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Avon and Somerset

MAPPA Annual Report 2002

1. Introduction "The annual report should be a clear and
accessible document that informs and reassures the public about the work
taking place for their protection"

Local arrangements in Avon and Somerset began in

response to the Sex Offenders Act 1997 when the
Police and Probation Services developed joint
arrangements for the assessment and management
of Registered Sex Offenders. These arrangements
were built on and a protocol agreed between various
agencies that allowed any agency to call a risk
management meeting for anyone deemed to be of a
very high risk to the community. In practice, this was
generally called by the police or probation. This
existing protocol still applies but is in the process of
being updated to take account of the provisions of
the Criminal Justice and Court Services Act 2000 and
good practice from other areas. This document will
provide further details of the arrangements made in
Avon and Somerset and give contact points for any
additional enquiries.
2. Summary of Roles and Responsibilities
"A summary of the roles and responsibilities of police probation and any
other agency locally involved in the arrangements. This must include the
results of efforts made to engage other agencies like Social Services,
Health and Local Authority Housing."

Following the implementation of work with offenders are available enables higher levels of contact
the Criminal Justice and Court which have been researched, and surveillance of offenders,
Services Act 2000, the police and evaluated and accredited nationally immediate exchange of information
probation services have taken for their effectiveness in reducing between police and probation, and
steps to consolidate and extend the risk of reoffending. ensures a focus on experienced
the existing arrangements and suitably trained staff. Since
described above, and to ensure Avon and Somerset Police May 2002, the team has expanded
consistency across the area. The Sex Offenders Act 1997 to cover the whole of Avon and
Structures, processes and identified persons that had been Somerset and additional police and
protocols have been developed convicted of certain defined sex probation officers are being
and a way forward has been offences and placed a requirement recruited. The Police and Probation
identified through which the for them to register with the Police Services rely on co-operative
commitment and contribution of their personal details including their working relationships with other
other agencies is recognised both home address. Those persons are organisations.
at an area strategic and local carefully monitored by full time
operational level. Representatives police staff to ensure that they Social Services in Avon and
of Social Services, Housing and register. The Police work closely Somerset are organised into five
Health attended a regional with partner agencies such as the authorities. Amongst their various
conference in November 2001. Prison Service and Probation to statutory duties is a responsibility
Local Authority Chief Executives, share information as appropriate to to provide services to vulnerable
and senior Prison and Health ensure that risks these persons groups, both children and adults.
representatives in the area have may pose are addressed at the Social Services work together with
been briefed about the emerging earliest of stages. The risk that they other agencies including the police
picture. may pose is carefully assessed by and probation services through the
trained officers and this includes, Area Child Protection Committees.
The Police and Probation remain for instance, visits at their home. Social workers attend risk
the main agencies for ensuring the These assessments are then used management meetings on those
requisite response to the dangers to put in place a suitable offenders in whom they have a
posed by the very high risk monitoring and management related interest.
offender. scheme for that individual. The
monitoring and re-assessment of NHS Mental Health Trusts are a
Avon and Somerset Probation these individuals is a continuing provider of specialist mental health
Area came into existence on the process. Any new relevant services. They aim to provide a full
1st of April 2001, at the same time information is collected so that any range of high quality mental health
as the National Probation Service change in the risk posed by the services which meet the needs of
was formed. All offenders who are person is identified and acted upon users, carers and local
the subject of a probation service appropriately. The individuals of a communities. This includes the
report to the court, or who are very high risk are particularly prevention of harm and self-harm.
supervised in the community or on closely monitored and good use is
release from prison, are assessed made of Sex Offender Orders for HM Prison Service. There are five
using a common assessment instance to control those risks. prison institutions located in Avon
method which indicates the The work has ensured an almost and Somerset although the prison
likelihood of further offences being total compliance by those required population comes from far and
committed and the level of harm. to register. Any breaches are wide. Close liaison with prisons is
The assessment also indicates identified early by this constant necessary in order to plan the
likely categories of victim and any monitoring and acted upon release of offenders into the
factors present in the offender’s life positively. community and ensure that their
which might indicate the resettlement plans take into
imminence of reoffending. The Avon and Somerset Public account the risk they pose as well
work done with offenders under Protection Team was originally as contribute to their rehabilitation.
supervision follows a plan which is formed in Bristol two years ago. It Probation officers contribute to
individually designed to reduce the consisted of several probation planning for release from their
likelihood of reoffending and officers and one police officer who knowledge of the local community,
protect potential victims and which managed all the most serious information about the victim’s
will, as appropriate, involve other offenders in the Avon area. The concerns and their knowledge of
organisations. Programmes of way in which the unit is staffed the resources available. HM
Prison, Horfield in Bristol and Avon meetings and minutes are kept. members who were victims of the
and Somerset Probation Service Minutes can be subject to offences and information
jointly fund a post at senior disclosure in a court of law. exchanged with them about
management level which is developments.
designed to enhance developments Man discovered to be spending
of this nature through a number of time with teenage boy who had Liaison with housing department:
projects. been victim of previous assaults by one male sex offender released
others. Social Services alerted. from hostel – assured he was not
Housing Organisations which Psychologist confirmed probation accommodated near to families
have a responsibility to provide assessment that man was with children.
accommodation for offenders along grooming boy for further assaults.
with other members of the public, Probation arranged for man to be White male – assessed as very high
are invited to participate in risk recalled to prison. Social Services risk of causing serious harm to self,
management meetings on serious provided counselling for boy. specific individuals or members of
risk offenders so that when Man convicted of many offences of public. Risk management has
accommodation is allocated, the incest released from prison. involved officers from two police
risks to potentially vulnerable Accommodated in probation hostel services, prison staff, social
people can be taken into account. initially . Housing authority services, psychiatric services,
All agencies who attend risk attended risk management hostel staff and present and
management meetings are subject meetings and were able to find previous probation officers. Was
to a confidentiality agreement. A suitable move on accommodation. recalled to prison. Risk
manager from either the Police or Police visit regularly. Social management focus is now on plans
Probation Services chairs the Services in contact with family for eventual release.

3. Outline of the Arrangements Made “An

outline of the arrangements made for the protection of the public, starting
with the day to day work of the agencies involved and moving on through
to the more specific arrangements for the highest risk offenders”.

With effect from July 2002 new undertaken by probation and police The monthly meetings based on
arrangements have come into and will decide whether the the police districts are known as
place which will enable the area offender should be registered as Multi-agency Risk Conferences
wide strategy group for the being of serious risk. In that event, [MARCs]. They will be chaired by a
assessment and management of those present at the meeting will Senior Probation Officer or
serious risk offenders to ensure also agree a plan for the Detective Chief Inspector, both of
that all parts of the area are management of that risk. For whom will be in attendance.
working to the highest standards. offenders already registered, the Minutes and copies of the plan for
meeting will monitor each offender will be supplied to
In each of the eight police districts implementation of the plan the area wide group. Cases will
across Avon and Somerset there previously made and review future usually be referred by the police or
will be a schedule of monthly arrangements. In extreme probation services, but there is
meetings involving the police, circumstances, the meeting can provision for other individuals to be
probation and other agencies at refer a case to the area wide group referred by any agency if it is
which offenders thought to for consideration. These are likely thought that they present a risk of
represent a serious risk of harm to be cases in which there is a high harm which is life threatening or
and who live or plan to live in that level of media interest or in which traumatic and from which recovery
district will be considered. Those resources in excess of those can be expected to be difficult or
present at the meeting will be given normally available through the impossible.
information from the assessments various agencies are required.
4. Strategic Management Arrangements
“A description of the strategic management arrangements to demonstrate
that the work is subject to monitoring and evaluation”.

The Chief Executives Crime and implementation and review of the for sharing information for good
Disorder Group for Avon and area-wide arrangements for the interagency working
Somerset is a group of all local management of offenders who
• Establish and agree systems to
authority Chief Executives who pose a serious risk.
ensure that only those few
meet twice a year, chaired by the
offenders who represent a
Chief Constable, together with The group is chaired by an
serious risk of harm are referred
Chief Executives of Criminal Assistant Chief Constable and an
to the multi agency public
Justice and other agencies. It has Assistant Chief Officer of Probation
protection panel.
been decided by them that in an and had its inaugural meeting in
area of the size and complexity of July. It will meet quarterly. Its first • Consider training needs and
Avon and Somerset, it would be meeting endorsed its remit and resource implications.
the most practicable arrangement considered extension of the
• Consider communication issues
to nominate membership of multi- membership, in addition to the
in relation to the local media
agency public protection [MAPP] development of a programme of
and local communities
group by choosing representatives work.
of the different agency disciplines • Prepare and publish an annual
which have an interest in the The provisional terms of reference, report.
shared management of risk. in line with national guidance, are:
Representatives of Social Services,
• To review and monitor the
Housing and Mental Health have
effectiveness of the joint
therefore been nominated to form
the basis of the MAPP. The MAPP
is responsible for the • Agree systems and processes

5. Disclosure “A description of the way that disclosure has been

used to assist public protection, including any relevant examples”

When public safety would be • Web site provider prospective employer and advised
increased by disclosure, the Multi that there would be issues of
Agency Public Protection Panel will The following case studies illustrate disclosure if they employed her.
recommend it. The Police have the circumstances in which disclosure She withdrew job application. Later
power to disclose to third parties, has been used effectively. successful application for work with
without the offenders consent, on another organisation. Probation
the authority of the Assistant Chief Man with history of indecent officer and employer discussed her
Constable (or higher). assaults against children found to background so that they were able
be working with local charity and to to employ her in a way which
Examples of persons/ organisations have been approved by the charity meant she was of no risk to the
to whom disclosures have been to visit families at home. Probation public.
made in Avon and Somerset officer contacted charity who had
include been unaware of man’s Man with record of sexual offences
• Employers and Employment background. They withdrew against adolescent boys developed
agencies approval and man stopped working friendship with young man at hostel
for them. where both living. Probation officer
• Partners of the offenders
checked with young man that
• Accommodation Providers Woman convicted of serious violent offender had disclosed nature of
• Referee (football ) association offence discovered to have applied his offences and talked through
• Social Services for job working with the elderly. issues of vulnerability.
Probation officer contacted
• Schools
6. Victims Work “An outline of the work being done to ensure
that victimes are informed of the progress of the offender as outlined in
Section 69 of the Criminal Justice and Court Services Act “.

In accordance with the Review, arrangements for early by crime. It is an independent

requirements of Section 69 of the release and consideration of a organisation, offering a free and
Criminal Justice and Court move to an open prison for life confidential service, whether or not
Services Act the Probation Service sentence prisoners. a crime has been reported. Trained
in Avon and Somerset undertakes staff and volunteers at local
to contact victims of serious violent The service also enables victims to branches offer information and
or sexual crimes, following be able to inform the Probation support to victims, witnesses, their
conviction and sentence, where the Service, Prison Service and Parole families and friends.
offender has received a prison Board about the impact of the
sentence of twelve months or offence, their concerns about the Victim Support provides the
more. The service acts on offender and to comment on Witness Service, based in every
information supplied by the police licence conditions which might be criminal court in England and
and the courts. This work is done aimed at protecting them when the Wales, to offer assistance before,
by a Victims’ Unit which consists of offender is released. This is during and after a trial. You can
3.5 operational staff, supported by achieved by maintaining contact at also call the Victim Supportline –
two administrative staff and some significant points in the sentence 0845 30 30 900 – for information
management time and who cover by agreement with the victim. and support and details of local
the whole of the Avon and services and other relevant
Somerset Area. Other forms of support to victims organisations.
are offered by the Victim Support
The service provides information to Services following report of an Victim Support Offices in Avon and
victims about the prison process offence and prior to conviction and Somerset can be found at the
and significant events affecting the sentence. Victim Support is the addresses given on the contact
offender such as the Parole national charity for people affected page 2.
7. Statistical Information "The following items of
statistical information along with a brief explanation of their significance".

i. The number of Registered Sex Offenders (RSOs) in the 423

community on 31/03/02 (s68 (2) CJ & CS Act 2000)

The number of RSOs per 100,000 population

ii. The number of SOs cautioned/convicted for breaches of 7

registration requirement 01/04/01 - 31/03/02

iii. The number of Sex Offender Orders 01/04/01 - 31/03/02

(a) The total number applied for - of which 2

(b) The number granted 2

(c) The number not granted 0

(d) The number of applications still in progress 1

iv. The number of violent offenders and other sex offenders 456
01/04/01 - 31/03/02 (s68 (3)(4)&(5) CJ&CS Act 2000)

The number of other offenders 01/04/01 - 31/03/02
(s67 (2) (b) CJ&CS Act 2000)
v. The cost of the local arrangements, to include initial set up
costs and staff hours.

Supported by the above explanations, areas should include COST

any costs that they can identify under the headings provided
on the costings sheet provided at Annex C. The one £153,000
requirement here is that any costs identified must be in
relation to new work which has arisen as a direct £118,237
requirement of the new statutory duty.

Total £271,237

Avon and Somerset Probation Area Address Phone

Jeanette Whitford Headquarters 0117 9151303

Chief Officer Brunel House 83 Newfoundland Road
Bristol BS2 9LU

Jill Cotgrove 10 Canon Street 01823 346409

Assistant Chief Officer Taunton Somerset TA1 1SN

Avon and Somerset Police Address Phone

Andy Drane Police HQ 01275 816004

Assistant Chief Constable PO Box 37 Valley Road
Bristol BS20 8QJ

Barrie Douglas (As above) 01275 816702

Det Chief Inspector

Victim Support Co-ordinators

(see Section 6 VICTIMS WORK) Address Phone

Bristol: 36 Dean Lane 0117 9631114

Bristol BS3 1BS

North East Somerset Radstock Police Station 01225 444212

Wells Road
Bath BA23 3SG

North Woodspring PO Box 1013 01275 855105

Bristol BS48 2FG

Somerset 9a The Butts 01460 55400

Blackdown View
Somerset TA19 0AY

South Gloucestershire C/o South Glos Council 01454 866548

244 Station Road
South Glos BS37 4AF

Bath 12a Westgate Street 01225 444212


Weston super Mare Weston Police Station 01934 638179

Walliscote Road
Weston super Mare
BS23 1UU