Thames Valley, Hampshire & IOW

AREA AUDIT
Of

PSO 4615 ‘Prolific & Other Priority Offenders’

Conducted by

Area Office Performance Team
On

Insert Date
The Establishment was found to be

Compliant/Non-Compliant
With Key Audit Baselines
Bob Kennedy Thames Valley, Hampshire & IOW Priority Offenders Strategic Lead

PSO 4615 ‘Prolific & Other Priority Offenders’ AREA AUDIT

CONTENTS

1. 2. 3. 4. 5. 6. 7.

Audit Process. National Standard. Completed Self-Audit Worksheets Evidence Index. Evidence. Report on the Audit Findings. Action Plan Matrix.

AUDIT PROCESS
STAGE 1 The Audit Manager conducts the area-audit in accordance with the programme agreed with the Area Manager. STAGE 2 Auditor conducts area-audit STAGE 3 Copies of the audit findings sent to The Functional Head, Governor Governor & Area Manager STAGE 4 If the audit discovers Non-Compliance The Functional Head Must
(Within 28 days of receiving the report)

Prepare and agree with the Governor an action plan that addresses the non-compliance. The matrix at the end of this report should be used for that purpose.
(The Completed Action Plan is sent to the Area Priority Offenders Manager)

STAGE 5 Staff will be assigned by Functional Head to implement the Action Plan STAGE 6 Within 28 days of last Action Plan completion date, a Re-Audit will take place In the event of a re-audit, Stages 1-6 will be repeated with the exception: If the Re-audit finds non-compliance A copy of the Audit will be sent to The Area Manager and The Governor will complete the Action Plan.

PSO 4615 ‘Prolific & Other Priority Offenders’ (PPOs) Index of Evidence
1 2
All PPOs on arrival at establishments will have to be flagged on LIDS Where known, the reception and discharge address must be entered onto LIDS. For those PPOs who are ‘NFA’ the town and county fields must be completed using the committal court as the proxy address. Prisons must maintain and update the OASys record of all PPOs serving a year or more. Where resources permit, they should also do this in the case of offenders serving under a year. PPOs must be given due priority for appropriate interventions within prisons, and efforts should be made to avoid the movement of offenders between prisons, so as not to detract from their rehabilitation. All establishments must provide a single liaison point for information about PPOs, which will include a telephone number and email address. As soon as an establishment becomes aware of a PPO in it’s care, it must inform the designated home police Base Command Unit (BCU) contact (normally by email) of this fact, providing the name of the prisoner, the name of the prison, and the liaison email and telephone number. Establishments must be ready to facilitate the involvement of resettlement in-reach teams from the home locality of PPOs. If an offender has been moved away from his home locality, the holding establishment should aim to return him to an appropriate local prison eight weeks prior to release. Each establishment holding PPOs must make arrangements to notify the home BCU (and in licence cases the Probation service) at least 28 days before the offender’s release. If the offender is likely to be released early on HDC the possible HDC date should also be notified. The BCU must also be notified on the day the prisoner is actually released. Additional Crime & Disorder Reduction Partnerships (CDRPs) monthly/quarterly review forms for individual Thames Valley, Hampshire & IOW PPOs are completed and forwarded to the Area Priority Offenders Manager. PPOs who receive ROTL, the relevant BCU must be notified of the date of release and date of return.

3 4

5 6

7 8 9

10 * *

PSO 4615 ‘Prolific & Other Priority Offenders’
Self-Audit Conducted On

Insert Date

1.0 TERMS OF REFERENCE As part of the ongoing internal audits procedure, Insert Name on behalf of the Area Manager conducted an independent audit on PSO 4615. 2.0 SCOPE OF AUDIT The audit looked at the procedures and systems for areas of ‘Prolific & Other Priority Offenders’. The intention of this audit was to check general compliance with PSO 4615. 3.0 GENERAL FINDINGS Prison is Compliant/Non-Compliant with some of the national standard baselines. 3.1 GENERAL AREAS OF CONCERN 3.2 EXAMPLES OF GOOD PRACTICE 4.0 NON-COMPLIANCES Mandatory Action: The Functional Head, Name, must agree with the Governor Name an action plan and time scale, within 28 days of receiving this report. The action plan should be submitted to Larry Tyrell who will arrange a follow-up audit of the non-compliances to be conducted within one month of the last date given by the Functional Head for proposed audit baseline compliance.

NAME Insert Name – Area Performance Team Distribution: Name - Governor Bruce Davison – Head of Social Inclusion Strategy Unit Nick Pascoe - Area Manager OTHERS

PSO 4615 ‘Prolific & Other Priority Offenders’
Re-Audit Conducted On

Insert Date

5.0 TERMS OF REFERENCE As part of the ongoing area audits procedure, on behalf of the Area Manager, to conduct a reaudit of the objectives set out in PSO 4615.

6.0 SCOPE OF AUDIT The compliance of PSO4615 was audited in Date. Key audit baselines were assessed as noncompliant. This re-audit looks at these Number baselines only and does not re-visit baselines previously found compliant. The action plan produced as a result of the original audit had a latest implementation date of Date. This re-audit has/has not taken place within 28 days of completion of the action plan as required.

7.0 GENERAL FINDINGS

Prison is now fully compliant to the objectives set out in PSO4615.

NAME Insert Name – Area Performance Team Distribution: Name - Governor Bruce Davison – Head of Social Inclusion Strategy Unit Nick Pascoe - Area Manager OTHERS

PSO 4615 ‘Prolific & Other Priority Offenders’
Re-Audit Conducted On

Insert Date
8.0 TERMS OF REFERENCE As part of the ongoing area audits procedure, on behalf of the Area Manager, to conduct a reaudit of the objectives set out in PSO 4615. 9.0 SCOPE OF AUDIT The compliance of PSO 4615 was audited in Date. Key audit baselines were assessed as noncompliant. This re-audit looks at these Number baselines only and does not re-visit baselines previously found compliant. The action plan produced as a result of the original audit had a latest implementation date of Date. This re-audit has/has not taken place within 28 days of completion of the action plan as required. 10.0 GENERAL FINDINGS

The establishment remains non-compliant on Number key audit baselines.
11.0 GENERAL AREAS OF CONCERN

12.0

NON-COMPLIANCES

As this is a re-audit the Governor Name will ensure that an action plan is produced within 28 days of receiving this report. The action plan should be submitted to Bob Kennedy who will arrange for a further re-audit of the non-compliances to be conducted within 28 days of the last day given for the proposed audit baseline compliance. NAME Insert Name – Area Performance Team Distribution: Name - Governor Bruce Davison – Head of Social Inclusion Strategy Unit Nick Pascoe - Area Manager OTHERS

AUDIT ACTION PLAN
PRISON SERVICE COMPLIANCE

PSO 4615
Function Responsible for Compliance of: PSO4615 Responsible Functional Head: Name Date audit completed: Date

The Functional Head will prepare, and agree with the Governor, an action plan that provides timebounded remedial action that will address Non-compliances)

Date plan completed (must be within 28 days): Completion date for actioning plan:

Functional Head (signed) Date: Governor (signed) Date:

Required Action

Key Audit Baselines

Reasons for NonCompliance

Remedial Action and Name of Person Responsible for Implementation

Date for Completion

MEMO – AREA-AUDIT (PROLIFIC & OTHER PRIORITY OFFENDERS)

DATE: TO:

INSERT NAME

FROM:

INSERT NAME – AREA PERFORMANCE TEAM

Thames Valley, Hampshire & IOW

RE:

AREA-AUDIT: PSO 4615 COMPLIANCE

Please find enclosed your copy of the Audit Report for the compliance of PSO 4616. This standard was [Audited/Re-Audited] on Date and found to be [Compliant/Non-Compliant]. DELETE 3 OF THE FOLLOWING 4: IF FIRST AUDIT COMPLIANT I am pleased to report that no further action is required. IF FIRST AUDIT NON-COMPLIANT Mandatory Action: The Functional Head, Name, must agree with the Governor Name an action plan and time scale, within 28 days of receiving this report. The action plan should be submitted to Bob Kennedy who will arrange a follow-up audit of the non-compliances to be conducted within 28 days of the last date given by the Functional Head for proposed audit baseline compliance. IF RE-AUDIT COMPLIANT I am pleased to report that no further action is required. IF RE-AUDIT NON-COMPLIANT Mandatory Action: As this is a re-audit the Governor Name will ensure that an action plan is produced within 28 days of receiving this report. The action plan should be submitted to Bob Kennedy who will arrange for a further re-audit of the non-compliances to be conducted within 28 days of the last day given for the proposed audit baseline compliance. If I can be of further help please do not hesitate to contact me. Thanking you