De Cymru ● South Wales

Criminal Justice

and Court Services Act 2000

Annual Report 1st April 2002 – 31st March 2003

Mission Statement
‘The public in South Wales has a right to expect Criminal Justice Agencies and other Public and Voluntary Organisations to work together to ensure their protection. The Police and Probation services in South Wales recognise that such protection can only be achieved by a collaborative response to the assessment of risk and the development and implementation of a management plan for the supervision of potentially dangerous and sexual offenders.’

1.

Foreword

By Paul Goggins, Parliamentary Under-Secretary for Community and Custodial provision in the Home Office As the recently appointed Minister with responsibility for the MAPPA, I am pleased to introduce this, the second, annual MAPPA report. It is clear that in the last year (2002/3) the multi-agency public protection arrangements (the MAPPA) continued to play an important role in what remains one of this government’s highest priorities – the protection of the public from dangerous offenders. As someone with many years’ experience of working in the field of child protection, I am particularly impressed by the important contribution the MAPPA are making to strengthen collaboration between agencies at a local level where the focus is on the dangerous offender. These improvements must, however, impact on the protection of children. As the tragic death of Victoria Climbié showed, an effective multi-agency partnership is crucial and the MAPPA are an important element. To ensure greater consistency in the MAPPA across the 42 Areas of England and Wales, and to prepare for the implementation of measures contained in the Criminal Justice Bill, we published the MAPPA Guidance in April. Building on good practice, that Guidance clarified the structure of the operational arrangements as well as the importance of formal review and monitoring – of which this annual report is a vital part. The Criminal Justice Bill will strengthen the MAPPA in two ways. First, it will make the involvement of other agencies part of the statutory framework. Second, it will introduce the involvement of lay people – those unconnected with day-to-day operation of the MAPPA – in reviewing and monitoring the MAPPA. Annual reports and this new lay involvement show the Government’s commitment to explaining how the often sensitive and complex work of public protection is undertaken. The Government is also strengthening the protection of the public with other measures in the Criminal Justice Bill. They include new sentences for dangerous offenders to prevent their release if they continue to be dangerous. Additionally, the Sexual Offences Bill will tighten up sex offender registration, introduce a new offence of ‘grooming’, and enable sex offender orders to be imposed on violent offenders who pose a risk of causing serious sexual harm – thereby extending sex offender registration to them. I commend this report to you and congratulate all the agencies and individuals who have contributed to the achievement of the MAPPA locally in your local Area.

2.

The National Picture

This section of the report draws attention to wider context of the operation and development of the Multi-Agency Public Protection Arrangements (the MAPPA). The most important work undertaken within the MAPPA is done locally, led by the police and probation – who act jointly as the ‘Responsible Authority’ in your Area – and in each of the 42 Areas of England and Wales. The experience and good practice upon which this work is based began in the 1990s – most significantly as a result of the closer working relationship required by the Sex Offender Act (1997). The Criminal Justice and Courts Services Act (2000) formalised that relationship and built on the existing experience by requiring the police and probation services to establish arrangements (the MAPPA) for assessing and managing the risks posed by sexual and violent offenders. The Act also required the Responsible Authority to publish an annual report on the operation of those arrangements. This report, covering April 2002 to March 2003, is the second annual report.

2.1

The importance of partnership

Key to the development of the MAPPA in the past year has been the closer involvement of other agencies, such as housing, health and social services, working alongside police and probation. The truly multi-agency nature of the MAPPA and the collaboration, which underpins it is to be strengthened further by the Criminal Justice Bill. The Bill will place a ‘duty to co-operate’ on a

wide range of organisations including local health authorities and trusts; housing authorities and registered social landlords; social services departments; Jobcentres; Youth Offending Teams; and local education authorities. In addition, the Prison Service will join the police and probation services and become part of the MAPPA ‘Responsible Authority’. Supporting and co-ordinating the development of the MAPPA throughout the 42 Areas of England and Wales, is the National Probation Directorate’s Public Protection Unit (PPU). This Unit acts as a central point for advice and, increasingly, involvement in the management of difficult cases. These include, for example, UK citizens who have committed serious offences abroad and return to this country without anywhere to live. The Unit is also able to provide financial support when the risk management plans make exceptional demands upon local resources.

2.2

Involving the public

MAPPA developments in the next 18 months will also include the appointment by the Home Secretary of two ‘lay advisers’ to each Area. The eight Areas of England and Wales, which have been piloting these arrangements since January (Cumbria, Greater Manchester, Durham, South Wales, Dorset, Hampshire, Surrey and West Midlands), report that they add real value. Lay advisers will contribute to the review and monitoring of the MAPPA which is undertaken by each Area’s Strategic Management Board – the work of which you can read more in this report. The purpose of appointing ‘lay advisers’ is to ensure that communities understand more of what is done to protect them and that those involved professionally with the MAPPA are aware of the views of the community. The lay advisers will not ‘represent’ the community in the way, for example, that local councillors do, nor will they be involved in operational decision-making. And, given the sensitivity of much of what the MAPPA does, especially with the few offenders who pose a very high risk of serious harm to the public, it is not practicable for the general public to be involved. Lay advisers will, however, ensure an appropriate and a practical level of community involvement.

2.3

MAPPA Offenders

This year the annual report provides a more detailed breakdown of the number of sexual and violent offenders who are covered by the MAPPA in your Area. As last year, the figures include the number of registered sex offenders. Because sex offender registration is for a minimum of 5 years (and generally for much longer) the figures are cumulative. This is why they have increased – by 16 per cent in England and Wales. Only a very small proportion (about six per cent throughout England and Wales) are considered to pose such a high risk or management difficulty that they are referred to the highest level of the MAPPA – the Multi-Agency Public Protection Panels (the MAPPP). Figures alone do not, of course, tell the whole story. The anonymised case studies illustrate the practical work of the MAPPA, and demonstrate the preventive action that can be taken. Prior to the MAPPA, action of this kind was mainly taken by one agency alone, with the effect that on occasion, offenders’ behaviour, which might have triggered preventative action, went unnoticed. The multi-agency approach of the MAPPA helps ensure that if an offender does breach the condition of the licence under which they were released from prison or a court order prohibiting certain activities, then action to enforce the condition or order and protect the public can be taken more swiftly. If you are interested in reading the reports of other Areas, they will be published on the National Probation Service’s website www.probation.homeoffice.gov.uk (under the public protection section) with all of them being available once the last Area has published its annual report in September.

3.
3.1

Area Summary
An inter agency strategic framework for South Wales

Since the introduction of the Sex Offenders Act 1997 in South Wales Police, together with the Probation Service and partners within each of the Unitary Authorities, Health Authorities, NHS Trusts, HM Prisons and Housing Associations within the South Wales Police area have

developed and implemented various Memoranda of Understanding to assist in the risk assessment and management of Sex Offenders and other Dangerous Offenders. Four Memoranda were developed namely: • Memorandum of Understanding between South Wales Police, Probation Services and Local Authorities concerning the Risk Assessment and Management of Sex Offenders within the South Wales Police Area (revised January 2000) • Memorandum of Understanding between South Wales Police the Health Authorities and NHS Trusts (in the South Wales area) relating to the Risk Assessment and Management of Mentally Disordered Sex Offenders pursuant to the Sex Offenders Act 1997. Memorandum of Understanding between South Wales Police, the Probation Service and HM Prisons, Usk, Parc, Cardiff and Swansea concerning the release of dangerous offenders. Protocol for the Probation Services of West, Mid and South Glamorgan and South Wales Police entitled ‘A Public Protection Strategy on Risk Assessment and Management of Dangerous Offenders’.

• •

Because of the passage of time, experience and the introduction of new legislation and risk assessment processes, it was agreed to revisit the Memoranda with a view to amending and updating those documents. A ‘Senior Designated Officers Management Group’ is in existence representing the key agencies that are signatories to the above memoranda. In early 2002 that group agreed the four documents should be amalgamated into one strategic framework document for the risk assessment and management of ‘Potentially Dangerous Offenders’. The multi-agency group of senior designated managers met regularly to construct the ‘Strategic Framework’ document. The document was circulated widely for consultation amongst key partner agencies. The concept was supported unanimously and the final draft was commended to Chief Officers of Police and Probation and Chief Executives within relevant partner agencies for formal adoption. On Monday 16th December 2002 South Wales Police Headquarters, Bridgend hosted the formal adoption of the document. Each Chief Officer and Chief Executive of the partner agencies listed below became formal signatories to the ‘Joint Agency Strategic Framework for the Assessment and Management of Potentially Dangerous Offenders within the South Wales Police area’.

a) b) c) d) e) f) g) h) i) j) k) l) m) n) o) p) q) r) s) t) u) v) w) x) y) z)

South Wales Police National Probation Service (South Wales area) Bridgend County Borough Council City and County of Swansea Council City and County of Cardiff Council Merthyr Tydfil County Borough Council Neath Port Talbot County Borough Council Rhondda Cynon Taff County Borough Council Vale of Glamorgan Council Bro Taf Health Authority Iechyd Morgannwyg Health Authority Bro Morgannwyg NHS Trust Cardiff and Vale NHS Trust North Glamorgan NHS Trust Pontypridd and Rhondda NHS Trust Swansea NHS Trust Velindre NHS Trust HMP and YOI Parc HMP Cardiff HMP Swansea HMP Usk Welsh Federation of Housing Associations 19 Local Housing Associations. Llanarth Court Psychiatric Hospital HM Customs and Excise South Wales Forensic Psychiatric Service, Caswell Clinic

The high profile launch provided the opportunity to publicly proclaim partnership working in this emotive and difficult arena. The signatories to the Strategic Framework agreeing to the fundamental principle of inter-agency collaboration over the risk assessment and management of all potentially dangerous offenders who reside or intend to reside within the South Wales Police area reinforced this message. The launch served also to alert a wide audience to the commitment of key agencies in working together towards public protection, especially at that time in the wake of the tragedies surrounding Holly and Jessica, Millie Dowler and Sarah Payne. It is recognised that the development of a document is only the beginning of the process. In addition, police and probation have taken the lead in ensuring all agencies fully understand their roles in the public protection arena. This included the Strategic Framework familiarisation events, inter-agency training for the Matrix 2000 Risk Assessment process, and police and lay members introduction to the OASys Risk Assessment tool.

Most recently Chief Officers for the police and probation have agreed the appointment of a jointly funded and managed Administrative Officer. This Officer will further develop and enhance Public Protection inter-agency working in South Wales.

4.

Roles and Responsibilities

Whilst legislation clearly places the primary responsibility of risk assessment with the Police and Probation these agencies acknowledge the absolute need to liaise with and seek assistance from the core partners to the Strategic Framework with a view to sharing information and contributing to the evaluation process. A flow chart explaining the risk assessment process is shown below (Figure 1).

4.1

Risk Assessment - Formal Inter-Agency Conferencing

In South Wales there are two distinct forms of formal inter-agency conferencing which are used to facilitate the risk assessment process. This applies equally to serious violent offenders who are considered potentially dangerous as well as known sex offenders. The two forms of conference which have been operating for several years: a) b) The Multi-Agency Risk Assessment Conference – MARAC The Multi-Agency Public Protection Panel - MAPPP

Arrangements for setting up these conferences are entirely different and each has a separate function in terms of the risk assessment process.

4.2
a) b) c) d) e)

Aims of MAPPP and MARAC conferences
To share information To assess levels of risk and their implications To consider implications for victims To devise individual Management Plan to minimise risk To agree implementation of management plan, including where appropriate the communication of information to victims. These plans detail the agency responsible for each action and the timescale by which they must be accomplished. To agree the process of monitoring and reviewing the management plan To consider or review the need to register the subject on a register of Potentially Dangerous Offenders (MAPPP function only) To consider any issues relating to disclosure in the public domain (MAPPP function only)

The aim of any conference is:

f) g) h)

4.3

Multi-Agency Risk Assessment Conference – (MARAC) What is it?

The MARAC is a formal conference to facilitate the risk assessment process and consider any implications for victims in respect of known Sex Offenders or Potentially Dangerous Offenders. In this context the MARAC has two avenues: a) It is normally used as a precursor to the MAPPP (i.e. the MAPPP dealing with the “critical few”). b) It is a regular meeting of professionals to assist and manage Potentially Dangerous Offenders via an agreed action plan.

4.4
LA Housing Review Housing Associations Monitor Health Agencies •OASYS •RM 2000 HM Customs Adult Male? Social Services Education Construct Management Plan Police and Probation maintain register Review De-registration only by MAPPP

How does it work?
•Low •Medium •High •Very High
(Refer to MAPPP only if one of the “Critical Few”) Register as Dangerous Offender? Monitor

Consultation: Police/Probation Initial Assessment •Informal •Telephone Agree level of risk
Identified Persons at risk?

MAPPP
(Only if one of the “Critical Few”)

Notification Received of Potentially Dangerous Offender

Agree level of risk

Construct Management Plan

•MARAC
•Female •Juvenile •Mentally Disordered Offender HM Prisons Child? Victim Liaison Officer •OASYS (not for juveniles) •Conventional Risk Assessment Force Intelligence Bureau Public Protection Bureau Police Child Protection Unit Refer to: Social Services Police Child Protection Unit Refer to: YOT’s

Registration if Sex Offender

Disclosure?

Vulnerable Adult?

ACC’s authority

Social Services Police Vulnerable Persons Unit

Media Strategy

The overall responsibility for MARAC’s rests with both Police and Probation. However, the Probation Service normally takes responsibility for the administration of the processes outlined below. Both Police and Probation ensure the attendance of an officer of the appropriate grade at all meetings. This is in addition to the supervising Probation Officer and Victim Liaison Officer. Other agencies are invited to attend in accordance with the procedure detailed below.
Invoke Child Protection Procedures Invoke Adult Protection Procedures

Figure 1

Meetings are held on a monthly basis (or sooner if a case requires urgent attention) and the Probation Manager in each of the unitary authorities liaise with their Police counterpart to agree

the dates of meetings for that year. The following agencies are always invited to join Police and Probation in attending MARAC meetings and receive agendas for all MARAC meetings: • Social Services • Local Authority Housing • Victim Liaison Officer • HM Prison (where subject is serving, or within the previous 12 months has served, a custodial sentence) • YOT (where subject of meeting is aged under 18 years) Representatives of other statutory or voluntary agencies may also be invited to attend the meeting depending on whether those agencies have (or may have) any specific involvement with the subject for example; Health, HM Customs and Excise, Community Psychiatric Nurses, Housing Associations, Hostels, Partnership Agencies etc. The final agenda detailing the cases for discussion is faxed by the Probation Manager to the relevant agencies and officers as soon as possible but in any event no later than 3 working days prior to the meeting. Agencies other than Probation are encouraged to refer cases that fall within the normal MARAC category. These referrals are notified to the Probation Manager ideally at least 5 working days prior to the meeting. The meeting is normally chaired by the Probation Manager, who will ensure the confidential statement is read at the start of each meeting. Similarly that a list of attendees is completed. The Probation Manager is also responsible for the minutes. They are copied to all those present at the meeting within 2 working days of the meeting. (The minutes will contain basic details of the offender together with agreed actions and a decision concerning a review) All agencies ensure that they have procedures for the receipt and secure storage of the minutes and that this process complies with the confidentiality requirements.

4.5

Multi-Agency Public Protection Panel – MAPPP

In the event that a MARAC decides that an offender (one of the critical few) represents an exceptionally high degree of risk to the public, the panel may recommend that the case be referred to a MAPPP. In exceptional cases where the evidence overwhelmingly supports the view that the offender represents an exceptionally high risk to the public, the Divisional Crime Manager and Senior Probation Manager may agree to make a formal request for a MAPPP conference to take place, without first invoking the MARAC process. In all cases where a MAPPP is deemed to be necessary it should be held within 2 working days of the decision to hold a MAPPP meeting and in any event not longer than 3 working days. The MAPPP is attended by the relevant Assistant Chief Officer (Probation) and a member of the Senior Command Team (not less than substantive Chief Inspector rank) from the Police Basic Command Unit in whose area the offender resides or intends to reside. The decision as to who chairs the conference will normally be made on the basis of which agency requested the MAPPP. However this arrangement is negotiable and is mutually agreed between the relative designated senior officers prior to the MAPPP being held. The following will always be invited to join the above Police and Probation representatives in attending all MAPPP meetings: • Social Services • Local Authority Housing • Victim Liaison Officer • Supervising Probation Officer • Police Public Protection Officer • HM Prison (where subject is serving or within the previous 12 months has served a custodial sentence) • YOT (where subject of meeting is aged under 18 years)

Representatives of other statutory or voluntary agencies may also be invited to attend depending on whether those agencies have any specific involvement with the subject for example; Health, HM Customs and Excise, Community Psychiatric Nurses, Housing Associations, Hostels, Partnership Agencies etc. Minutes of the meeting are circulated to all attendees within two working days of the meeting. All agencies ensure that they have procedures for the safe receipt and secure storage of the minutes and that this process complies with the confidentiality requirements. The Strategic Framework document invites Area Child Protection Committees and Area Adult Protection Committees to take an active role in monitoring the agreement and where necessary to commission work that develops a better understanding between local Child Welfare, Adult Welfare and Criminal Justice Agencies. It is clearly acknowledged that a thorough assessment and management of risk can only be effectively achieved by multi agency collaboration. Each of the above listed key agencies will have relevant information to assist in the MAPPA process.

4.6

Quality

The lead officers for Police and Probation monitor and evaluate the consistency and quality of MAPPP’s. A proforma has been developed to enhance this process. The Chairs of MAPPP meet twice yearly to receive feedback from the monitoring and to discuss issues of concern and build on good practice with a view to achieving improved quality and consistency across the area.

5.

The Operation of MAPPA

The following are examples of information sharing and multi-agency collaboration: CJ is a sex offender. He is regarded as a high-risk predatory paedophile. He has been subject of MARAC and MAPPP meetings for several years and is closely monitored as a consequence. Close collaboration between key partner agencies has resulted in acute awareness of his movements and sightings of CJ are reported and collated. In December 2002 a MAPPP meeting was held to discuss the activities of CJ who had been observed approaching 10 year-old children who were playing football in a local park. The meeting shared information about four other instances in which CJ’s behaviour had caused concern. As a consequence of the proactive multi agency information sharing process a Sex Offender Order was applied for and granted. He is now prohibited from speaking to, offering money to, approaching or otherwise communicating with children under 18 years. A breach of any those prohibitions will result in his arrest and appearance before the Court. JG is a sex offender. He has been the subject of MARAC and MAPP meetings for several years. As a result of concerns expressed within Multi Agency meetings the authority was given to disclose certain limited information to Local Authority CCTV operators to assist in monitoring any sightings of him in circumstances that give concern that he may be in the process of re-offending or preparing to re-offend. Such collaboration works effectively and sightings of high profile offenders are reported and acted upon.

5.1

Risk Assessment - an ongoing process.

The supervision of sexual, violent and potentially dangerous offenders in South Wales is given the highest priority. South Wales Probation work to an annually updated Manual which compliments the Strategic Framework Document and details the way in which these offenders must be supervised. It ensures offenders are risk assessed at their first point of contact with the Service and, because risk assessment is an ongoing process, are reassessed on a quarterly basis. Should the offender’s circumstances change they are reassessed immediately. All assessments for these offenders are reviewed by the officer’s line manager and where appropriate an Area Manager/or Assistant Chief Officer. Risk assessments are undertaken using a variety of specialist tools and processes. They are based both on the potential of the offender harming the public, staff or themselves and on their potential for re-offending. Where available psychiatric or other specialist reports are used and the

knowledge and expertise of other agencies, particularly the police is always valued. The Probation Service manages a number of specialist registers, which serve to monitor these offenders and ensure accurate recording and regular reviews. Recent work being undertaken jointly by the Police and Probation in South Wales will mean that for the future both Services will utilise a joint facility for this work.

5.2

How we supervise and enforce orders?

During their period of supervision, offenders are expected to undertake a variety of programmes. All these programmes have been accredited under the “What Works” umbrella. This means that they have been proven to be successful in focusing on the offender’s behaviour and, therefore, influential in reducing offending. This work has been found to make a real impact on crime and thus to improve the quality of life in our communities. Many of these programmes concentrate on the deficits which offenders have in the areas of self control; cognitive thinking; interpersonal problem solving; social interacting and perspective taking; values and critical reasoning. There are also specialist programmes for sex offenders whose offending relates to drug and alcohol addictions. Enforcement of orders, both prison licences and community penalties, are in excess of the National Standards laid down by the Home Office. Supervising Officers pay rigorous attention to all such orders and enforcement action is taken immediately an offender fails to comply with any conditions. Where the offender has been subject to a MAPPP or MARAC the relative agencies are informed and if necessary an inter-agency meeting is reconvened to discuss what actions are necessary. The over-riding consideration is always the Protection of the Public and if this is compromised, officers have no hesitation in recommending the Home Office recall of an offender to prison.

6.

The Strategic Management of MAPPA

A South Wales ‘Public Protection Strategic Board’ was established in 2002, which is chaired by an Assistant Chief Constable. The members include the following: Assistant Chief Officer (Probation) Assistant Director (Children Services) Assistant Director (Adult Services) Independent Consultant NSPCC representative Health Representative (Designated Doctor) Two Lay Members Senior police officers The terms of reference of the Public Protection Strategic Board are as follows: • To oversee the development and effective implementation of policies, structures and procedures relating to: − Child Protection − Risk assessment and Management of Potentially Dangerous Offenders − Domestic Abuse − Adult Protection To achieve the above within a multi agency framework of co-operation and appropriate collaboration To establish implementation plans in respect of each of the above four categories and to ensure compliance with those plans To establish and oversee the work of multi agency Implementation Team tasked to deliver the above requirements. To effectively monitor performance against plans, and ensure compliance with policies and procedures

• • • •

To identify and spread best practice

In addition there is the ‘Senior Designated Officers Management Group’ referred to in Paragraph 3.1. The lead officers for Police and Probation are members of both fora.

6.1

Lay Members – A new initiative

6.1.1. The History
During 2002 the South Wales Police area was chosen by the Home Office as one of eight pilot sites to recruit Lay Members to become involved in the MAPPA process. The Home Secretary Mr. Blunkett introduced the initiative. It is intended to engender a greater degree of public confidence in the Multi Agency Public Protection Arrangements by allowing lay members the ability to closely monitor and question those professionals involved at the strategic level. Two lay members were selected, namely John Dale and Mike Thomas.

6.1.2. South Wales Lay Members
Rev. John Dale brings much life experience, including being a parent of children aged from 9 to 28. John trained firstly as a Solicitor, and for the past 10 years worked in a Local Authority specialising in Social Services, including Child Protection. Since early retirement he remains very well connected with public opinion and service through his work as a part-time Parish Priest. Mike Thomas has two grown-up children. He trained as a Social Worker and worked as practitioner and manager across the range of Local Authority provision, including child care and services to vulnerable adults. He has also held senior positions in Local Authority Housing, covering both homelessness services and services to tenants. Since early retirement he has been appointed a Non-Executive Director on the Welsh Ambulance Services NHS Trust.

6.1.3. Their comments:
“When we responded to an advert in the Western Mail in July 2002 for Lay Members on the Strategic MAPPP (South Wales), little did we appreciate how rigorous the selection and approval process would be for what are at the end of the day voluntary positions. However, here we are nine months later formally established since March 2003 as two of sixteen ordinary members of the public across the UK who are involved in eight Pilot Areas. Subject to the smooth passage of the Criminal Justice Bill currently before Parliament, our experience will inform a system, which will be rolled-out in all Police Force Areas, where the Home Secretary will appoint Lay Advisers to serve on Strategic MAPPPs nation-wide. Since appointment in October we have received considerable induction to the work and been readily accepted by the professionals in the field. We have been most impressed with the genuine commitment and hard work of staff at all levels of every agency to maximise public protection and minimise public risk across South Wales. In freely giving our time and effort to this work we want to be constructive in our suggestions and criticisms, and to make a real and positive contribution to the protection of the public. Should anyone reading this report have any ideas as to how our representation of ordinary members of the public can best be achieved, please contact us via Janet Chaplin (Probation), or Steve James (Police)”.

6.2

Victims – A South Wales Priority

6.2.1 Our Target
This year the Probation Service in South Wales has pledged to ensure that victims of serious sex or violent offences [where the offender received a custodial sentence of twelve months or more] are contacted within eight weeks of sentence. The national target for this contact is 85%. South Wales intends to better this (Currently victims of mentally disordered offenders are not included in this work).

6.2.2 What Do We Do?
Nationally, Probation Services have a responsibility to contact victims defined above to: • Offer information on the Criminal Justice system as it relates to prisoners.

• • • • •

Consult with victims at appropriate stages in the offender’s sentence to obtain their views on the offender’s release. Ensure the victims’ views are to the fore at MAPPS and MARACs. Inform Parole Boards/Prison Governors etc of the victim’s views and any recommendations for additional licence conditions to restrict the actions/movements of the offender. Advise the victim of the release arrangements (months, year and general home location) of the offender. Act as a conduit for information exchange with the offender’s supervising officer, victim support etc.

6.2.3 What Have We Done to Date? • The Interagency Protocol
The publication of the interagency document referred to in paragraph 3.1 was a major landmark for victim work. For the first time, victim liaison officers [VLOs] became an integral part of the MAPPP/MARAC process. Through them the views of victims are registered as a vital component in the public safety agenda.

A Thematic Inspection

In August/September 2002 South Wales was one of eight areas to participate in a national inspection conducted by Her Majesty’s Inspectorate of Probation. This was a valuable exercise, which looked not only at the area’s work with victims but also their liaison with other victim agencies such as the police and victim support.

A New Unit

From March 2003, a new specialist unit will provide victim services. This unit will have bases in Swansea and Cardiff and will offer a consistent victim service across the South Wales Police/Probation area. The main focus of the work will be to:a]. Contact victims as soon as possible and certainly within eight weeks of the offender being sentenced. b]. Ensure the contact encourages the victim to use the services, which are on offer c]. Make certain the victim knows that their views are vital. d]. Develop closer liaison with South Wales Police to ensure the latter provide the necessary victim information. e]. Continue to develop links with other agencies such as victim support and the Women’s Safety Unit [Cardiff only] to ensure our services are consistent and complimentary.

Links With Youth Offending Teams [YOTs]

During the past year a protocol has been developed to ensure a service is offered to victims of young offenders who meet the criteria for adult offenders.

Training and Aware Raising

Over the past year VLO’s have offered training to both the South Wales Service and to other agencies. They have also made presentations and participated in relevant conferences.

Links with The Region

South Wales has now developed a protocol for the exchange of information where a victim or offender lives in the Dyfed/Powys Area. It is planned to extend this to other areas within Wales.

6.2.4 How will we progress?
South Wales is committed to offer a quality service to victims, to this end, they will:• Continue to work to improve their relationship with other agencies. • Develop protocols for information exchange with the Gwent Area • Use the recommendations of the Thematic Report [due for publication later this year] to continue to develop excellence in victim work across South Wales. • Work with local psychiatric services to consider the provision of victim services for victims of mentally disordered offenders.

6.2.5 Victim Support
Victim Support is the national charity for people affected by crime. It is an independent organisation, offering a free and confidential service, whether or not a crime has been reported. Trained staff and volunteers at local branches offer information and support to victims, witnesses, their families and friends. Victim Support provides the Witness Service, based in every criminal court in England and Wales, to offer assistance before, during and after a trial. You can also call Victim Support line – 0845 3030 900 – for information and support and details of local service and other relevant organisations. The South Wales Area has ten victim support schemes. telephone numbers are as follows:The area which they cover and

Cardiff – covering City and County of Cardiff Council
Telephone 02920-578408 Fax 02920577048

Merthyr - covering Merthyr Tydfil County Borough Council Telephone 01685-334405 Fax 01685-723250 Neath/Port Talbot - covering Neath/Port Talbot County Borough Council
Telephone 01639-639179 Telephone 01656-679552 Fax 01639-639176 Fax 01656-679552

Ogwr - covering Bridgend County Borough Council Swansea - covering City and County of Swansea Council Telephone 01792-543654 Fax 01792-543655 Taff Ely, Rhondda and Cynon Valley - covering Rhondda Cynon Taf County Borough Council
Telephone Taff Ely 01443-485202 Fax 01443-485659 Rhondda 01443-433641 Fax 01443-432488 Cynon Valley 01685-879663 Fax 01685-879663 Fax 01446-746409

Vale of Glamorgan - covering the Vale of Glamorgan Council
Telephone 01446-746049

6.2.6 Examples of our work
Janet was the partner of an offender who had been sentenced to a period of imprisonment for assault. Immediate contact was made with the victim who said she was “petrified” of the offender both for herself and the younger members of the family. The unit maintained contact with the victim and when the offender was due for release from prison on licence her views were sought. As a result additional stringent conditions were imposed to ensure the victim’s immediate safety. The local Victim Support Group referred Sue to the unit. She had been the victim of long term domestic violence. The perpetrator was eventually sentenced to a term of imprisonment. Prior to his release from custody not only were Sue’s views incorporated into a report to the prison authorities with regard to licence conditions but additional security was fitted at her home and the police alerted as to her possible vulnerability. In Sue’s words; “The Victim Officers were the people who kept me informed. Once they were involved I always knew what was going on and I felt really reassured”. Steve was referred to the unit after being the victim of a vicious physical assault for which his attacker received a lengthy custodial sentence. Although the victim has now almost fully recovered physically, he and his family remain very traumatised emotionally. For months all suffered nightmares and they are still afraid to leave their home. They have been very grateful for the sensitive service, which is being provided by the Victim unit. They now understand how, through the Victim Liaison Officer, they will be able to have their views heard when the offender is due for release. [The names of the victims have been altered to protect their identity]

7.

Statistical Information No. of Offenders
The number of registered sex offenders on March 2003 The number of sex offenders having a registration requirement, who were either cautioned or convicted for breaches of the requirement, between 1 st April 2002 and 31 st March 2003. The number of Sex Offender Orders applied for and gained between 1 st April 2002 and 31 st March 2003. a) The total number of Sex Offender Orders applied for b) The total number granted c) The total number not granted The number of restraining orders issued by the courts between 1 st April 2002 and 31 st March 2003 for offenders currently managed within MAPPA The number of violent and other sexual offenders considered under MAPPA between 1st April 2002 and 31 st March 2003 (as defined by Section 68 [3], [4] and [5]) The number of “other offenders” dealt with under MAPPA between 1 st April 2002 and 31 st March 2003 as being assessed by the Responsible Authority as posing a risk of serious harm to the public (but who did not fall within either of the other two categories, as defined by Section 67 [2b]) For each of the three categories of offenders covered by the MAPPA (“registered offenders”, “violent offenders” and “other offenders”), identify the number of offenders that have been dealt with by: a) MAPPP – Registered Sex Offenders b) MAPPP – Violent and other Sex Offenders c) MAPPP – Other Offenders Of the cases managed by the MAPPP during the reporting year, what was the number of offenders: a) Who were returned to custody for breach of licence b) Who were returned to custody for breach of a Restraining Order or Sex Offender Order. c) Charged with a serious sexual or violent offence Comment 31 st 545 17

i. ii.

iii.

1 1 0 1 1027

iv. v.

vi.

43

vii.

21 27 1 3 0 1

viii.

7.1

The South Wales Police area is home to 42% of the population of Wales. The number of registered Sex Offenders does not include those currently serving a period of imprisonment. The numbers at V and V1 above are in respect of those offenders who have been considered under both the MARAC and MAPPP process. The Criminal Justice and Court Services Act 2000, sets out a broad definition of ‘Violent Offender’. A person is to be regarded as a ‘Violent Offender’ if he/she is convicted of an offence ranging from common assault to murder and in respect of which a court has imposed: • a sentence of imprisonment for a term of 12 months or more • a sentence of detention in a Young Offenders Institution for 12 months or more • a sentence of detention during Her Majesty’s pleasure • a sentence of detention for a period of twelve months or more under Section 91 of the Powers of Criminal Courts (Sentencing) Act 2000 (offenders under 18 convicted of certain serious offences): or • a detention and training order for a term of 12 months or more • a hospital or guardianship order within the meaning of the Mental Health Act 1983

NAME
NATIONAL PROBATION SERVICE Phil L Jones Director of Operations National Probation Service Jan Chaplin Assistant Chief Probation Officer

ADDRESS

TELEPHONE

Tremains House Tremains Business Park Tremains Road Bridgend CF31 1TZ Tremains House Tremains Business Park Tremains Road Bridgend CF31 1TZ

01656-674790

01656-674790

janet.chaplin@south-wales.probation.gsx.gov.uk SOUTH WALES POLICE Wyn Phillips Detective Chief Superintendent Head of Specialist Crime & Investigations Steve James Detective Chief Inspector Head of Public Protection Bureau s.p.james@boltblue.com Police Headquarters Cowbridge Road Bridgend. CF31 3SU 01656-655555 Ext: 20400

Police Headquarters Cowbridge Road Bridgend. CF31 3SU

01656-655555 Ext: 20420