Human Resources

Workforce Information Report
Contact Details
If you require further copies of this report, please contact: Stefan Hendry, HR Officer Workforce Planning & Information (stefan.hendry3@homeoffice.gsi.gov.uk) 020 7217 8556 If you have any comments on this report, please e-mail your comments to: NPD.workforceinforeport@homeoffice.gsi.gov.uk Issue 06 April 2005

CONTENTS
Contact Details Headline Figures Supplementary Notes Staff in Post By Staff Group Staffing Ratios Detailed Breakdown of Staff in Post Operational Staff Support Staff Change in Staff in Post by Area Vacancy Levels Operational Staff Support Staff Starters and Leavers By Staff Group By Area By Region Regional Attrition Rates Destination of Leavers Health and Safety 21 22 27 29 29 30 13 16 2 3 5 7 9 1 1 1

Headline Figures
• At the end of Quarter 3 2004/2005 (1 October – 31 December 2004) there were a total of 19,872.84 FTE staff in the NPS (including NPD and Chief Officers) 14,559.93 of these staff were employed in an operational capacity (73.26%), with the remaining 5,314.91 FTE employed as support staff (26.74%). The overall ratio of support to operational staff in the NPS was 1:2.74 at the end of the quarter The total number of staff employed by the NPS has increased markedly since last quarter, up by 436.71 FTE or 2.25%. The South West Region has experienced the greatest increase with a gain of 69.01 FTE (4.89%) All but one Region in the NPS have experienced an increase in staff numbers of between 1% and 5%. The current projected national attrition rate for this financial year stands at 10.07%, and has decreased substantially since last quarter (11.50%) The number of operational vacancies being actively recruited to was reported as 400.43 FTE, which is a decrease of 174.28 FTE on the same figure for the previous quarter. Active support vacancies increased slightly to 179.51 FTE (up 4.99 FTE on last Quarter) The frequency rate of ‘3 day lost time’ accidents has also decreased substantially (down by 50.00% on last quarter) following two consecutive quarters of

growth, while the same rate for ‘1 to 3 day lost time’ accidents has remained steady • The rate of accidents (calculated as accidents per FTE) continues to be relatively steady across the NPS Regions. However, the East of England and South West Regions continue to show a steady increase over the last four quarters

• •

Supplementary Notes
The period covered within this report is from 1 October 2004 to 31 December 2004 (Quarter 3), and has been compiled using returns submitted by each of the 42 Probation Areas, plus the National Probation Directorate (NPD). The material has not previously been published.

Enforcement, rehabilitation and public protection

Page 1

In reading this report, you should note the following: • • Data contained within this report on staff numbers represents a snap-shot at the 31 December 2004 Data from Quarter 2 04/05 has been included where appropriate for comparison, as well as from previous quarters where necessary to examine emerging trends The data contained within the report is not directly comparable with previous data collected through the RDS Probation Statistics In a small number of Areas, there are again differences in the numbers of staff in post at the end of each quarter which do not match the net increases/decreases anticipated given the number of starters and leavers in the period. These can be accounted for as follows:-

The terminology used within this report is defined as follows: • • FTE – Full time equivalent Establishment – represents the number of staff for which budgetary provision has been made, and may be subject to revision and reallocation during the course of the year. The systems in a small number of Areas are not set up to report on establishment levels and separate provisions have been made to collate the relevant information from these Vacancy – a post that is being actively recruited into Operational Staff – represents those staff whose work involves direct contact with offenders on a daily basis Support Staff – all other staff employed within the Service. It is acknowledged that some staff categorised within this group may have some contact with offenders Attrition – calculated as the number of leavers/average number of staff in post over the period. At Area level, attrition includes those who have left that Area but who have remained within the Service. At national level, such leavers are not included, as they do not represent attrition from the Service

• •

- Changes in the working hours of existing
employees

- Adjustments made by Areas to their systems to
meet the revised reporting arrangements

- Local adjustments to the way in which staff are
categorised into job groups, and individual interpretations of the boundaries of job groups

- Internal transfers of staff from support to
operational posts

Staff in Post
At 31 December 2004, there were 19,872.84 FTE staff employed across the NPS (including those employed in the NPD and Chief Officers).
This is an increase in staff of 436.71 FTE (2.25%) on figures reported at the close of Quarter 2 2004/2005 (19,438.13 FTE), and is a reversal of the small decreases in numbers recorded over the previous two quarters. Tables 1, 2 (page 2), and 3 (page 3) breakdown these overall staffing figures by job group. Table 1 – Staff in Post by Job Group (Operational)
Quarte r 3 04/05 Senior Probation Officer Senior Practitioner Probation Officer Trainee Probation Officer Probation Services Officer Psychologist Other Operational Staff 1168.65 361.66 5054.63 1774.22 5623.86 23.00 553.91 14559.93 Quarte r 2 04/05 1136.28 373.21 4860.49 1614.89 5511.66 27.00 575.64 14099.17 Change Q2>Q3 + 32.37 - 11.55 + 194.14 + 159.33 + 112.20 - 4.00 - 21.73 + 460.76

Probation Areas – Operational Staff
During Quarter 3 there has been a large increase in operational staff of 460.76 FTE (3.27%) on those employed at the close of last quarter. The greatest increase in staff has occurred in the ‘Trainee Probation Officer’ (TPO) job group, where staff numbers have increased by 159.33 FTE. This equates to an increase of 9.87% on last quarter. This increase is the direct result of the recruitment of the latest cohort of TPO. This recruitment intake occurs once per year in October, and generally results in a large spike in staff numbers during Quarter 3. It is also the case that the TPO cohort recruited two years ago has graduated to Probation Officer (PO) posts during the quarter. This is evidenced by the strong growth (up by 3.99%) in PO numbers. This is a continuation of the pattern observed in last quarters figures.

Total

Chart 1 – Ranked % Change in Staff Numbers by Job Group (Operational)
Trainee Probation Officer Probation Officer Senior Probation Officer Probation Services Officer Senior Practitioner Other Operational Staff Psychologist Operational Group
3.27% 9.87%

3.99%

2.85% 2.04%

-3.09%

-3.77% -14.81%

Page 2

Enforcement, rehabilitation and public protection

The flow of TPOs through to PO posts therefore tends to disguise the gross intake of new TPOs in the quarter, which in reality is closer to 470 FTE. There has also been strong growth in the Senior Probation Officer (SPO) grade, and amongst Probation Services Officers (PSO) (up by 2.85% and 2.04% respectively) during the quarter. However, following a strong increase of 7.43% last quarter, the number of Senior Practitioners (SP) has dropped by 3.09% in the present quarter. The most significant change in the operational category is the 14.81% drop in the Psychologist job group. While this percentage is relatively large, it equates to a loss of just 4 staff since last quarter.

Table 2 – Staff in Post by Job Group (Support)
Quarter 3 04/05 Chief Officer Deputy Chief Officer/Director ACO and Equivalent Area/District Managers or Equivalent Manager - Section or Function Head Support Staff - Adm inistration Support Staff Other Other Specialist W orker 42.00 45.30 283.25 129.60 431.68 3474.67 350.41 248.10 5005.01 Quarter 2 04/05 42.00 41.70 276.75 116.00 419.43 3506.30 369.81 248.47 5020.46 Change Q2>Q3 0.00 + 3.60 + 6.50 + 13.60 + 12.25 - 31.63 - 19.40 - 0.37 - 15.45

Total

Probation Areas – Support Staff
Amongst support staff there has been a small overall decrease in staff of 15.45 FTE (0.31%). The largest decrease was recorded amongst the ‘Support Staff Other’ job group, where staff numbers have decreased by 5.25%. However, this may well be a reflection of more accurate categorisation of staff by Areas, which means a decrease in the use of this ‘Other’ category. Apart from this, only minor decreases of less than 1.00% have been recorded for the ‘Specialist Worker’ and ‘Support Admin’ job groups. While the decreases have been small, the ‘Support Admin’ group covers the majority share of the support category (approx 69%), and strongly influences the overall decline observed. In contrast, strong growth has been observed in the ‘Area/District Manager’ and ‘Deputy Chief Officer categories with increases of 11.72% and 8.63% respectively. However, these job groups make up only a small minority of the support category.

Chart 2 – Ranked % Change in Staff Numbers by Job Group (Operational)

Area/District Manager Deputy Chief Officer Section/Function Head ACO and Equivalent Chief Officer Specialist Worker Support Staff Admin Support Staff Other Support Group

11.72% 8.63% 2.92% 2.35% 0.00% -0.15% -0.90% -5.25% -0.31%

NPD Staff
There has been a further fall in the number of staff employed by NPD of 8.60 FTE since last quarter. The figures are notable for a significant decrease in the Table 3 – Staff in Post by Job Group (NPD) number of Grade 7 staff employed (down by 13.90 FTE). In percentage terms this is a large increase, but Quarte r 2 Quarter 3 only reflects the fact that this is a comparatively small 04/05 04/05 group of staff.

Change Q2>Q 3 + 2.00 + 4.00 - 13.90 - 4.20 0.00 + 1.60 + 1.00 0.00 - 1.00 - 1.20 + 3.10 - 8.60

Probation Boards
In addition, at the close of Quarter 3 there were 544 Board Members in post.

Senior Civil Servant Grade 6 Grade 7 Senior Executive Officer Higher Executive Officer Exective Officer Adm inistrative Officer Adm inistrative Assistant Senior Personal Secretary Personal Secretary Consultants

13.00 {0.00} 28.00 {1.00} 77.00 {32.00} 52.40 {7.00} 25.60 {2.00} 52.60 {0.00} 34.90 {1.00} 1.00 3.00 8.30 14.10 309.90 {45.00} {0.00} {1.00} {1.00}

11.00 24.00 90.90 56.60 25.60 51.00 33.90 1.00 4.00 9.50 11.00 318.50

Staffing Ratios
There continues to be only minor fluctuations in the ratio of operational to support staff in the NPS. Operational staff accounted for 73.26% (72.53% in Quarter 2) of all staff employed by the NPS. This means that the ratio of support to operational staff stands at 1:2.74 (including those employed by NPD) compared to 1:2.64 in the previous quarter. Amongst operational staff, the ratio of POs to PSOs continues to drop slightly, and currently stands at 1:1.11 (1:1.13 last quarter). In contrast, the ratio of SPOs to POs continues to rise slightly, up to 1:4.33 from 1:4.28 last quarter.

Total

Enforcement, rehabilitation and public protection

Page 3

Including Chief Officers, but excluding staff employed by NPD, there were 931.83 FTE staff employed in management roles by the NPS at the close of Quarter 3. This equates to 4.69% (4.61% last quarter) of the total NPS workforce, which is the second consecutive small quarterly increase. The management to staff ratio currently stands at 1:21.33 (another small decrease on the 1:21.71 ratio recorded last quarter). The ratio of managers to operational staff has decreased from 1:15.75 last quarter, to 1:15.63 this quarter. Similarly, the ratio of managers to support staff has

decreased to 1:4.37 this quarter, from 1:4.60 in Quarter 2 2004/2005. When NPD staff are excluded, the overall average ratio of support to operational staff is 1:2.91, an increase on the ratio of 1:2.81 recorded last quarter. However, there are currently no fixed staffing ratios to be adhered to, and there is significant fluctuation in the ratio employed in different Areas and Regions of the NPS. For a full breakdown by Area, please refer to the Table 10 on page 11.

Chart 3 – Ranked % Change in Staff Numbers by Job Group (NPD)
Consultants Senior Civil Servant Grade 6 Exective Officer Administrative Officer Administrative Assistant Higher Executive Officer Senior Executive Officer Personal Secretary Grade 7 Senior Personal Secretary NPD Group
-2.70% 28.18% 18.18% 16.67% 3.14% 2.95% 0.00% 0.00% -7.42% -12.63% -15.29% -25.00%

Chart 4 – Staff in Post by Quarter by Grade (Operational)
5650 5600 5550 5500 5450 5400 5020 4940 4860 4780 4700 1800 1740 1680 1620 1560 1180 1160 1140 1120 1100 700 650 600 550 500 380 360 340 320 300 40 30 20 10 0 Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Psychologist Senior Practitioner Other Operational Staff Senior Probation Officer Trainee Probation Officer Probation Officer Probation Services Officer

Chart 5 – Staff in Post by Quarter by Grade (Support)
3600 3570 3540 3510 3480 3450 430 410 390 370 350 380 360 340 320 300 280 260 240 220 200 280 260 240 220 200 90 80 70 60 50 40 30 20 10 0 Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 DCO/Director Area/District Manager Other Specialist ACO & Equivalent Support Staff - Other Section/Function Head Support Staff Adm in

Page 4

Enforcement, rehabilitation and public protection

Detailed Breakdown of Staff in Post Operational Staff
The tables below provide a further detailed breakdown of the areas of work in which operational staff are employed across the NPS (excluding the NPD), shown by staff group and Region. The figures are presented as FTE, and as a percentage (figures in blue) of the total staff employed in that group or Region. Please note that a small number of Areas have not been able to provide data in this form due to system limitations, but are continuing to look at ways of remedying this over the coming months. In these instances, staff have been included under the ‘Fieldwork’ or ‘Other’ categories as appropriate. The figures below are presented as at 31 December 2004.

Table 4a – Staff in Post by Job Group & Work Area (Operational)
Programmes Community Punishment Community Supervision Resttlement Team Approved Premises

Senior Probation Officer Senior Practitioner Probation Officer Trainee Probation Officer

FTE % FTE % FTE % FTE %

55.70 4.77 29.69 8.21 172.36 3.41

211.90 18.13 37.30 10.31 1412.99 27.95

32.00 2.74 15.11 4.18 241.50 4.78

116.00 9.93 8.50 2.35 449.70 8.90

57.60 4.93 12.20 3.37 319.25 6.32

75.13 6.43 17.00 4.70 59.53 1.18

106.57 9.12 68.76 19.01 283.30 5.60

57.80 4.95 10.10 2.79 222.49 4.40

Probation Services Officer FTE % Psychologist Other Operational Staff Total FTE % FTE % FTE %

1434.84 25.51

781.42 13.89 2.00 8.70

107.36 1.91 1.00 4.35 1.43 0.26 398.40 2.74

354.81 6.31

445.92 7.93

387.48 6.89

661.84 11.77 9.00 39.13

320.20 5.69

104.71 1.86

131.11 23.67 1823.70 12.53

71.60 12.93 2517.21 17.29

1.00 0.18 930.01 6.39

6.93 1.25 841.90 5.78

262.62 47.41 801.76 5.51

13.12 2.37 1142.59 7.85

3.32 0.60 613.91 4.22

152.61 1.05

Table 4b – Staff in Post by Job Group & Work Area (Operational)
Secondment to YOTS Other Secondees Difference Fieldwork Quarter 2 04/05

Central Services

Training

Other

Total

Senior Probation Officer Senior Practitioner Probation Officer Trainee Probation Officer

FTE % FTE % FTE % FTE %

3.50 0.30 0.00 0.00 231.78 4.59

70.15 6.00 16.40 4.53 82.85 1.64

39.50 3.38 98.20 27.15 169.35 3.35 1774.22 100.00

21.80 1.87 4.00 1.11 17.70 0.35

251.50 21.52 33.90 9.37 1285.50 25.43

56.80 4.86 6.50 1.80 80.13 1.59

1168.65 361.66 5054.63 1774.22

1136.28 373.21 4860.49 1614.89 5511.66 27.00 575.64 14099.17

+ 32.37 - 11.55 + 194.14 + 159.33 + 112.20 - 4.00 - 21.73 + 460.76

Probation Services Officer FTE % Psychologist Other Operational Staff Total: FTE % FTE % FTE %

25.41 0.45

56.92 1.01 0.00 0.00

2.60 0.05

34.00 0.60 1.00 4.35

685.74 12.19 5.00 21.74 3.69 0.67 2265.33 15.56

220.61 3.92 5.00 21.74 30.79 5.56 399.83 2.75

5623.86 23.00 553.91 14559.93

0.00 0.00 260.69 1.79

6.80 1.23 233.12 1.60

14.50 2.62 2098.37 14.41

2.00 0.36 80.50 0.55

Tables 4a & 4b: The ‘Difference’ column indicates the change in the ‘staff in post’ total between the previous (Quarter 2 2004/2005) and current quarters. Percentages in blue are calculated as a proportion of the total staff in post within each Region

Enforcement, rehabilitation and public protection

Page 5

Victim Liaison

DTTOs

Prison

Court

12.70 1.09 4.00 1.11 26.20 0.52

5.00 0.90

Table 5a – Staff in Post by Region & Work Area (Operational)
Programmes Community Supervision Community Punishment Resttlement Team Approved Premises

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE %

227.48 9.34 106.30 10.89 260.88 15.12 190.46 12.08 183.81 14.00 188.76 16.18 119.39 11.27 153.89 9.19 216.45 12.29 176.28 20.23 1823.70 12.53

294.36 12.09 308.85 31.63 283.77 16.45 540.24 34.25 166.72 12.70 294.39 25.23 189.60 17.89 246.78 14.73 0.00 0.00 192.50 22.10 2517.21 17.29

0.00 0.00 5.00 0.51 180.91 10.49 10.40 0.66 63.23 4.82 19.46 1.67 27.70 2.61 30.50 1.82 0.00 0.00 61.20 7.02 398.40 2.74

147.10 6.04 70.40 7.21 114.48 6.64 75.10 4.76 113.24 8.63 66.00 5.66 90.96 8.58 171.54 10.24 53.69 3.05 27.50 3.16 930.01 6.39

92.79 3.81 56.90 5.83 109.35 6.34 119.80 7.60 90.04 6.86 53.07 4.55 92.33 8.71 106.40 6.35 29.82 1.69 91.40 10.49 841.90 5.78

149.68 6.15 34.70 3.55 102.54 5.94 109.00 6.91 66.09 5.03 67.31 5.77 69.07 6.52 89.03 5.31 80.34 4.56 34.00 3.90 801.76 5.51

156.08 6.41 112.70 11.54 119.11 6.91 101.50 6.44 93.70 7.14 128.09 10.98 99.74 9.41 134.30 8.02 154.47 8.77 42.90 4.92 1142.59 7.85

70.40 2.89 40.20 4.12 82.70 4.79 65.30 4.14 75.01 5.71 54.10 4.64 40.40 3.81 70.20 4.19 63.40 3.60 52.20 5.99 613.91 4.22

152.61 1.05

Table 5b – Staff in Post by Region & Work Area (Operational)
Secondment to YOTS Other Secondees Difference Fieldwork Quarter 2 04/05 Central Services Training

Other

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

Total

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE %

46.40 1.91 11.50 1.18 38.31 2.22 25.90 1.64 26.28 2.00 14.60 1.25 20.30 1.92 23.70 1.41 30.60 1.74 23.10 2.65 260.69 1.79

39.00 1.60 35.05 3.59 49.92 2.89 23.10 1.46 9.60 0.73 13.00 1.11 24.40 2.30 15.10 0.90 17.05 0.97 6.90 0.79 233.12 1.60

323.50 13.29 140.10 14.35 242.72 14.07 239.80 15.20 156.80 11.94 169.66 14.54 154.30 14.56 241.30 14.40 287.79 16.35 142.40 16.35 2098.37 14.41

19.80 0.81 5.50 0.56 7.00 0.41 7.80 0.49 8.70 0.66 1.00 0.09 1.50 0.14 1.20 0.07 28.00 1.59 0.00 0.00 80.50 0.55

840.76 34.53 1.00 0.10 89.60 5.19 17.00 1.08 91.60 6.98 67.00 5.74 69.45 6.55 327.29 19.54 761.63 43.26 0.00 0.00 2265.33 15.56

25.41 1.04 28.00 2.87 23.90 1.39 36.30 2.30 151.34 11.53 16.14 1.38 47.70 4.50 46.44 2.77 14.80 0.84 9.80 1.12 399.83 2.75

2434.86 976.40 1724.89 1577.30 1312.76 1166.98 1059.74 1675.18 1760.64 871.18 14559.93

2360.00 935.01 1653.63 1508.12 1298.67 1124.44 989.28 1599.62 1785.90 844.50 14099.17

+ 74.86 + 41.39 + 71.26 + 69.18 + 14.09 + 42.54 + 70.46 + 75.56 - 25.26 + 26.68 + 460.76

Tables 5a, 5b, & 6: The ‘Difference’ column indicates the change in the ‘staff in post’ total between the previous (Quarter 2 2004/2005) and current Quarters. Percentages in blue are calculated as a proportion of the total staff in post within each Region

Page 6

Enforcement, rehabilitation and public protection

Victim Liaison

DTTOs

Prison

Court

2.10 0.09 20.20 2.07 19.70 1.14 15.60 0.99 16.60 1.26 14.40 1.23 12.90 1.22 17.51 1.05 22.60 1.28 11.00 1.26

Table 6 – Staff in Post by Region & Job Group (Operational)
Psychologist Other Operational Staff Senior Practitioner Probation Officer Probation Services Officer Senior Probation Officer Trainee Probation Officer

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE %

174.80 7.18 84.65 8.67 136.40 7.91 123.60 7.84 106.20 8.09 102.50 8.78 72.80 6.87 118.63 7.08 188.27 10.69 60.80 6.98 1168.65 8.03

27.60 1.13 2.00 0.20 78.11 4.53 28.30 1.79 13.80 1.05 61.65 5.28 49.00 4.62 59.70 3.56 0.00 0.00 41.50 4.76 361.66 2.48

895.03 36.76 365.65 37.45 578.07 33.51 637.53 40.42 423.74 32.28 329.78 28.26 351.78 33.19 531.71 31.74 647.14 36.76 294.20 33.77 5054.63 34.72

296.00 12.16 117.00 11.98 208.22 12.07 204.00 12.93 128.00 9.75 136.00 11.65 127.00 11.98 194.00 11.58 247.00 14.03 117.00 13.43 1774.22 12.19

801.19 32.90 397.60 40.72 698.25 40.48 507.87 32.20 577.61 44.00 482.38 41.34 452.85 42.73 694.60 41.46 674.23 38.29 337.28 38.72 5623.86 38.63

1.00 0.04 3.00 0.31 3.00 0.17 2.00 0.13 4.00 0.30 1.00 0.09 1.00 0.09 3.00 0.18 4.00 0.23 1.00 0.11 23.00 0.16

239.24 9.83 6.50 0.67 22.84 1.32 74.00 4.69 59.41 4.53 53.67 4.60 5.31 0.50 73.54 4.39 0.00 0.00 19.40 2.23 553.91 3.80

2434.86 976.40 1724.89 1577.30 1312.76 1166.98 1059.74 1675.18 1760.64 871.18 14559.93

Support Staff
Amongst support staff, the available information suggests that, as at the close of Quarter 3, 33.66% were engaged in roles which do not involve any direct offender contact. This is the second consecutive quarterly increase in this figure (31.23% in Quarter 2). This same group represents 8.41% of the total NPS workforce, which is an increase on the position at the Table 7 – Staff in Post by Grade & Work Area (Support)
Communications & Public Relations Research, Information & IT Quarter 2 04/05 Training & Development Partnerships

end of Quarter 2 2004/2005 (8.00%), and is also a second consecutive quarterly increase. Although these changes continue to be relatively minor, this area will continue to be monitored. The tables below provide a full breakdown of the job groups in the support staff category by work area.

Operational Services

Human Resources

Total

Deputy Chief Officer/Director ACO & Equivalent Area/District Manager or Equivalent Manager - Section or Function Head Support Staff Adm inistration Support Staff Other Other Specialist W orker T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE %

21.30 47.02 165.20 58.32 80.60 62.19 186.86 43.29 2588.37 74.49 241.35 68.88 8.60 3.47 3292.28 66.34

9.50 20.97 21.95 7.75 5.00 3.86 41.82 9.69 174.08 5.01 15.25 4.35 25.48 10.27 293.08 5.91

7.40 16.34 31.02 10.95 10.50 8.10 39.47 9.14 131.72 3.79 12.50 3.57 43.00 17.33 275.61 5.55

1.10 2.43 4.09 1.44 6.50 5.02 23.29 5.40 72.88 2.10 10.20 2.91 12.20 4.92 130.26 2.62

1.10 2.43 2.40 0.85 2.00 1.54 15.49 3.59 25.23 0.73 3.00 0.86 7.60 3.06 56.82 1.14

0.60 1.32 21.33 7.53 9.00 6.94 54.88 12.71 246.89 7.11 46.32 13.22 94.99 38.29 474.01 9.55

0.00 0.00 3.30 1.17 2.00 1.54 18.90 4.38 24.97 0.72 0.00 0.00 18.20 7.34 67.37 1.36

4.30 9.49 33.96 11.99 14.00 10.80 50.97 11.81 210.53 6.06 21.79 6.22 38.03 15.33 373.58 7.53

45.30 283.25 129.60 431.68 3474.67 350.41 248.10 4963.01

41.70 276.75 116.00 419.43 3506.30 369.81 248.47 4978.46

+ 3.60 + 6.50 + 13.60 + 12.25 - 31.63 - 19.40 - 0.37 - 15.45

Table 7: The ‘Difference’ column indicates the change in the ‘staff in post’ total between the previous (Quarter 2 2004/2005) and current Quarters. Percentages in blue are calculated as a proportion of the total staff in post within each Region.

Enforcement, rehabilitation and public protection

Page 7

Difference

Finance

Other

Total

Table 8 – Staff in Post by Region & Work Area (Support)
Communications & Public Relations Research, Information & IT Quarter 2 04/05 Training & Development Partnerships

Operational Services

Human Resources

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE %

442.56 57.92 212.14 70.45 470.61 71.74 441.61 72.46 253.82 62.38 197.82 58.71 272.11 64.71 365.85 70.42 419.36 65.77 216.40 69.60 3292.28 66.34

36.15 4.73 15.24 5.06 45.63 6.96 37.50 6.15 21.65 5.32 16.88 5.01 20.25 4.82 26.99 5.20 50.69 7.95 22.10 7.11 293.08 5.91

42.13 5.51 16.50 5.48 25.53 3.89 25.75 4.23 23.30 5.73 20.05 5.95 20.89 4.97 32.36 6.23 51.10 8.01 18.00 5.79 275.61 5.55

18.00 2.36 11.02 3.66 22.29 3.40 13.99 2.30 9.60 2.36 12.10 3.59 14.46 3.44 10.80 2.08 10.00 1.57 8.00 2.57 130.26 2.62

10.91 1.43 1.50 0.50 4.70 0.72 9.20 1.51 5.50 1.35 4.01 1.19 1.30 0.31 3.10 0.60 11.80 1.85 4.80 1.54 56.82 1.14

74.51 9.75 21.60 7.17 45.86 6.99 48.11 7.89 40.58 9.97 43.60 12.94 42.75 10.17 42.73 8.22 80.17 12.57 34.10 10.97 474.01 9.55

8.17 1.07 1.00 0.33 8.00 1.22 14.30 2.35 9.30 2.29 14.72 4.37 6.70 1.59 5.18 1.00 0.00 0.00 0.00 0.00 67.37 1.36

131.70 17.24 22.10 7.34 33.34 5.08 19.00 3.12 43.13 10.60 27.74 8.23 42.02 9.99 32.51 6.26 14.54 2.28 7.50 2.41 373.58 7.53

764.13 301.10 655.96 609.46 406.88 336.92 420.48 519.52 637.66 310.90 4963.01

771.12 290.35 641.04 622.49 422.30 327.32 421.93 502.31 672.60 307.00 4978.46

- 6.99 + 10.75 + 14.92 - 13.03 - 15.42 + 9.60 - 1.45 + 17.21 - 34.94 + 3.90 - 15.45

T otal

Table 9 – Staff in Post by Region & Work Area (Operational)
ACO & Equivalent M anager - Section or Function Head Other Specialist Worker Deputy Chief Officer/Director Support Staff Administration

Support Staff Other

Area/District M anager or Equivalent

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE %

7.00 0.92 3.00 1.00 6.00 0.91 3.70 0.61 0.00 0.00 0.00 0.00 2.00 0.48 10.60 2.04 10.00 1.57 3.00 0.96 45.30 0.91

36.69 4.80 18.00 5.98 34.00 5.18 35.90 5.89 26.25 6.45 27.83 8.26 19.71 4.69 18.80 3.62 49.07 7.70 17.00 5.47 283.25 5.71

19.50 2.55 1.00 0.33 22.80 3.48 18.80 3.08 1.00 0.25 0.00 0.00 30.10 7.16 19.40 3.73 0.00 0.00 17.00 5.47 129.60 2.61

84.32 11.03 25.40 8.44 85.72 13.07 45.29 7.43 37.98 9.33 54.74 16.25 34.75 8.26 37.68 7.25 1.00 0.16 24.80 7.98 431.68 8.70

443.57 58.05 235.50 78.21 483.71 73.74 459.67 75.42 302.52 74.35 192.28 57.07 253.79 60.36 325.04 62.57 577.39 90.55 201.20 64.72 3474.67 70.01

142.30 18.62 8.20 2.72 3.11 0.47 7.40 1.21 14.15 3.48 41.00 12.17 38.13 9.07 64.82 12.48 0.20 0.03 31.10 10.00 350.41 7.06

30.75 4.02 10.00 3.32 20.62 3.14 38.70 6.35 24.98 6.14 21.07 6.25 42.00 9.99 43.18 8.31 0.00 0.00 16.80 5.40 248.10 5.00

764.13 301.10 655.96 609.46 406.88 336.92 420.48 519.52 637.66 310.90 4963.01

T otal

Tables 8 & 9: The ‘Difference’ column indicates the change in the ‘staff in post’ total between the previous (Quarter 2 2004/2005) and current Quarters. Percentages in blue are calculated as a proportion of the total staff in post within each Region

Page 8

Enforcement, rehabilitation and public protection

Total

Difference

Finance

Other

Total

Chart 6 – Regional Breakdown of Staff in Post

North W e st 16.10% (16.72%) [15.4%] W e st Midla nds 11.00% (10.83%) [12.28%]

North Ea st 6.43% (6.71%) [6.07%] Yorkshire & Hum be rside 11.98% (11.85%) [13.22%] Ea st Midla nds 8.65% (9.02%) [8.2%] Ea st of Engla nd 7.57% (8.02%) [6.79%] NPD 1.77% London 12.07% (12.09%) [12.85%]

W a le s 5.95% (5.98%) [6.26%]

South W e st 7.45% (7.28%) [8.47%] South Ea st 11.04% (11.51%) [10.47%]

Chart 6: Figures in ( ) brackets denote the national proportion of Operational Staff employed in each Region. Those in [ ] brackets and marked in red show the same proportion figure for Support Staff

Change in Staff in Post by Area
As discussed in the previous edition of this report, the close of Quarter 3 allows us to make a comparison of the staffing totals by Area across one full recruitment cycle. The last 2 quarters produced slight falls in staffing numbers, and it was noted at the time that this was a direct result of the yearly recruitment cycle of TPOs. A sharp increase in staff numbers was expected, and is apparent in the current quarter. Relative to the previous quarter, the vast majority of Areas have registered an increase in staff numbers. 37 of the total 42 Areas (88.01%) reported an increase in staff numbers between Quarters 2 and 3, with an overall increase of 2.38% of total FTE for the NPS. Just 6 Areas (11.99%) have recorded a decrease in staff numbers, and one of these (London) is as the result of incorrect reporting in previous quarters. When comparing the current quarter with the same quarter last year, the result is different, although the trend is similar. 30 of the 42 Areas (71.43%) have recorded a relative increase in staff numbers compared to Quarter 3 2003/2004. The number of FTE staff has increased nationally by 1.87%. The remaining 13 Areas have experienced some degree of decrease in staff numbers across the full year period. In terms of year on year change in staff in post figures, the most significant increases have been recorded in Leicestershire (up by 12.38%), Durham (10.95%), Essex (10.05%), Sussex (9.95%) and North Yorkshire (9.81%). By comparison, those Areas that have recorded a year on year decrease in staff in post figures have declined by 1% to 3%. The exception is Northamptonshire, where the staff in post figure as at 31 December 2004 is 10.19% lower than at the same point a year ago. Bedfordshire has also experienced a smaller, but still significant drop of 3.69% in staff in post across the last year. Figures from Quarter 4 of last year would suggest that there may continue to be a number of increases in staff numbers from the present quarter to the next. This is likely to be the result of continuing intake of new TPOs that have not yet made it into the reporting process. However, it can then be expected that small declines in staff numbers will be observed in the following quarters as the recruitment cycle follows its natural course.

Enforcement, rehabilitation and public protection

Page 9

Chart 7 – Staff in Post by Quarter (Family Group 1)
260 240 Cumbria 220 200 180 160 140 120 Q4 - 03/04 Q1 - 03/04 Q2 - 04/05 Q3 - 04/05 Dyfed Pow ys Gloucestershire Lincolnshire Norfolk North Yorkshire North Wales Suffolk Wiltshire

Chart 8 – Staff in Post by Quarter (Family Group 2)
260

240

220

Bedfordshire Cambridgeshire Dorset Northamptonshire Surrey Warw ickshire

200

180

160

140 Q4 - 03/04 Q1 - 03/04 Q2 - 04/05 Q3 - 04/05

Chart 9 – Staff in Post by Quarter (Family Group 3)
480 440 400 360 320 280 240 200 Q4 - 03/04 Q1 - 03/04 Q2 - 04/05 Q3 - 04/05 Cheshire Derbyshire Durham Gw ent Hertfordshire Leicestershire Staffordshire Teesside

Chart 10 – Staff in Post by Quarter (Family Group 4)
620 600 580

500 480 460 440 420 400 380 360 340 320 Q4 - 03/04 Q1 - 03/04 Q2 - 04/05 Q3 - 04/05

Avon & Somerset Devon & Cornw all Humberside Sussex Thames Valley West Mercia

Chart 11 – Staff in Post by Quarter (Family Group 5)
625 600 575 550 525 500 475 450 425 400 375 Q4 - 03/04 Q1 - 03/04 Q2 - 04/05 Q3 - 04/05

Chart 12 – Staff in Post by Quarter (Family Group 6)

2600 2500 2400 Greater Manchester 1300 1200 1100 1000 900 800 700 600 Q4 - 03/04 Q1 - 03/04 Q2 - 04/05 Q3 - 04/05 London Merseyside Northumbria South Yorkshire West Midlands West Yorkshire

Essex Hampshire Kent Lancashire Nottinghamshire South Wales

Page 10

Enforcement, rehabilitation and public protection

Table 10 – Staff in Post by Area/Region
Change on Last Quarter

Change on Last Quarter

Operati onal Staff

Rati o Support : Operati onal

Operational Staff

Cumbria Cheshire Greater Manchester Lancashire Merseyside North W e st Durham Northumbria Teesside North Ea st Humberside North Yorkshire South Yorkshire W est Yorkshire Yorkshire & Hum be rside Derbyshire Leicestershire Lincolnshire Northamptonshire Nottinghamshire Ea st Midla nds Dyfed Powys Gwent North W ales South W ales W a le s

122.92 308.30 957.10 482.30 564.24 2434.86 231.40 500.75 244.25 976.40 339.77 160.40 478.50 746.22 1724.89 244.90 352.10 167.39 172.25 376.12 1312.76 102.98 166.80 180.00 421.40 871.18

48.92 36.70 348.17 118.40 211.94 764.13 59.07 174.13 67.90 301.10 106.95 68.00 175.50 305.51 655.96 100.70 89.90 60.67 39.61 116.00 406.88 45.20 68.70 57.30 139.70 310.90

171.84 345.00

+ 6.40 - 5.80

1 : 2.51 1 : 8.40 1 : 2.75 1 : 4.07 1 : 2.66 1 : 3.19 1 : 3.92 1 : 2.88 1 : 3.60 1 : 3.24 1 : 3.18 1 : 2.36 1 : 2.73 1 : 2.44 1 : 2.63 1 : 2.43 1 : 3.92 1 : 2.76 1 : 4.35 1 : 3.24 1 : 3.23 1 : 2.28 1 : 2.43 1 : 3.14 1 : 3.02 1 : 2.80

Staffordshire W arwickshire W est Mercia W est Midlands W e st Midla nds Bedfordshire Cambridgeshire Essex Hertfordshire Norfolk Suffolk Ea st of Engla nd Avon & Somerset Devon & Cornwall Dorset Gloucestershire W iltshire South W e st Hampshire Kent Surrey Sussex Thames Valley South Ea st London NPD

308.70 118.30 268.00 882.30 1577.30 141.54 165.33 346.95 153.90 190.13 169.13 1166.98 365.60 322.10 148.59 119.45 104.00 1059.74 380.80 365.13 184.00 281.85 463.40 1675.18 1760.64

106.60 44.67 104.69 353.50 609.46 40.51 57.79 85.65 66.40 48.14 38.43 336.92 128.19 125.80 63.50 57.99 45.00 420.48 137.70 91.84 61.18 81.50 147.30 519.52 637.66

415.30 162.97 372.69

+ 23.00 + 5.11 + 5.24

1305.27 + 36.95 600.70 776.18

+ 18.10 + 12.22

1235.80 + 22.80 2186.76 + 56.15 182.05 223.12 432.60 220.30 238.27 207.56

3198.99 + 67.87 290.47 674.88 312.15

+ 6.06 + 6.44 + 26.10 - 0.90 + 2.94 + 11.50

+ 19.20 + 25.34 + 7.60

1277.50 + 52.14 446.72 228.40 654.00

+ 26.68 + 5.90 + 14.18

1503.90 + 52.14 493.79 447.90 212.09 177.44 149.00

+ 22.19 + 20.60 + 11.32 + 5.50 + 9.40

1051.73 + 39.42 2380.85 + 86.18 345.60 442.00 228.06 211.86 492.12

- 9.70 - 3.15 + 7.67 + 1.86 + 20.99

1480.22 + 69.01 518.50 456.97 245.18 363.35 610.70

+ 22.48 + 9.96 + 7.00 + 31.09 + 22.24

1719.64 + 17.67 148.18 235.50 237.30 561.10

+ 3.88 - 0.10 + 1.90 + 18.40

2194.70 + 92.77 2398.30 309.90

- 60.20 - 8.60

1182.08 + 24.08

Enforcement, rehabilitation and public protection

Page 11

Ratio Support : Operational
1 : 2.90 1 : 2.65 1 : 2.56 1 : 2.50 1 : 2.59 1 : 3.49 1 : 2.86 1 : 4.05 1 : 2.32 1 : 3.95 1 : 4.40 1 : 3.46 1 : 2.85 1 : 2.56 1 : 2.34 1 : 2.06 1 : 2.31 1 : 2.52 1 : 2.77 1 : 3.98 1 : 3.01 1 : 3.46 1 : 3.15 1 : 3.22 1 : 2.76

Support Staff

S upport Staff

Total

Total

Chart 13 – Ranked % Change in Staff Numbers by Probation Area (Quarter 2 only)
Sussex Durham Wiltshire Essex Humberside Suffolk Staffordshire Dorset Devon & Cornwall Avon & Somerset Hampshire Nottinghamshire Northumbria West Yorkshire Cumbria Thames Valley Lincolnshire Bedfordshire South Wales Warwickshire Gloucestershire Lancashire Cambridgeshire Surrey Greater Manchester Dyfed Powys North Yorkshire Teesside Kent South Yorkshire West Midlands Merseyside West Mercia Norfolk Northamptonshire North Wales Gwent Hertfordshire Leicestershire Cheshire London Derbyshire
9.36% 7.08% 6.73% 6.42% 6.35% 5.87% 5.86% 5.64% 4.82% 4.71% 4.53% 4.46% 3.90% 3.89% 3.87% 3.78% 3.48% 3.44% 3.39% 3.24% 3.20% 3.11% 2.97% 2.94% 2.91% 2.69% 2.65% 2.50% 2.23% 2.22% 1.88% 1.60% 1.43% 1.25% 0.89% 0.81% -0.04% -0.41% -0.71% -1.65% -2.45% -2.73%

Page 12

Enforcement, rehabilitation and public protection

Active Vacancy Levels*
Nationally, there were 579.94 vacancies which were actively being recruited to in the NPS at the close of Quarter 3, which puts active vacancies at 2.87% of the total staff population. This is a decrease of 169.29 FTE vacancies since the previous quarter. last quarter, but remains well below the 9.05% level recorded in Quarter 1 of this year. Of those vacancies that could be broken down to particular work areas, the two largest areas of active vacancies in Quarter 3 were Community Punishment (13.68% of total operational vacancies), and Programmes (12.36%). This is a marked increase for Community Punishment since last quarter (up from 11.84%), as well as for Programmes (up from 9.59%). Community Supervision has accounted for the second largest share of vacancies in each of the last two quarters, but the figure for this work area has dropped substantially in Quarter 3 (down to 9.97% from 17.43%). At a regional level, the South West region now carries the largest proportion of active vacancies (6.76% of total workforce) in the NPS. The Wales region, which has held this spot in previous quarters, has continued to significantly reduce vacancy levels which now account for 4.24% of the total workforce (down from 8.54% last quarter). The North West region now has the fewest vacancies nationally, at just 0.52% (down from (1.36% last quarter).

Operational Vacancies
At the end of Quarter 3 2004/2005 there were 400.43 FTE (2.68%) operational vacancies that were being actively recruited to in the NPS. This is a decrease of 174.28 FTE vacancies since the previous quarter. For the most part this result can be attributed to large decreases in TPO (a 94.64% reduction in vacancies on last quarter), SPO (54.26% reduction), and PO (43.75% reduction) vacancies. This is linked to the new intake of TPO recruits during the quarter, as well as the graduation of the 2002 cohort of TPOs into PO posts. As with last quarter, the job group with the highest active vacancy level continues to be ‘Senior Practitioner’, with vacancies equating to 5.84% of the total staff in the job group. This is a small increase on the 5.32% reported

Table 11a – Active Vacancies by Job Group & Work Area (Operational)
Resettlement Team Programmes Community Punishment Community Supervision Total (No Breakdown Possible) Approved Premises

Senior Probation Officer Senior Practitioner Probation Officer

FTE % FTE % FTE %

0.50 2.14 3.50 15.70 17.10 16.71 3.00 100.00 44.70 18.57 0.00 0.00 0.00 0.00 68.80 16.52

0.00 0.00 5.00 22.42 1.00 0.98 0.00 0.00 47.59 19.77 0.00 0.00 4.20 18.06 57.79 13.88

3.60 15.38 5.20 23.32 8.13 7.94 0.00 0.00 24.00 9.97 0.00 0.00 3.00 12.90 43.93 10.55

0.00 0.00 0.00 0.00 2.00 1.95 0.00 0.00 6.05 2.51 0.00 0.00 0.00 0.00 8.05 1.93

3.00 12.82 0.00 0.00 19.00 18.57 0.00 0.00 12.50 5.19 0.00 0.00 3.10 13.33 37.60 9.03

1.50 6.41 0.00 0.00 1.30 1.27 0.00 0.00 9.20 3.82 0.00 0.00 0.00 0.00 12.00 2.88

0.50 2.14 1.00 4.48 0.50 0.49 0.00 0.00 12.20 5.07 0.00 0.00 7.95 34.19 22.15 5.32

2.20 9.40 4.00 17.94 12.20 11.92 0.00 0.00 30.71 12.76 0.40 28.57 1.00 4.30 50.51 12.13

1.00 4.27 0.00 0.00 4.60 4.50 0.00 0.00 13.20 5.48 0.00 0.00 0.00 0.00 18.80 4.51

Trainee Probation Officer FTE % Probation Services Officer Psychologist Other Operational Staff T otal FTE % FTE % FTE % FT E %

Tables 11a & 11b: Figures in blue show the vacancies within each Work Area as a percentage of the total Vacancies in the Job Group. Figures marked in red show the total vacancies for each Job Group as a percentage of the Total Staff in that Job Group. Italicised figures in the ‘Total’ column indicate the change in vacant posts on last Quarter.

* There continues to be a small number of Areas in which the number of active vacancies reported is
greater than the establishment/staff in post figures should allow. Generally, this is as a result of either posts being recruited to ahead of their formal inclusion in the Area establishment, or where the Area establishment is in the process of being adjusted/reviewed. Please also note that London is currently still unable to provide data on active vacancies.

Enforcement, rehabilitation and public protection

Page 13

DTTOs

Prison

Court

Table 11b – Active Vacancies by Job Group & Work Area (Operational)
Vacancies as a % of Job Group Secondment to YOTS Other Secondees Fieldwork

Central Services

Training

Other (Please Specify)

Victim Liaison

Senior Probation Officer Senior Practitioner Probation Officer

FTE % FTE % FTE %

0.00 0.00 0.00 0.00 0.50 0.49 0.00 0.00 3.00 1.25 0.00 0.00 0.00 0.00 3.50 0.84

0.00 0.00 0.00 0.00 10.50 10.26 0.00 0.00 4.10 1.70 0.00 0.00 0.00 0.00 14.60 3.51

1.00 4.27 0.00 0.00 0.00 0.00 0.00 0.00 1.30 0.54 0.00 0.00 0.00 0.00 2.30 0.55

0.00 0.00 0.50 2.24 3.80 3.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4.30 1.03

1.70 7.26 0.00 0.00 0.00 0.00 0.00 0.00 0.50 0.21 0.00 0.00 0.00 0.00 2.20 0.53

6.00 25.64 0.60 2.69 14.20 13.88 0.00 0.00 7.50 3.12 0.00 0.00 1.00 4.30 29.30 7.04

2.40 10.26 2.50 11.21 7.50 7.33 0.00 0.00 24.20 10.05 1.00 71.43 3.00 12.90 40.60 9.75

Total

23.40 - 21.20 22.30 + 0.80 102.33 - 74.27 3.00 - 53.00 240.75 - 19.65 1.40 + 1.00 23.25 + 8.04 416.43 - 158.28

2.05 5.84 2.01 0.17 4.10 5.30 4.00 2.79

Trainee Probation Officer FTE % Probation Services Officer Psychologist Other Operational Staff T otal FTE % FTE % FTE % FT E %

Table 12a – Active Vacancies by Region & Work Area (Operational)
Resettlement Team Programmes Community Supervision Community Punishment Total (No Breakdown Possible) Approved Premises DTTOs
0.00 0.00 0.00 0.00 0.00 0.00 1.00 4.20 1.50 2.61 0.50 0.90 1.20 1.55 13.60 13.65 0.00 0.00 1.00 2.53 18.80 4.51

Prison

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FT E %

0.00 0.00 0.00 0.00 42.30 100.00 0.00 0.00 1.40 2.43 14.10 25.36 0.00 0.00 4.00 4.02 0.00 0.00 7.00 17.68 68.80 16.52

1.00 7.84 1.00 12.82 0.00 0.00 6.90 28.98 9.40 16.35 3.39 6.10 6.90 8.91 16.10 16.16 0.00 0.00 13.10 33.08 57.79 13.88

0.00 0.00 0.00 0.00 0.00 0.00 -1.80 -7.56 9.50 16.52 10.43 18.76 15.10 19.49 6.70 6.73 0.00 0.00 4.00 10.10 43.93 10.55

0.00 0.00 0.00 0.00 0.00 0.00 1.00 4.20 2.50 4.35 1.75 3.15 0.50 0.65 1.30 1.31 0.00 0.00 1.00 2.53 8.05 1.93

1.00 7.84 1.00 12.82 0.00 0.00 2.40 10.08 8.10 14.09 7.00 12.59 8.10 10.45 9.00 9.04 0.00 0.00 1.00 2.53 37.60 9.03

0.00 0.00 0.00 0.00 0.00 0.00 -2.00 -8.40 4.20 7.30 2.50 4.50 2.30 2.97 4.00 4.02 0.00 0.00 1.00 2.53 12.00 2.88

Court

0.75 5.88 1.80 23.08 0.00 0.00 2.61 10.96 3.20 5.57 4.21 7.57 2.38 3.07 5.20 5.22 0.00 0.00 2.00 5.05 22.15 5.32

2.00 15.69 0.00 0.00 0.00 0.00 10.90 45.78 1.50 2.61 6.71 12.07 8.20 10.58 14.20 14.26 0.00 0.00 7.00 17.68 50.51 12.13

Tables 12a & 12b: Figures in blue show the vacancies within each Work Area as a percentage of the total Vacancies in the Region. Italicised figures in the ‘Total’ column indicate the change in vacant posts on last Quarter.

Page 14

Enforcement, rehabilitation and public protection

Table 12b – Active Vacancies by Region & Work Area (Operational)
Secondment to YOTS Other Secondees Fieldwork Central Services Training Other (Please Specify) Victim Liaison

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FT E %

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.74 0.00 0.00 0.00 0.00 2.50 2.51 0.00 0.00 0.00 0.00 3.50 0.84

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.10 1.91 0.00 0.00 5.50 7.10 7.00 7.03 0.00 0.00 1.00 2.53 14.60 3.51

0.00 0.00 1.00 12.82 0.00 0.00 1.30 5.46 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.30 0.55

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.50 0.87 0.00 0.00 1.00 1.29 2.30 2.31 0.00 0.00 0.50 1.26 4.30 1.03

0.00 0.00 0.00 0.00 0.00 0.00 1.00 4.20 0.70 1.22 0.00 0.00 0.00 0.00 0.50 0.50 0.00 0.00 0.00 0.00 2.20 0.53

8.00 62.75 1.00 12.82 0.00 0.00 -1.00 -4.20 3.10 5.39 1.00 1.80 4.00 5.16 13.20 13.25 0.00 0.00 0.00 0.00 29.30 7.04

0.00 0.00 2.00 25.64 0.00 0.00 1.50 6.30 9.80 17.04 4.00 7.20 22.30 28.78 0.00 0.00 0.00 0.00 1.00 2.53 40.60 9.75

12.75 + 19.91 7.80 - 1.60 42.30 - 33.00 23.81 - 20.52 57.50 + 8.60 55.59 - 14.72 77.48 + 9.52 99.60 - 44.30 0.00 0.00 39.60 - 42.35 416.43 - 158.28

Table 13 – Active Vacancies by Region & Job Group (Operational)
Vacancies as a % of Total Staff
0.52 0.85 2.49 1.50 4.21 4.50 6.76 5.43 0.00 4.24 2.79

Psychologist

Other Operational Staff

Senior Practitioner

Senior Probation Officer

Probation Officer

Trainee Probation Officer

Probation Services Officer

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FT E %

1.00 7.84 1.00 12.82 0.50 1.18 1.00 4.20 5.20 9.04 3.60 6.48 3.00 3.87 6.10 6.12 0.00 0.00 2.00 5.05 23.40 5.62

0.00 0.00 0.00 0.00 3.50 8.27 3.70 15.54 0.60 1.04 5.00 8.99 5.00 6.45 2.00 2.01 0.00 0.00 2.50 6.31 22.30 5.36

4.00 31.37 0.00 0.00 11.50 27.19 -0.70 -2.94 10.50 18.26 14.63 26.32 24.40 31.49 37.00 37.15 0.00 0.00 1.00 2.53 102.33 24.57

0.00 0.00 0.00 0.00 1.00 2.36 0.00 0.00 0.00 0.00 2.00 3.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 0.72

7.00 54.90 2.60 33.33 25.80 60.99 17.00 71.40 31.10 54.09 25.85 46.50 44.20 57.05 53.10 53.31 0.00 0.00 34.10 86.11 240.75 57.81

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.74 0.00 0.00 0.00 0.00 0.40 0.40 0.00 0.00 0.00 0.00 1.40 0.34

0.75 5.88 4.20 53.85 0.00 0.00 2.81 11.80 9.10 15.83 4.51 8.11 0.88 1.14 1.00 1.00 0.00 0.00 0.00 0.00 23.25 5.58

12.75 + 19.91 7.80 - 1.60 42.30 - 33.00 23.81 - 20.52 57.50 + 8.60 55.59 - 14.72 77.48 + 9.52 99.60 - 44.30 0.00 0.00 39.60 - 42.35 416.43 - 158.28

Table 13: Figures in blue show the vacancies within each Work Area as a percentage of the total Vacancies in the Job Group. Figures marked in red show the total vacancies for each Job Group as a percentage of the Total Staff in that Job Group. Italicised figures in the ‘Total’ column indicate the change in vacant posts on last Quarter.

Enforcement, rehabilitation and public protection

Total

Total

Page 15

Support Vacancies
At the end of Quarter 3 2004/2005 there were 179.51 active support vacancies in the NPS, equating to 3.40% of the total support workforce (excluding the NPD). This represents a small increase of 4.99 FTE vacancies on the previous quarter. The ‘Support Staff Administration’ job group was reported as having the greatest percentage of active vacancies at 4.07% of total staff in post. This is a continuation of the upward trend in vacancies for this job group over the last two quarters (up from 3.99% last quarter). This also means that the high level of vacancies recorded for the ‘Area/District Manager’ job group last quarter (9.09%), has dropped significantly to 2.28% at the close of Quarter 3. The number of vacancies has more than halved since last quarter, and reverses a similar degree of increase in vacancies observed between Quarters 1 and 2 of this year. This is linked to a large increase in staff in post figures for this job group in Quarter 3. The ‘ACO and Equivalent’ job group is now carrying the lowest proportion of vacancies, with just 0.34% reported at the close of Quarter 3. The vast majority of active support vacancies continue to occur in the ‘Operational Services’ work area, which accounts for 64.07% of all the vacancies in the support category. However, this is a significant decrease on the same percentage last quarter (74.63%). This continues to be in proportion with the overall percentage of staff covered by this work group (66.34% of Support Staff). Regionally, the South West has returned to having the highest proportion of active vacancies (9.51%) at the close of Quarter 3. This is due to a significant increase of 11.63 FTE vacancies since last quarter. The South East Region continues to carry a relatively high proportion of vacancies at 7.05% of total workforce, but this is a significant drop on the 9.65% recorded in Quarter 2.

Table 14 – Active Vacancies by Job Group & Work Area (Support)
Information and IT

D eputy C hief O ffic er/D irec tor AC O and E quivalent Area/D is tric t Manager or E quivalent Manager - S ec tion or Func tion Head S upport S taff Adm inis tration S upport S taff O ther O ther S pec ialis t W orker T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FT E %

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25.50 16.57 0.00 0.00 0.00 0.00 25.50 13.85

1.00 100.00 1.00 100.00 3.00 100.00 4.08 53.54 104.43 67.84 2.50 29.41 1.00 11.11 117.01 63.58

0.00 0.00 0.00 0.00 0.00 0.00 0.54 7.09 2.00 1.30 0.00 0.00 0.00 0.00 2.54 1.38

0.00 0.00 0.00 0.00 0.00 0.00 0.40 5.25 3.50 2.27 1.40 16.47 0.00 0.00 5.30 2.88

0.00 0.00 0.00 0.00 0.00 0.00 0.60 7.87 2.70 1.75 0.00 0.00 4.00 44.44 7.30 3.97

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.40 1.56 0.00 0.00 0.00 0.00 2.40 1.30

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 1.30 4.50 52.94 4.00 44.44 10.50 5.70

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 1.30 0.00 0.00 0.00 0.00 2.00 1.09

0.00 0.00 0.00 0.00 0.00 0.00 2.00 26.25 9.40 6.11 0.10 1.18 0.00 0.00 11.50 6.25

1.00 0.00 1.00 0.00 3.00 - 8.00 7.62 + 5.02 153.93 + 5.01 8.50 + 4.50 9.00 + 3.00 184.05 + 9.53

Table 14: Figures in blue show the vacancies within each Work Area as a percentage of the total Vacancies in the Job Group. Figures marked in red show the total vacancies for each Job Group as a percentage of the Total Staff in that Job Group

Page 16

Enforcement, rehabilitation and public protection

Vacancies as a % of Job Group

Communications

Development

Partnerships

Operational

Breakdown

Resources

and Public

Training &

Research,

Relations

Total (No

Possible)

Services

Finance

Human

Other

Total

2.11 0.34 2.28 1.77 4.12 2.24 3.39 3.49

Table 15 – Active Vacancies by Region & Work Area (Support)
Research, Information and IT Communications and Public Relations

Training & Development

Partnerships

Operational Services

Total (No Breakdown Possible)

Human Resources

Finance

Other

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FT E %

0.00 0.00 0.00 0.00 24.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 2.23 0.00 0.00 0.00 0.00 0.50 5.49 25.50 13.85

2.60 100.00 1.00 50.00 0.00 0.00 12.70 59.07 10.10 62.58 16.56 76.81 36.50 81.47 31.95 75.44 0.00 0.00 5.60 61.54 117.01 63.58

0.00 0.00 0.00 0.00 0.00 0.00 1.00 4.65 0.54 3.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 10.99 2.54 1.38

0.00 0.00 0.00 0.00 0.00 0.00 2.00 9.30 0.00 0.00 0.00 0.00 1.40 3.13 0.90 2.13 0.00 0.00 1.00 10.99 5.30 2.88

0.00 0.00 0.00 0.00 0.00 0.00 2.00 9.30 2.00 12.39 1.00 4.64 1.30 2.90 1.00 2.36 0.00 0.00 0.00 0.00 7.30 3.97

0.00 0.00 0.00 0.00 0.00 0.00 1.40 6.51 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 10.99 2.40 1.30

0.00 0.00 1.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 9.28 2.00 4.46 5.50 12.99 0.00 0.00 0.00 0.00 10.50 5.70

0.00 0.00 0.00 0.00 0.00 0.00 1.00 4.65 0.00 0.00 1.00 4.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 1.09

0.00 0.00 0.00 0.00 0.00 0.00 1.40 6.51 3.50 21.69 1.00 4.64 2.60 5.80 3.00 7.08 0.00 0.00 0.00 0.00 11.50 6.25

2.60 + 0.60 2.00 + 1.00 24.00 - 0.70 21.50 + 2.40 16.14 + 5.64 21.56 + 7.56 44.80 + 11.63 42.35 - 12.70 0.00 0.00 9.10 - 5.90 184.05 + 9.53

Table 16 – Active Vacancies by Region & Job Group (Support)
M anager - Section or Function Head Vacancies as a % of Total Staff
0.33 0.63 3.37 3.40 3.73 5.92 9.51 7.05 0.00 2.80 3.49

Other Specialist Worker

Deputy Chief Officer/Director

Support Staff Administration

Support Staff Other

Area/District M anager or Equivalent

ACO and Equivalent

North W est North East Yorkshire & Hum berside W est Midlands East Midlands East of England South W est South East London W ales T otal

FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FTE % FT E %

1.00 38.46 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.54

0.00 0.00 0.00 0.00 0.00 0.00 1.00 4.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.54

0.00 0.00 0.00 0.00 0.00 0.00 1.00 4.65 0.00 0.00 0.00 0.00 1.00 2.23 1.00 2.36 0.00 0.00 0.00 0.00 3.00 1.63

0.00 0.00 0.00 0.00 0.00 0.00 0.30 1.40 0.54 3.35 1.08 5.01 1.30 2.90 4.40 10.39 0.00 0.00 0.00 0.00 7.62 4.14

1.60 61.54 1.00 50.00 24.00 100.00 19.20 89.30 13.60 84.26 20.48 94.99 38.00 84.82 26.95 63.64 0.00 0.00 9.10 100.00 153.93 83.63

0.00 0.00 1.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.50 3.35 6.00 14.17 0.00 0.00 0.00 0.00 8.50 4.62

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 12.39 0.00 0.00 3.00 6.70 4.00 9.45 0.00 0.00 0.00 0.00 9.00 4.89

2.60 + 0.60 2.00 + 1.00 24.00 - 0.70 21.50 + 2.40 16.14 + 5.64 21.56 + 7.56 44.80 + 11.63 42.35 - 12.70 0.00 0.00 9.10 - 5.90 184.05 + 9.53

Tables 15 & 16: Figures in blue show the vacancies within each work area as a percentage of the total Vacancies in the Region. Figures marked in red show the total vacancies for each Region as a percentage of the Total Staff in that Region

Enforcement, rehabilitation and public protection

Total

Page 17

Total

Chart 14 – Regional Active Vacancy Levels
North Ea st 0.79% (0.85%) [0.63%] 6.30% Yorkshire & Hum be rside 2.75% (2.49%) [3.37%] 4.70% Ea st Midla nds 4.09% (4.21%) [3.73%] 4.20% Ea st of Engla nd 4.82% (4.50%) [5.92%] 3.60% London 0.00% (0.00%) [0.00%] 7.00%

North W e st 0.48% (0.52%) [0.33%] 4.50% W e st Midla nds 2.04% (1.50%) [3.40%] 4.90% W a le s 3.87% (4.24%) [2.80%] 4.40% South W e st 7.56% (6.76%) [9.51%] 3.20%

South Ea st 5.83% (5.43%) [7.05%] 3.60%

Chart 14: Figures in ( ) brackets show the active vacancy percentage for Operational staff within the region. Those in red and [ ] brackets are the same figures for Support Staff. All percentages are as a proportion of total staff numbers within the region. Figures in blue indicate the regional unemployment rate for comparison Chart 15 – Ranked % Change in Vacancy Levels by Job Group (Operational)

Trainee Probation Officer Senior Probation Officer Probation Officer Probation Services Officer Senior Practitioner Other Operational Staff Psychologist Operational Group
250.00% 52.86% 3.72% -47.53% -42.06%

-94.64%

-7.55%

-27.54%

Chart 16 – Ranked % Change in Vacancy Levels by Job Group (Support)
Area/District Manager ACO and Equivalent DCO/Director Support Admin Other Specialist Support Staff Other Section/Function Heads Operational Group
193.08% 5.46% 112.50% 50.00% 0.00%

-72.73%

0.00% 3.36%

Chart 15 & 16: Please note that where there are large percentage increases, these reflect calculations based on small numbers. For example, an increase from 1 vacancy to 2 vacancies between quarters equates to a 100% increase in percentage terms.

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Enforcement, rehabilitation and public protection

Chart 17 – Ranked % Change in Vacancy Levels by Probation Area (Operational Posts)
Cheshire North Yorkshire South Wales Durham Dyfed Pow ys Staffordshire Norfolk West Mercia Devon & Cornw all Dorset Essex Bedfordshire Surrey Thames Valley Sussex West Yorkshire Wiltshire Suffolk Kent Cumbria Greater Manchester Merseyside Lancashire London North Wales Northumbria Nottinghamshire South Yorkshire West Midlands Humberside Hertfordshire Hampshire Teesside Gloucestershire Derbyshire Leicestershire Cambridgeshire Lincolnshire Northamptonshire Gw ent Avon & Somerset Warw ickshire
123.96% 144.83% 75.00% -0.86% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 5.26% 6.25% 8.27% 10.20% 21.74% 23.91% 31.37% 33.33%

-100.00% -100.00% -71.35% -66.67% -62.50% -61.15% -56.15% -55.58% -51.35% -43.62% -42.86% -41.80% -41.79% -38.66% -37.72% -33.80% -18.00% -11.08% -6.12%

Chart 17: Please note that where there are large percentage increases, these reflect calculations based on small numbers. For example, an increase from 1 vacancy to 2 vacancies between quarters equates to a 100% increase in percentage terms.

Enforcement, rehabilitation and public protection

Page 19

Chart 18 – Ranked % Change in Vacancy Levels by Probation Area (Support Posts)
Cheshire Durham Dyfed Powys Essex North Yorkshire North Wales Sussex Hampshire South Wales Wiltshire Warwickshire Kent Dorset Gloucestershire Gwent Hertfordshire Humberside Lancashire Greater Manchester Merseyside West Midlands Northumbria Nottinghamshire South Yorkshire Cumbria Teesside London Bedfordshire Devon & Cornwall West Yorkshire Thames Valley Staffordshire Norfolk Suffolk Leicestershire Surrey Cambridgeshire West Mercia Northamptonshire Avon & Somerset Derbyshire Lincolnshire
96.77% 100.00% 105.00% -1.47% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.87% 3.45% 8.08% 9.35% 15.30% 21.28% 22.22% 33.33% 47.73% 48.94% 51.33% -31.20% -31.11% -24.32% -11.67%

-100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -78.26% -71.43%

Chart 18: Please note that where there are large percentage increases, these reflect calculations based on small numbers. For example, an increase from 1 vacancy to 2 vacancies between quarters equates to a 100% increase in percentage terms.

Page 20

Enforcement, rehabilitation and public protection

Starters and Leavers
At Area level attrition rates include all leavers, irrespective of whether or not they have transferred within the NPS, as they represent attrition from that Area. At a national level however, attrition rate calculations do not include those who have transferred within the service, as they do not represent attrition from the NPS as a whole. This also applies to the figures on starters, where national figures reflect only those who are new to, or re-entering the service. attrition rate at the end of last quarter (2.92%). If the average attrition rates for Quarters 1 through 3 are assumed to be representative of the attrition rate for the rest of the year, and the average number of leavers remains constant, this equates to a projected annual attrition rate of 10.07%. This is a significant decrease on the same estimate from last quarter (11.50%). It also means that the projected full year attrition rate for 2004/2005 is less than the attrition rate recorded for the previous financial year (10.45%). During the quarter there were 959.66 FTE starters (including NPD) who joined the organisation as either completely new or returning staff.

By Staff Group
In Quarter 3 2004/2005 the attrition rate for the service as a whole (including NPD) was 2.38% (466.58 FTE leavers during the quarter). This is a decrease on the

Table 17 – Starters & Leavers by Job Group (Operational)
Attrition Rate (%) Ratio of Starters:Leavers Change on Last Quarter
- 0.34 + 0.53 + 0.07 + 0.31 - 0.28 + 4.16 - 0.43 - 0.07
- 2.74 - 0.38 + 2.44 - 0.55 - 1.28 - 1.49 - 3.29 - 1.23
Change on Last Quarter

Number of Starters (FTE)

Number of Leavers (FTE)

% Transfers

Senior Probation Officer Senior Practitioner Probation Officer Trainee Probation Officer Probation Services Officer Psychologist Other Operational Staff T otal:

11.00 4.00 60.96 470.00 267.69 0.00 22.44 836.09

72.73 75.00 57.91 8.51 4.54 0.00 4.46 11.90

21.17 5.00 113.58 41.00 146.57 3.00 18.03 348.34

28.34 28.34 28.34 28.34 28.34 28.34 28.34 28.34

% Transfers

1 : 1.92 1 : 1.25 1 : 1.86 1 : 0.09 1 : 0.55 1 : 0.80 1 : 0.42

1.84 1.36 2.29 2.42 2.63 12.00 3.19 2.43

Table 18 – Starters & Leavers by Job Group (Support)
Attrition Rate (%) Ratio of Starters:Leavers

Number of Starters (FTE)

Number of Leavers (FTE)

% Transfers

Deputy Chief Officer/Director ACO & Equivalent Area/District Manager or Equivalent Manager - Section or Function Head Support Staff - Adm inistration Support Staff Other Other Specialist W orker Support Staff T otal

0.00 3.27 3.00 9.00 172.08 23.28 9.00 219.63

0.00 61.16 66.67 11.11 4.01 7.30 0.00 6.19

1.00 4.00 3.00 10.07 112.98 8.20 4.60 143.85

0.00 75.00 0.00 19.86 1.77 0.00 21.74 5.56

% Transfers

1 : 1.22 1 : 1.00 1 : 1.12 1 : 0.66 1 : 0.35 1 : 0.51 1 : 0.65

2.30 1.43 2.44 2.37 3.24 2.28 1.85 2.89

Table 17 & 18: All starters and leavers totals include those staff transferring within the NPS. Figures marked in red indicate where the ratio of starters to leavers shows a net loss in staff, or where the attrition rate is higher than the national average for the job category. Figures in green indicate the opposite.

Enforcement, rehabilitation and public protection

Page 21

Amongst Probation Officer grades (including Senior Probation Officers and Senior Practitioners) the attrition rate in Quarter 3 was 1.76%, equating to 113.85 FTE leavers. This is a decrease on last quarter (2.14%). The actual total number of Probation Officer leavers during the quarter across the NPS was 139.75 FTE. However, of these 25.90 FTE (18.53%) were transfers between Areas, and were retained within the Service. During the same period there were a total of 75.96 FTE starters, of whom a minority of 29.66 (39.05%) were new to the service, or were re-entering following a break in service. The net loss of Probation Officers (excluding transfers between Areas) in Quarter 3 stands at 2.45 leavers for every 1 starter. However, both this ratio, and the gross ratio presented in Table 17 on Page 21, does not take account of transfers within an Area. This therefore excludes those staff graduating from TPO to PO posts, as this is treated as a transfer rather than a new start. If internal transfers within an Area are included, there have been a total of 473.19 starters, and 280.43 leavers from the PO job group. This gives rise to a much healthier ratio of 0.59 leavers for every starter. This figure is consistent with the growth in PO staff from Quarter 2 to 3.

Analysis of rolling annual attrition rates by grade (shown in Charts 19 & 20), shows that the rate amongst POs is actually continuing a slight downward trend. For other operational grades, the rolling annual attrition rate is generally remaining constant. This is with the exception of the ‘Psychologist’ job group, where a rapid increase continues to be apparent. This is an artifact of the small number of staff in this group, and a small number of leavers in recent quarters, where previously there have been none. Amongst Support grades, there continues to be a general downward trend in the rolling annual attrition rate. In the ‘Support Staff Admin’ and ‘Area District Manager’ job groups, the respective rolling attrition rates have leveled off or declined in Quarter 3 following recent increases.

By Area
The strong growth in staff in post figures during Quarter 3 is reflected in the starter to leaver ratios in the Areas and NPS as a whole. Of the NPS Areas, 90.48% (45.24% last quarter) reported that their starters were either exceeding or meeting the number of leavers. The remaining Areas (9.52%) incurred a net loss of staff during Quarter 3 2004/2005.

Chart 19 – Rolling Annual Attrition Rate by Grade (Operational)

Chart 20 – Rolling Annual Attrition Rate by Grade (Support)

40% 35% 30% 25% 20% 15% 10% 5% 0% Q4 03/04 Q1 04/05 Q2 04/05 Q3 04/05

35% 30% 25% 20%

Senior Probation Officer Senior Practitioner Probation Officer Trainee Probation Officer Probation Services Officer Psychologist Other Operational Staff

DCO/Directors ACO Area/District Managers Section or Function Heads Support Staff Admin Support Staff Others Other Specialists

15% 10% 5% 0% Q4 03/04 Q1 04/05 Q2 04/05 Q3 04/05

Page 22

Enforcement, rehabilitation and public protection

Table 19a – Starters & Leavers Summary by Area & Family Group
Attrition Rate (%) Ratio of Starters:Leavers Change on Last Quarter Number of Starters (FTE) Number of Leavers (FTE) % Transfers % Transfers

Cum bria Dyfed Powys Gloucestershire Lincolnshire Norfolk North Yorkshire North W ales Suffolk W iltshire Family Group 1 Bedfordshire Cam bridgeshire Dorset Northam ptonshire Surrey W arwickshire Family Group 2 Cheshire Derbyshire Durham Gwent Hertfordshire Leicestershire Staffordshire Teesside Family Group 3

13.86 3.48 13.16 13.50 12.00 22.40 6.30 4.58 11.40 100.68 8.00 8.50 17.63 11.67 19.40 8.75 73.95 17.00 11.90 22.00 8.00 8.50 21.00 24.50 15.10 128.00

10.10 0.00 22.80 7.41 0.00 39.73 31.75 0.00 8.77 17.18 50.00 35.29 16.22 17.14 20.62 0.00 21.45 35.29 8.40 31.82 25.00 23.53 14.29 28.57 19.87 24.22

6.15 0.00 4.48 6.10 8.00 23.10 4.00 6.60 5.40 63.83 5.00 6.75 8.20 6.00 9.22 3.93 39.10 1.00 9.10 2.20 4.30 8.76 13.00 9.90 6.20 54.46

32.52 0.00 32.79 0.00 58.44 0.00 45.45 18.52 33.68 20.00 0.00 24.39 0.00 0.00 0.00 7.67 0.00 26.37 0.00 0.00 1.26 7.69 0.00 64.52 13.79

1 : 0.44 1 : 0.00 1 : 0.34 1 : 0.45 1 : 0.67 1 : 1.03 1 : 0.63 1 : 1.44 1 : 0.47 1 : 0.63 1 : 0.63 1 : 0.79 1 : 0.47 1 : 0.51 1 : 0.48 1 : 0.45 1 : 0.53 1 : 0.06 1 : 0.76 1 : 0.10 1 : 0.54 1 : 1.03 1 : 0.62 1 : 0.40 1 : 0.41 1 : 0.43

3.65 0.00 2.56 2.72 3.38 10.25 1.69 3.27 3.74 2.41 2.79 3.07 3.97 2.84 3.81 2.45 2.96 0.29 2.60 0.78 1.83 3.97 2.93 2.45 2.01 1.81

+ 2.28 - 1.77 + 0.56 - 1.30 + 1.26 + 6.27 - 0.88 - 0.25 + 0.33 + 0.05 + 0.05 - 1.97 + 1.40 - 4.57 - 2.12 - 2.52 - 1.16 - 2.09 + 0.89 - 0.34 - 3.07 + 1.39 + 0.11 + 0.26 - 1.21 - 0.42

Enforcement, rehabilitation and public protection

Page 23

Table 19b – Starters & Leavers Summary by Area & Family Group
Attrition Rate (%) Ratio of Starters:Leavers Change on Last Quarter
- 1.65 - 2.55 + 1.16 - 5.12 - 1.02 + 1.64 - 1.24 - 0.98 + 0.00 - 1.30 - 0.58 - 2.95 - 1.87 - 1.11 - 1.85 - 0.64 - 0.90 - 0.82 + 0.57 - 0.72 - 0.34 - 0.58 - 3.87 - 0.76

Number of Starters (FTE)

Number of Leavers (FTE)

Avon & Som erset Devon & Cornwall Hum berside Sussex Tham es Valley W est Mercia Family Group 4 Essex Ham pshire Kent Lancashire Nottingham shire South W ales Family Group 5 Greater Manchester London Merseyside Northum bria South Yorkshire W est Midlands W est Yorkshire Family Group 6 NPD National T otal *

30.30 23.27 42.90 31.90 43.40 14.60 186.37 28.90 38.18 23.85 28.90 46.10 28.40 194.33 85.00 59.07 53.62 32.89 35.00 53.30 53.51 372.39 17.00 959.66

% Transfers

3.30 10.74 28.90 28.21 4.61 6.85 14.97 9.00 0.00 8.39 6.92 7.59 10.21 6.69 0.00 0.00 0.00 3.04 2.86 0.00 11.21 2.15 0.00 -

12.00 8.00 14.50 2.60 19.60 10.50 67.20 10.60 17.20 13.28 10.10 15.20 7.00 73.38 30.00 72.98 13.00 11.00 20.00 23.56 23.68 194.22 40.00 466.58

% Transfers

16.67 12.50 48.28 0.00 20.41 19.05 23.81 47.17 11.63 12.05 9.90 6.58 14.29 15.81 6.67 1.37 0.00 9.09 0.00 4.24 4.22 3.09 0.00 -

1 : 0.40 1 : 0.34 1 : 0.34 1 : 0.08 1 : 0.45 1 : 0.72 1 : 0.36 1 : 0.37 1 : 0.45 1 : 0.56 1 : 0.35 1 : 0.33 1 : 0.25 1 : 0.38 1 : 0.35 1 : 1.24 1 : 0.24 1 : 0.33 1 : 0.57 1 : 0.44 1 : 0.44 1 : 0.52 1 : 2.35 1 : 0.49

2.49 1.83 3.35 0.75 3.27 2.84 1.92 2.53 3.39 2.94 1.71 3.16 1.27 2.06 2.33 3.01 1.69 1.66 3.09 1.92 2.29 2.34 12.73 2.38

Table 19a & 19b: Figures include those staff transferring from one Area to another, except for the National total (marked with an *). Transfer percentages are calculated as a proportion of total starters or leavers (as appropriate). Figures marked in red indicate where the ratio of starters to leavers shows a net loss in staff, or where the attrition rate is higher than the national average. Figures in green indicate the opposite. The Attrition Rate figures are calculated for Quarter 3 only.

Page 24

Enforcement, rehabilitation and public protection

Chart 21 – Ranked Average Number of Leavers per Starter by Probation Area (Quarter 3 only)

Chart 22 – Ranked Average Number of Leavers per Starter by Probation Area (Year to Date)

Dyfed Powys Cheshire Sussex Durham Merseyside South Wales Nottinghamshire Northumbria Humberside Gloucestershire Devon & Cornwall Lancashire Greater Manchester Essex Avon & Somerset Staffordshire Teesside West Midlands West Yorkshire Cumbria Warwickshire Hampshire Thames Valley Lincolnshire Dorset Wiltshire Surrey Northamptonshire Gwent Kent South Yorkshire Leicestershire Bedfordshire North Wales Norfolk West Mercia Derbyshire Cambridgeshire Hertfordshire North Yorkshire London Suffolk 0.0 0.5 1.0 1.5 2.0

Durham Leicestershire South Wales Merseyside Essex Dorset Sussex Cumbria Dyfed Powys Nottinghamshire Gloucestershire North Wales Humberside Gwent West Mercia Lancashire Greater Manchester South Yorkshire Hertfordshire Derbyshire West Yorkshire Hampshire Wiltshire Staffordshire Teesside West Midlands Northumbria Bedfordshire North Yorkshire Cheshire Thames Valley Northamptonshire Warwickshire Norfolk Avon & Somerset Surrey Kent Lincolnshire Devon & Cornwall Cambridgeshire London Suffolk 0 1 2 3 4

Chart 21 & 22: The red indicator line marks the balance point where the ratio of starters to leavers equals 1 to 1 i.e. no net change in staff. Figures above this line are marked in red, and show Areas where the ratio of starters to leavers indicates a net loss of staff. The dashed indicator line shows the national average for the relevant period.

Enforcement, rehabilitation and public protection

Page 25

Chart 23 – Ranked Attrition Rate by Probation Area (Quarter 3 Only)

Chart 24 – Ranked Projected Full Year Attrition Rate by Probation Area

Dyfed Powys Cheshire Sussex Durham South Wales Northumbria Merseyside North Wales Lancashire Gwent Devon & Cornwall West Midlands Teesside West Yorkshire Greater Manchester Warwickshire Staffordshire Avon & Somerset Essex Gloucestershire Derbyshire Lincolnshire Bedfordshire West Mercia Northamptonshire Leicestershire Kent London Cambridgeshire South Yorkshire Nottinghamshire Thames Valley Suffolk Humberside Norfolk Hampshire Cumbria Wiltshire Surrey Hertfordshire Dorset North Yorkshire 0% 2% 4% 6% 8% 10% 12%

Durham Dyfed Powys Lancashire Staffordshire Merseyside Humberside Teesside Derbyshire West Mercia West Yorkshire West Midlands Cheshire Gloucestershire South Wales Northumbria North Wales Cumbria Leicestershire Essex South Yorkshire Hampshire Dorset Greater Manchester Kent Avon & Somerset Hertfordshire Lincolnshire Suffolk London North Yorkshire Norfolk Devon & Cornwall Sussex Bedfordshire Gwent Nottinghamshire Cambridgeshire Wiltshire Warwickshire Thames Valley Northamptonshire Surrey 0% 5% 10% 15% 20% 25%

Chart 23 & 24: In Chart 23, the red indicator line marks the national attrition rate for Quarter 3 2003/2004, while the dashed indicator line shows the same figure for the current Quarter. In Chart 24, the red line marks the national full year attrition rate for the previous financial year (03/04). The dashed indicator line in Chart 24 indicates the projected full year attrition rate for the NPS in the 2004/2005 financial year based on figures to date.

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Enforcement, rehabilitation and public protection

Starters and Leavers by Region
Charts 25 through 34 show the starters (positive numbers), leavers (negative numbers), and the net change for each of the last four quarters by Region. This affords an opportunity to look at the changing trends in starter and leaver figures, and how this relates to changes in staff in post figures. As expected in this quarter, the majority of Regions have shown a sharp increase in starters, which in turn has lead to a net increase in staff. This is in keeping with the yearly staffing cycle in the NPS. It is expected that a smaller net gain will be recorded for the majority of Regions in the next quarter, followed by a two consecutive quarters of slight net losses in staff. However, there are two exceptions to the general trend observed in the current quarter. The first of these is in Chart 25 – Starters & Leavers by Quarter (North West)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

the East Midlands Region, where the net growth in Quarter 3 is lower than that in Quarter 2. It was noted last quarter the strong positive net change was the result of a large intake in the ‘Support Staff – Admin’ job group. The other contrasting result is in the London Region, where, despite a sharp increase in new starters, the continuing high number of leavers has resulted in a small net loss in staff. The net change in staff has improved dramatically thanks to the intake of new staff, but is still below the gain line. It is still possible that some of this may be attributed to the residual effects of a reorganisation that took place last quarter.

Chart 26 – Starters & Leavers by Quarter (North East)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Chart 27 – Starters & Leavers by Quarter (Yorkshire & Humberside)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Chart 28 – Starters & Leavers by Quarter (West Midlands)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Chart 29 – Starters & Leavers by Quarter (East Midlands)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Chart 30 – Starters & Leavers by Quarter (East of England)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

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Chart 31 – Starters & Leavers by Quarter (Wales)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Chart 32 – Starters & Leavers by Quarter (South West)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Chart 33 – Starters & Leavers by Quarter (South East)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Chart 34 – Starters & Leavers by Quarter (London)
250 200 150 100 50 0 -50 -100 -150 -200 -250 Starters Leavers Net Change

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Q4 - 03/04

Q1 - 04/05

Q2 - 04/05

Q3 - 04/05

Chart 35 – Regional Attrition Rates (Quarter 3 Only)

North W e st 1.81 (1.62%) [2.4%] W e st Midla nds 2.17 (2.17%) [2.17%]

North Ea st 1.23 (1.44%) [0.54%] Yorkshire & Hum be rside 2.75 (2.49%) [3.42%] Ea st Midla nds 2.75 (2.52%) [3.47%] Ea st of Engla nd 2.75 (2.35%) [4.14%]

W a le s 1.31 (1.31%) [1.29%]

South W e st 2.33 (2.77%) [1.48%] South Ea st 2.74 (2.12%) [4.74%] London 2.23 (1.98%) [3.24%]

Chart 35: Figures in ( ) brackets show the attrition rate in Quarter 2 for operational staff in the Region. Figures in [ ] brackets show the same rate for support staff

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Enforcement, rehabilitation and public protection

Chart 36a – Regional Rolling Annual Attrition Rates by Quarter
16.0%

Chart 36b – Regional Rolling Annual Attrition Rates by Quarter
18.0%

14.0% North West

16.0%

12.0%

East of England

North East 10.0% Yorkshire & Humberside West Midlands East Midlands 6.0%

14.0% Wales South West 12.0% South East London

8.0%

10.0%

4.0% Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05

8.0% Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05

Regional Attrition Rates
Charts 36a and 36b plot the regional annual rolling attrition rate. The data continues to show that generally, the annual rolling attrition rate is holding reasonably steady across the NPS. Encouragingly, seven of the ten Regions are showing a downward trend in the attrition rate, which is consistent with the fact that the projected annual attrition rate for this year is now lower than the recorded full year attrition rate for last financial year. The most notable of these is the continuing substantial decline in the attrition rate for the East of England Region, which has fallen by 1.13% since last quarter, and 3.01% in the last year. Previously, Wales has been identifed as the region with the highest attrition rate natiuonally. However, this has been as a result of an error in the forumlae used to calculate the rolling averages, which has affected figures for 4 of the 10 regions. This error has now been corrected, but current figures vary from those reported previously as a result.

Destination of Leavers
Charts 37 & 38 have been altered this quarter in order to better illustrate longer term trends in the destination of Leavers data for the NPS. The information in the respective charts now shows the proportion of leavers to each destination category across the last full year (4 quarters). This averages out minor fluctuations in the data from quarter to quarter, and better represents longer terms patterns in the data. With the exception of retirement and death in service, we still do not currently collect ‘Reasons’ for leaving on a national basis. The destination of leavers in the NPS continues to be steady. In both charts, the figures in brackets to the right of each legend entry show the change in percentage for each destination relative to the results for four quarter period from Quarter 3 03/04 to Quarter 2 04/05. Any change is limited to only fractions of a percent. Amongst leavers in the operational staff category, there is a significant number that take up employment within another Area in the NPS (14.82% of total leavers), and are retained by the Service. Of those that do leave to pursue employment outside of the NPS, a significant proportion (9.20% over the last 4 quarters) leave to join another Chart 37 – Destination of Leavers (Operational Staff)

1.34% 5.68%

2.61% 1.51% 3.25% Y outh Justice (+ 0.32% ) Drugs Projects (+ 0.16%) Social Services (+ 0.44%) Other V oluntary Sector (- 0.19% ) Prison Service (+ 0.34%) 1.68% 2.00% Other Public Sector (- 0.15%) Other Private Sector (+ 0.24%) Self -Employed (- 0.09% )

9.20% 27.27% 14.82%

Employment w ithin NPS (- 0.02% ) Other Employment (+ 0.01% ) No Other Employment (- 0.00% ) Education/Training (- 0.00%) Retirement (- 0.01%) Death (+ 0.00% ) 16.39% 26.77% Other/Not Know n (+ 0.02%)

1.10% 0.95% 12.71%

3.62%

Retirement (+ 0.31%) Ill Health Retirement (- 0.88% )

9.09%

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Public Sector organisation. The next largest group (at 5.68%) leaves to pursue a career in the private sector. Interestingly, there are also a significant number of operational staff (16.39% of total leavers over the period) that leave the NPS with no other employment to go to. Leavers from the support category on the other hand are far more likely to leave the NPS altogether, with just 3.28% of leavers taking a post in another Area. The Private Sector is a more likely destination for staff in this category (11.73%), although there are still a significant proportion of leavers that continue in the Public Sector (11.68%). However, there are also proportion of staff leaving Support category that have employment to go to (24.02% over the period). a large from the no other of leavers

Chart 38 – Destination of Leavers (Support Staff)

0.27% 1.24%

0.07%

0.62% 1.98% 1.25% Y outh Justice (+ 0.00%) Drugs Projects (+ 0.01% ) Social Services (- 0.63%) Other V oluntary Sector (+ 0.15%) Prison Service (- 0.09%) Other Public Sector (+ 0.23% ) Other Private Sector (+ 0.90%) 11.68% Self -Employed (- 0.02%)

11.73%

28.84%

24.02% 3.28%

Employment w ithin NPS (+ 0.01%) Other Employment (+ 0.01% ) No Other Employment (- 0.03%) Education/Training (- 0.00%) Retirement (- 0.01%) Death (- 0.00%)

1.27%

Other/Not Know n (+ 0.03%)

29.99% 0.38%

12.21% 1.34%

Retirement continues to account for a significant number of leavers from both the Operational and Support categories (12.71% and 12.21% of total leavers in the last 4 quarters respectively).

Retirement (- 0.95%) Ill Health Retirement (+ 0.29%)

10.88%

Health and Safety
The number of Areas providing a nil return for Health & Safety information has fallen back slightly to 25 from 27 last quarter. While this is a slight improvement, it does not dispel continuing concern that some Areas are overlooking this section of the quarterly return, and in turn continues to mean that the information presented below must be treated as indicative at this stage. Following two consecutive quarters of growth, the frequency rate (the number of lost time accidents staff members can expect to have in their working life) of ‘3 Day Lost Time’ incidents or accidents has decreased significantly since last quarter. At the same time, the number of ‘1 to 3 Day Lost Time’ incidents or accidents has held steady this quarter after dropping between quarters 1 and 2. The NPD will continue to monitor these trends, and to work with Areas to implement measures to control this situation. Charts 41a and 41b on page 30 show the number of accidents per FTE by Region, a measure introduced in issue 4 of this report. Generally speaking, the rate of accidents measured in this way appears to be relatively low and stable. The notable exception to this is the South West Region, where the accident rate is continuing to steadily climb. As noted previously, this trend is likely to be the result of improved reporting in this Region, more so than actual changes in the number of accidents.
No.

It is also worth noting that the accident rate in East of England is showing a similar upward curve, with a further increase apparent since last Quarter. However, generally speaking, for the remaining regions the number of accidents per FTE is trending downwards.

Chart 39 – Number and Frequency Rate of 3 Day Lost Time Accidents/Incidents
18 16 14 12 0.20 0.25

8 6 4 2 0 Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05

0.10

0.05

0.00

Number of Accidents/Incidents

Frequency Rate

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Enforcement, rehabilitation and public protection

Rate

10

0.15

Chart 40 – Number and Frequency Rate of 1- 3 Day Lost Time Accidents/Incidents
12 0.14 0.12 0.10 0.08 6 0.06 4 0.04 0.02 0.00 Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05

10

8

2

0

Number of Accidents/Incidents

Frequency Rate

Table 35 – Regional Accident/Incident Summary
No. of Accidents/Incidents (Previous 4 Quarters) Average FTE in Post Across Period Accidents/Incidents per FTE Proportion of Staff (FTE) Involved in an Accident/Incident

North W est North East Yorkshire & Hunberside East Midlands W est Midlands East of England South W est South East London W ales T otal

26 12 14 6 12 17 33 3 1 6 130

3133.79 1241.09 2318.56 1703.12 2146.29 1475.41 1441.71 2150.29 2468.50 1141.12 19219.87

0.008 0.010 0.006 0.004 0.006 0.012 0.023 0.001 0.000 0.005 0.007

1 : 120.53 1 : 103.42 1 : 165.61 1 : 283.85 1 : 178.86 1 : 86.79 1 : 43.69 1 : 716.76 1 : 2468.5 1 : 190.19 1 : 147.85

Chart 41a – Regional Summary of Accidents/Incidents per FTE by Quarter
0.0250

Chart 41b – Regional Summary of Accidents/Incidents per FTE by Quarter
0.0250

0.0200

0.0200

0.0150

North West North East Yorkshire & Hunberside East Midlands West Midlands

Rate

No.

0.0150

East of England South West South East London Wales

0.0100

0.0100

0.0050

0.0050

0.0000 Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05

0.0000 Q4 - 03/04 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05

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Type of Accident/Incident
The NPS Health and Safety Policy Manual classifies accidents and incidents by severity (rated 1 – 4). Severity 1, being the highest rating, covers work-related deaths of employees or other parties. There have been 4 Severity 1 incidents reported since collection of this information began. There have been no further such incidents reported in Quarter 3 2004/2005. The information shown in the following charts depicts the type of events that occur throughout the NPS. Collecting such data nationally enables the identification of significant risks to staff and others who may be affected by our work, with a view to directing resources accordingly to manage and reduce those risks. As with the presentation of ‘Destination of Leavers’ data, the information on accident type has been changed this quarter to present a summary of the data on accident type over the last 4 quarters. Again, this averages out quarterly fluctuations, which are inevitable given the nature of accidents, and allow the assessment of longer term trends. Severity 3 incidents continue to be the most frequently reported type in the NPS, accounting for 51.94% of all accidents/incidents over the last 4 quarters. This is an increase of 0.83% on the previous 4 quarter period. Of the accidents in this category, the vast majority are of the ‘3 Day Lost Time’ type. The implementation of the National Health & Safety Strategy will contribute to further improvements in the safety culture of the NPS.

Chart 42 – Breakdown of Accidents/Incidents by Severity Rating and Type
Injury to em plo yee resulting in abs enc e in exc es s o f 1-day as a c o nsequence o f vio lenc e & intim idatio n 7.69%

D eath resulting fro m A sphyxiatio n o r expo s ure to to xic s ubstance 0.77%

Injury to em plo yee res ulting in abs ence in exc es s o f 1-day 19.23%

26.92% 2.31%

Suicide o f any pers o n within N P S P rem ises o r whilst under NP S Superv is io n 1.54%

18.46%

Severity 1 (- 0.63%) Severity 2 (- 0.66%) Severity 3 (+ 0.84%) Severity 4 (+ 0.45%)

Other fire requiring the attendance o f em ergency s ervic es 1.54%

52.31%

D angero us Occ urrenc e 3.08%

T hreaten with an o ffens ive weapo n 11.54%

3-day lo st tim e ac cident/injury to em plo yee 39.23%

T hreat with intent to Kill 4.62%

F ailure o f fire o r perso nal alarm s fo r m o re than 7 wo rk ing days 4.62%

M ajo r Injury to any pers o n as a c o nsequence o f vio lenc e & intim idatio n 2 31%

M ajo r Injury to any pers o n (in the wo rk place) 3.85%

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