MAPPA Annual Report 2002




On 1 April 2001 sections 67 & 68 of the Criminal Justice & Court Services Act 2000 placed a duty on the Police and Probation Services to make joint arrangements for the assessment and management of the risks posed by sexual, violent and other offenders who may cause serious harm to the public. The statutory requirement builds on multi-agency arrangements that have existed for several years in Dorset for the assessment and management of those who pose a serious risk of harm to the public. Multi-agency protocols agreed by Police, Probation, Health, Housing and Social Services for the assessment and management of sex offenders and other potentially dangerous offenders have been revised to take account of the Criminal Justice and Court Services Act 2000. The established system for multi agency conferences on sexual and violent offenders and other offenders who pose a serious risk of harm to the public has been revised. There is now a two tier structure. Multi Agency Public Protection Panels (MAPPPs) consider the most serious cases, where the risk of serious harm is considered to be imminent. Risk Assessment and Management Panels (RAMPs) consider cases requiring multi agency involvement but harm is not considered to be imminent. This annual report provides details of local arrangements and gives contact points for any additional enquiries including agencies other than Police and Probation.



Summary of roles and responsibilities
risk to a specific child is identified, a child protection conference is required unless the risk is immediately alleviated by the intervention of Social Services and it is evident that there is no continuing risk. Social Services also have a specific role when: • A child who is looked after by the Authority is convicted of an offence under the Sex Offenders Act 1997; A sex offender is subject to detention in hospital or a guardianship order under the Mental Health Act 1983 following conviction or cautioning for relevant offences. A member of the Dorset Forensic Team attends RAMPs on patients who are currently under the caseload of the Dorset Forensic Team. A member of the Dorset Forensic Team also attends RAMPs on individuals who are currently not engaged with the Mental Health Services but have been assessed by the Dorset Forensic Team within the last year. PRISON SERVICE Prison representatives attend MAPPP and RAMP meetings prior to the release of a prisoner in appropriate cases. EDUCATION Schools and other educational establishments have a direct interest and involvement if a convicted offender is: • A young person of compulsory school age or th who is a pupil in a school 6 form/or a student at a college. Known to have connections with the school. Living near the school or loitering in the vicinity of a school.

In this first year steps have been taken both to consolidate and to extend the local arrangements made for public protection, in line with guidance issued by the Secretary of State. Recognising that better public protection can only be achieved through collaborative arrangements the Police Service and the Probation Service have negotiated with other agencies, services and authorities whose responsibilities can contribute substantially towards effective public protection. Those involved in addition to the Police and Probation Services are: SOCIAL SERVICES DEPARTMENTS The duties and responsibilities of Social Services Departments include services to vulnerable groups, both adults and children. This applies to children in need and their families, older people, disabled people, and those with mental health needs. The services promote safety and welfare, which balance the needs and wishes of individuals with the safety of the wider community. In conjunction with the Departments’ role in working with other agencies through the Area Child Protection Committees and the Adult Protection Committee there is a commitment to work together with other agencies in the management of risk and the protection of the public. Social Services Departments receive notifications on adults and young people convicted of offences against children. A response is made to ensure any child protection issues are considered. There is consultation with Police, Probation, Youth Offending Teams, and any other agency relevant to the circumstances. When potential

Social Services are represented at Multi Agency Public Protection Panels (MAPPPs) or Risk Assessment and Management Panels (RAMPs). YOUTH OFFENDING TEAMS The Youth Offending Teams work with all young offenders aged 10 to 17. Young offenders may be subject to MAPPP or RAMP conferences. MENTAL HEALTH SERVICES The Multi-Agency Mentally Disordered Offenders Strategy Group is responsible for the development of strategies for interventions with mentally disordered offenders. The Dorset Forensic Team represented by the forensic psychiatrist and psychologists attend all MAPPPs. There is no requirement for the offender to have had a history of contact with psychiatric services.

• •

The nominated Education representative will consider the implications and will arrange for the relevant person to attend the MAPPP or RAMP. The Head or other relevant person will seek advice from the person nominated by their Education Authority. As a result this nominated person will make contact with the local Probation office or Police as appropriate, or will agree who from the school staff will undertake this action.

HOUSING Housing Authorities and Associations may have a role in connection with: • Housing applicants/tenants who have been/are convicted of sex offences or other dangerous offences. Housing applicants/tenants who live in proximity to a person convicted of a sex offence or other dangerous offence. Applications from persons convicted of sexual offences or who are deemed to be dangerous offenders. In reaching decisions about the type and location of accommodation the following is taken into account: • • Location of any victims of the sex/violent offender. The nature of the offences committed and the offending pattern. The NSPCC liaises with the Police and Probation Services, Youth Offending Teams and other relevant Agencies, providing assessment reports as necessary. The NSPCC attend MAPPPs and RAMPs as requested. During the course of intervention, if it comes to the attention of the NSPCC that there may be a risk to a child, liaison immediately takes place with the relevant agencies. The NSPCC also have a role in undertaking assessment and intervention work with young people aged 10-17 who sexually offend. These may be within or outside the Criminal Justice system and subject to the same NSPCC checks and procedures as those which apply to adult abusers.

NSPCC The NSPCC in partnership with Poole and Dorset Social Services and the National Probation Service Dorset Area, provides a treatment programme for both convicted and unconvicted sex offenders within the County. Offenders will be engaged in the accredited Thames Valley Sex Offender Treatment Programme if they meet the criteria.

When these factors arise, the Housing Authority/Housing Provider is invited to the MAPPP or RAMP.



Outline of the arrangements made
Service are managed by the Dorset Probation Area Sex Offender Team. The team applies the Matrix 2000 assessment tool and the Risk of Serious Harm section of the new National Probation Service Offender Assessment System (OASys). The specialist Police and Probation Service sex offender teams work closely together. With regard to violent offenders, all of those who serve sentences of 12 months or more are released under the supervision of the Probation Service. The risks posed by all such offenders are assessed using the Risk of Serious Harm section of OASys. Where any of the following criteria are present a case is referred to a MAPPP: • •

There is an integrated system of mechanisms and structures in Dorset aimed at assessing the risks posed by potentially dangerous offenders, which involves all relevant agencies sharing information and working closely together in order to protect the public whenever this appears to be necessary. All registered sex offenders are initially assessed by the Dorset Police Sex Offender Investigation Unit using the Matrix 2000 assessment tool. This process involves liaison with other professionals, such as Probation Officers and Social Workers who may be involved. All sex offenders subject to supervision by the Probation

there is an imminent risk of serious harm. The potential event is more likely than not to happen imminently and the impact would be serious. This will include cases due to be released from prison. a notification is required to be made to the Home Office prior to release of an offender from prison because of the degree of concern (Probation Circulars 15/1999 and 27/2000.) there is a need to involve other agencies not usually involved.

• unusual resource allocation may be required authorised by Senior Management from a range of agencies. there are serious community concerns/media implications. resources, such as the allocation of a place at a Probation hostel and the provision of appropriate services and methods of intervention (psychiatric assessments, sex offender treatment programmes etc.) aimed at helping subjects work with the relevant agencies to reduce the risks they pose to others. • considers the need for community disclosure and other community issues. agrees a media strategy where appropriate. determines if the case should be placed on the Dorset Police/Dorset Probation Service Very Dangerous Offender Register. this is the case. However, where the Panel takes the view that such disclosure would increase the risks to potential victims or the public in general then this information can be withheld. Cases registered by the MAPPP are regularly reviewed in order to assess progress in implementing the agreed risk management plan and to take account of changed circumstances. In addition to any review that the MAPPP may undertake, the supervising Probation Officer prepares a review of the supervision plan for the offender at least every four months. The degree of risk is reassessed. The plan is presented at a supervision meeting between the Probation Officer and Senior Probation Officer who endorses or amends the plan. It is then passed to the Assistant Chief Officer (Probation) and Police Superintendent or Detective Chief Inspector. They discuss and endorse the review or refer it back to the Senior Probation Officer for further action. Violent and sexual offenders not considered to pose a risk of immediate serious harm may be considered by a RAMP. Such conferences are convened following consultation between a local Detective Inspector or Detective Sergeant of the Sexual Offences Investigation Unit and a local Senior Probation Officer who is a team manager. They frequently involve other agencies. Meetings are arranged on the basis of demand. Offenders considered by RAMPs are reviewed at least every four months and are discussed by the Probation Officer and Senior Probation Officer who endorses or amends the proposed plan. The Police and any other agency involved are contacted to ascertain if there is further relevant information.

Any agency with concerns may request a MAPPP conference by contacting the Police or the Probation Service. The Multi-Agency Public Protection Panel (MAPPP) meets every month to consider those cases, which are assessed as posing the highest and most imminent risk of harm to others. All cases are considered by a group of senior managers from a range of agencies relevant to the case. Staff directly involved in the case and their immediate line managers are required to attend as are representatives from the Probation Service Victim Liaison Unit, if appropriate. Attendees are required to provide a written summary and submit key information and/or documents in advance of the Panel Meeting. As well as their respective experience and expertise, each Senior Management Panel Member has the authority to make an initial commitment of resources to a risk management plan aimed at reducing, containing or managing the risks posed by subjects considered by the Panel. Consideration is given to all available reports, actuarial calculations and the views of agencies. The Panel: • • decides on the level of risk posed by the offender. agrees the action necessary to manage the risk including any contingencies. Risk Management plans will include, for example, measures to monitor behaviour, sometimes involving police surveillance, as well as the provision of

• •

In order to ensure consistency and objectivity, all MAPPP meetings adopt a standard agenda. MAPPP meetings usually take between an hour and an hour and a half to consider each case. Typically, three cases will be considered by the Dorset MAPPP each month. Some of these will be previously considered cases that are due for review. The panel is chaired by either an Assistant Chief Officer (Probation), Police Superintendent or Detective Chief Inspector. MAPPP meetings are minuted in order to record exactly what information was considered and, therefore, on what basis decisions were made. MAPPP minutes are considered highly confidential documents and will only be shared with parties not attending MAPPP meetings where this is necessary in order to protect the public. People whose names are placed on the very dangerous offender register are usually informed that

In the case of registered sex offenders where the prison licence or period of community supervision has expired, then the Police consult relevant agencies prior to the review assessment as required by the Sex Offender Registration Act 1997. If the information received or the home visit raises cause for concern the Police will consider arranging a MAPPP or RAMP to involve the Probation Service and any other relevant agency.



Strategic management arrangements
cost of establishing arrangements, • • established a Multi-Agency Public Protection Panel (MAPPP) for the highest risk cases. This includes young offenders. convened a Dangerous Offenders Multi-Agency Strategy Group. determine community and media communication, prepare the Annual Report and statistics as required by the Probation Board and Chief Constable of Police. • agencies about operational definitions and thresholds for intervention, works in conjunction with the Dorset, Bournemouth and Poole Area Child Protection Committees, the countywide Adult Protection Committee, the Mentally Disordered Offenders Strategy Group and Housing strategy groups, improves local ways of working in the light of knowledge gained through national and local experience and research, and ensures that any lessons learned are shared, understood and acted upon, helps to improve the quality of public protection work and of inter-agency working through specifying needs for inter-agency training and development, and ensuring that training is delivered, audits and evaluates how well local services work together to protect the public, reports to the Steering Group,

Dorset Police and National Probation Servi ce (Dorset Area) have formed a Strategic Public Protection Steering Group. The Steering Group has: •

The Steering Group will: • ensure that Strategic Management Arrangements for reviewing and monitoring the effectiveness of the arrangements are made and are revised as necessary or expedient, establish and agree systems and processes to ensure that only those critical few offenders that require that additional consideration are referred to a Multi-Agency Public Protection Panel (MAPPP), consider Police/Probation resource allocation and the

The Dangerous Offenders Multi-Agency Strategy Group includes representation at a senior level from the Police, Probation, Social Services, Health, Housing, Education, Youth Offending Teams, NSPCC and Dorset Prisons. The group: • develops and agrees local policies and procedures for inter-agency work to protect the public within national guidance, encourages and helps to develop effective working relationships between different services and professional groups, based on trust and mutual understanding, ensures that there is a level of agreement and understanding across




Examples of third parties are the NSPCC, other child protection charities, partners of offenders, employers, head teachers, housing providers and voluntary organisations. In exceptional circumstances it may include parents whose children may come into contact with a sex offender or carers of vulnerable adults. Three examples of disclosure are: a) Police, Probation and Social Services became concerned regarding the activities of a convicted sex offender. His nine convictions related to ten sexual offences against young children. Information was received that he was baby-sitting young children in the area and on at least one occasion a child had stayed with him overnight. A young boy had informed his mother that the adult had shown him gay pornography and given him pills to help him sleep. b) Police, Probation and Social Services became concerned regarding the activities of a convicted sex offender. His offending history related to offending against young girls within a family or relationship situation. One conviction related to sexual offences against two stepdaughters and in the other sex offences against the daughters of a close friend. Information was received that he had developed a relationship with a mother of two young girls. He had recently dropped out of a NSPCC Sex Offenders’ programme designed to address his sexual offending. He acknowledged that he still had sexual desires towards young girls. In both cases, disclosure to the parents was authorised, as it was considered proportionate and a necessary response in order to protect the children and minimise the risk to them, by allowing the parents to make an informed decision regarding the protection of their children. c) Disclosure has been made in two sex offender cases to local job centres in order to prevent the offender seeking inappropriate employment.

As part of the wider risk management process, one of the strategies that can be adopted to reduce risk is to disclose an offender’s convictions to individuals, groups or sections of the community if it is felt that this is proportionate and justifiable. Community disclosures are only made where there is a pressing need and each decision on whether or not to disclose has to be justified on the basis of the likelihood of the harm which nondisclosure might otherwise cause. Whilst it is the role of the MAPPP to recommend community notifications based on the careful and rigorous examination of all information shared at the meeting, the ultimate decision to make the disclosure rests with a senior police officer within the Dorset Police. Where an agency considers an offender may pose a risk to children or other people, a risk assessment is conducted which will establish whether or not there should be a disclosure of information to a third party.



Victims work
The Dorset Probation Victim Liaison Unit offers a county-wide service from its Poole office base. The Unit is staffed by a full-time Victim Liaison Officer with support from a Probation Officer colleague. Extensive efforts are made to locate victims and an approach is made in a manner which respects the wishes of the victim to be involved in the conduct of the case. Victims are offered information about the sentence, the prison system, and general public protection strategies. Victims are invited to contribute to a discussion about the kind of licence conditions which will

Section 69 of the Criminal Justice and Court Services Act 2000 places a statutory duty upon the National Probation Service, Dorset to contact victims of violent and sexual offenders sentenced to 12 months custody or more. Victims are asked if they wish to be consulted about the release arrangements for the offender.

ensure their future safety. This information is passed to the Probation Officer responsible for preparing the offender’s parole or pre-release report. Victims are also asked to specify the degree to which they wish to be kept informed about milestones in the offender’s sentence. Staff in the Unit ensure that victims have been offered appropriate help to recover from the offence, and where necessary, assist individuals to obtain services such as criminal injuries compensation, counselling, or protection in the home. The Victim Liaison Officer is currently undertaking mediation training, which will expand the range of services available to victims of serious crime in Dorset. local branches offer information and support to victims, witnesses, their families and friends. Victim Support provides the Witness Service, based in every criminal court in England and Wales, to offer assistance before, during and after a trial. You can also call the Victim Supportline 0845 30 30 900 - for information and support and details of local services and other relevant organisations. The contact numbers for local victim support Services are provided on page 10.

Victim Support is the national charity for people affected by crime. It is an independent organisation, offering a free and confidential service, whether or not a crime has been reported. Trained staff and volunteers at



Statistical information

Number of offenders

i The number of Registered Sex Offenders (RSOs) in the community on 31/03/02 (s68 (2) CJ &CS Act 2000) 281

The number of RSOs per 100,000 population ii The number of SOs cautioned/ convicted for breaches of registration requirement 01/04/01 – 31/03/02 iii The number of Sex Offender Orders 01/04/01 – 31/03/02 (a) (b) (c) (d) iv Total applied for Granted Not granted Applications still in progress The number of violent offenders and other sex offenders 01/04/01 – 31/03/02 (s68 (3)(4)&(5) CJ&CS Act 2000) The number of other offenders 01/04/01 – 31/03/02 (s67 (2) (b) CJ&CS Act 2000)



3 1 0 2



v. Additional Cost of Local Arrangements

Probation Board £’000
Staff costs Other costs Total Expenditure Income Net Expenditure 24 3 27 0 27

Police £’000
16 4 20 0 20

Other Agencies £’000
19.6 2 21.6 0 21.6

Total £’000
59.6 9 68.6 0 68.6

Set up costs included in net expenditure






Victim support services in Dorset
Victim Support Dorset, Barnack Chambers, 9-9A West Street, Blandford, Dorset DT11 7AW Tel/Fax:01258-453100 Supports victims, witnesses and family members who have experienced crime. SAMM South Christine and Ron Tel/Fax:01305-787869. Offers support after murder, manslaughter or unlawful killing. Rape Crisis Line 01202-547445. 24 hour ansaphone line offering confidential support to woman and girls who have been raped or sexually abused. Dorset Women’s Outreach Project 01305-768999. Confidential service for women and families with experience of domestic violence in West Dorset Poole Domestic Violence Project 01202-710777. Confidential service for Women and Families Bournemouth Women’s Helpline 01202-547755. Confidential 24hour Helpline with refuge and outreach facilities for women and families Police Domestic Violence Co-ordinator 01202-222451. Police Domestic Violence Units: Bournemouth Division 01202-222374 Poole Division 01202-227835 Eastern Division 01202-226253 Western Division 01305-226547 Social Services Departments: Dorset County Council: Policy Officer for Child Protection County Hall, Dorchester DT1 1XJ Tel: 01305-224643 Borough of Poole: Children and Families 14A Commercial Road, Poole, BH14 0JW Tel:01202- 735046 Borough of Bournemouth: Children’s Services New Century House, 24 Christchurch Road, Bournemouth, BH1 3NL Tel: 01202 458000 StoP – Supports mothers of children who have been sexually abused PO Box 4493, Boscombe, Bournemouth, BH1 4YZ Tel: 01202 773667 (24 hour answerphone, answered Monday and Tuesday 10.30-12.30)


National Probation Service Dorset Area contact for enquiries.
Job Title: Assistant Chief Officer (Public Protection) Wadham House 50 High West Street DORCHESTER DT1 1UT 01305 224786

Dorset Police contact for enquiries.
Job Title: Detective Superintendent HQ C.I.D Support Dorset Police Force Headquarters Winfrith DORCHESTER DT2 8DZ 01929 462727