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I. GENERAL PROPOSAL INFORMATION 1. Specimen contract is included herein for general information of bidders. 2. Bid security in the form of a bid bond or certified check made payable to the City of Emeryville in the amount of five (5) percent of the bid shall be included with the bid documents. The bid amount for bid bond purposes will be in line one of proposal form. 3. The successful bidder shall supply a Performance Bond for 110% of the Contract Price made payable to the City of Emeryville within five days of notification of award of contract which shall stay in effect for the duration of the contract. 4. Evaluation of responses to this Request for Proposals will factor in all areas of the specifications to arrive at the most responsive/responsible proposer. 5. Initial term of contract is for a one (1) year period with the option on the part of the City of Emeryville to renew for four more one (1) year periods. 6. Contractor shall continue maintenance of all contracted areas upon expiration of contract, if not extended, until new contract is awarded. 7. All Dimensions and square footages are estimates. Bidder is responsible to visit and examine site and confirm all discrepancies in writing. 8. Additional cleanings not specified in this contract shall be done at a per hour cost. 9. NOTE: Upon failure of contractor to satisfactorily complete contract work, City shall either self-perform or contract work out at Contractors expense. Note: Pre-Proposal conference will be held at City of Emeryville, Garden Level Conference Room, 1333 Park Avenue, Emeryville, CA 94608, at 10:00 a.m., Tuesday, May 14, 2013.

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II. GENERAL SPECIFICATIONS The City is seeking a contractor to provide janitorial services for the City of Emeryville at the following facilities: Operational Hours 9:00 a.m. – 5:00 p.m.

Administrative Offices City Hall Child Development Center Pedestrian Overcrossing North of Amtrak Station Police Department Recreation Department Senior Center Veteran’s Building Doyle Hollis Park Restroom (Listed in Option 2, Recreation) Bridgecourt Room (Listed in Option 2, Recreation)

1333 Park Avenue 1220 53rd Street

9:00 a.m. – 5:00 p.m.

Train platform just

9:00 a.m. – 5:00 p.m.

2449 Powell Street 4300 San Pablo Ave 4321 Salem Street Corner of 63rd & Doyle St

24 hours 9:00 a.m. – 5:00 p.m. 9:00 a.m. – 5:00 p.m.

7:00 a.m. - 9:00 p.m.

3990 Harlan Street

7:00 a.m. – 9:00 p.m.

All labor, supervision, materials, and equipment required to ensure the proper performance of this work at these locations, unless otherwise specified, shall be furnished by the contractor. The contractor’s duties will include reporting hazardous conditions and items beyond minor repair to Public Works Management Analyst, or designee, for correction. Contractor shall complete weekly cleaning checklist showing deviations from the assigned work schedule, or incomplete work, as shown by example. Contractor to submit form for approval. When employees of the contractor need to change clothing, the shall do so in predetermined areas, which meet the approval of the Director of Public Works or his/her designee. At all times, all personnel shall wear uniforms with exposed I.D. tags or they shall not be permitted to enter the premises. All employees responsible to open and close shall be capable of operating fire and burglar alarm systems properly. Contractor will be responsible for costs incurred if alarm systems are not properly operated. All personnel must initially check into the office, with proper identification, prior to entering the premises.

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htm. green cards. etc.1030 regarding worker exposure to blood-borne pathogens. cards with photo at all times. Garbage/Recycling Can Liners shall be clear and made from the highest recycling content available. Environmental Protection Agency’s Comprehensive Procurement Guidelines. alcohol or items of this nature anywhere on premises or within 50 feet of property. Bidder must. carpet and hard floor care. Cleaning Supplies and Garbage/Recycling Can Liners: All cleaning products purchased and used in connection with janitorial cleaning services for the City of Emeryville shall be certified to the most recent Green Seal or EcoLogo third-party green cleaning standards. while working on City property. Visa. In addition to Green Seal or EcoLogo certification. All employees of the contractor. Page 4 of 37 . metal. careless. This includes but is not limited to general purpose and restroom cleaners. cleaners and degreasers. The City shall have the right to require the contractor to remove from assignment to its facilities such employees as shall be deemed incompetent. Employees shall be properly Certified (I-9) citizens. MATERIAL AND EQUIPMENT a. disinfectants and sanitizers. and should submit as part of his bid a complete list of the equipment and supplies to be used. Employees must speak fluent English. evidence and/or references of satisfactory service rendered in the past two years similar to those specified herein. All employees must at all times wear appropriate clothing. and toilet seat covers. There shall be no use of tobacco products. b. liquid hand soaps and specialty cleaning products like graffiti removal.The contractor shall comply with City procedures and requirements regarding sanitary techniques and safety.epa. submit with his/her bid. These standards can be found at www.gov/epawaste/conserve/tools/cpg/products/tissue. paper towels and napkins. glass cleaner. submit to a background check at contractor’s expense.D. or in any way objectionable. The cleaning staff shall wear visible I. in addition. The requirement for purchase and use of Green Seal or EcoLogo certified products also applies to all janitorial paper supplies such as bathroom and facial tissue. The Contractor shall furnish and maintain all the necessary equipment and green cleaning supplies. insubordinate.S. drugs. shall be required to wear at all times a photo identification card obtained through the City’s Police Department and. all janitorial paper supplies purchased and used shall meet at least the minimum post-consumer recycled content standards of the U. In addition. the contractor shall be in accord with OHSA Act #1910. or any personnel whose actions may be contrary to the public interest or inconsistent with the best interests of the City of Emeryville. upholstery and furniture polish.

f. (These hours are excusive of management and supervision. EcoLogo). bidder shall address the following in the bid: a. storage of janitorial cleaning supplies shall be isolated to dedicated closets to reduce occupants’ exposure. or investigation and evaluation indicates inability of the bidder to perform. Number of dedicated janitorial labor hours to be used to fulfill contractual duties. if any (e. Startup and phase-in schedule. To the extent possible. plan for recruiting. item description. Specific attention will be paid to safety issues.aspx.org/FindGreenSealProductsAndServices. the most current Green Seal certified products can be found at: www. unit price. e. Training: The product manufacturer. c.org/en/greenproducts/professional/. Reports shall at a minimum include purchase date. Organizational Functional charts reflecting line of management responsibility. d.For reference. Page 5 of 37 . type and extent of training.g. c. h. and how chemicals may or may not work together. Non-certified products or products not meeting minimum recycled content standards shall not be used without the express written permission of the City. The most current EcoLogo certified products can be found at: www. g. b. Green Seal. The City will work with the Contractor to finalize the format of these reports upon contract award.greenseal.ecologo. Reporting: Contractor shall provide electronic quarterly usage reports to the City for janitorial cleaning products and supplies at no cost to the City. The Public Works Management Analyst or designee will determine whether the evidence of ability to perform is satisfactory and will recommend awards only when such evidence is deemed satisfactory and reserves the right to reject bids and proposals where evidence submitted. emergency procedures. The role of the Project Manager and the extent of his/her authority. their distributor. Key personnel resumes. units purchased. Staffing charts to ensure the bidder understands the daily and nightly workload.) Availability of labor force. total order cost and certification standard met by product. d. or a third party must offer onsite training and training materials in the proper dilution and use of products as well as the proper disposal of unused product. Requests to use non-certified or non-standard recycled content products must be made in writing with the reason for substitution and the proposed substitute product. Initial training and additional training during the contract term will be offered at no additional cost to the City. Annual bid cost broken down by Labor and Supplies/Equipment. As a minimum.

Bids that do NOT contain the above information shall be rejected as non-responsive. or any person not employed and assigned to subject sites are allowed on subject premises. the cost of re-keying the locks and replacement of keys will be incumbent upon the janitorial service contractor. THERMOSTATS All thermostats in building are not to be touched. submit a background check for staff who will be working at the Child Development Center and Senior Center. 2. the achievement of the desired standards as outlined herein will result in an almost complete absence of visible soil. or relatives. 6. and any employee performing day coverage must speak fluent English. QUALITY STANDARDS In general. Contractor will not use employees of any temporary (help-type) employee agency only actual bona fide contractor employees are to be used to perform these specifications unless otherwise approved in writing by the Contract Administrator. Prior to the start of work. If applicable. The contractor shall at all times enforce strict discipline and good order among his/her employees. If keys are misplaced or lost by the janitorial service Contractor(s). In order to maintain the facilities in this condition. Contractor must leave a copy of each day’s inspection report at each site. 4. 5. The successful bidders will pickup the necessary keys at the location(s) they have been awarded. friends. Thermostats are preset. the Janitorial Service provider is required to translate the building cleaning specifications into the native languages of the workers and supervisors. The supervisor shall have the authority to act as agent for Contractor in his/her absence. Each employee shall wear an identification tag with photo and other necessary information. Unauthorized use of City property is prohibited. UNIFORMS AND SECURITY 1. He/she shall be fully qualified to implement the contract specifications. the contractor will immediately remove any visible soil. No children. 3. Cost (material and labor) of replacement keys assigned to contractor will be deducted from monthly payment. which is found as a Page 6 of 37 . INSPECTIONS The contractor shall be responsible for supervision and directions of the work Performed by his/her employees and shall at all times provide a full time supervisor to carry out this responsibility. Supervisors. Project Managers. Contractor shall provide criminal background and local police reports on each employee at least 72 hours prior to start date.

Absence of streaks. Absence of soil and dust on window blinds. All bright work shall be polished dry a to a sheen 15. dirt. Absence of soil and stains on toilet room fixtures. 11. Absence of marks. Absence of dust. Contractor shall submit monthly schedules and weekly work reports indicating work completion. black marks from all resilient floors. ledges and drinking fountains. sills. Disinfectants shall be used to sterilize toilet room fixtures. dust. Page 7 of 37 . Absence of streaks. stalls. kitchens. 3. stains from all bright work. traps. RECYCLING The Contractor must remove all recyclable trash form each location nightly (daily). soil build-up and incrustation on furniture and equipment surfaces and legs. 6. 10. Recyclable trash must be removed separately from other trash to avoid contamination and place in designated recycle bins and transported to designated pick-up locations if applicable. mats and floor. 7. litter. all partition glass. where appropriate.result of his/her inspections. Absence of incrustation. spots. faucets. Contractor shall be responsible to schedule clean up times after evening meetings. around door jams. slop sinks or related items be free from mold and mildew at all times. doors. 8. interior and exterior. Absence of trash in building. drains. shades. frames and ledges. soil and wax build-up on floors. floors. lobby glass. particularly in corners along edges and baseboard. Absence of finger marks and spots and soil build-up on walls. and around furniture and equipment legs bases. For purposed of definition. 5. dividers. ledges. and trash containers. spots. lint and litter on upholstered furniture. Contractor shall be responsible to secure all gates 4. spots. Wastebaskets and trash containers to be washed as needed. Absence of soil. and equipment. absence of soil shall be at the minimum as follows: 1. and concourse interior windows. Trash shall be collected and removed to designated area. stains. incrustation. and streaks on interior and exterior entrance doors. 1. etc. 12. Absence of litter and trash on floor an horizontal surfaces of equipment. Absence of dust. 13. partitions. mirrors. Absence of dust on horizontal and vertical surfaces. soap and dispensers. spots. 2. Absence of soil. furniture. 4. 3. 16. Absence of other visible soil and cobwebs on horizontal and vertical surfaces including ceiling. dust and spots from all carpets. stains. Be advised that certain areas are available for various meetings and will require cleaning after the meetings conclude in addition to set up of tables and chairs in advance of these meetings 2. wall. dust and incrustation in wastebaskets. where required. 14. It is imperative that all “wet” areas such as showers. litter. 9.

rags or waste material that leave dust nor any material containing silicon on or around this equipment. Approach and Scope of Services 1. Contractor shall not use steel wool. Quality. particularly of a magnitude and setting similar to that described by this RFP. PROPOSAL EVALUATION AND AWARD CRITERIA Proposals submitted in response to the request for proposals shall be reviewed. brushes. 3. Contractor shall register with City of Emeryville 24-hour emergency numbers including beeper and cell phone. 2. III. A technical evaluation panel consisting of City of Emeryville program staff shall review proposals. Selection Criteria Each Proposal will be evaluated using the following criteria: A. Quality. 1. The proposal is complete and follows the outline on page 5 of this RFP. extent and relevance of Proposer’s building management experience (including sub-contractors) in conducting similar efforts.5. Responsible party/supervisor must return call within 1 hour. extent and relevance of Proposer’s operational experience (including subcontractors) in conducting all facets of building operations. WORD PROCESSING AND OTHER ELECTRONIC DEVICES. and scores assigned based solely on the information provided and satisfactory references. dusters. Quality. The best value will be determined in accordance with the selection criteria set forth herein. Best Value Evaluation The Proposal selected will be the one determined to provide the “best value” to City of Emeryville. 1. Contractor shall not move nor jar computers. Completeness. 2. nor tampered with without prior approval. including extent to which alternative approaches/tasks will achieve objectives. clarity and completeness of scope of services. equipment and accessories. 2. SPECIAL PROVISION TO BE OBSERVED WHILE CLEANING AREAS WITH DATA PROCESSING MACHINES. Computers and other electronic equipment are very sensitive and must not be moved. and/or data processing machines. Proposal evaluation in as assessment of both the Proposal and the Proposer’s ability (as conveyed by the Proposal) to successfully accomplish the prospective contract. including Page 8 of 37 . B. jarred. Quality of approach and methodology for performing the effort clearly demonstrates an understanding of the applicable issue and requirement for building management. powdered cleansers. bumped. Experience 1.

Reporting methodologies D. Quality. b. accurate. c. 4. All lump sum prices must be inclusive of all direct and non-direct costs as well as all overhead. or other entities. IV. Pricing proposals must be complete. reputation. Proposer’s service capability. Plan for controlling the effort b. CLEANING SPECIFICATIONS Option #1 per hour price Option #2 offsite cleaning. and relevance of experience. fees and profit. joint ventures or teaming arrangements. extent. Proposer’s previous performance in contracts or business dealings with municipal state or federal agencies. 3.Proposal Checklist Appendix B – Sample Agreement Appendix C – Capital Improvement Program – City Facilities Page 9 of 37 . Organization. C. Any pricing conditions or contingencies must be clearly stated. Quality of interaction and coordination with City of Emeryville e. Cost The pricing proposal will be evaluated for reasonableness of cost for the total effort. two locations Attachments: Appendix A. References a. Plan for phasing personnel into the effort. facilities. including City of Emeryville. equipment and past performance. and training of key personnel (including sub-contractors).familiarity with the geographical area and resources available in Alameda County. Staffing and Management Plan 1. Quality of project organization and management plan. education. It may also serve as the basis for subsequent negotiations of price if necessary. and well documented. timely and fully complain program implementation as evidenced by the: a. d. extent to which they will provide for successful. Coordination of subcontractors.

7am. refrigerator. display artwork. Garden Level: One (1) employee kitchen area containing sink. There is a great deal of woodwork that shall have to be dusted routinely. carpeted floor and staircase. One (1) restroom with shower. Elevator is passenger style standard car size. carpeted with table and chairs. front doors are wood with glass. Glass doors at entry points will require cleaning regularly. etc.m. carpeted. to 5:00 p. First floor: Walkway with carpet Second floor: Walkway with carpet. wood floors with carpet and and/or area rugs. This area will occasionally be used to stage events. Lunch room tables and chairs. standard stove. OLD TOWN HALL WING: This area contains approximately 9.m. microwave. fixed and portable seating. dishwasher.000 square feet. Page 10 of 37 . carpeted staircase. The flooring is a combination of carpeted and wood floor areas. and. The table has a glass top that will require cleaning. a white board. and two (2) bookcases. LINK – connects Old Town Hall and Administration Building: Garden level: This area has hard surface flooring and contains an elevator. ornamental woodwork. Hours available for janitorial service 5:00 pm. First floor: Five (5) offices. public lobby area. There will be evening meetings which could cause certain rooms to be used as late as 1:00 a. office reception area. Second floor: Council Chamber area with ornamental wood work. chairs. One (1) meeting room.m.EXHIBIT B BUILDING SPECIFICATIONS EMERYVILLE CIVIC CENTER 1333 Park St (corner of Park and Hollis) Five (5) day per week service Normal hours of operation 9:00 a. One (1) office. One (1) meeting room with a carpeted floor containing a table. vestibule.

Public lobby has granite surface flooring. Building has a combination of VCT and carpeted flooring. The public area is the lobby area with elevator and two (2) restrooms. one (1) toilet.m. This facility is a 11. counters in restrooms are polished granite. The conference room and offices have glass doors that will require regular cleaning. These restrooms have ceramic tile floors and walls with polished granite counters. These restrooms have ceramic tile floors and walls with polished granite counters. Main lobby entrance doors have glass and metal surfaces. Women’s restroom includes: two (2) sinks. Men’s restroom includes: two (2) sinks. Second has a small lobby area with wood/metal railings that will require dusting daily. To be bid at hourly rate under option #1. three (3) toilets. and one (1) conference room. Public area also contains a City counter with a Formica finish. Second floor: This area contains offices and partitioned work areas. with an elevator and two (2) restrooms. one (1) toilet. janitor closet with slop sink. coffee/copy room with sink and counter.000 square foot combination preschool daycare center with administration areas and staff break room.ADMINISTRATION BUILDING WING: 21. Hours available for janitorial service: Rental of certain parts of facility could cause weekend use Hours available for janitorial service 6:00 p. one (1) door on south side of building. three (3) toilets. Special functions or rental may require additional cleaning during off hours. Main office/partitioned areas are carpeted.m.m. This area also includes one (1) large conference room. computer room.000 square feet First floor: This area contains offices and partitioned work areas. CHILD DEVELOPMENT CENTER 1220 53rd ST Five (5) day per week service Normal hours of operation 7:00 a. two (2) urinals. Main office/partitioned areas are carpeted. This area also contains a copy room. Building also has full service commercial kitchen. two (2) urinals. Women’s – two (2) sinks. two (2) on north side of building. to 6:00 p. Public restrooms: Men’s – two (2) sinks. and janitor closet with slop sink.m. to 6:00 a. The conference room and offices have glass doors that will require cleaning. Large multi function room is frequently rented out and may require service on weekends as well as daily Administration area: Page 11 of 37 .

and all entrance doors have glass panels.m. and includes one children’s restroom. to 8:00 a. Five (5) offices with carpeted floors. and ceramic and grouted tile floor and wall areas. and one (1) commercial refrigerator. one (1) toilet. three (3) toilets. Transition. two (2) toilets. one (1) gas range with range hood. These restrooms have ceramic tile floors and wall area. Diaper changing area between the two classrooms has two (2) sinks and counter area. glass doors. to 2:00 p. SENIOR CENTER – VETERANS MEMORIAL BUILDING 4321 Salem St Six (6) day per week service. to 5:00 p. To be bid at hourly rate under Option #1. PreK-2 and PreK-3 classrooms: Each room has one (1) staff restroom. and one (1) refrigerator. and ceramic tile floor and wall area. which has two (2) sinks. one (1) dishwasher. Each classroom has a sink area and counter. three (3) pullout style tables with benches. Additional afternoon janitorial service for spot cleaning and refreshing of restrooms. staff break room with sink. Hours available for janitorial service 1:00 p. Other hours as designated for special functions. two (2) gas ovens. Commercial kitchen: Four (4) sinks. (Monday-Saturday) Normal hours of operation 8:00 a.m. one (1) commercial dishwasher. and ceramic and grouted tile floors and wall areas.m. This area has stainless steel counters and VCT flooring. Restrooms have ceramic and grouted floors and wall areas. and refrigerator.Lobby area with VCT tile floor. and 9:00 p. and one (1) convection oven. one (1) toilet.m. one (1) toilet. one (1) grease trap. All entrance doors have glass panels. The link area includes one (1) sink. Toddler/infant area: The Infant room has two (2) sinks. and ceramic tile floor and wall area. One rest room that includes one (1) sink. Classrooms are combination of VCT and carpeted floors. which has one (1) sink. This is 14. The Multi-function room has VCT tile flooring. The Courtyard area has two (2) public restrooms that include one (1) sink and one (1) toilet. Staff rest room includes one (1) sink. one (1) commercial freezer. Children’s restroom includes three (3) sinks. Special functions or rental may require additional cleaning during off hours.m. These special functions or rental of facility may cause some rooms to be used during off hours or weekends.000 square foot multi use facility involving various functions for Emeryville Senior Citizens Page 12 of 37 . Hours available for janitorial service: Rental of certain parts of facility could cause weekend use. Toddler area has a small sink and counter in classroom area. large custom glass sliding doors.m. microwave oven.

stairway. and some wall areas are ceramic tile. one (1) freezer. and elevator. carpeted office areas. one (1) commercial dishwasher. large auditorium and stage with hardwood floor. three (3) toilets. one (1) microwave oven. and some walls are ceramic tile. stainless serving and working counter areas. one (1) toilet. carpeted social room with pool table. VCT flooring. Women’s: three (3) sinks. Commercial kitchen: Three (3) stainless steel sinks. Second floor: Large social hall with fixed wooden seating. Building was renovated in 1995 and has a combination of existing and newly installed building components. three (3) toilets. Women’s: two (2) sinks. Janitor closet has a slop sink. and ornate wooden chair rails. Basement level: Boiler room. This Floor also has a small conference room. First floor: Lobby area with terra cotta tile floor. There will be no on-going janitor service required on this level. two (2) refrigerators. sheet vinyl flooring . storage areas. Hallways are carpeted as are several office areas. Area behind bar must be cleaned daily All boxes must be broken down and disposed of daily Clean windows and dust off window shades EMERYVILLE POLICE DEPARTMENT 2449 Powell St Six (6) day per week service (Monday through Saturday) Page 13 of 37 . ceramic tile floors and some wall areas. social hall with hardwood floor. bar area with VCT tile floor. Restrooms on the first floor include: Men’s: five (5) urinals. Restrooms on the second floor: Men’s: one (1) sink. commercial kitchen. ceramic tile floor and some wall areas. ceramic tile floor. Stage area has one (1) restroom with one (1) toilet. two (2) sinks. ceramic tile floor.As well as the local Veteran’s Association and other community-based organizations. two (2) drinking fountains. and cabinets with glass doors. Some areas of this facility are rented out for special functions. commercial gas stove with range hood. three (3) toilets. elevator. Additional instructions: All garbage must be disposed of daily. and storage. terrazzo partitions on stall areas.

There are two (2) adult restrooms. a microwave. Page 14 of 37 . two (2) shower stalls. The building is frequently used on weekends. The men’s locker room includes one (1) restroom with two (2) sink. Hours available for janitorial service 8:00 a.746 square foot facility is a 24-hour 7 day per week operation. . VCT flooring. There are five (5) enclosed offices. Some areas of this facility are secure and will require special arrangements for access by Police personnel.. This 12. and some open office area. There is a large meeting room that has tables and chairs and carpeted floors. to 4:00 p. First floor: Entrance lobby with elevator. to 12:00 a. There is one (1) breakroom with a sink. a refrigerator. refrigerator and table and chairs. each classroom has one (1) sink. and one (1) urinal. each has one (1) sink and one (1) toilet.m. and tile flooring. All office areas are VCT flooring.m. lobby area has ceramic tile. EMERYVILLE RECREATION DEPARTMENT 4300 San Pablo Ave (corner of 43rd and San Pablo) Five (5) day per week service Normal hours of operation: 7:00 a. There are six (6) classrooms. Lunch/break room has one (1) sink. There is one (1) women’s youth restroom with three (3) sinks and four (4) toilets.Normal hours of operation 24 hours daily. There are several enclosed office areas as well as two (2) open office area. There are several enclosed office areas. All flooring is VCT. one (1) enclosed family resource center. one (1) toilet. The women’s locker room includes one (1) shower stall with ceramic tile floor and walls.m. two (2) urinals. The Communication room has carpeted flooring and several counter areas as well as a public counter and glass partition wall. The lobby area floor is ceramic tile and has an elevator area. one (1) conference room. Second floor: Four (4) restrooms each include one (1) sink. (elevator is carpeted).m. to 9:00 p.m. one men’s and one women’s. a refrigerator and an stove. all restrooms have VCT floors. This is a 8. Business hours 8:00 a. Entrance doors are glass. one (1) microwave oven.m. two (2) toilets and three (3) urinals. Servicing periods will have to be worked out between Contractor and Police Department Personnel. All office areas are VCT flooring. to 4:00 p. one (1) toilet. One small conference room has a coffee service area.m. There is one (1) men’s youth restroom with three (3) sinks. Hours available for janitorial service 9:00 p. with carpeted floor in the room and a restroom with two (2) sinks. recyclable bottles and cans.m.640 square foot single story facility. two (2) toilets. There are two locker rooms. microwave.

Hours available for cleanup to be determined. 2. 3990 Harlan Street. Separate location for Recreation Department is at the Bridgecourt Community Room.. The men’s restroom has one (1) toilet. The is a wall of mirrors that will require cleaning to remove dust and fingerprints. and two (2) sinks..Off-site janitorial service: 1. Five (5) days per week service. One half of the floor is hardwood flooring. Doyle St. to 9:00 p.m. The women’s restroom has three (3) toilets and two (2) sinks.m. Includes restroom one (1) toilet. mini refrigerator. two (2) urinals.. The restroom at Doyle Hollis Park. Seven (7) days per week. the other half is concrete. one (1) sink.Friday Normal hours of operation: 7:00 a. Hours available for clean-up 8pm. and 62nd St. a coffee area with one (1) sink. Monday . 61st St. This park is bounded by Hollis St. The restroom needs to be cleaned and locked every Page 15 of 37 . and microwave.

CONTRACTOR shall mean the contractor identified above. AS NEEDED or AS REQUIRED shall mean any item or area serviced to a safe and clean condition as determined by the Public Works Director. SEMI-ANNUALLY shall mean twice per year. and coordinated with the designated Facility Manager at each facility. MONTHLY shall mean once per calendar month.DEFINITIONS 5 DAYS PER WEEK shall mean Monday through Friday 6 DAYS PER WEEK shall mean Monday through Saturday 7 DAYS PER WEEK shall mean Monday through Sunday DAILY shall mean occurring every day. WEEKLY shall mean one day per week. Days selected shall be determined by Contractor and approved by the Public Works Director. Page 16 of 37 . QUARTERLY shall mean four times per year. CITY shall mean City of Emeryville. BIWEEKLY shall mean once every two weeks. Dates shall be consistently three months apart and shall be selected by the Contractor and approved by the Public Works Director or designee. and coordinated with the designated Facility Manager at each facility. Days selected shall be determined by Contractor and approved by the Public Works Director or Designee. and coordinated with the designated Facility Manager at each facility. or His designee. and coordinated with the designated Facility Manager at each facility. and coordinated with the designated Facility Manager at each facility. ANNUALLY shall mean once per year. Dates shall be selected by the Contractor and approved by Public Works Director. or designee. Dates shall be proposed by the Contractor and approved by the Public Works Director. or Designee. and coordinated with the designated Facility Manager at each facility. Under no condition or exception shall these dates be later than the first and seventh months of the agreement period. Day selected shall be determined by Contractor and approved by the Public Works Director or Designee. or His designee. and coordinated with designated Facility Manager at each facility.

Vacuum all carpeted surfaces Shampoo carpeted surfaces Spot clean spills or other spots on all upholstered furniture. W weekly. Replace liner if necessary. Dust. Q: quarterly. with dusting agent or damp cloth where necessary. and landings. walls. Report burned out light bulbs. stairways. IFN: if necessary Page 17 of 37 . X X X X X 8 9 10 11 12 13 14 15 16 17 18 X X X X X X X X X X Legend: D: Daily. 2XW: twice a week. Material in recycling containers shall be collected separately and placed in a bins specially for recycled paper. to the height of ten (10) feet. and mats beneath desks and “walk-off” mats. A: annually. Clean and polish metal chairs. doors and the inside surfaces of exterior windows Spot Clean wall. ledges windowsills and counters. 2XM twice a month. all horizontal surfaces of office furniture (as much as can be done without disturbing papers o desks). carpets. Turn all lights off (except designated night lights or those in areas being used by employees or the public. M: monthly. using a method approved by the City Empty all wastebaskets and carry trash to specified containers. including glass partitions. 2XY twice a year. and wooden furniture Wipe down plastic and leather furniture Thoroughly vacuum and spot clean upholstered furniture Clean all whiteboard when requested Clean and disinfect handsets of phones Clean all glass doors (both sides) in buildings. partitions. Clean and wipe down all wastebaskets (interior and exterior) and interior trash cans. graffiti and other abnormal situations to the designated Facility Coordinator or SAA. doors doorframes and counters. including elevator cabs.JANITORIAL SPECIFICATION Civic Center ROUTINE Designation OFFICES AND MEETING ROOM D 2XW W 2XM M Q 2X Y A IFN X X X 1 2 2 4 5 6 7 Mop hardwood floors with treated dust mop Clean and sanitize drinking fountains Spot Clean fingerprints and other marks from woodwork.

Clean and wipe down all wastebaskets (interior and exterior) and interior trash cans Turn all lights off (except designated night lights or those in areas being used by employees or the public Dust. Report burned out light bulbs. partitions. Material in recycling containers shall be collected separately and placed in a bin specifically for recycled paper. and glass partitions. carpets. graffiti and other abnormal situations to the designated Facility Coordinator. Q: quarterly. and mats beneath desks and “walk-off” mats. and counters. windowsills. IFN: if necessary Page 18 of 37 . 2XW: twice a week. including stairways. Replace liners if necessary. all horizontal surfaces of office furniture (as much as can be done without disturbing papers on desks). walls. using a method approved by the City Empty all wastebaskets and carry trash to specified containers at each site. (includes glass doors). doors. 2XM twice a month. including door push/pull and kick plates Thoroughly clean Venetian and vertical blinds Vacuum and dust all fabric window coverings (drapes shades etc. and the inside surfaces of exterior windows Spot Clean walls. doorframes. M: monthly. W weekly. and landings. X X X X 25 26 27 28 X X X 29 30 31 32 33 X X X X Legend: D: Daily.) Vacuum and dust all fabric walls and partitions COUNCIL CHAMBER Spot clean fingerprints and other marks from woodwork. with dusting agent or damp cloth where necessary. and counters Vacuum all carpeted surfaces Spot clean spills or other spots on all upholstered furniture.JANITORIAL SPECIFICATION Civic Center Designation D 2XW W 2X ROUTINE M M X X X X Q 2XY A IFN 19 20 21 22 23 24 Clean stairs railings and spot clean Clean exterior of air duct receptacles Clean and polish all interior metal fixtures and surfaces. A: annually. doors. ledges. 2XY twice a year.

plumbing. replace paper products Clean entrance doors. remove hand prints from pushplates and sanitize.) Vacuum and dust all fabric window coverings (drapes shades etc.JANITORIAL SPECIFICATION Civic Center ROUTINE 2XM M Q 2X Y X X X X Thoroughly clean Venetian and vertical blinds Vacuum and dust all fabric window coverings (drapes shades etc. mirrors. Q: quarterly. and related structures Empty and wipe down waste and sanitary containers. including undersides and tops of toilet seats. A: annually. 2XW: twice a week. NOTE: to be done twice each day Remove all scale using approved non-abrasive material Spot clean and dust walls. and Formica surfaces and remove splash marks from walls. RESTROOMS AND SHOWER Clean and disinfect restroom fixtures. splash-plates. scrub and disinfect shower with approved non-toxic germicidal disinfectant Report burned out light bulbs. doors. and toilet partitions Clean exterior of air duct receptacles Wet mop tile floors X X X Designation 34 35 36 37 38 39 40 Clean and polish metal chairs and wooden furniture Wipe down plastic and leather furniture Clean and polish all interior metal fixtures and surfaces. W weekly.) Vacuum and dust all fabric walls and partitions. IFN: if necessary 3/21 Page 19 of 37 . including door push/pull and kick plates D 2XW W A IF N 41 X 42 43 X X 44 45 X X 46 X 47 X 48 49 X X Legend: D: Daily. partitions. decorative and protective metals. dispose of contents. and other abnormal situations to the designated Facility Coordinator Wash woodwork. urinals. windowsills. 2XY twice a year. wash. 2XM twice a month. M:monthly. toilets. urinals and basins. graffiti. ceramic tile.

STAIRS AND LOBBY Empty all wastebaskets and carry trash to specified containers at each site. Q: quarterly. dishwasher. 2XW: twice a week. M:monthly. Dust mop concrete floors Wet mop concrete floors Scrub. refrigerator and warming tray Polish kitchen appliances and stainless steel to restore original finish. Replace liners if necessary Spot clean all spills using a wet wop and neutral (ph7 or 8) cleaner Mop tiles with neutral (ph or 8) cleaner Clean and disinfect wastebasket Vacuum all carpeted surfaces Strip and wax tile floor and shampoo carpeted surfaces Dust stairs banister KITCHEN AND COPY ROOM Clean all sinks and counters and adjacent walls and cabinets. STAIRS AND LOBBY X 2XW W 2XM M Q 2XY A IFN 50 51 52 53 54 55 56 X X X X X X X 57 X 55 59 60 61 62 63 64 65 X X X X X X X Legend: D: Daily. strip and wax concrete floors ELEVATOR Clean “push button panel” and inside walls Vacuum carpeted surfaces Clean doors inside and outside including “call button panel” Clean electric eye on elevator door CORRIDORS. IFN: if necessary Page 20 of 37 . microwave oven. 2XY twice a year. A: annually. Clean Interior of microwaves if needed. 2XM twice a month.JANITORIAL SPECIFICATION Civic Center ROUTINE Designation D CORRIDORS. as well as exterior of stove. W weekly.

walls. carpets. 2XW: twice a week. Clean and disinfect handsets of phones Clean and wipe down all wastebaskets (interior and exterior) and interior trash cans 2XW W 2XM M Q 2XY A IFN 1 2 3 4 5 X X X X X 6 X 7 X 8 X 9 X 10 11 12 13 14 X X X X X Legend: D: Daily. Empty in all wastebaskets and carry trash to specified containers at each site. and the inside surfaces of exterior windows. and glass partitions. Spot clean walls. Clean and polish metal chairs and wooden furniture Wipe down plastic and leather furniture.JANITORIAL SPECIFICATION Senior Center & opt 1 ROUTINE Designation D OFFICES. Report burned out lights bulbs. doors (includes glass doors). M:monthly. MEETING ROOM AND ACTIVITY ROOM Mop hardwood floors with treated dust mop Clean and sanitize drinking fountains Spot clean fingerprints and other marks from woodwork. stairways. partitions. Material in recycling containers shall be collected separately and placed in a bin specifically for recycled paper. and counters Vacuum all carpeted surfaces Spot clean spills or other spots on all upholstered furniture. Turn all lights off (except designated night lights or those in areas being using by employees or the public Dust with dusting agent or damp cloth where necessary. and other abnormal situations to the designated Facility Coordinator. A: annually. including elevator cabs. W weekly. doors doorframes. all horizontal surfaces of office furniture (as much can be done without disturbing papers on desks). and landings. 2XY twice a year. using a method approved by the City. and “walk-off mats. IFN: if necessary Page 21 of 37 . graffiti. 2XM twice a month. and mats beneath desks. Q: quarterly. ledges. Disinfectants/deodorizers to be used. Replace liners if necessary. windowsills and counters.

JANITORIAL SPECIFICATION Senior Center & opt 1 ROUTINE Designation D Perform high and low dusting (i. decorative and protective metals. windowsills. including glass inserts. ceramic tile. splash-plates. graffiti. plumbing. and other abnormal situations to the designated Facility Coordinator Wash woodwork. 2XM twice a month. doors and related structures Empty and wipe down waste and sanitary containers. including undersides and tops of toilet seats Remove all scale using approved non-abrasive material Spot clean and dust walls. A: annually. remove and prints from push-plates and sanitize. dispose of contents. urinals and basins. partitions. including door push/pull and kick plates Dust mini blinds RESTROOMS AND SHOWERS Clean and disinfect restroom fixtures. and toilet partitions 2XW W 2XM M Q 2XY A IFN 15 X 16 17 18 19 20 X X X X X 21 X 22 23 24 X X X 25 X 26 X 27 X Legend: D: Daily. tops of partitions. Cobwebs are to be removed to the extent that they can be removed with an extendible pole and only to the extent that special equipment is not required Clean all doors (both sides) in buildings. 2XY twice a year. high cabinets. vents. ledges. mirrors. and hanging light fixtures).e. Q: quarterly. W weekly. 2XW: twice a week. scrub and disinfect all showers with approved non-toxic germicidal disinfectant Report burned out light bulbs. IFN: if necessary Page 22 of 37 . and Formica surfaces and remove splash marks from walls. replace paper products Clean entrance doors. urinals. toilets. to the height of ten (10) feet Clean stair railings and spot clean surfaces Clean exterior of air duct receptacles Clean and polish all interior metal fixtures and surfaces. M: monthly. door sashes.. wash.

STAIRS AND LOBBY Empty all wastebaskets and carry trash to specified containers. and cabinets. as well as exterior of stove. 2XY twice a year. Replace liners if necessary Clean and disinfect wastebasket Spot clean all spills using a wet mop and neutral (ph7) Vacuum all carpeted surfaces and ceramic Strip and wax title floor and shampoo carpeted surfaces Dust stairs banister GLASS Clean each side of interior windows KITCHEN Clean all sinks and counters and adjacent walls. W weekly. and warming tray exterior surfaces Polish kitchen appliances and stainless steel to restore original finish.JANITORIAL SPECIFICATION Senior Center & opt 1 ROUTINE Designation D 28 29 30 31 32 33 34 35 Clean exterior of air duct receptacles CORRIDORS. To be at hourly Rate under Option #1in Bid Package 2XW W 2XM M X Q 2XY A IFN X X X X X X 36 X 37 X 38 39 40 41 42 77 78 X X X X X X Legend: D: Daily. Clean interior of microwaves Mop Floor ELEVATOR Clean “push button panel” and inside walls Vacuum carpeted surfaces Clean doors inside and outside including “call button panel” SENIOR CENTER OPTION 1 Specials functions or rentals may require additional cleaning off hours. IFN: if necessary Page 23 of 37 . dishwasher. refrigerator. 2XM twice a month. A: annually. microwave oven. 2XW: twice a week. M: monthly. Q: quarterly.

partitions. carpets. doors. Replace liners if necessary Clean and wipe down all wastebaskets (interior and exterior) and interior trash cans Turn all lights off (except designated night lights Or those in areas being used by employees or the public Dust. using a method approved by the City disinfectants/deodorizers to be used Empty in wastebaskets and carry trash to specified containers at each site. all horizontal surfaces of office furniture ( as much as can be done without disturbing papers on desks). MEETING ROOM. IFN: if necessary Page 24 of 37 . CLASSROOM. 2XY twice a year. including mats beneath desks and “walk-off” mats. and other marks from woodwork. W weekly. 2XW: twice a week. windowsills and counters Other duties Dust all mini blinds Wash all mini blinds D X 2XW W 2XM M Q 2XY A IFN 1 2 3 4 5 6 7 X X X X X X X 8 X 9 10 X X 11 X 12 15 16 X X X Legend: D: Daily. and counters Empty and sanitize all trash and garbage Vacuum all carpeted surfaces Spot clean spills or other spots on all upholstered furniture. M:monthly. with dusting agent or damp cloth where necessary. ledges. Material in recycling containers shall be collected separately and placed in a bin specifically for recycled paper. doorframes. doors and the inside surfaces of exterior windows Spot clean walls.JANITORIAL SPECIFICATION Child Development Center & opt 3 ROUTINE Designation OFFICES. A: annually. spot clean all spills using a wet mop and neutral (ph7 or 8) cleaner Clean and sanitize drinking fountains Spot clean fingerprints. walls. Q: quarterly. 2XM twice a month. MULTI-PURPOSE ROOM AND EMPLOYEE LOUNGE Mops floors with treated dust mop.

decorative and protective metals. mirrors.JANITORIAL SPECIFICATION Child Development Center & opt 1 ROUTINE Designation D 17 18 19 20 21 22 24 Strip and remove old existing wax build up Dry clean. urinals and basins. and other abnormal situations to the designated Facility Coordinator Clean and polish metal chairs and wooden furniture Wipe down plastic and leather furniture Clean and disinfect handsets of phones Clean and disinfect surfaces of eating tables. children’s chairs and high chairs including legs in multi-purpose room and in classroom Perform high and low dusting (i. including door push and kick plates and pulls Thoroughly clean Venetian and verticals blinds Dust all mini blinds RESTROOMS Clean and disinfect restroom fixtures. IFN: if necessary Page 25 of 37 . including glass inserts. 2XY twice a year. tops of partitions. graffiti. and hanging light fixtures) Cobwebs are to be removed to the extent that they can be removed with an extendible pole and only to the extent that special equipment is not required Clean all doors (both sides) in buildings. including poor push and kick plates and pulls Polish all interior metal fixtures and surfaces. A: annually. sanitize and deodorize entire carpets area Report burned out light bulbs. plumbing. toilets. including undersides and tops of toilet seats 2XW W 2XM M X X X X X X Q 2XY X A IFN 23 X 24 25 26 27 28 29 X X X X X X 30 X Legend: D: Daily. 2XW: twice a week.e. to the height of ten (10) feet Clean exterior of air duct receptacles Clean all interior metal fixtures and surfaces. M: monthly. Q: quarterly. door sashes. high cabinets. ledges. W weekly. vents. 2XM twice a month.

replace paper products Clean entrance doors. as well as exterior of stove. doors. 2XM twice a month. M: monthly. graffiti. Q: quarterly. partitions. 2XY twice a year. refrigerator. 2XW: twice a week. and warming tray exterior 2XW X W 2XM M Q 2XY A IFN X X 34 X 35 X 36 37 38 39 40 41 42 43 X X X X X X X X 44 X Legend: D: Daily. Replace liners if necessary Clean and disinfect wastebasket Vacuum all carpeted surfaces and ceramic Wet mop and buff vinyl composite tile floor and shampoo carpeted surfaces GLASS Clean each side of glass walls KITCHENS Clean all sinks and counters and adjacent walls and cabinets. and toilet partitions Clean exterior of air duct receptacles Steam clean and reseal grout CORRIDORS AND LOBBY Empty all wastebaskets and carry trash to specified containers at each site. A: annually. urinals. ceramic tile. and other abnormal situations to the designated Facility Coordinator Wash woodwork. wash. and related structures Empty and wipe down waste and sanitary containers. dishwasher. splash-plates. microwave oven. IFN: if necessary Page 26 of 37 . W weekly. dispose of contents. windowsills. remove hand prints from push-plates and sanitize. and Formica surfaces and remove splash marks from walls. scrub and disinfect all showers with approved non-toxic germicidal disinfectant Report burned out light bulbs.JANITORIAL SPECIFICATION Child Development Center & opt 1 ROUTINE Designation D 31 32 33 Remove all scale using approved non-abrasive material Spot clean and dust walls.

IFN: if necessary Page 27 of 37 . To be at hourly rate under Option #1 in Bid Package 2XW W X X X 2XM M Q 2XY A IFN 48 Legend: D: Daily. M: monthly. strip and wax title floors CHILD DEVELOPMENT CENTER OPTION 1 Special functions or rentals may require additional cleaning off hours. Replace after floor is dry Dust mop wet. 2XY twice a year. 2XM twice a month. 2XW: twice a week. Q: quarterly.JANITORIAL SPECIFICATION Child Development Center & opt 1 ROUTINE Designation D 45 46 47 Polish kitchen appliances and stainless steel to restore original finish. W weekly. mop tile floors Scrub. Clean interior of microwaves Remove mats prior to mopping. A: annually.

using a method approved by the City. doors and the inside surfaces of exterior windows Spot clean walls. walls. Turn all lights off (except designated night lights or those in areas being used by employees or the pubic) Dust with dusting agent or damp cloth where necessary. Replace liners if necessary Clean and wipe down all wastebaskets (interior and exterior) and interior trash cans. IFN: if necessary Page 28 of 37 . 2XM twice a month. Material in recycling containers shall be collected separately and placed in a bins specifically for recycled paper. 2XY twice a year. doors. Disinfectants/deodorizers to be used Empty all wastebaskets and carry trash to specified containers at each site. M: monthly. 2XW: twice a week. A: annually. all horizontal surfaces of office furniture (as much as can be done without disturbing papers on desks).JANITORIAL SPECIFICATION Recreation Center & opt 2 ROUTINE Designation D OFFICES AND MEETING ROOM ACTIVITY ROOM Mop floors with treated dust mop. landings including mats beneath desks and “walk-off” mats. windowsills and counters Clean all studio mirrors Buff and reseal VCT floors Wash all mini blind 2XW W 2XM M Q 2XY A IFN 1 2 3 4 5 6 X X X X X X 7 X 8 X 9 10 X X 11 X 12 13 14 X X X Legend: D: Daily. W weekly. Wet mop vinyl composite tile Clean and sanitize drinking foundations Spot clean fingerprints and other marks from woodwork. Vacuum all carpeted surfaces Spot clean spills or other spots on all upholstered furniture. partitions. Q: quarterly. doorframes and counters Empty and sanitize all trash and garbage. ledges. carpets.

JANITORIAL SPECIFICATION Recreation Center & opt 2 ROUTINE Designation D 15 16 17 18 19 Dry clean. Q: quarterly. IFN: if necessary Page 29 of 37 . door sashes. and hanging light fixtures). to the height of ten (10) feet.e. tops of partitions. high cabinets. ledges.) Vacuum and dust all fabric walls and partitions 2XW W 2XM M Q 2XY X X X X X A IFN 20 X 21 22 23 24 25 26 27 28 X X X X X X X X Legend: D: Daily.. sanitize and deodorize entire carpets area Report burned out light bulbs. vents. 2XY twice a year. W weekly. M: monthly. including door push and kick plates and pulls Thoroughly clean Venetian and vertical blinds Dust mini blinds Vacuum and dust all fabric window coverings (drapes shades etc. 2XM twice a month. Cobwebs are to be removed to the extent that they can be removed with an extendible pole only to the extent that special equipment is not required Clean all interior glass (both sides) in buildings. including door push and kick plates and pulls Polish all interior metal fixtures and surfaces. Clean exterior of air duct receptacles Clean all interior metal fixtures and surfaces. 2XW: twice a week. and other abnormal situations to the designated Facility Coordinator Clean and polish metal chairs and wooden furniture Wipe down plastic and leather furniture Clean and disinfect handsets of phones Perform high and low dusting (i. A: annually. graffiti.

JANITORIAL SPECIFICATION Recreation Center & opt 2 ROUTINE Designation D RESTROOMS Clean and disinfect restroom fixtures. plumbing. and Formica surfaces and remove splash marks from walls. A: annually. toilets. scrub and disinfect all showers with approved non-toxic germicidal disinfectant Report burned out light bulbs. wash. ceramic tile. dishwasher. splash plates. Replace liners if necessary Spot clean all spills using a wet mop and neutral (ph7 or 8) cleaner Spot clean disinfect wastebasket Vacuum all carpeted surfaces and ceramic titles Wet mop and buff vinyl composite tile floor and shampoo carpeted surfaces KITCHEN AND CAFETERIA Clean all sinks and counters and adjacent walls and cabinets. mirrors. dispose of contents. refrigerator. 2XW: twice a week. M: monthly. and toilet partitions Clean exterior of air duct receptacles CORRIDORS AND LOBBY Empty all wastebaskets and carry trash to specified containers at each site. urinals and basins. including undersides and tops of toilet seats Remove all scale using approved non-abrasive material Spot clean and dust walls. and warming tray exterior surfaces 2XW W 2XM M Q 2XY A IFN 29 X 30 31 32 X X X 33 X 34 X 35 36 37 38 39 40 41 X X X X X X 42 X Legend: D: Daily. windowsills. graffiti and other abnormal situations to the designated Facility Coordinator Wash woodwork. IFN: if necessary Page 30 of 37 . 2XY twice a year. remove hand prints from push-plates and sanitize. urinals. partitions. as well as exterior of stove. replace paper products Clean entrance doors. W weekly. Q: quarterly. doors and related structures Empty and wipe down waste and sanitary containers. decorative and protective metals. 2XM twice a month. microwave oven.

M: monthly. 2XW: twice a week. 2XY twice a year. Hours are available for cleanup to be determined Off-site janitorial service: Separate location for Recreation Department is at the Doyle Hollis Park for cleaning. A: annually. W weekly. Q: quarterly. strip and wax tile floors RECREATION DEPARTMENT OPTION 2 Off-site janitorial service: Separate location for Recreation Department is at the Bridgecourt Room for cleaning and emptying the trash. 2XM twice a month. stocking.JANITORIAL SPECIFICATION Recreation Center& opt 2 ROUTINE Designation D 43 44 45 46 Polish kitchen appliances and stainless steel to restore original finish. emptying the trash and lock-up. 2XW W X 2XM M Q 2XY A IFN X X X 47 48 X Legend: D: Daily. Clean interior of microwaves if needed Dust mop tile floors Wet mop tile floors Scrub. IFN: if necessary Page 31 of 37 .

and wooden furniture. Turn all lights off (except designated night lights or those in areas being used by employees or the public). Report burned out light bulbs. partitions. and other abnormal situations to the designated Facility Coordinator or SAA. carpets. Material in recycling containers shall be collected separately and placed in a bin specifically for recycled paper. ledges. Empty all wastebaskets and carry trash to specified containers. Q: quarterly. and mats beneath desks and “walk-off” mats. and counters Vacuum all carpeted surfaces Spot clean spills or other spots on all upholstered furniture. including elevator cabs. windowsills. Clean and wipe down all wastebaskets (interior and exterior) and interior trash cans. and counters. Dust. A: annually. doors. graffiti. walls. 2XM twice a month. and the inside surfaces of exterior windows Spot clean walls. 2XW: twice a week. Thorough vacuum and spot clean upholstered furniture. with dusting agent or damp cloth where necessary. Clean all whiteboard when requested Clean and disinfect handsets of phones Clean all glass doors (both sides) in buildings.JANITORIAL SPECIFICATION Police Station ROUTINE Designation D 1 2 3 4 5 OFFICES AND MEETING ROOM Mop hardwood floors with treated dust mop Clean and sanitize drinking fountains Spot clean fingerprints and other marks from woodwork. and glass partitions. M: monthly. IFN: if necessary Page 32 of 37 . doorframes. Clean stair railings and spot clean staircase X X X X X 2XW W 2XM M Q 2XY A IFN 6 X 7 X 8 9 X X 10 X 11 12 13 14 15 16 17 18 X X X X X X X X Legend: D: Daily. stairways. all horizontal surfaces of office furniture (as much as can be done without disturbing papers on desks). Clean and polish metal chairs. including glass partitions. using a method approved by the City. Replace liners if necessary. Wipe down plastic and leather furniture. W weekly. to the height of ten (10) feet. 2XY twice a year. doors (includes glass doors). and landings.

windowsills. Q: quarterly. doors. and other abnormal situations to the designated Facility Coordinator 2XW W 2XM M X Q X X X X X 2XY A IFN 25 26 27 28 X X X X 29 X 30 31 X X 32 X 33 X Legend: D: Daily. 2XY twice a year. Material in recycling containers shall be collected separately and placed in a bin specifically for recycled paper.) Vacuum and dust all fabric walls and partitions MULTI PURPOSE ROOM Spot clean fingerprints and other marks from woodwork. A: annually. graffiti. using a method approved by the City Empty all wastebaskets and carry trash to specified containers at each site. including door push/pull and kick plates. 2XM twice a month. IFN: if necessary Page 33 of 37 . and mats beneath desks and “walk-off” mats. and landing. walls. doorframes. and counters Vacuum all carpeted surfaces Spot clean spills or other spots on all upholstered furniture. Spot clean walls. carpets. partitions. all horizontal surfaces of office furniture (as much as can be done without disturbing papers on desks). and glass partitions. doors (includes glass doors). and counters Report burned out light bulbs. M: monthly. 2XW: twice a week. including stairways. Replace liners if necessary Clean and wipe down all wastebaskets (interior and exterior) and interior trash cans Turn all lights off (except designated night lights or those in areas being used by employees or the public) Dust.JANITORIAL SPECIFICATION Police Station ROUTINE Designation D 19 20 21 22 23 24 Clean exterior of air duct receptacles Clean and polish all interior metal fixtures and surfaces. ledges. and the inside surfaces of exterior windows. with dusting agent or damp cloth where necessary. W weekly. Dust mini blinds Thoroughly clean Venetian and vertical blinds Vacuum and dust all fabric windows coverings (drapes shades etc.

and toilet partitions Clean exterior of air duct receptacles Dust mop tile floors 2XW W 2XM X X X X X X X X M Q 2XY A IFN 42 X 43 44 45 X X X 46 X 47 X 48 49 50 X X X Legend: D: Daily. showers. partitions. mirrors. IFN: if necessary Page 34 of 37 . plumbing. splash-plates.JANITORIAL SPECIFICATION Police Station ROUTINE Designation D 34 35 36 37 38 39 40 41 Clean and polish metal chairs and wooden furniture Wipe down plastic and leather furniture Clean all glass doors (both sides) in buildings. A: annually. to the height of ten (10) feet Clean and polish all interior metal fixtures and surfaces. 2XY twice a year. dispose of contents. including undersides and tops of toilet seats Remove all scale using approved non-abrasive materials. urinals. and other abnormal situations to the designated Facility Coordinator Wash woodwork.) Vacuum and dust all fabric walls and partitions RESTROOMS AND SHOWERS Clean and disinfect restroom fixtures. graffiti. toilets. M: monthly. and Formica surfaces and remove splash marks from walls. urinals and basins. remove hand prints from push-plates and sanitize. windowsills. Spot clean and dust walls. wash. decorative and protective metals. 2XW: twice a week. W weekly. including glass partitions. doors and related structures Empty and wipe down wasted and sanitary containers. scrub and disinfect all showers with approved non-toxic germicidal disinfect Report burned out light bulbs. ceramic tile. 2XM twice a month. including door push/pull and kick plates Dust mini blinds Thoroughly clean Venetians and vertical blinds Vacuum and dust all fabric window coverings (drapes shades etc. Q: quarterly. replace paper products Clean entrance doors.

strip and wax tile floor and shampoo carpeted surfaces Dust stair banister KITCHEN AND COPY ROOM Clean all sinks and counters and adjacent walls and cabinets. as well as exterior of stove. W weekly. 2XW: twice a week. dishwasher. Q: quarterly.JANITORIAL SPECIFICATION Police Station ROUTINE Designation 51 52 Wet mop tile floors Scrub. microwave oven. strip and wax tile floors COMMUNAL AREAS. CORRIDORS. Clean interior of microwaves if needed Dust mop tile floors Wet mop tile floors Scrub and wax tile floors ELEVATOR Clean “push button panel” and inside walls Vacuum carpeted surfaces Clean doors inside and outside including “call button panel” D X 2XW W 2XM M Q 2XY A X IFN 53 54 55 56 57 58 59 60 61 X X X X X X X X 62 X 63 64 65 66 67 68 69 X X X X X X X Legend: D: Daily. IFN: if necessary Page 35 of 37 . A: annually. refrigerator and warming tray Polish kitchen appliances and stainless steel to restore original finish. 2XY twice a year. M: monthly. 2XM twice a month. Replace liners if necessary Spot clean all spills using a wet mop Wet mot tile floors Dust mop tile floors Clean and disinfect wastebasket Vacuum all carpeted surfaces Wax tile floors Scrub. STAIRS LANDING AND LOBBY Empty all wastebaskets and carry trash to specified containers at each site. STAIRS.

corners. dust. carpet. cleaned and left daily free of sludge. residue. or other standing water. All trash receptacles will have a new plastic trashcan liner installed after the trash is removed and the receptacle cleaned as described in the Janitorial Specifications frequency of services chart. cobwebs. Vacuuming – A properly vacuumed floor. c. and stairway is free of all dust. All trash and other waste collected shall be disposed of in appropriate refuse containers for pick up and disposal. lint and including but not limited to debris corners. sanitary conditions. Dust Mopping/Sweeping. dirt. rug. b. grit. but not limited to. The floor is left free of all dirt and stains. behind doors. that should be applied according to the type of flooring present at each location. wax. present a pleasing appearance. Besides moving and disposing of trash from containers. Trash Removal – Trash receptacles will be emptied. etc. including swing top containers. 1. a. mop marks. The term “trash receptacles” refers to receptacles used for collection of waste paper and debris. dirt.ADDITIONAL STANDARDS Additional Standards (include with Janitorial Specifications frequency of services chart) The following standards are provided as both a basis for all in-house work the City of Emeryville conducts as well as for inclusion in any contract janitorial service the City may undertake.. no-wax solution. grit. deposits. Stripping of Waxed/Sealed Surfaces. Damp Mopping. Page 36 of 37 . cobwebs. A properly swept floor. wastebaskets and similar containers. debris. dirt. When floors cannot be cleaned satisfactorily by damp mopping. tables. benches. elevator. streaks. NOTE: Janitorial company should determine type of cleaner. elevator and stairway is free of all dust. This shall include disposal of recycling content in the proper refuse containers supplied by the garbage company. other furniture (except permanently located equipment such as copies and filing cabinets that have full floor bearing). and to protect them from damage. d. behind doors. Floor Maintenance – floors will be cleaned in accordance with the following standards to maintain safe. Removal of chewing gum and other foreign matter is considered a portion of sweeping. bags or other items marked “trash” and placed next to trash containers or in hallways. Removal of chewing gum and other foreign matter is considered a portion of vacuuming. they must be scrubbed. 2. film. streaks and orders both inside and out. the Contractor will have removed and disposed of any trash in boxes. A satisfactorily damp mopped floor has an evenly cleaned surface that is free of dirt. under desks. under desks. tables. smears. benches. All mop marks on baseboards or furniture will be removed. unless specified. other furniture (except permanently located equipment such as copiers and filing cabinets that have full floor bearing). A properly stripped surface has all wax/sealer removed to the flooring material. streaks. lint and debris to include.

even in corners and under furniture. stains and spots. Carpet-type entrance mats will be vacuumed to remove soil. 6. The floor will be clean and bright. lint and cobwebs. surface. Furniture Care – Properly cared for furniture and wall hangings will be free of all dust. oily film. Waxing – A properly waxed floor will have even coatings of slip-resistant wax. dirt. spots smudges.e. Furniture includes desks. Walk-Off Mat Cleaning – A properly cleaned walk-off mat is free of dirt. chair bookcases. 5. Page 37 of 37 . streaks. The appropriated wax for each flooring surface will be used. tables. file cabinets and other similar items. Soil and moisture underneath mats will be removed and mat returned to their original location. Streaks. and grit and to restore resiliency of carpet pile.

CITY of EMERYVILLE JANITORIAL PROPOSAL Submitted by: Contractor name: Address: City/State/Zip Authorized signature Name/Title (print) Telephone number Tax ID number (EIN/SSN) _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ Proposal Checklist Provide background of operational experience. per hour Child Development Center $ $ $ Annual Cost $ $ $ $ $ Annual Cost $ Appendix A. Describe method of monitoring personnel and ensuring Reference.Provide 7 references Acceptance of conditions General Liability Insurance Auto Insurance Professional Liability Insurance Worker Compensation Insurance Payment Bond Performance Bond Cost/Time requirements data Civic Center Monthly Labor Hours Monthly Labor Cost Monthly Supply/Equipment Cost Senior Center Monthly Labor Hours Monthly Labor Cost Monthly Supply/Equipment Cost Option 1 Labor Cost.Proposal Checklist .

Monthly Labor Hours Monthly Labor Cost Monthly Supply/Equipment Cost Option 1 Labor Cost. _____________________________ Signature _____________________________ Date _____________________________ Title Appendix A. per hour Police Department Monthly Labor Hours Monthly Labor Cost Monthly Supply/Equipment Cost Recreation Center Monthly Labor Hours Monthly Labor Cost Monthly Supply/Equipment Cost Option 2Ͳ Bridgecourt Room Monthly Labor Hours Monthly Labor Cost Monthly Supply/Equipment Cost Option 2Ͳ Doyle Hollis Park Monthly Labor Hours Monthly Labor Cost Monthly Supply/Equipment Cost $ $ $ $ Annual Cost $ $ $ $ Annual Cost $ $ $ $ $ $ $ $ $ $ Annual Cost $ Total Annual Hours _______________ Total Annual Cost $_____________ I have reviewed the requirements and proposal specifications. and ensure this proposal represents those requirements.Proposal Checklist .

skills. and. Police Station. Child Development Center. Bridgecourt Room. Recreation Center. #: CIP #: EPW #: . collectively referred to as the "Parties". a municipal corporation. NOW. the public interest will be served by this Agreement. THEREFORE. and. by and between THE CITY OF EMERYVILLE. and the restroom at Doyle Hollis Park. the Consultant desires to provide such services. Senior Center. and training are necessary to render the services necessary to do the work contemplated under this Agreement. 2014 and requires renewal. and WHEREAS. and WHEREAS. the City desires janitorial services for the Civic Center. WHEREAS. SCOPE OF SERVICES AND TERMINATION DATE A. Project Description Janitorial services at Civic Center. ("Consultant"). W I T N E S S E T H T H A T: WHEREAS. Services The services to be completed under this Agreement are as described in “Exhibit A” FOR CITY USE ONLY Contract #: Reso. the existing Agreement expires June 30. the City finds that specialized knowledge. the Parties hereto do mutually agree as follows: I. 2013. WHEREAS. the City has determined that the Consultant is qualified by training and experience to render such services. and Restroom at Doyle Hollis Park as better described in “Exhibit A” B. Bridgecourt Room. Child Development Center. Senior Center. and.PROFESSIONAL SERVICES AGREEMENT (Specimen Contract for Information Only) THIS AGREEMENT is effective as of this ____ day of ____________. Recreation Center. (“City") and XXX. and WHEREAS.

to avoid delay or other unfavorable impacts as determined by the City in its sole discretion. The total amount paid under this Agreement as compensation for services performed and reimbursement for costs incurred shall not. Long distance Page 2 of 16 B. B.B below. If the parties cannot reach an agreement on the terms for performing the changed work within a reasonable time. No claim for additional compensation or extension of time shall be recognized unless contained in a change order duly executed on behalf of the City and the Consultant. Reimbursement for costs incurred shall be limited as follows. C. Any such change orders materially altering the terms of this Agreement or increasing the total amount to be paid under this Agreement in excess of $25. Any work added to the scope of this Agreement by a change order shall be executed under all the applicable conditions of this Agreement. as set forth in Section 3. adding to or deducting from the work. in any case.000 must be approved by resolution of the Emeryville City Council. III. . 2011 II. Schedule and Completion Date: The services to be provided by Consultant under this Agreement shall commence on July 1. exceed XXXXX DOLLARS ($XXX) except as outlined in Section 2. The City reserves the right to order changes in the work to be performed under this Agreement by altering.C above. The City shall pay the Consultant within forty-five (45) days after approval of the invoice by City staff. WORK CHANGES A. the City shall have the right to determine reasonable terms and the Consultant shall proceed with the changed work. Compensation for services performed and reimbursement for costs incurred shall be paid to the Consultant upon receipt and approval by the City of invoices setting forth in detail the services performed and costs incurred. Such change orders shall specify the changes ordered and any necessary adjustment of compensation and completion time.C. 2013 and terminate on June 30. All such changes shall be incorporated in written change orders executed by the Consultant and the City. City agrees to pay the Consultant for the services performed and costs incurred by Consultant upon certification by the City that the services were actually performed and costs actually incurred in accordance with the Agreement. The City Manager has authority to execute without further action of the Emeryville City Council. COMPENSATION AND METHOD OF PAYMENT A. any number of change orders so long as their total effect does not materially alter the terms of this Agreement or increase the total amount to be paid under this Agreement.

the Consultant shall be solely responsible for reimbursing them and the City shall have no obligation to them. facsimile transmission. and hold harmless City and City’s members. Responsibility of Consultant and Indemnification of City It is the intent of the parties that the language of this Paragraph complies fully with the requirements of section 2782. normal postage and express mail charges. defend. photocopying and microcomputer time shall be at cost. IV. reasonable attorneys’ fees. Automobile mileage shall be no more than the current deductible rate set by the Internal Revenue Service. officers. transportation. directly or indirectly. excluding liability caused by the conduct of the City. alleged or threatened. Consultant shall indemnify. This obligation to indemnify and defend the City. agents. To the fullest extent permitted by law. litigation expenses. without limitation. agents. whether actual. anyone directly or indirectly employed by them or anyone that they control. officers. employees and volunteers. and fees of expert consultants or expert witnesses incurred in connection therewith and the costs of investigation. B. but. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Consultant. in whole or in part. whether or not there is alleged to be concurrent negligence on the part of the City. recklessness. including. losses. COVENANTS OF CONSULTANT A. its members.8 of the California Civil Code as enacted by AB 573. to the extent arising out of. damages. C. to the extent required by law. nature and description. pertaining to. injury (including without limitation injury to or death of an employee of Consultant or subconsultants). The Consultant Page 3 of 16 . liabilities of every kind. Supplies and outside services. meals and authorized subcontracts shall be at cost plus no more than a 10% administrative burden.telephone and telecommunications. incidental and consequential damages. As to any approved subcontractors. or relating to. or willful misconduct of Consultant. nor delegate any duties of this Agreement. lodging. costs and expenses of any kind. any subconsultant. without the prior express written consent of the City. Assignment of Agreement The Consultant covenants and agrees not to assign or transfer any interest in. court costs. Independent Contractor The Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the services as an independent contractor and not as the agent or employee of the City. from and against any and all claims. the negligence. employees and volunteers shall survive termination of this Agreement.

the instrumentalities.000). c. including death. I am exempt from the legal Page 4 of 16 .000. property damage and personal injury with limits of not less than One Million Dollars ($1. If requested. including death.000 per accident. Minimum Limits of Insurance: Consultant shall maintain limits no less than: a. agents or employees to complete the services. tools. and the payment of employees. of one or more persons. hiring of consultants. non-owned. hired) providing coverage at least as broad as ISO Form CA 00 01 on an occurrence basis for bodily injury.agrees to be solely responsible for its own matters relating to the time and place the services are performed.000) per occurrence. representatives.000. supplies and/or materials necessary to complete the services. b. property damage and personal injury. Comprehensive Automobile Liability (owned. Insurance 1. Consultant shall provide the City with copies of all insurance policies. No Workers’ Compensation insurance shall be required if Consultant completes the following certification: I certify that my business has no employees and that I do not employ anyone. withholding and all other regulations governing such matters. Commercial General Liability providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury. its agents. of one or more persons.000. The policy shall provide contractual liability and. if required by City. employees or subcontractors. products and completed operations coverage for the term of the policy. including compliance with Social Security. insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the Consultant. The Consultant agrees to be solely responsible for its own acts and those of its subordinates and employees during the life of this Agreement. D. 2. Workers' Compensation limits as required by the laws of the State of California and Employers Liability limits of not less than $1. with limits of not less than One Million Dollars ($1. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Requirements: The Consultant shall have and maintain in full force and effect for the duration of this Agreement.

ii. its officials. When a certificate says. agents or volunteers. employees. agents and volunteers as additional insureds in its Commercial General Liability and Automobile Liability policies.requirement to provide Workers’ Compensation Insurance. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City. Any insurance or self-insurance maintained by the City. its officials. except with respect to the limits of the insurer's liability. If Consultant submits the ACORD Insurance Certificate. iv. Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City. Page 5 of 16 . or be endorsed to contain. The coverage shall contain no special limitations on the scope of protection afforded to the City. its officials. the following provisions: a. employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Deductibles and Self-Insured Retentions: Any deductibles or selfinsured retentions must be declared to and are subject to approval by the City. its officials. iii. agents or volunteers. agents or volunteers. Coverage shall state that the Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought. General Liability and Automobile Liability Coverage. the additional insured endorsement must be set forth on a CG 20 10 11 85 form (or more recent) and/or CA 20 48 – Designated Insured Form (for business auto insurance). employees. i Consultant shall name the City of Emeryville. Other Insurance Provisions: The policy is to contain. employees. employees. b. "certificate issued to" this does not mean the same as additional insured and is not acceptable. its officials. except where limited by State laws. _______________ (Consultant’s initials) a.

7. Each insurance policy required by this clause shall be endorsed to state that City will be provided thirty (30) days written notice of cancellation or material change in the policy language or terms. at any time. Verification of Coverage: Consultant shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this Agreement prior to the start of work. The certificate of insurance and endorsements shall be on a form utilized by Consultant's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. vi. The insurer agrees to waive all rights of subrogation against the City. agents and volunteers for losses arising from work performed by the Consultant for the City. employees. certified copies of all required insurance policies. Acceptability of Insurers: Insurance is to be placed with insurers with an A. b. with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. employees. The certificates of insurance and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Coverage shall be provided on a Apay on behalf@ basis. its officials. vii. its officials. Bests' rating of no less than A:VII. The City reserves the right to require complete. agents and volunteers for losses arising from work performed by the Consultant for the City. Page 6 of 16 .v. c. All Coverages i. Subcontractors: Consultant shall either include all subcontractors as insureds under its policies or shall furnish separate certificates and 6. 5. Workers' Compensation Coverage The insurer will agree to waive all rights of subrogation against the City. The Consultant shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage.M. All endorsements to policies shall be executed by an authorized representative of the insurer.

the Consultant shall furnish to the City any and all statements. contracts. vouchers. 2. invoices. 8. Claims-Made Policies. and to audit all contracts. Records shall be established and maintained by the Consultant in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. employees. examine. Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary. orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. its officials. Records a.endorsements for each subcontractor demonstrating that subcontractors maintain insurance coverage that meets the minimum scope and limits of insurance coverage required by this Agreement. invoices. including but not limited to naming the City. Except as otherwise authorized. whichever is later. data and information related to matters covered by this Agreement in the form requested by the City. conditions of employment and or data relating to all matters covered by this Agreement. reports. Consultant shall extend any claims-made insurance policy for at least 5 years after termination or final payment under the Agreement. invoices. or vouchers. there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. and make excerpts or transcripts from such records. whichever is later. Records. or other official documentation evidencing in proper detail the nature and propriety of the charges. time records. Reports and Audits 1. All checks. records. records that are the subject of audit findings shall be retained for three years or until such audit findings have been resolved. agents and volunteers as additional insureds. payrolls. payrolls. records of personnel. materials. contracts. Furthermore. Page 7 of 16 . All costs shall be supported by properly executed payrolls. b. 3. E. such records shall be maintained for a period of three years from the date that final payment is made under this Agreement. The Consultant will permit the City to audit. Reports and Information: Upon request.

county. nor business holdings or agreements with any official. licenses. information. commissions. certificates.F. Certifications and Permits The Consultant covenants and declares that it has obtained all diplomas. opinions or conclusions shall not be made available to or discussed with any individual or organization. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily expected of competent professionals. including the news media. without prior written approval of the City. Licenses. committees or other regulatory bodies in order to perform the services contracted for under this Agreement. regional. national origin or ancestry. the Consultant will immediately notify the City of such holding. sexual orientation. Discrimination Prohibited The Consultant covenants and agrees that in performing the services required under this Agreement. color. other than this Agreement. agencies. I. age or disability. employee or representative of the City in the future. in the event the Consultant or its principals. employee or other representative of the City. J. Consultant recognizes that the composition of Page 8 of 16 . permits or the like required of the Consultant by any and all national. interest or agreement in writing. There shall be no change in Consultant’s Project Manager or members of the project team. Key Personnel All individuals listed in Exhibit A are necessary for the successful prosecution of the work due to his/her/their unique expertise and depth and breadth of experience. it has no holdings or interests within the City of Emeryville. sex. For the duration of this Agreement. The Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether deemed confidential or not. Conflicts of Interest The Consultant covenants and declares that. H. religion. state. the Consultant shall not discriminate against any person on the basis of race. G. city or local boards. agents or employees acquire such a holding. Confidentiality The Consultant agrees that such reports. interest or agreement within the City of Emeryville or with any official.

this team was instrumental in the City’s decision to award the work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Consultant’s obligations under this Agreement and shall be grounds for termination. K. Authority to Contract The Consultant covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. L. Ownership of Work All reports, designs, drawings, plans, specifications, schedules, work product and other materials prepared or in the process of being prepared for the services to be performed by the Consultant (Amaterials@) shall be an are the property of the City and the City shall be entitled to full access and copies of all such materials. Any such materials remaining in the hands of the Consultant or subcontractor upon completion or termination of the work shall be delivered immediately to the City. The Consultant assumes all risk of loss, damage or destruction of or to such materials. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. M. LIVING WAGE Contracts in excess of $25,000, which are not subject to a higher Prevailing Wage Rate, shall comply with the requirements of the City of Emeryville’s Living Wage Ordinance as stated in the Municipal Code Chapter 5-31. Contractor shall promptly provide to the City documents and information verifying compliance with the requirements of this chapter, and sanctions for noncompliance. Contractor shall notify each of its affected employees with regards to wages that are required to be paid pursuant to this chapter. Living Wage means no less than $13.36 per hour including wages (as of July 2012) and health benefits. If employer contributions for health benefits are not paid on an hourly basis, the employer must demonstrate to the City the hourly value of such benefits in order to receive credit for such payments to covered employees.

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N.

PREVAILING WAGES Consultant shall pay and shall ensure that all subconsultants or subcontractors pay all persons providing labor to perform the work under this Agreement applicable prevailing wage rates for the work to be performed as determined in the General Prevailing Wage Determination (AWage Determination@) made by the Director of Industrial Relations pursuant to California Labor Code section 1770, 1773 and 1773. A copy of the applicable Wage Determination is on file in the offices of the City. Consultant is required to comply with the following provisions and to insure that all subcontracts include the following provisions. If for some reason these provisions are not included in subcontracts, they shall nevertheless apply: 1. Hours of Labor: Eight hours labor constitutes a legal day's work. Consultant shall forfeit, as penalty, Twenty-Five Dollars ($25) for each worker employed in the performance of the Contract by Consultant or by any subconsultant under him for each calendar day during which such workman is required or permitted to work more than eight (8) hours in any one (1) day and forty (40) hours in any one calendar week in violation of the provisions of the California Labor Code and in particular, §1810 to 1815 thereof, inclusive, except that work performed by employees of Consultant in excess of eight (8) hours per day and forty (40) hours during any one (1) week shall be permitted upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half (1-1/2) times the basic rate of pay, as provided in said §1815. Labor Non-Discrimination: Consultant shall not discriminate against any employee who is employed on the work because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status or sex of such persons, except as provided in §12940 of the Government Code. Prevailing Wages: Consultant shall comply with California Labor Code §1770 to 1780, inclusive. In accordance with §1775, Consultant shall forfeit as a penalty an amount determined by the Labor Commissioner, not to exceed Fifty Dollars ($50), for each calendar day or portion thereof for each worker paid less than stipulated prevailing wage rates for such work or craft in which such worker is employed for any work done under the Contract by him or by any subconsultant under him in violation of the provisions of the Labor Code and in particular, Labor Code §1770 to 1780, inclusive. In addition to said penalty and pursuant to §1775, the difference between such stipulated prevailing wage rates and the amount paid to

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each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by Consultant. Consultant shall make travel and subsistence payments to each worker needed to execute the work in accordance with the requirements of §1773.8. 4. Payroll Records: Consultant shall be responsible for the compliance with Labor Code §1776 by his subconsultants. a. Each Consultant and subconsultant shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records enumerated under subdivision (a.) shall be certified and shall be available for inspection at all reasonable hours at the principal office of Consultant on the following basis: i. A certified copy of an employee's payroll record shall be made available for inspection or furnished to such employee or his or her authorized representative on request. A certified copy of all payroll records enumerated in subdivision a. shall be made available for inspection or furnished upon request to the City, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the Department of Industrial Relations.

b.

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A certified copy of all payroll records enumerated in subdivision (1) shall be made available upon request to the public for inspection or copies thereof made; provided, however, that a request by the public shall be made through the City, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph (b), the requesting party shall, prior to being provided the records, reimburse the costs of preparation by Consultant,

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until strict compliance is effectuated. Consultant shall have ten (10) days in which to comply subsequent to receipt of written notice specifying in what respects such Consultant must comply with this section. forfeit Twenty-five Dollars ($25) for each calendar day. provide a notice of a change of location and address. c. or portion thereof. Should noncompliance still be evident after such 10-day period. Each Consultant shall file a certified copy of the records enumerated in subdivision (1.) with the entity that requested such records within ten (10) days after receipt of a written request. In the event of noncompliance with the requirements of this section.subconsultant and the entity through which the request was made. as a penalty to the State or City. The name and address of Consultant shall not be marked or obliterated. e. such penalties shall be withheld from progress payments then due. The penalties specified in subdivision (g) of Labor Code §1776 for noncompliance with the provisions of said §1776 may be deducted from any monies due or which may become due to Consultant. the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual's name.). within five working days. f. d. Page 12 of 16 . Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement. and shall. city and county. Consultant shall inform Developer and the City of the location of records enumerated under subdivision (1. Consultant and each subconsultant shall preserve their payroll records for a period of three (3) years from the date of completion of the Contract. including the street address. The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information as the forms provided by the Division. for each worker. g. address. Consultant shall. The public shall not be given access to such records at the principal office of Consultant. and social security number. Any copy of records made available for inspection as copies and furnished upon request to the public or City.

The City shall have the right to terminate this Agreement for any reason whatsoever by providing written notice thereof at least five (5) calendar days in advance of the termination date. Workers' Compensation: Pursuant to the requirements of §1860 of the California Labor Code. and such other information and materials as may have been generated or used by the Consultant in performing this Agreement. Consultant certifies the following: "I am aware of the provisions of § 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code. E. Page 13 of 16 .5. C. summaries.6 of the California Labor Code and the regulations of the California Apprenticeship Council. The rights and remedies of the City and the Consultant provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. reports. unless the notice directs otherwise." 6. as provided for therein. Apprentices: Consultant shall fully comply with the requirements of § 1777. whether completed or in process. Upon receipt of a termination notice the Consultant shall: (1) promptly discontinue all services affected. and I will comply with such provisions before commencing the performance of the work of this contract.5. Upon termination. V. B. wage schedules and other requirements may be obtained from the State Division of Apprenticeship Standards and its branch offices. In accordance with §1777. Consultant shall secure the necessary certificates and shall contribute to the apprenticeship fund or funds. By signing this Agreement. Consultant will be required to secure the payment of workers' compensation to his employees in accordance with the provisions of §3700 of the Labor Code. D. TERMINATION A.5 and 1777. Consultant shall require each subconsultant who will perform work or labor or render service to Consultant in or about the construction of the work to comply fully with §1777. Information relative to apprenticeship standards. drawings.5 and 1777.6 of the Labor Code. All termination notice periods triggered pursuant to written notice shall begin to run from the date of the United States Postal Service postmark. City shall provide for payment to the Consultant for services rendered and expenses incurred prior to the termination date. in the form specified by the City. and (2) promptly deliver to the City all data.

APPLICABLE LAW AND ATTORNEY'S FEES If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement. statutes and laws of the State of California will control. VII. as provided in Article 1 of Chapter 1 of Title 3 of the Emeryville Municipal Code. or of this Agreement nor in any way affect this Agreement. No other agreement.VI. NO PERSONAL LIABILITY No member. official or employee of the City shall be personally liable to the Consultant or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Consultant or successor or on any obligation under the terms of this Agreement. Should any article(s) or section(s). XI. either oral or in writing. Consultant shall apply to the City of Emeryville Finance Department for a business license. between the parties with respect to the subject matter of this Agreement. statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. executors. Page 14 of 16 . SUCCESSORS AND ASSIGNS Subject to the provision of this Agreement regarding assignment. limit or describe the scope or intent thereof. regulations. VIII. X. ENTIRE AGREEMENT This Agreement constitutes the complete agreement between the parties and supersedes any and all other agreements. SEVERABILITY The caption or headnote on articles or sections of this Agreement are intended for convenience and reference purposes only and in no way define. BUSINESS LICENSE Prior to commencement of the services to be provided hereunder. the remainder of this Agreement shall remain in full force and effect to the extent possible. the rules. The prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which said party may be entitled. later be deemed unenforceable by a court of competent jurisdiction. This Agreement may be modified or amended only by a written document signed by representatives of both parties with appropriate authorization. this Agreement shall be binding on the heirs. pay the applicable business license tax and maintain said business license during the term of this Agreement. IX. successors and assigns of the respective parties. administrators. or any part thereof.

Official Notices All other notices. respectively. (510) 596-4336 Fax No. Communications Relating to Daily Activities All communications relating to the day to day activities of the work shall be exchanged between Margaret O’Brien for the City and Jon Jorgenson for the Consultant.org CONSULTANT XIII. IN WITNESS WHEREOF the City and the Consultant have executed this Agreement. as follows: CITY Margaret O’Brien 1333 Park Avenue Emeryville.2013 _______________________________________ XXX. California 94602 Phone No. (510) 596-4389 E-Mail mobrien@emeryville. which shall become effective as of the date the City Manager executes this Agreement on behalf of the City.XII. WAIVER OF AGREEMENT The City’s failure to enforce any provision of this Agreement or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default. B. City Manager Page 15 of 16 . Biddle. NOTICES A. Approved as to form: _______________________________ Michael G. City Attorney CITY OF EMERYVILLE Dated:____________________. writings or correspondence as required by this Agreement shall be directed to the City and the Consultant.

2013 By:________________________________________ Its:________________________________________ N:\City_Attorney\Private\MAG\Forms\PSA\CITY PSA Revised 052010.Doc Page 16 of 16 .CONSULTANT Dated:____________________.

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B Pl ui an ld ni in ng g g in ld ng u i n n i tor B la c P ire D Building ef g hi n C ildi ial u fic B f O Receptionist Mail Station Business License 1st Floor Copy Room Server Room or ct ire D e nc na Fi Business License Check Room Work Area 1 AP Accountant AR Supervisor Acct Manager Payroll Civic Center 1st Floor .

PARK AVENUE Ec o D ev C e od Eco Dev Housing o Ec ev D t en m ce or f En EconoDev Director’s Assistant Eco Dev Director Sy st IT D ev ly st I M gr em A na Fi le s Ec o EconoDev Interns IT 2 nd Floor Conference Room Janitorial Clothed 2nd Floor Copy Room/ Coffee Room Planning PW PW Director FILES HVAC City Engineer’s Interns PW HR Area HR Director/ Asst City Manager PW H R H R PW PW HR Analyst PW Civic Center 2nd Floor .