at the end of the reporting period
3. Number of offenders who had a Pre-Placement Work Session that occured in the quarter
4. Number of offenders in 3 who had received a first work instruction
4 5
5. Of those in 4, what was the average number of days that elapsed between the Pre-Placement work session and the date for which the first work instruction was given ?
6. Total number of offender days worked6 in the quarter
7. Number of offender days lost in the quarter because offenders have been instructed in advance not to report for work7
8
8. Number of offender days lost in the quarter because 'ready and willing' offenders have been sent home after reporting for work due to operational difficulties in the area (e.g. insufficient supervisor
coverage, lack of transport or work availability).

Notes
1
Count people not orders.
2
Include offenders on Unpaid Work requirements, Community Punishment Orders and Community Punishment & Rehabilitation orders in this figure
3
Offenders who are not eligible for work for reasons related to the offender’s circumstances, not operational difficulties in the area. This includes those who are on warrant, suspended, awaiting outcome of breach,
on certified long-term sickness, awaiting revocation, or where there has been an exceptional departure from National Standards endorsed by the designated line manager (National Standard SS 1.4
4
This figure should be calculated using a 7 day week, not the 5 day ‘working week.’
5
This is the date on which the offender is first required to attend a work placement. It includes cases where the offender has been instructed but has not attended. It does not include cases where a work instruction
has been given but has been withdrawn by the area either beforehand or on the day itself
6
Attendance by an offender at a work session, irrespective of the actual number of hours actually worked, counts as one offender day. This should exclude the Post Sentence Assessment Interview, the Pre
Placement Work Session and any instances where an offender reports for work and is subsequently sent home in circumstances detailed in Question 8
7
Exclude any days (up to a maximum of two weeks) on which the unpaid work operation is closed down, e.g. because of year-end holidays.
8
If 'acts of God' contributed to operational difficulties, and are reflected in these figures, please provide details in the covering e-mail to this return.

Area Contact Name: Telephone No:

Completed returns should be sent via e-mail to: NPD.DATA@homeoffice.gsi.gov.uk to arrive by the 15th day of the month following the reporting period.
Annex B
NPS Unpaid Work Throughput Monitoring October 2005 - March 2006

Table 1: October-December 2005


1. Total number of offenders with unpaid work requirements
2. Total number of offenders who were not eligible for work at the end of the reporting period
3. Average number of days which elapsed between the pre-placement work session and the date for first work
4. Total number of offender days worked
5. Number of offender days lost because offenders have been instructed in advance not to report for work
6. Number of offender days lost because offenders have been sent home after reporting for work

% Instructed
1 2 3 4 5 6 Days not to attend % Sent homes % All days Lost
Avon & Somerset 1179 303 - 5114 151 191 5456 2.8% 3.5% 6.3%
Bedfordshire 779 276 15.0 2568 314 63 2945 10.7% 2.1% 12.8%
Cambridgeshire - - - - - - - - - -
Cheshire 722 - 5.0 5105 210 4 5319 3.9% 0.1% 4.0%
County Durham 544 150 - 2832 0 0 2832 0.0% 0.0% 0.0%
Cumbria 621 78 - 3076 0 219 3295 0.0% 6.6% 6.6%
Derbyshire 1109 911 6.6 6742 804 123 7669 10.5% 1.6% 12.1%
Devon/Cornwall 771 184 21.0 4471 99 67 4637 2.1% 1.4% 3.6%
Dorset 548 194 - 3299 168 30 3497 4.8% 0.9% 5.7%
Dyfed/Powys 331 62 5.0 3684 124 0 3808 3.3% 0.0% 3.3%
Essex 1471 978 23.0 7720 8 95 7823 0.1% 1.2% 1.3%
Gloucestershire 407 79 3.2 1420 0 11 1431 0.0% 0.8% 0.8%
Greater Manchester 3959 792 3.0 21206 16 314 21536 0.1% 1.5% 1.5%
Gwent 546 198 6.0 4551 21 17 4589 0.5% 0.4% 0.8%
Hampshire 2003 429 7.0 9820 1116 231 11167 10.0% 2.1% 12.1%
Hertfordshire - - - - - - - - - -
Humberside 939 190 8.0 5382 0 0 5382 0.0% 0.0% 0.0%
Kent - - - - - - - - - -
Lancashire 1587 414 6.0 6598 2 52 6652 0.0% 0.8% 0.8%
Leicestershire & Rutland 1049 - - 4539 81 58 4678 1.7% 1.2% 3.0%
Lincolnshire 546 183 - 1808 104 179 2091 5.0% 8.6% 13.5%
London East 390 552 38.0 2934 0 9 2943 0.0% 0.3% 0.3%
London North - - - - - - - - - -
London South - - - - - - - - - -
London West - - - - - - - - - -
Merseyside 1904 762 - 7000 - 121 7121 - 1.7% 1.7%
Norfolk 1054 517 0.5 4391 156 242 4789 3.3% 5.1% 8.3%
North Wales 748 164 - 4445 243 74 4762 5.1% 1.6% 6.7%
North Yorkshire 742 70 6.9 4535 2 12 4549 0.0% 0.3% 0.3%
Northamptonshire 448 42 2.0 1481 62 4 1547 4.0% 0.3% 4.3%
Northumbria 1323 617 5.0 7030 228 85 7343 3.1% 1.2% 4.3%
Nottinghamshire 1466 337 9.5 6238 0 141 6379 0.0% 2.2% 2.2%
South Wales 1007 265 5.0 7030 0 166 7196 0.0% 2.3% 2.3%
South Yorkshire 1943 807 4.0 7664 0 96 7760 0.0% 1.2% 1.2%
Staffordshire 921 230 4.0 4031 26 20 4077 0.6% 0.5% 1.1%
Suffolk 234 - 6.3 2879 68 230 3177 2.1% 7.2% 9.4%
Surrey 486 132 9.1 2522 173 23 2718 6.4% 0.8% 7.2%
Sussex - - - - - - - - - -
Teesside 590 183 - 3637 2 45 3684 0.1% 1.2% 1.3%
Thames Valley 1797 - - - - - - - -
Warwickshire 316 127 6.0 1999 0 4 2003 0.0% 0.2% 0.2%
West Mercia 996 72 - 5685 1121 425 7231 15.5% 5.9% 21.4%
West Midlands 4659 1271 5.0 12763 393 256 13412 2.9% 1.9% 4.8%
West Yorkshire 2330 - 4.0 11416 33 48 11497 0.3% 0.4% 0.7%
Wiltshire 422 70 7.0 2009 0 60 2069 0.0% 2.9% 2.9%
England & Wales 42887 11639 8.19 199624 5725 3715 209064 2.7% 1.8% 4.5%

Results for January to March 2006 are shown in Table 2 on the next page.
Table 2: January-March 2006
1. Total number of offenders with unpaid work requirements
2. Total number of offenders who were not eligible for work at the end of the reporting period
3. Average number of days which elapsed between the pre-placement work session and the date for first work
4. Total number of offender days worked
5. Number of offender days lost because offenders have been instructed in advance not to report for work
6. Number of offender days lost because offenders have been sent home after reporting for work

% Instructed
1 2 3 4 5 6 Days not to attend % Sent homes % All days Lost
Avon & Somerset 1268 360 - 6105 176 185 6466 2.7% 2.9% 5.6%
Bedfordshire 726 210 12.0 3021 113 50 3184 3.5% 1.6% 5.1%
Cambridgeshire 833 - 5.9 3977 0 57 4034 0.0% 1.4% 1.4%
Cheshire 793 97 4.9 5934 24 88 6046 0.4% 1.5% 1.9%
County Durham 666 154 - 3382 0 11 3393 0.0% 0.3% 0.3%
Cumbria 629 57 12.0 2581 0 307 2888 0.0% 10.6% 10.6%
Derbyshire 1406 1232 5.2 7091 216 165 7472 2.9% 2.2% 5.1%
Devon/Cornwall 1280 244 27.1 6338 153 72 6563 2.3% 1.1% 3.4%
Dorset 559 119 - 3474 268 49 3791 7.1% 1.3% 8.4%
Dyfed/Powys 340 51 5.0 2307 40 24 2371 1.7% 1.0% 2.7%
Essex 1820 915 23.0 6566 228 276 7070 3.2% 3.9% 7.1%
Gloucestershire 437 129 3.0 1749 12 55 1816 0.7% 3.0% 3.7%
Greater Manchester 4414 883 4.0 22147 16 430 22593 0.1% 1.9% 2.0%
Gwent 589 199 5.0 3361 13 35 3409 0.4% 1.0% 1.4%
Hampshire 1730 549 6.0 11543 125 301 11969 1.0% 2.5% 3.6%
Hertfordshire 748 127 7.3 3045 463 158 3666 12.6% 4.3% 16.9%
Humberside 1022 212 6.0 6704 8 2 6714 0.1% 0.0% 0.1%
Kent 3946 - 14.9 9972 287 213 10472 2.7% 2.0% 4.8%
Lancashire 1618 425 6.0 8113 5 51 8169 0.1% 0.6% 0.7%
Leicestershire & Rutland 1105 69 9.6 6198 114 131 6443 1.8% 2.0% 3.8%
Lincolnshire 524 158 - 2011 37 83 2131 1.7% 3.9% 5.6%
London East 1799 982 43.0 7340 231 220 7791 3.0% 2.8% 5.8%
London North 1422 270 14.0 4930 448 96 5474 8.2% 1.8% 9.9%
London South 4079 1104 4.0 277 0 67 344 0.0% 19.5% 19.5%
London West 1438 586 10.0 9408 30 12 9450 0.3% 0.1% 0.4%
Merseyside 2256 609 - 7984 74 80 8138 0.9% 1.0% 1.9%
Norfolk 1056 447 0.5 3954 152 500 4606 3.3% 10.9% 14.2%
North Wales 822 200 6.5 5383 74 38 5495 1.3% 0.7% 2.0%
North Yorkshire 776 80 6.6 5403 2 60 5465 0.0% 1.1% 1.1%
Northamptonshire 304 34 1.0 1722 125 27 1874 6.7% 1.4% 8.1%
Northumbria 1457 878 7.9 7891 90 55 8036 1.1% 0.7% 1.8%
Nottinghamshire 1529 329 11.4 6882 171 172 7225 2.4% 2.4% 4.7%
South Wales 1662 545 7.0 10367 17 52 10436 0.2% 0.5% 0.7%
South Yorkshire 1614 43 4.0 8585 0 118 8703 0.0% 1.4% 1.4%
Staffordshire 927 181 3.0 4475 66 17 4558 1.4% 0.4% 1.8%
Suffolk 219 - 7.3 3055 71 391 3517 2.0% 11.1% 13.1%
Surrey 492 129 10.7 2418 33 18 2469 1.3% 0.7% 2.1%
Sussex 330 53 6.9 5246 30 81 5357 0.6% 1.5% 2.1%
Teesside 622 208 - 4612 4 47 4663 0.1% 1.0% 1.1%
Thames Valley 1981 - - 7636 4 91 7731 0.1% 1.2% 1.2%
Warwickshire 326 72 5.9 2246 7 8 2261 0.3% 0.4% 0.7%
West Mercia 1113 61 - 6712 615 417 7744 7.9% 5.4% 13.3%
West Midlands 4936 1458 5.0 13649 224 252 14125 1.6% 1.8% 3.4%
West Yorkshire 2370 - 4.0 11562 7 12 11581 0.1% 0.1% 0.2%
Wiltshire 473 78 7.0 2596 0 6 2602 0.0% 0.2% 0.2%
England & Wales 60456 14537 8.7 269951 4773 5580 280304 1.7% 2.0% 3.7%