Probation Circular

BUSINESS PLANNING PRIORITIES AND INDICATIVE TARGETS 2006-07
PURPOSE
To provide areas with the outline priorities and indicative targets for the NPS for 2006-07. REFERENCE NO: 86/2005 ISSUE DATE: 17 November 2005 IMPLEMENTATION DATE: Immediate EXPIRY DATE: March 2007 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers AUTHORISED BY: Roger McGarva, Head of Regions & Performance ATTACHED: Annexe A: Corporate Risk Management

ACTION
Areas should plan for 2006-07 on the basis of the targets and priorities set out in this circular, but be aware that they are provisional and may be subject to change.

SUMMARY
Business Plans 2006-07 Area plans will be simpler this year and comprise three strands: (1) how areas will achieve their SLAs; (2) how areas will contribute to the regional plan; and (3) how they will manage the change process in their area. NPD will produce a simple template and issue it by the end of November along with the first draft of the NPS business plan. NPD will need to receive area and regional plans by the end of February 2006 for comment and approval. Breakdown of Targets by Area The area completions targets for Drug Rehabilitation Requirements, accredited programmes and unpaid work for 2006-07 are based on predicted starts for 2005-06. By taking account of areas’ individual capacity to deliver completions this approach to distributing the targets is designed to be a fairer one. NPD will continue to monitor the number of starts for the remainder of this financial year and the next and will, in addition, monitor proposals in Presentence Reports in order to ensure that the capacity to deliver completions is maintained and that the area targets remain equitable.

RELEVANT PREVIOUS PROBATION CIRCULARS
PC24/2005

CONTACT FOR ENQUIRIES
For enquiries relating to performance targets please contact Ed.Stradling@homeoffice.gsi.gov.uk (telephone: 020 7217 0758). Enquiries relating to corporate risk management should be directed to Ayodele.Kayode@homeoffice.gsi.gov.uk (telephone: 020 7217 8395).

National Probation Directorate
Horseferry House, Dean Ryle Street, London, SW1P 2AW

Key Priorities for the National Probation Service 2006-07 The key priorities for the NPS for 2006-07 are: Continue to contribute to the development of NOMS by managing the considerable changes facing probation areas including the transformation of 42 probation areas into a smaller number of probation trusts; the recruitment of chairs, chiefs and trust members; the development of business skills within probation trusts to enable them to be strong providers in a new competitive environment and to identify a new role for the National Probation Directorate (NPD) in the new context of a smaller number of more independent probation trusts. This will be done as well as pursuing important work in providing staff with a decent working environment, high quality IT, appropriate training and a strong lead on diversity issues in relation to both offenders and staff. Working purposefully with other criminal justice agencies to protect the public from harm: The NPS will work with partners in the Multi-Agency Public Protection Arrangements (MAPPA) to manage the risk of harm posed by dangerous offenders in the community. It will continue to develop arrangements to share information and intelligence with other key partners like the Police and the Prison Service. It will also strengthen its work on assessing the risk of harm presented by offenders throughout their supervision. Working with other criminal justice agencies and local Crime and Disorder Partnerships to develop a new service delivery model. Police Reform provides the NPS with the opportunity to create a new delivery structure based on the basic command units. This will strengthen links with the Crime and Disorder Partnerships and enable more focussed work with the Police on a range of issues including prolific and other priority offenders, high risk offenders and drug misusers. Working with other criminal justice agencies, Judges and Magistrates to consolidate the implementation of the 2003 Criminal Justice Act with a particular focus on custody plus that will be introduced in September 2006. Working with the Regional Offender Managers and other agencies at a regional and national level to implement the Reducing Re-offending action plan to ensure that priority is given to work with offenders on the issues identified in the pathways including accommodation, training, employment, mental health and drugs/alcohol.

PC86/2005 – Business Planning Priorities and Indicative Targets 2006-07

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Indicative National Targets 2006-07 REDUCING REOFFENDING TARGETS 2006-07 National Target a) 48,000 starts in the community b) skills awards until transfer to LSC (to be confirmed) c) LSC (to be confirmed) 4,000 Drug Rehabilitation Requirement completions 50,000 completions of unpaid work 17,500 completions including 1,200 sex offender treatment programme completions and 1,200 domestic violence programme completions

Target/Measure Skills for Life Drug Treatment Unpaid Work Accredited Programmes

Target/Measure Enforcement Compliance

TARGETS RELATING TO FIRM AND FAIR PUNISHMENT OF OFFENDERS 2006-07 National Target Breach proceedings initiated in 90% of cases within 10 days Under review by Prime Minister’s Delivery Unit TARGETS RELATING TO PUBLIC PROTECTION 2006-07 National Target 90% of risk of harm assessments and OASys sentence plans completed within 5 working days of release into the community. 90% of risk assessments, risk management plans and OASys sentence plans completed within 5 working days of the offender being released into the community.

Target/Measure Offenders who pose a High Risk of Harm Prolific and other Priority Offenders

TARGETS CONTRIBUTING TO WIDER CRIMINAL JUSTICE OBJECTIVES Target/Measure 2006-07 National Target Reports to Court Target under review Victim Contact 85% of victims to be contacted within 8 weeks of an offender receiving a conviction of 12 months or more for a serious sexual or violent offence.

Target/Measure Staff Sickness Race Equality

ORGANISATIONAL TARGETS 2006-07 National Target Not to exceed 9 days per person per annum 95% of race and ethnic monitoring data on staff and offenders is returned on time and using the correct (Census 2001) classification

PC86/2005 – Business Planning Priorities and Indicative Targets 2006-07

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Indicative Area Targets 2006-07

Area Avon & Somerset Bedfordshire Cambridgeshire Cheshire County Durham Cumbria Derbyshire Devon & Cornwall Dorset Dyfed-Powys Essex Gloucestershire Greater Manchester Gwent Hampshire Hertfordshire Humberside Kent Lancashire Leicestershire & Rutland Lincolnshire London Merseyside Norfolk North Wales North Yorkshire Northamptonshire Northumbria Nottinghamshire South Wales South Yorkshire Staffordshire Suffolk Surrey Sussex Teesside Thames Valley Warwickshire West Mercia West Midlands West Yorkshire Wiltshire England & Wales
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Accredited Programme Unpaid Work DRR/DTTO 1 1 Completions Completions Completions1 452 1,020 107 169 472 38 179 739 42 206 832 31 233 449 34 154 600 23 325 1,081 56 477 1,093 85 196 473 39 117 338 40 421 1,235 76 178 368 30 1,621 3,866 293 188 568 55 493 1,904 61 171 654 52 281 1,036 92 330 1,484 98 618 1,316 138 384 1,207 72 333 498 49 1,919 6,753 673 713 1,537 164 233 784 31 312 696 46 189 693 58 748 506 52 230 1,190 95 191 1,401 127 559 1,489 115 565 1,416 113 369 947 77 188 569 21 213 588 43 387 1,045 78 230 683 65 438 1,531 142 158 360 26 359 926 66 1,010 2,802 259 878 2,456 194 85 396 46 17,500 50,000 4,000

Basic Skills Starts2 1,134 478 536 809 651 445 852 1,177 459 420 1,127 393 2,884 632 1,375 645 949 1,235 1,425 842 510 7,278 1,737 646 601 532 533 1,553 1,099 1,358 1,438 939 497 511 1,011 755 1,316 366 871 3,197 2,349 435 48,000

Target '06-07 based on predicted starts '05-06 Target '06-07 based on budget '06-07

PC86/2005 – Business Planning Priorities and Indicative Targets 2006-07

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ANNEXE A Corporate Risk Management Central to corporate governance should be good corporate risk management strategy. There is now incredible pressure from stakeholders for NPS to manage risk proactively at all strategic level. We know that this is a period of considerable change and uncertainty in NPS as we prepare for the 2006/07 Business Plan, risk management should be an integral part of the business plan. NPD will expect all Area plans to address risk issues because, evaluating and controlling business risk effectively will ensure: • • • That opportunities are not lost, Competitive advantage is enhanced in view of our current contestability process That less management time is spent fire-fighting.

The Home Office uses the 5 by 5 Risk Matrixes in assessing its risks. In order to be consistent with HO and NOMS, we instructed in the 3rd Issue of “Corporate Risk Update” (September 2005) that all areas must now adopt the 5X5 risk matrix methodology to assess and measure its risks to the services. All Probation Areas will be expected to use this methodology to assess and measure their risks to the 2006/07 Business Plan. Below table is a reminder of how to assess and measure risk in your Business Plan:

Likelihood Ratings: Likelihood Very Low - (VL) Low - (L) Medium - (M) High - (H) Very High - (VH) % 0 – 5% 6 – 20% 21 – 50% 51 – 80% >80% Criteria Extremely unlikely to happen Low but not impossible to occur Fairly likely to happen More likely to occur than not Almost certain to occur Score 1 2 3 4 5

Impact Ratings: Impact Very Low - (VL) Low - (H) Medium - (M) High - (H) Very High - (VH) Criteria Minimal loss, delay, inconvenience or interruption. Can be easily and quickly remedied Minor loss, delay, inconvenience or interruption. Short to medium term effect Significant waste of time and resources. Impact on operational efficiency, output and quality. Medium tern effect which may be expensive to recover Major impact on costs and objectives. Serious impact on output and/or quality and reputation. Medium to long-term effect and expensive to recover. Critical impact on the achievement of objectives and overall performance. Huge impact on costs and/or reputation. Very difficult and possibly long-term to recover Score 1 2 3 4 5

Risk Status Rating LIKELIHOOD H H H H H L L L L L M M M M M VH VH VH VH VH VL VL VL VL VL IMPACT H L M VH VL H L M VH VL H L M VH VL H L M VH VL H L M VH VL RATING 22 9 15 24 6 16 5 11 20 2 19 8 14 21 4 23 13 17 25 7 12 3 10 18 1 COLOUR CODING

Risk Description When describing your risks, please ensure you provide clear nature of the risk and its impact on the service/s. I suggest you use descriptions such as: • Failure to deliver service in accordance to agreed terms leading to ……. • Non–compliance with regulatory requirements leading to ………. • Insufficient resources lead to poor service delivery.

Please use information provided in the Corporate Risk Update of February 2005 (page 11) and /or The Orange Book (page 17) to assist in the description of Category of Risk.