Probation

Circular

MAPPA NATIONAL BUSINESS REFERENCE NO:

PLAN 2005/08 88/2005

PURPOSE ISSUE DATE:

To inform Chief Officers and Probation Boards that the Responsible Authority 25 November 2005
National Steering Group (RANSG) has agreed the Business Plan for 2005/8
in respect of the national development of the Multi-Agency Public Protection IMPLEMENTATION DATE:
Arrangements (MAPPA). The National Business Plan includes actions that Immediate
must be taken into consideration in the development of an Area MAPPA
Business Plan for 2006/7. EXPIRY DATE:
November 2010
ACTION
Chief Officers to ensure that the Responsible Authority, working through the TO:
Strategic Management Board, creates a MAPPA Business Plan for 2006/7,
Chairs of Probation Boards
taking account of the RANSG national plan. The Police and Prison Service
Chief Officers of Probation
will communicate this Business Plan to their respective Chief Officers and
Area Managers. It is anticipated that the Minister will shortly require each Secretaries of Probation Boards
area to publish business plans as part of the MAPPA Annual Report 2006/7
and to this end a copy of the Area plan must be forwarded to the Public CC:
Protection and Licensed Release Unit by 28th April 2006. A copy should also Board Treasurers
be presented to the Area’s Local Criminal Justice Board and Local Regional Managers
Safeguarding Children Boards.
AUTHORISED BY:
SUMMARY Tessa Webb, Deputy Head of
The RANSG has responsibility for co-ordinating national MAPPA policy and Public Protection
comprises the three national lead officers for the Responsible Authority, John
Scott, Head of the Public Protection and Licensed Release Unit, Chief ATTACHED:
Constable Terence Grange, and Niall Clifford, Prison Area Manager. N/A
Following recent research and inspection findings a national business plan
for MAPPA development has been agreed. Aspects of this plan must be
included in the Area Business Plan for 2006/7

RELEVANT PREVIOUS PROBATION CIRCULARS

PC 54/2003, PC 54/2004, PC 10/2005

CONTACT FOR ENQUIRIES

Tim.Bryan@homeoffice.gsi.gov.uk 0207 217 0747
Tessa.Webb7@homeoffice.gsi.gov.uk 0207 217 0935

National Probation Directorate

Horseferry House, Dean Ryle Street, London, SW1P 2AW
Background

The statutory responsibility to establish and review the multi-agency public protection arrangements (MAPPA) in each
area of England and Wales rests with the Chief Constable, the local probation board and, on behalf of the Minister of the
Crown, the Prison Area Manager (s 325-327 Criminal Justice Act 2003). In addition, the process of review and oversight
of the arrangements must be exercised in consultation with lay advisers appointed by the Secretary of State.

Revised National MAPPA Guidance issued in March 2004 defined those aspects of MAPPA that should be reviewed as
follows;

(i) monitoring (on at least a quarterly basis) and evaluating the operation of the MAPPA, particularly that of the
MAPPPs;
(ii) establishing connections which support effective operational work with other public protection arrangements, such
as Area Child Protection Committees (becoming Local Safeguarding Childrens Boards), local Crime and Disorder
Reduction Partnerships and Local Criminal Justice Boards;
(iii) preparing and publishing the Annual Report (as required by Section 326 (5) and (6)) and promoting the work of
the MAPPA in the Area;
(iv) planning the longer-term development of the MAPPA in the light of regular (at least annual) reviews of the
arrangements, and with respect to legislative and wider criminal justice changes; and,
(v) identifying and planning how to meet common training and developmental needs of those working in the MAPPA.

The MAPPA Guidance directed that this review process should be conducted by a strategic management board (SMB),
chaired by a member of the Responsible Authority and comprising senior representatives from other duty to co-operate
agencies engaged in the delivery of public protection arrangements.

Recent research conducted on behalf of the Home Office by De Montfort University into MAPPA and a joint thematic
inspections by the Probation and Police Inspectorates have highlighted that the variable development of strategic
management boards and the inconsistent delivery against these key issues. While there are a number of areas where the
SMB is performing well, and where public protection arrangements are modified to ensure best practice, the level of
performance generally across England and Wales has the potential for strengthening and improvement.

In the light of these findings and recommendations the Responsible Authority National Steering Group (RANSG) has
determined that all Areas need to develop MAPPA Business Plans, initially for 2006/7, and set within a three year
planning process. In order that Area plans are consistent and address the key issues that will strengthen and help
standardise public protection practice, the RANSG has developed a national MAPPA business plan for 2005/8 which is
attached at Annex A. This work has been assisted by use of the Police National Intelligence Model.

While much of the national MAPPA business plan rightly addresses those issues over which the RANSG has direct
responsibility it also includes 4 specific aims that must be included in Area MAPPA business plans for 2006/7. These are
as follows;

1. MAPPA Development Strategy

a) Achieve dedicated MAPPA Coordination & Administration capacity across all MAPPA SMBs during 2006/07

2. Monitoring and Development Strategy

a) MAPPA SMBs implement Business Plan for 2006/07 which will incorporate monitoring arrangements to support:
• publication of Annual Report
• analysis of use of MAPPA risk management thresholds at Level 2 & 3
• analysis of MAPPA offenders who commit serious further offences (PC 54/2003)
• analysis of attendance and level of cooperation of agencies contributing to Level 2 & 3 meetings
• analysis of diversity profile of offenders assessed at Level 2 and Level 3.

3. Communication & Strategic Partnership Strategy

a) The Responsible Authority for MAPPA to publish annual report, in consultation with Lay Advisers and SMB, and
supported by Ministers and the collation of national MAPPA data from PPLU each year.

PC88/2005 – MAPPA National Business Plan 2005/08 2

b) Annual reports are improved and developed to improve public understanding and engagement.

c) MAPPA SMB to develop an area communication strategy during 2006/7, taking account of the national strategy
devised by the RANSG and shared with areas by April 2006.

4. Training Strategy

d) MAPPA SMBs include a training strategy in business plans, to address:

• Induction to MAPPA for new practitioners
• Training for MAPPA SMB members
• Training for MAPPA coordinators and administrators

It is anticipated that the Minister will shortly require each Responsible Authority to publish MAPPA business plans as part
of the MAPPA Annual Report 2006/7 and to this end a copy of the Area plan must be forwarded to the Public Protection
and Licensed Release Unit by 28th April 2006. Also to improve the strategic coordination of these public protection
arrangements with other elements of the local criminal justice agenda, a copy of the MAPPA Business Plan 2006/7
should be presented to the Area’s Local Criminal Justice Board and Local Safeguarding Children Boards.

In order that the Probation Board is not left as the sole conduit for conveying this direction to the Responsible Authority, a
similar instruction will also be issued to the Police and Prison Services by their national lead officer.

PC88/2005 – MAPPA National Business Plan 2005/08 3

 MULTI-AGENCY PUBLIC PROTECTION ARRANGEMENTS
RESPONSIBLE AUTHORITY NATIONAL STEERING GROUP (RANSG) – BUSINESS PLAN 2005 - 2008

1. MAPPA Development Strategy

STRATEGIC AIM DELIVERY PLAN MILESTONES RESOURCE OUTCOME PROGRESS

a) Achieve dedicated MAPPA • Complete national consultation of Sept 2005 Led by PPLRU • By April 2007 all
Coordination & Administration development paper SMBs able to
capacity across all MAPPA SMBs • Consult with Duty to Co-operate confirm dedicated
during 2006/07 agencies nationally November 2005 coordinator &
• Issue Guidance to SMBs administration
posts in place
November 2005
• SMBs include within business
plan for 2006/07 objective to
support aim April 2006 SMBs identify
dedicated funding to
support Coordinator
role
b) Develop RANSG to include Proposal to RANSG July 2005 Nil RANSG -
representation of Duty to Cooperate Invitation to DTCs leads to 6 monthly From Oct 05 - Oct 06 strengthened by DTC
agencies consultations adjacent to RANSG contributions.
meetings

Update and revise to incorporate new Completion of MAPPA Lead in Revised MAPPA
c) Revise and publish MAPPA legislation and recommendations Consultation period PPLRU in Guidance Published
Guidance from RANSG, taking account of October 2005 conjunction with SMT April 2006
feedback from consultation process staff from PPLRU re
and recommendations from HMIP Publication of De Probation and
inspections on Sex Offenders and Montfort research. Prison.
Public Protection and from De Summer 2005
Montfort University research.
Publication of HMIP/C
MAPPA thematic –
Spring 2006

PC88/2005 – MAPPA National Business Plan 2005/08 4

2. Monitoring & Evaluation Strategy

STRATEGIC AIM DELIVERY PLAN MILESTONES RESOURCE OUTCOME PROGRESS

a) MAPPA SMBs implement Issue guidance to MAPPA SMBs October 2005 PPLRU • MAPPA SMBs
Business Plan for 2006/07 which will have rolling 3 year
incorporate monitoring business plans in
arrangements to support: place from April
2006 onwards
• publication of Annual Report
• LCJBs and LSCBs
• analysis of use of MAPPA risk
to receive SMB
management thresholds at Implement SMB Business Plans for April 2006 MAPPA business plans
Level 2 & 3 2006/07 SMBs • Active analysis of
• analysis of MAPPA offenders
risk management
who commit serious further
and improved
offences
accountability
• analysis of attendance and Integrating the
level of cooperation of Report on business plan outcomes in March 2007
ViSOR
agencies contributing to Level Annual Report 2006/7
management
2 & 3 meetings information with
• analysis of diversity profile of the business
offenders assessed at Level 2 planning process.
and Level 3.
• ViSOR in place
across the
Responsible
Authority and able
b) Development of multi agency to measure
Identify and agree multi agency
public protection performance agreed indicators
indicators, Implement May 2006 - Responsible
indicators April 2007 Authority agencies
c) Improve consistency of recording Develop national templates to Draft July 2005 PPLRU Consistency and
and collation of data for MAPPA support information sharing, referral Consult Sept 2005 quality of recording
(explore interface to MAPPA, Minute taking and review Publish Nov 2005 improved, templates
NOMIS/ViSOR/OASys) processes. support case transfer
processes.

PC88/2005 – MAPPA National Business Plan 2005/08 5

d) Review current legislative • Explore links to review processes Dec 2005 PPLRU Clear process for
arrangements for Serious Case for SFO’s & Part 8 Child Serious Case Reviews
Reviews (SCR) and develop Protection Reviews for Level 2 and Level 3
guidance to ensure that a Serious • Explore links to Homicide March 2006 MAPPA cases in
Reviews
Case Review process has taken place, which links and
• Develop Proposal for
place for offenders who commit consultation for RANSG & DTC April 2006 does not repeat
Serious Further Offences at Level 2 agencies, internal or other multi
and 3. • Strategy to implement SCRs agency review
drafted June 2007 processes, but
supports to ensure
lessons can be
learned and MAPPA
development informed.
3. Communication & Strategic Partnerships Strategy

STRATEGIC AIM DELIVERY PLAN MILESTONES RESOURCE OUTCOME PROGRESS

Guidance issued to MAPPA SMBs to October 2005 PPLRU Public confidence
a) The Responsible Authority for ensure consistency of collation of agenda enhanced
MAPPA to publish annual report, in data and adherence to shared through publication
consultation with Lay Advisers and process. and engagement with
SMB, and supported by Ministers media of MAPPA
and the collation of national MAPPA Draft SMB Annual reports submitted April 2006 SMBs annual reports.
data from PPLU each year. to PPLRU

National data assembled and June 2006 PPLRU

publication date determined by
Minister
b) Annual reports are improved and National MAPPA
developed to improve public Publication of Annual Reports, National - April 2006 PPLRU & SMBs communication
understanding and engagement. supported by national and local Local - March 2007 strategy contributes to
communication strategy. improved public
understanding and
confidence.
Area SMBs able to
develop local strategy
building from national
strategy

PC88/2005 – MAPPA National Business Plan 2005/08 6

c) Coordinate and deliver National • Annual event planned for autumn Annual PPLRU Awareness raised of
MAPPA conference each year MAPPA
d) Develop Communication • Identify opportunities to work April 2006
strategy constructively with media to
improve public understanding of
MAPPA
PPLRU to maintain contact September 2005 PPLRU Consistent
e) Clear process in place to support database, with identified leads for dissemination of
consistent sharing of guidance and each Responsible Authority agency, information to key
good practice to SMBs . who will have responsibility for operational MAPPA
disseminating information to their leaders for
lead MAPPA staff. responsible authority,
Lay Advisors and duty
to cooperate agencies
4. Training Strategy

STRATEGIC AIM DELIVERY PLAN MILESTONES RESOURCE OUTCOME PROGRESS

a) Deliver 2nd module of national Training schedule and programme in September 2005 PPLRU Lay Advisers have
training to Lay Advisers place to support understanding and received training to
encourage shared learning from Lay support the
Advisors development of their
role and enhance
understanding of
MAPPA.
Training delivered
During 2005/07 Lay Advisers able to
provide independent
advice and represent
public perspective at
MAPPA SMBs.

b) Deliver National MAPPA To plan and deliver national MAPPA April 2006 PPLRU MAPPA Coordinators
Coordinators conference coordinators conference to are kept informed of
disseminate current developments good practice and
and promote shared good practice legislative
developments that
support MAPPA.
PC88/2005 – MAPPA National Business Plan 2005/08 7
c) Collation of core training material National Workgroup re established November 2005 National Work group National training pack
to support MAPPA SMBs training specifically to collate and assemble led by PPLRU assembled and in
strategy and benefit from shared training material that can be shared. place to support
learning and ensure efficient use of MAPPA SMB training
developed training materials. Strategy developed to support strategies.
maintenance of national training January 2006
d) MAPPA SMBs include a training resource pack.
strategy in business plans, to
address :
• Induction to MAPPA for National resource pack assembled
new practitioners electronically and shared. March 2006
• Training for MAPPA SMB
members
• Training for MAPPA
coordinators and
administrators

PC88/2005 – MAPPA National Business Plan 2005/08 8