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Probation

Circular

MAPPA CONSULTATION PAPER REFERENCE NO:


PURPOSE 39/2005
To enable the Chief Officers of Probation and other Responsible Authority
members to consider proposed developments in the multi-agency public ISSUE DATE:
protection arrangements (MAPPA) and to offer feedback to the Public 27 May 2005
Protection Unit.
IMPLEMENTATION DATE:
ACTION Immediate
Chief Officers to ensure that the consultation paper is disseminated to other
Responsible Authority and Duty to Co-operate senior partners within their EXPIRY DATE:
Area, that discussion and feedback is co-ordinated through the Strategic 1 September 2005
Management Board and that formal responses are forwarded to the PPU by
9 September 2005. TO:
Chairs of Probation Boards
SUMMARY Chief Officers of Probation
The MAPPA Guidance was issued in March 2003 and established a national Secretaries of Probation Boards
framework for arrangements to assess and manage the risk posed by sexual
and violent offenders. An evaluation of those arrangements, commissioned CC:
by the Home Office, was undertaken in 2004 by De Montfort University and
Board Treasurers
resulted in a number of provisional recommendations that were made
Regional Managers
available to the Responsible Authority National Steering Group (RANSG) in
October 2004. In order to address those the RANSG convened a national
AUTHORISED BY:
workgroup to consider the developmental changes required of the MAPPA
Guidance. John Scott, Head of Public
Protection and Licensed Release
This consultation paper is the product of the national workgroup. It has been Unit
endorsed by the RANSG as the basis of wider consultation with Responsible
Authorities across England and Wales and with Duty to Co-operate partners ATTACHED:
through the strategic management boards (SMBs). In addition to clarifying Annex A – National MAPPA
roles and processes within the operational elements of MAPPA the paper workgroup – Consultation Paper
offers a costing model for the co-ordination and administrative support to
MAPPA.

RELEVANT PREVIOUS PROBATION CIRCULARS


PC 54/2004: The MAPPA Guidance

CONTACT FOR ENQUIRIES


DCI Tim Bryan – Tim.bryan@homeoffice.gsi.gov.uk 0207 217 0747
Tessa Webb – Tessa.webb7@homeoffice.gsi.gov.uk 0207 217 0935
Jas Bansal – Jaspreet.bansal@homeoffice.gsi.gov.uk 0207 217 8547

Insert PC number and title here


National Probation Directorate 1
Horseferry House, Dean Ryle Street, London, SW1P 2AW
National MAPPA Workgroup
Consultation Paper

The Management and Administrative Support Requirements for


MAPPA
1. Context

The Multi-Agency Public Protection Arrangements (MAPPA) are growing significantly


in response to an increasing number of sexual and violent offenders falling within the
legislative framework. Of the 40,000 offenders identified in MAPPA annual reports for
2003/4 approximately 5% (2,000) were managed at Level 3 (MAPPP) and it has been
estimated that about 20% (8,000) were managed at Level 2 (the requirement to record
Level 2 risk management has been included in this year’s report). This meant that there
were approximately 10,000 offenders who were brought into some form of multi-agency
risk management process for consideration and review. Evidence suggests that the size of
MAPPA will continue to grow not least because the register for sex offenders (Category
1) will increase from the current number of 27,000 to 125,000 in the course of the next
twenty years before it has stabilized. Therefore it is vital at this comparatively early stage
in development that we strengthen the management of MAPPA and refine the standards
and expectations on both the Responsible Authority and Duty to Co-operate agencies.

The fundamental purpose of MAPPA is public safety, the protection of victims and the
reduction of serious harm. Like other effective multi-agency processes, the MAPPA
offers the potential for a co-ordinated approach to the management of sexual and violent
offenders in the community who pose a risk of serious harm to others. Rooted in the
Human Rights Act principles of necessity and proportionality, MAPPA acknowledges the
complex nature of much serious re-offending behaviour which often prevents any single
agency from being able to deliver an effective risk management plan alone. Rather
MAPPA recognizes that a coordinated risk management plan combining members of the
Responsible Authority and the duty to co-operate agencies offers the best chance of
achieving public safety. The De Montfort research undertaken in 2004, and soon to be
published, has highlighted the central importance to MAPPA of the co-ordination/
management function. Though mentioned in the MAPPA Guidance there was insufficient
detail to distinguish the responsibilities of the MAPPA Co-ordinator clearly. This paper
will address this and also the minimum standards that should be applied nationally to
both Responsible Authority and Duty to Co-operate agencies in respect of key MAPPA
processes.

2. MAPPA Coordination/ Management


• In small areas it may be possible to conceive of coordination as being the role
undertaken by an individual. In larger or more complex areas coordination may be
undertaken by several people within the Responsible Authority
• MAPPA Coordination/ Management describes a set of functions that are designed
to allow all agencies who have a statutory responsibility under the Criminal
Justice Act 2003 (s325-327) to do the following:-

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
o To receive details of all offenders who pose a risk of serious harm to
others and for whom a multi-agency risk management plan is necessary in
order to manage that risk.
o To make referral of sexual or violent offenders whose risk of serious harm
they consider needs to be managed through a multi-agency meeting at
either Level 2 or Level 3 (MAPPP).
o To share information relevant to the management of serious harm with
other agencies within MAPPA on the basis that that information will be
held securely and used by appropriate personnel within those agencies for
public protection purposes only.
o To help determine if their agency is a core partner in terms of the delivery
of risk assessment and risk management plans that address the risk of
serious harm.
o To receive the risk management plans and notes from all relevant Level 2
and Level 3 (MAPPP) meetings showing clearly the status of each
offender, the agencies delivering components of the plan and timescale,
and the point at which the offender exits the multi-agency risk
management process.
o To provide a single point of contact and advice on all aspects of MAPPA.

• Importantly it is a dedicated function carried out on behalf of the Responsible


Authority, accountable to the Strategic Management Board (SMB) and designed
to facilitate multi-agency risk management being focused on the right people in a
timely and efficient manner, delivering robust and defensible plans that address
known indicators of serious harm to others.
• For the purposes of this paper it is also separate from the chairing responsibilities
of Level 2 / Level 3 meetings.
• The 42 Areas of England and Wales vary considerably in terms of their size,
MAPPA population and organizational boundaries. Costings will be produced
based on the actions associated annually with MAPPA coordination/ management
for three different sized areas (small, medium & large) in terms of the
notifications of offenders, pre-meeting information exchange, the referrals to
Level 2 and Level 3 (MAPPP) risk management meeting and the preparation of
notes for each Level 2 and Level 3 (MAPPP) and the accompanying risk
management plans.
• The following minimum standards for MAPPA Coordination/ Management (MC)
should be applied consistently across England and Wales.

3. Key Stages within MAPPA – 1) MAPPA nominal, 2) MAPPA Referral, 3) MAPPA


Graduate

ViSOR (the violent and sex offender register) is the national database for all sex and
violent offenders within MAPPA designed by PITO (Police Information Technology
Organisation) for police and probation areas across England and Wales. As such it must
be updated at the earliest opportunity when a MAPPA offender enters MAPPA (Stage 1),
is referred for multi-agency management (Stage 2) or exits MAPPA (Stage 3). Agencies

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
having access to ViSOR (currently only the police) will be able to input this information
directly. However, where ViSOR is not available that information must be passed to the
MAPPA Co-ordinator/ Manager so that this can be done.
Stage 1 – (MAPPA nominal) knowledge that an offender falls within the remit of
MAPPA will generally be the responsibility of one of the following agencies; probation,
prisons, police, youth offending team or mental health services. Therefore it is vital that
where an offender is identified the agency immediately updates ViSOR either directly or
through the MAPPA Co-ordinator/ Manager. Entry into MAPPA is determined by
S.325-327 CJA 2003 and relates to convictions or cautions for sexual or violent
offending. Stage 1 notifications are therefore most likely to occur following sentence or
prior to release from custody.
Stage 2 – (MAPPA Referral) the referral of an offender to Level 2 or Level 3
(MAPPP) risk management is on the basis that the risk posed of serious harm requires
management through a multi-agency risk management plan. Stage 2 referrals are made by
police and probation primarily in respect of Category 1 and Category 2 offenders, but
from all agencies (Responsible Authority and Duty to Co-operate) for Category 3
offenders.
Stage 3 – (MAPPA Graduate) the exit of an offender from MAPPA is determined
by the length of sex offender registration or licence supervison (for Category 1 & 2
offenders) which ever is the longer, or when the offender is no longer considered to pose
a risk of serious harm by the Responsible Authority (for Category 3 offenders).

3.1 Stage 1 - Notification of entry into MAPPA

• The Responsible Authority must be clear as to which offenders fall within the
remit of MAPPA at any particular time regardless of the level at which their risk
of harm is managed. To ensure this occurs each agency having knowledge of a
relevant offender must at the earliest opportunity make a Stage 1 notification to
the MAPPA Co-ordinator/ Manager so that the details can be recorded on ViSOR.
Where an agency has direct access to ViSOR the Stage 1 notification will occur
on completion of the ViSOR record.
• Stage 1 notifications are NOT generally shared with other agencies but if the
offender remains at Level 1 (Ordinary Agency Management) the managing
agency may still share information with selected agencies.
• The MAPPA Co-ordinator/ Manager will provide the single point of contact for
the Responsible Authority for all Stage 1 notifications
o The notification should be made at the earliest possible opportunity and
for low or moderate risk offenders NOT LATER than 3 working days after
release into the community or sex offender registration with police.
(Target)
o For an offender considered likely to pose a risk of serious harm that
requires management at Level 2 or Level 3 (MAPPP) Stage 1 notification
must be completed sufficiently early to allow Stage 2 referral and Level 2
or Level 3 (MAPPP) meetings to occur prior to release. (reference Prison
Service Order 4547)

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
• The MAPPA Co-ordinator/ Manager will be responsible for the quality audit of
Stage 1 notifications and will provide management information for the SMB in
respect of Stage 1 notifications and the reporting agencies.
• All Stage 1 notifications that do not meet the threshold of entry into MAPPA will
be noted and the managing agency informed of the reason why they were NOT
suitable for MAPPA. (it will be vital that there are clear links into child protection
conferences, the care programme approach and domestic abuse forum in
particular)
• National Offender Management Service (Probation & Prisons). The majority of
Stage 1 notifications will result from a sentence of imprisonment for a sexual or
violent offence. The development of OASys, the introduction of an end-to-end
offender management approach and the availability of sentences for public
protection should all ensure that such offenders who are subject to MAPPA are
more readily identified at the point of sentence. Stage 1 notifications must be
made at this point to the MAPPA Co-ordinator/ Manager for the owning area.
• Police. The requirements of the Sex Offenders Act mean that all sex offenders
cautioned or convicted and not receiving a custodial sentence must register with
local police within 3 days of sentence/ caution. These registration details should
be automatically entered into ViSOR and will form the Stage 1 notification.
• Youth Offending Teams. Young people who commit sexual and violent offences
fall within the remit of MAPPA in the same way as adults, although periods of
registration for sex offences may be for short periods. Where they are sentenced
to a period of custody may be held in a variety of institution eg. Local authority
secure home, secure training centre or youth offending institute. Whatever the
setting it will be the responsibility of the offender manager to make the Stage 1
notification.
• Mental Health Secure Units. Offenders who commit sexual and violent offences
and receive a hospital or guardianship order are subject to MAPPA. MSUs and
high secure hospitals therefore have the responsibility to make the Stage 1
notification to the owning area.

3.2. Stage 1 - Actions following notification

• By virtue of these entry requirements to MAPPA, all offenders subject to Stage 1


notifications are already being managed by either an offender manager, by a
police sex offender registration officer or by a clinician. Therefore following
notification to the MAPPA Co-ordinator/ Manager and entry on ViSOR, the
managing agency must determine whether the offender poses a risk of serious
harm in the community AND whether at this stage a multi-agency risk
management plan is required in order to manage that risk either immediately or
within the next 6 months, pending release. Where the managing agency considers
this is necessary it must make a Stage 2 Referral immediately to the MAPPA Co-
ordinator/ Manager (see below). Where the MAPPA Co-ordinator/ Manager does
not receive a Stage 2 referral within 5 working days of Stage 1 notification it will
assume that the managing agency is addressing all the risk of harm issues through
ordinary agency mechanisms. (With increasing periods of licence supervision, a

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National MAPPA Workgroup
Consultation Paper
number of Category 1 offenders will be covered by a requirement to register with
police as well as on licence to probation. This of itself does not amount to a
requirement to be managed at Level 2 although good practice would expect police
and probation case managers to co-ordinate their respective tasks.)

3.3. Stage 2- Referral to multi-agency risk management

• The decision to place a MAPPA offender into the Level 2 / Level 3 (MAPPP) is
the responsibility of a senior manager within the managing agency and should be
noted on agency records and immediately conveyed to the MAPPA Co-ordinator/
Manager. (The MAPPA Co-ordinator/ Manager is able to challenge that decision
if it is believed the following threshold has not been met) That decision must be
based upon the information available that indicates that the offender poses a high
or very high risk of serious harm to others and the delivery of an effective risk
management plan requires the active collaboration of a number of responsible
authority and duty to co-operate agencies. The converse of this would be that
failure to convene such a Level 2 risk meeting would be held to be indefensible
on the basis of the risk assessment and other relevant information currently
available. In exceptional circumstances offenders posing lower risk of harm may
be appropriately referred to Level 2 risk meetings if there are aspects of the case
that require the multi-agency collaboration (eg. local notoriety/ threats to the
offender).
o For Stage 2 referrals received from duty to co-operate agencies the
MAPPA Co-ordinator/ Manager will exercise professional judgment, on
behalf of the Responsible Authority, as to the appropriateness of the
referral, in terms of the offender falling within the remit of MAPPA and
the level of the risk of serious harm is sufficient to require multi-agency
risk management.

• All Stage 2 referrals require the following;


o The managing agency will attach all relevant information regarding the
likelihood of re-offending, the risk of serious harm (when and to whom)
and any indication of imminence, together with the summary of any
formal risk assessment undertaken. (It is not envisaged this would be the
full OASys analysis.)
o The managing agency should identify the factors known to contribute to
the risk of serious harm and that require management through a multi-
agency public protection process
o The managing agency should also identify any core agency central to the
delivery of an effective risk management plan and any other known
agency currently involved in management of care of the offender.
o The date of the initial Level 2/ Level 3 (MAPPP).
o (On the basis of the above the managing agency will propose a multi-
agency risk management plan)

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
3.4. Stage 2 - Pre-Meeting Information Sharing

• Formalised pre-meeting information sharing is a new and important component of


effective multi-agency risk management which will ensure the following
o All responsible and duty to co-operate agencies are aware of the referral
o All agencies have an opportunity to identify relevant information held by
them and to decide whether to share under MAPPA
o All agencies have the opportunity to identify if they consider themselves
to be a core agency to the risk management plan
o Decreases the amount of time spent exchanging information at Level 2/
Level 3 (MAPPP) meetings so that they are able to focus on issues of risk
assessment and risk management.
• Clarifying the threshold for Level 3 (MAPPP): The definition in paragraph 116 of
the MAPPA Guidance remains the basis of the threshold but as with Level 2
referrals, the referral to Level 3 (MAPPP) must identify those aspects of the risk
management plan that require the multi agency collaboration and which cannot be
effectively delivered at the Level 2 risk meeting.
• An initial Level 2 meeting must occur within 20 working days of referral and an
initial level 3 meeting must occur within 5 working days of referral. (Target)
• The information included by the managing agency in the Stage 2 referral will be
passed to all members of the Responsible Authority and Duty to Co-operate
agencies either directly by the managing agency or by the MAPPA Co-ordinator/
Manager. This will require the receiving agencies to have a single point of contact
(SPOC) through whom this information can be securely passed.
• At point of information exchange the receiving agency will be requested to search
agency records for any relevant information on this offender or potential victims
be ascertained. The search and response should be completed within 5 working
days ( Target) and forwarded to either the managing agency or the MAPPA co-
ordinator/ manager (as directed) in the following terms;
ƒ If nothing found – no trace/negative reply
ƒ If material found but not relevant – positive trace/negative
reply
ƒ If material found and relevant – positive trace/positive
reply and share the relevant information with either the
managing agency or the MAPPA co-ordinator/ manager (as
directed) for the sole purpose of public protection and
reducing the likelihood of re-offending.
ƒ If material found and relevance not clear – positive
trace/further consideration required.
ƒ The response should also indicate whether the agency
considers itself to be core to the risk assessment and
management process under MAPPA and whether it will
attend the initial Level 2/ Level 3 MAPPP.
• The Responsible Authority should agree with DTC agencies, through the SMB
and the memorandum of understanding, the agreed method of communication
between the MAPPA co-ordinator/ manager and the single points of contact.

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
3.5 Stage 2 – Initial Level 2 and Level 3 meetings.
o Key principles
ƒ The product of the pre-information information exchange will be
available for all agencies attending.
ƒ The purpose of the meeting is to bring any additional relevant
information (or assist any agency to determine relevance), to note
the outcome of risk assessment tools in terms of likelihood of re-
offending, serious harm and imminence, and agree those aspects of
behaviour/ circumstances that are critical to delivering an effective
risk management plan.
ƒ Design a risk management plan that addresses these critical factors.
The plan must be specific, measurable, achievable, realistic and
timed and clearly identify ownership.
ƒ The risk plan must be formally reviewed at a specified future date.
ƒ Where an element of risk management cannot be delivered by local
agencies through the Level 2 meeting, consideration must be given
to referring this element to the Level 3 (MAPPP).
ƒ Where the multi-agency aspect of the risk management plan has
been delivered and risk of serious harm has reduced, consideration
must be given to referring the case back to Level 1 (appropriate for
Category 1 and Category 2 offenders) or out of MAPPA.

4. Organizing appropriate attendance at the Level 2 and Level 3 (MAPPP)

ƒ Multi agency risk management is an expensive resource and


should only be used where it is necessary to manage the risk of
serious harm in a collaborative and co-ordinated manner.
Involvement of agencies when they have no information or advice
to offer and no provision of services to the offender wastes their
time and may undermine their involvement in other relevant cases.
As the referrals to Level 2 risk management increase it vital that
the MAPPA co-ordinator/ manager maintains a flexible and yet
focused approach ensuring the right agencies are in attendance to
develop the right risk management plans for the right offenders
ƒ A critical role of the MAPPA co-ordinator/ manager, in
conjunction with the managing agency will therefore be to identify
which agencies will be central (core) to the delivery of a risk
management plan. For some offenders this will be readily apparent
and may be identified by the managing agency in the Stage 2
referral. In other cases it will become clear only after the pre-
meeting information exchange and agencies have searched their
own records for trace of engagement with the offender. Core
membership may also change over time. In inviting agencies to the
Level 2 and Level 3 (MAPPP) the MAPPA co-ordinator/ manager
must indicate whether an agency is considered central (core).

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
Victim contact should be separately shown even where provided
by the probation or police service.
ƒ Given that Level 2 risk meetings have traditionally run for several
hours and considered the risk management plans of a large number
of offenders, the challenge to the MAPPA co-ordinator/ manager is
to organize the agenda so that the involvement of different
agencies can be maximized. For instance it is recognized that
probation, police, social services and housing may be central (core)
to the majority of offenders however, mental health, the local
education authority and the youth offending team may only be
central (core) to a few.
ƒ This greater precision to multi-agency risk management invitations
will also help to strengthen the audit capability for the attendance
of central (core) agencies and their contribution to the risk
management plans.

5. Agenda and notes of Level 2 and Level 3 (MAPPP)

i. The De Montfort research is critical that too much time is often


taken up with story-telling and information exchange and
insufficient time given to determining the nature and scale of the
risk posed (in terms of the likelihood of re-offending, the risk of
serious harm (when and to whom), any indication of imminence
and those aspects of behaviour or the offender’s circumstances that
are critical to effective management). Paragraph 122 of MAPPA
Guidance is still relevant.
ii. The minutes of the Level 2 and Level 3 (MAPPP) should be
produced within 10 working days and sent under confidential
cover to the member of the central (core) agencies through the
SPOC (Target). They should summarise the Stage 2 referral and
reference the pre-information exchange. They must show clearly
how risk is assessed, the critical aspects for risk management and
the risk management plan detailing specifically the actions, the
person responsible for each particular action and the timescale for
completion. A date for review must also be set. The agency must
determine how such notes are stored securely and can be accessed
in the event of an emergency or by other agency personnel having
legitimate access.
iii. It is also proposed that the stance on the disclosure of information
to the offender should be change drastically. Instead of the
presumption of secrecy and the retention of all Level 2/ Level 3
(MAPPP) notes as confidential, these notes should be seen as open
documents for the offender unless there are specific elements that
should be protected ( eg to protect a vulnerable victim, the
sensitive source of information or covert policing methods that are

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
designed to detect or reduce serious offending). This change of
emphasis reflects the environment most agencies now work in with
subject access requests under data protection guidelines. It is
clearly important that these notes indicate explicitly what
information is NOT discloseable to the offender and the reasons
why such disclosure is restricted. In a small number of cases it is
anticipated that disclosure of any nature would properly be resisted
on the basis that it would heighten the risk of serious harm to
others or self. This will also facilitate decisions at a later stage
about access to notes, for example from the Parole Board. The
confidentiality associated with the notes containing personal data
would be unaltered.
iv. In time it is anticipated that the role and responsibility of the
offender in self-management will be more explicitly acknowledged
in the risk meetings. This is in line with existing good practice for
a number of Responsible Authority and DTC agencies. And while
the offender would not be generally invited to the Level 2/ Level 3
(MAPPP) there should be a clearly stated mechanism for
consulting with the offender both before and after risk meetings.
v. Review meetings will primarily be a review of the risk plan,
whether the actions have been delivered, whether any new
information has been received that alters the risk assessment and
whether there continues to be a need to manage the risk of serious
harm in this multi-agency forum.
vi. It is expected that all Responsible Authority and Duty to Co-
operate agencies will continue to have a responsibility to inform
the MAPPA co-ordinator/ manager of any information they receive
that indicates a change in the risk of serious harm posed by an
offender, in either a positive or negative manner.
vii. In order that the risk management process can be seen to be
proportionate and fair issues of diversity must be included in
personal data recorded for offenders and victims.

6. Duty to Co-operate Agency – Minimum requirement for role as a DTC body.

• A clear statement on behalf of the agency setting out the agency’s responsibilities
to public protection, the protection of victims and the reduction of serious harm.
• Endorsement of the statutory duty to co-operate with the Responsible Authority in
respect of the multi-agency public protection arrangements.
• Designation of a single point of contact for public protection referrals and internal
and external enquiries either from the MAPPA Co-ordinator/ Manager, other
agencies, members of the public or members of staff.
• The single point of contact (SPOC) should be able to search the agency database
to determine if the individual is known and whether there is a current case
manager.
o If not known – negative reply

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National MAPPA Workgroup
Consultation Paper
o If known and is a current case – pass the details of the referral to the case
manager/clinician or their supervisor in order to determine the relevance
of information held with regard the risk of serious harm to the public
o If known and not a current case – pass the details to a senior case
manager/ clinician to determine relevance of information held with regard
the risk of serious harm to the public.
• The search and response to the MAPPA Co-ordinator/ Manager should be
completed within 5 working days as follows;
ƒ If not known and nothing found – negative trace/ negative reply
ƒ If material found but not relevant – positive trace/negative reply
ƒ If material found and relevant – positive trace/positive reply and
share the relevant information with the Responsible Authority for
the sole purpose of public protection and reducing the likelihood of
re-offending.
ƒ If material found and relevance not clear – positive trace/further
consideration required.

• Where the agency is identified or considers itself as a core to the delivery of


multi-agency risk management plan the SPOC will indicate who will attend the
Level 2 or Level 3 MAPPP. All subsequent minutes of meetings will be sent to
this representative through the SPOC. Given the sensitive nature of this material
the agency must hold such minutes as confidential 3rd party material that is not
disclosed without reference to the chair of the Level 2 or Level 3(MAPPP).

7. SMB Quarterly Analysis produced by the MAPPA Co-ordinator/ Manager


This should include the following broken down across command units and for offenders
(age, gender, ethnicity, category of offender)
• Stage 1 notifications
• Stage 2 referrals
• Stage 3 exit from MAPPA
• Agencies central (core) to the Level 2/ Level 3 (MAPPP)
• Delivery of Risk management plans at Level 2 and Level 3 MAPPP
• Offenders charged with serious further offences – case reviews

8. The MAPPA Co-ordinator/ Manager – Role

• Manage Level 3 (MAPPP) referrals


• Manage the administration unit which takes minutes for Level 2 / Level 3
(MAPPP), data collection for the SMB and the annual report and information
exchange for Level 3 (MAPPP)
• Quality assure Level 2 cases
• Service the information requirements of the SMB
• Chair some MAPPA Level 2 meetings according to local circumstances

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National MAPPA Workgroup
Consultation Paper
• Identify and deliver aspects of awareness and skills training to Responsible
Authority and Duty to Co-operate agencies.

8.1. The MAPPA Co-ordinator/ Manager – Knowledge and skills requirement

• Work with offenders and offending behaviour


• Role and responsibilities of the Responsible Authority
• Role and responsibilities of the Duty to Co-operate agencies
• Services to victims
• Sentence management
• Risk assessment
• Risk management
• Proven administrative and IT skills
• Analysis and briefing skills
• Ability to work collaboratively with colleagues from a range of agencies
• Ability to review and challenge risk management strategies

MC – Employment status

• A senior practitioner with experience from a Responsible Authority agency


• Line managed by a senior member of the RA, who also sits on the SMB
(possibility of joint funding)
• Contract of employment/ continuity of post?
• Accountable to RA, through the SMB, for the coordination of MAPPA across the
Area. Therefore able to critique the single point of contact for any agency or the
delivery by agencies of risk assessment, information exchange and risk
management plans.

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
ANNEX – MAPPA Finance Model

L1 1.5 ADMIN Basic info exchange with RA (0.5 hours x 3)

L2 Pre-Meetings 2 M/C Referral - receipt and processing


6 ADMIN Pre-meeting information exchange: Dispatch
6 ADMIN Pre-meeting information exchange: Receipt

L2 Meetings 0.75 M/C Initial meeting


0.75 ADMIN Initial Meeting
L2
4.5 RA/DTC Initial meeting (3 RAs and 3 core DTC agencies)

0.75 ADMIN 3 Review meetings


0.75 M/C 3 Review meetings
L2
4.5 RA/DTC 3 Review meetings (3 RAs and 3 core DTC agencies)

4 ADMIN Writing and circulating minutes for each meeting

Referral - receipt and


L3 Pre-Meetings 2 M/C processing
6 ADMIN Pre-meeting information exchange: Dispatch
6 ADMIN Pre-meeting information exchange: Receipt

L3 Meetings 1 M/C Initial meeting


1 ADMIN Initial meeting
L3
8 RA/DTC Initial meeting (3 RAs and 5 core DTC agencies)

1 M/C 3 Further review meetings


1 ADMIN 3 Further review meetings
L3
12 RA/DTC 3 Further review meetings (3 RAs and 5 core DTC agencies)

4 ADMIN Writing and circulating minutes for each meeting

Hourly
TOTALS: Level 1 Level 2 Level 3 Rate
ADMIN 1.5 17.5 18 15
MAPPA Coordinator - 3.5 4 20
L2 RA/DTC - 9 - 20
L3 RA/DTC - - 20 30

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PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
Example 1:

Enter Total
MAPPA TOTAL
Offenders MAPPA Level 1 Level 2 Level 3

400 400 300 80 20


OR AREA NAME

TOTAL
HOURS COST

Admin Hours 450 1,400 360 2,210 £ 33,150

MAPPA C/O hours 280 80 360 £ 7,200

Mid-level RA/DTC Hours 720 720 £ 14,400

Senior-level RA/DTC Hours 400 400 £ 12,000

TOTAL 3,690 £ 66,750

Tim Bryan 13
PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper
Example 2:

Enter Total
MAPPA TOTAL
Offenders MAPPA Level 1 Level 2 Level 3

1500 1500 1125 300 75


OR AREA NAME

TOTAL
HOURS COST

Admin Hours 1,688 5,250 1,350 8,288 £ 124,313

MAPPA C/O hours 1,050 300 1,350 £ 27,000

Mid-level RA/DTC Hours 2,700 2,700 £ 54,000

Senior-level RA/DTC Hours 1,500 1,500 £ 45,000

TOTAL 13,838 £ 250,313

Tim Bryan 14
PPU - 5/26/2005
National MAPPA Workgroup
Consultation Paper

Example 3:

Enter Total
MAPPA TOTAL
Offenders MAPPA Level 1 Level 2 Level 3

4094 3070.5 818.8 204.7


OR AREA NAME

London

TOTAL
HOURS COST

Admin Hours 4,606 14,329 3,685 22,619 £ 339,290

MAPPA C/O hours 2,866 819 3,685 £ 73,692

Mid-level RA/DTC Hours 7,369 7,369 £ 147,384

Senior-level RA/DTC Hours 4,094 4,094 £ 122,820

TOTAL 37,767 £ 683,186

Tim Bryan 15
PPU - 5/26/2005