Probation Circular

MAPPA NATIONAL BUSINESS PLAN 2005/08
PURPOSE
To inform Chief Officers and Probation Boards that the Responsible Authority National Steering Group (RANSG) has agreed the Business Plan for 2005/8 in respect of the national development of the Multi-Agency Public Protection Arrangements (MAPPA). The National Business Plan includes actions that must be taken into consideration in the development of an Area MAPPA Business Plan for 2006/7.

REFERENCE NO: 88/2005 ISSUE DATE: 25 November 2005 IMPLEMENTATION DATE: Immediate EXPIRY DATE: November 2010 TO: Chairs of Probation Boards Chief Officers of Probation Secretaries of Probation Boards CC: Board Treasurers Regional Managers AUTHORISED BY: Tessa Webb, Deputy Head of Public Protection ATTACHED: N/A

ACTION
Chief Officers to ensure that the Responsible Authority, working through the Strategic Management Board, creates a MAPPA Business Plan for 2006/7, taking account of the RANSG national plan. The Police and Prison Service will communicate this Business Plan to their respective Chief Officers and Area Managers. It is anticipated that the Minister will shortly require each area to publish business plans as part of the MAPPA Annual Report 2006/7 and to this end a copy of the Area plan must be forwarded to the Public Protection and Licensed Release Unit by 28th April 2006. A copy should also be presented to the Area’s Local Criminal Justice Board and Local Safeguarding Children Boards.

SUMMARY
The RANSG has responsibility for co-ordinating national MAPPA policy and comprises the three national lead officers for the Responsible Authority, John Scott, Head of the Public Protection and Licensed Release Unit, Chief Constable Terence Grange, and Niall Clifford, Prison Area Manager. Following recent research and inspection findings a national business plan for MAPPA development has been agreed. Aspects of this plan must be included in the Area Business Plan for 2006/7

RELEVANT PREVIOUS PROBATION CIRCULARS
PC 54/2003, PC 54/2004, PC 10/2005

CONTACT FOR ENQUIRIES
Tim.Bryan@homeoffice.gsi.gov.uk Tessa.Webb7@homeoffice.gsi.gov.uk 0207 217 0747 0207 217 0935

National Probation Directorate
Horseferry House, Dean Ryle Street, London, SW1P 2AW

Background The statutory responsibility to establish and review the multi-agency public protection arrangements (MAPPA) in each area of England and Wales rests with the Chief Constable, the local probation board and, on behalf of the Minister of the Crown, the Prison Area Manager (s 325-327 Criminal Justice Act 2003). In addition, the process of review and oversight of the arrangements must be exercised in consultation with lay advisers appointed by the Secretary of State. Revised National MAPPA Guidance issued in March 2004 defined those aspects of MAPPA that should be reviewed as follows; (i) (ii) (iii) (iv) (v) monitoring (on at least a quarterly basis) and evaluating the operation of the MAPPA, particularly that of the MAPPPs; establishing connections which support effective operational work with other public protection arrangements, such as Area Child Protection Committees (becoming Local Safeguarding Childrens Boards), local Crime and Disorder Reduction Partnerships and Local Criminal Justice Boards; preparing and publishing the Annual Report (as required by Section 326 (5) and (6)) and promoting the work of the MAPPA in the Area; planning the longer-term development of the MAPPA in the light of regular (at least annual) reviews of the arrangements, and with respect to legislative and wider criminal justice changes; and, identifying and planning how to meet common training and developmental needs of those working in the MAPPA.

The MAPPA Guidance directed that this review process should be conducted by a strategic management board (SMB), chaired by a member of the Responsible Authority and comprising senior representatives from other duty to co-operate agencies engaged in the delivery of public protection arrangements. Recent research conducted on behalf of the Home Office by De Montfort University into MAPPA and a joint thematic inspections by the Probation and Police Inspectorates have highlighted that the variable development of strategic management boards and the inconsistent delivery against these key issues. While there are a number of areas where the SMB is performing well, and where public protection arrangements are modified to ensure best practice, the level of performance generally across England and Wales has the potential for strengthening and improvement. In the light of these findings and recommendations the Responsible Authority National Steering Group (RANSG) has determined that all Areas need to develop MAPPA Business Plans, initially for 2006/7, and set within a three year planning process. In order that Area plans are consistent and address the key issues that will strengthen and help standardise public protection practice, the RANSG has developed a national MAPPA business plan for 2005/8 which is attached at Annex A. This work has been assisted by use of the Police National Intelligence Model. While much of the national MAPPA business plan rightly addresses those issues over which the RANSG has direct responsibility it also includes 4 specific aims that must be included in Area MAPPA business plans for 2006/7. These are as follows; 1. MAPPA Development Strategy a) Achieve dedicated MAPPA Coordination & Administration capacity across all MAPPA SMBs during 2006/07 2. Monitoring and Development Strategy a) MAPPA SMBs implement Business Plan for 2006/07 which will incorporate monitoring arrangements to support: • publication of Annual Report • analysis of use of MAPPA risk management thresholds at Level 2 & 3 • analysis of MAPPA offenders who commit serious further offences (PC 54/2003) • analysis of attendance and level of cooperation of agencies contributing to Level 2 & 3 meetings • analysis of diversity profile of offenders assessed at Level 2 and Level 3. 3. Communication & Strategic Partnership Strategy a) The Responsible Authority for MAPPA to publish annual report, in consultation with Lay Advisers and SMB, and supported by Ministers and the collation of national MAPPA data from PPLU each year. PC88/2005 – MAPPA National Business Plan 2005/08 2

b) Annual reports are improved and developed to improve public understanding and engagement. c) MAPPA SMB to develop an area communication strategy during 2006/7, taking account of the national strategy devised by the RANSG and shared with areas by April 2006. 4. Training Strategy d) MAPPA SMBs include a training strategy in business plans, to address: • Induction to MAPPA for new practitioners • Training for MAPPA SMB members • Training for MAPPA coordinators and administrators It is anticipated that the Minister will shortly require each Responsible Authority to publish MAPPA business plans as part of the MAPPA Annual Report 2006/7 and to this end a copy of the Area plan must be forwarded to the Public Protection and Licensed Release Unit by 28th April 2006. Also to improve the strategic coordination of these public protection arrangements with other elements of the local criminal justice agenda, a copy of the MAPPA Business Plan 2006/7 should be presented to the Area’s Local Criminal Justice Board and Local Safeguarding Children Boards. In order that the Probation Board is not left as the sole conduit for conveying this direction to the Responsible Authority, a similar instruction will also be issued to the Police and Prison Services by their national lead officer.

PC88/2005 – MAPPA National Business Plan 2005/08

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MULTI-AGENCY PUBLIC PROTECTION ARRANGEMENTS
RESPONSIBLE AUTHORITY NATIONAL STEERING GROUP (RANSG) – BUSINESS PLAN 2005 - 2008 1. MAPPA Development Strategy
STRATEGIC AIM a) Achieve dedicated MAPPA Coordination & Administration capacity across all MAPPA SMBs during 2006/07 • • • • DELIVERY PLAN Complete national consultation of development paper Consult with Duty to Co-operate agencies nationally Issue Guidance to SMBs SMBs include within business plan for 2006/07 objective to support aim MILESTONES Sept 2005 RESOURCE Led by PPLRU • OUTCOME By April 2007 all SMBs able to confirm dedicated coordinator & administration posts in place
PROGRESS

November 2005 November 2005 April 2006 SMBs identify dedicated funding to support Coordinator role Nil

b) Develop RANSG to include representation of Duty to Cooperate agencies

Proposal to RANSG Invitation to DTCs leads to 6 monthly consultations adjacent to RANSG meetings Update and revise to incorporate new legislation and recommendations from RANSG, taking account of feedback from consultation process and recommendations from HMIP inspections on Sex Offenders and Public Protection and from De Montfort University research.

July 2005 From Oct 05 - Oct 06

RANSG strengthened by DTC contributions.

c) Revise and publish MAPPA Guidance

Completion of Consultation period October 2005 Publication of De Montfort research. Summer 2005 Publication of HMIP/C MAPPA thematic – Spring 2006

MAPPA Lead in PPLRU in conjunction with SMT staff from PPLRU re Probation and Prison.

Revised MAPPA Guidance Published April 2006

PC88/2005 – MAPPA National Business Plan 2005/08

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2. Monitoring & Evaluation Strategy
STRATEGIC AIM a) MAPPA SMBs implement Business Plan for 2006/07 which will incorporate monitoring arrangements to support: • publication of Annual Report • analysis of use of MAPPA risk management thresholds at Level 2 & 3 • analysis of MAPPA offenders who commit serious further offences • analysis of attendance and level of cooperation of agencies contributing to Level 2 & 3 meetings • analysis of diversity profile of offenders assessed at Level 2 and Level 3. DELIVERY PLAN Issue guidance to MAPPA SMBs MILESTONES October 2005 RESOURCE PPLRU • OUTCOME MAPPA SMBs have rolling 3 year business plans in place from April 2006 onwards LCJBs and LSCBs to receive SMB business plans Active analysis of risk management and improved accountability Integrating the ViSOR management information with the business planning process. ViSOR in place across the Responsible Authority and able to measure agreed indicators
PROGRESS

• Implement SMB Business Plans for 2006/07 April 2006 MAPPA SMBs •

Report on business plan outcomes in Annual Report 2006/7

March 2007

b) Development of multi agency public protection performance indicators c) Improve consistency of recording and collation of data for MAPPA (explore interface NOMIS/ViSOR/OASys)

Identify and agree multi agency indicators, Implement Develop national templates to support information sharing, referral to MAPPA, Minute taking and review processes.

May 2006 April 2007 Draft July 2005 Consult Sept 2005 Publish Nov 2005

Responsible Authority agencies PPLRU

Consistency and quality of recording improved, templates support case transfer processes.

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d) Review current legislative arrangements for Serious Case Reviews (SCR) and develop guidance to ensure that a Serious Case Review process has taken place for offenders who commit Serious Further Offences at Level 2 and 3.

• • • •

Explore links to review processes for SFO’s & Part 8 Child Protection Reviews Explore links to Homicide Reviews Develop Proposal for consultation for RANSG & DTC agencies, Strategy to implement SCRs drafted

Dec 2005

PPLRU

March 2006 April 2006

June 2007

Clear process for Serious Case Reviews for Level 2 and Level 3 MAPPA cases in place, which links and does not repeat internal or other multi agency review processes, but supports to ensure lessons can be learned and MAPPA development informed.

3. Communication & Strategic Partnerships Strategy
STRATEGIC AIM a) The Responsible Authority for MAPPA to publish annual report, in consultation with Lay Advisers and SMB, and supported by Ministers and the collation of national MAPPA data from PPLU each year. DELIVERY PLAN Guidance issued to MAPPA SMBs to ensure consistency of collation of data and adherence to shared process. Draft SMB Annual reports submitted to PPLRU National data assembled and publication date determined by Minister b) Annual reports are improved and developed to improve public understanding and engagement. Publication of Annual Reports, supported by national and local communication strategy. MILESTONES October 2005 RESOURCE PPLRU OUTCOME Public confidence agenda enhanced through publication and engagement with media of MAPPA annual reports.
PROGRESS

April 2006

SMBs

June 2006

PPLRU

National - April 2006 Local - March 2007

PPLRU & SMBs

National MAPPA communication strategy contributes to improved public understanding and confidence. Area SMBs able to develop local strategy building from national strategy 6

PC88/2005 – MAPPA National Business Plan 2005/08

c) Coordinate and deliver National MAPPA conference d) Develop Communication strategy

e) Clear process in place to support consistent sharing of guidance and good practice to SMBs .

Annual event planned for autumn each year • Identify opportunities to work constructively with media to improve public understanding of MAPPA PPLRU to maintain contact database, with identified leads for each Responsible Authority agency, who will have responsibility for disseminating information to their lead MAPPA staff.

Annual April 2006

PPLRU

Awareness raised of MAPPA

September 2005

PPLRU

Consistent dissemination of information to key operational MAPPA leaders for responsible authority, Lay Advisors and duty to cooperate agencies

4. Training Strategy
STRATEGIC AIM a) Deliver 2nd module of national training to Lay Advisers DELIVERY PLAN Training schedule and programme in place to support understanding and encourage shared learning from Lay Advisors MILESTONES September 2005 RESOURCE PPLRU OUTCOME Lay Advisers have received training to support the development of their role and enhance understanding of MAPPA. Lay Advisers able to provide independent advice and represent public perspective at MAPPA SMBs.
PROGRESS

Training delivered During 2005/07

b) Deliver National MAPPA Coordinators conference

To plan and deliver national MAPPA coordinators conference to disseminate current developments and promote shared good practice

April 2006

PPLRU

MAPPA Coordinators are kept informed of good practice and legislative developments that support MAPPA. 7

PC88/2005 – MAPPA National Business Plan 2005/08

c) Collation of core training material to support MAPPA SMBs training strategy and benefit from shared learning and ensure efficient use of developed training materials. d) MAPPA SMBs include a training strategy in business plans, to address : • Induction to MAPPA for new practitioners • Training for MAPPA SMB members • Training for MAPPA coordinators and administrators

National Workgroup re established specifically to collate and assemble training material that can be shared. Strategy developed to support maintenance of national training resource pack.

November 2005

National Work group led by PPLRU

National training pack assembled and in place to support MAPPA SMB training strategies.

January 2006

National resource pack assembled electronically and shared.

March 2006

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