Multi Agency Public Protection Arrangements Annual Report

Annual Report for the period 1st April 2001 to 31st March 2002

MAPPA Annual Report 2002

Dyfed Powys Probation Area ACPO Public Protection Address Dyfed Powys Probation Service Llangunnor Road Carmarthen SA31 2PD Phone 01267 221567

Dyfed Powys Police Detective Inspector Family Protection Unit

Address Dyfed Powys Police Llangunnor Road Carmarthen SA31 2PF

Phone 01267 222020

1. Introduction
Local arrangements to assess and manage the risk posed by sex offenders and other dangerous offenders commenced in the Dyfed Powys area to coincide with the introduction of of the Sex Offenders Act 1997 and other associated National guidance. This led to the Dyfed Powys Police and the Dyfed Powys Probation Service making joint arrangements for the assessment and management of registered sex offenders and other dangerous offenders. These joint arrangements included the development of a protocol between the Police, Probation, and Social Services Departments within the area, and it is these agencies that formed the core members of the public protection process. This was supported by other agencies that included the Health Authority, Education and Housing. The protocol was formally launched in September 1998 and was amended in December 1999 to take into account developments of the Thornton Matrix and the legislation on sex offender orders. The protocol is being revised again to incorporate the requirements of Section 67 & 68 of the Criminal Justice and Court Services Act 2000, to provide a robust framework for the effective assessment and management of sex offenders and other dangerous offenders.

2. Summary of Roles and Responsibilities
The Dyfed-Powys Police and Probation Area have statutory responsibilities to assess and manage the risk posed by sex, violent and other dangerous offenders. The local Social Service departments are a key part of the risk assessment, monitoring and Multi-Agency Public Protection Panel (MAPPP) meeting process. Other agencies, such as Health, Education, Housing and other Local Authority departments contribute to the risk assessment, monitoring and MAPPP meetings, as appropriate. An area of concern is the lack of a formal arrangement with the local psychiatric services regarding their consistent involvement in the MAPPP processes. The Health Authority representative on the Strategic Management Group is actively attempting to resolve the situation.


3. Outline of the Arrangements Made
Dyfed-Powys Probation Area provides a risk of harm assessment to Dyfed-Powys Police on all offenders sentenced to 12 months or more for a violent or sexual offence. This information is provided by the Probation Divisional Managers to the local Detective Inspector. The Police then collate all the information available from the relevant agencies and complete the Risk Matrix 2000 assessment. This is a nationally used structured risk assessment tool that provides an assessment of the likely risk of a sex offender reoffending. The results of these assessments are shared with the Probation Divisional Manager and the relevant staff from other agencies. If the risk assessment of the offender is low or medium risk, all the agencies involved agree a local management plan. If the offender is assessed as high risk or very high risk using the Matrix 2000, or as dangerous using the Dyfed-Powys Probation Risk of Harm form, a Multi-Agency Public Protection Panel meeting is arranged. In addition, if the risk is identified as being directed solely towards a specific child or family, the local child protection procedures are followed. Multi-Agency Public Protection Panel (MAPPP) meetings are chaired by the local Police Divisional Commander. The Probation Divisional Manager attends along with the relevant Social Service manager and other agency representatives who hold information about the offenders. The protocol contains information on the format for recording the MAPPP and developing a multi-agency risk management plan. This plan is completed and signed by the participants, at the MAPPP meeting. The MAPPP also agrees the date for a review meeting. In cases that fall outside these arrangements the protocol includes arrangements for any agency that becomes aware of a sexual, violent or other dangerous person who is residing or due to move into the Dyfed-Powys area to inform the local Detective Inspector so that a risk assessment can be undertaken. .


4. Strategic Management Arrangements
Within the Dyfed Powys area there is a strategic management group that meets twice a year. This group was set up in January 1999 and consists of senior representatives of the Police, Probation, Health Authority and Social Services Departments within the Dyfed Powys area. This group maintains a strategic overview of the work on-going within the Dyfed Powys area and has the following terms of reference: 1. To develop and implement relevant policies and protocols.


To review and identify any procedural or systems failings which may necessitate policy changes. To receive an account of all cases assessed within the terms of this protocol.

supports the MAPPP process on a divisional/local authority area basis. Since being set-up, amongst other things, this group has been fully employed in developing and moving forward local protocols, and ensuring their effective implementation in all relevant agencies.


Joint management and training initiatives have taken place particularly between Police and Probation to brief staff on the protocol specifically and, more generally, to promote shared understanding of public protection work.

This is a dynamic group that maintains a positive ownership of multi-agency working and


5. Disclosure
As part of the wider risk management process, one of the strategies that can be adopted to reduce risk is to make notifications to individuals, groups or sections of the community if it is felt that this is proportional and justifiable. Community notifications are only made where there is a pressing need and each decision on whether or not to disclose has to be justified on the basis of the likelihood of the harm which nondisclosure might otherwise cause. Whilst it is the role of the MAPPP to recommend community notifications based on the careful and rigorous examination of all information shared at the meeting, the ultimate decision to make the disclosure rests with a Chief police officer within the Dyfed Powys Police. Over recent years community notifications have been made within the Dyfed Powys area to a number of bodies, agencies and organisations. These include disclosures to schools, leisure centres, other recreational areas, wardens of housing complexes and railway staff, to name but a few. Examples of disclosures are as follows: • At a MAPPP meeting, a decision to disclose information to appropriate school staff was made. This was as a result of concern regarding a registered sex offender who had made inappropriate comments to young girls near a school. The disclosure was made to heighten the awareness of staff within and around the school with the aim of reducing the risk to the pupils. • As a result of disclosure to a health practitioner, concerns were raised over the potential for a sex offender to target young girls in a coastal location. Following a MAPPP where he was considered to pose a potential high risk, disclosure was made to lifeguards, environmental officers in local parks and schools in the locality.

In addition to the above, a further integral part of the strategy to reduce risk is general awareness raising and public education within the wider community. In this vein, presentations are in the process of being made to all headteachers and local authority councilors in the Dyfed Powys area and inputs have also been given to scout leaders. Furthermore, as part of a child protection in sport initiative, all sporting organisations in the area have been engaged and are appointing child protection officers within their organisations.



Victim Work
Victims are entitled to be kept informed of the offender’s release arrangements, the month and general location, and details of any licence conditions that restrict the offender’s movements in ways which could impact on them. Victim Support is a national charity for people affected by crime. It is an independent organisation, offering a free and confidential service, whether or not a crime has been reported. Trained staff and volunteers at local branches offer information and support to victims, witnesses, their families and friends. Victim Support provides the Witness Service, based in every criminal court in England and Wales to offer assistance before, during and after a trial. You can also call the Victim Supportline – 0845 30 30 900 – for information and support and details of local services and other relevant organisations. Both the Police and Probation work closely with the local Victim Support services. The contact number and address of local Victim Support services can be found below. Victim Support Dyfed and Victim Support Powys serve the Area: Victim Support Dyfed c/o Police Station, Waunlanyrafon, Llanelli, Carmarthenshire. SA15 3AD Tel. 01554 775187

Section 69 of the Criminal Justice and Court Services Act 2000 places a statutory duty upon the National Probation Service, Dyfed-Powys to contact victims and ask if they wish to be consulted about the release arrangements for violent and sexual offenders sentenced to 12 months custody or more. Dyfed-Powys Probation Area has appointed a designated Victim Liaison Officer based at the Carmarthen Probation Office. All the victim referral or information provided by the courts or DyfedPowys Police is routed through the Victim Liaison Officer. All initial contacts with the victim/s will be arranged through this officer although the local probation staff will undertake direct work with victims. Considerable efforts are made to locate victims and the approach is made in a manner which respects the wishes of the victim to be involved in the conduct of the case. Where a victim chooses to be consulted about the case, a Dyfed-Powys Probation Area member of staff will normally meet with the victim(s) at a time and place convenient to them. The majority of victims are visited within their own home.

Victim Support Powys Sefton House, Middleton Street Llandrindod Wells, Powys

Additional Cost of Local Arrangements

Staff Costs Other Costs Total Expenditure Income Net Expenditure *

Probation Board £’000 £19,345.00 £7,238.00 £26,583.00 Nil £26,583.00

Police £’000 £82,950 £1,303.28 £84,253.28 Nil £84,253.28

Other Agencies £’000 Nil Nil Nil Nil

Total £’000 £102,295.00 £8,541.28 £110,836.28 Nil £110,836.28

Statistical Information


The number of Registered Sex Offenders (RSOs) in the community on 31/03/02 (s68 (2) CJ &CS Act 2000)

165 34 7

The number of RSOs per 100,000 population

ii iii

The number of SOs cautioned/ convicted for breaches of registration requirement 01/04/01 – 31/03/02

The number of Sex Offender Orders 01/04/01 – 31/03/02 (a) total applied for (b) granted (c) not granted (d) applications still in progress

1 1 0 0 145


The number of violent offenders and other sex offenders 01/04/01 – 31/03/02 (s68 (3)(4)&(5) CJ&CS Act 2000) The number of other offenders 01/04/01 – 31/03/02 (s67 (2) (b) CJ&CS Act 2000)


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