MAPPA Annual Report 2002

1. Introduction
Local arrangements in Sussex began in response to the Sex Offenders Act 1997 when Police and Probation made joint arrangements for the assessment and management of registered sex offenders. We have built on those arrangements over the past few years and we now have a Multi-Agency Protocol agreed by Police, Probation, Health, Housing, Youth Offending Teams and Social Services for the assessment and management of sex and other violent and dangerous offenders. These arrangements fully meet the requirements under Sections 67 and 68 of the Criminal Justice and Court Services Act 2000. This document provides details of the arrangements made in Sussex and gives contact points for any additional enquiries including agencies other than police and probation.

2. Summary of Roles and Responsibilities
All the relevant agencies in Sussex are actively engaged with the multiagency arrangements for public protection. A summary of their roles and responsbilities as they relate to the Sussex MAPPP are outlined as follows: Sussex Police operates across the whole area (East and West Sussex and Brighton & Hove). They are jointly responsible (with Sussex Probation) for the development of the MAPPP initiative, the chairing of meetings and the provision of detailed information on offenders, to make informed decisions pertaining to risk. They contribute surveillance and other activity to carry out the recommendations of the MAPPP Sussex Probation are coterminous with the Police area and are jointly responsible (with Sussex Police) for the development of the MAPPP initiative, the chairing of meetings and the provision of detailed information on offenders, to make informed decisions pertaining to risk. They supervise adult offenders subject to community sentences and post release licence and parole. There are specialist Public Protection Teams (PPTs) that supervise all high-risk offenders. They are responsible for protecting the public from offenders on community supervision, by undertaking risk assessments on all cases and putting into effect risk management strategies appropriate to the risks identified. PPTs make the majority of referrals to the MAPPP Social Services/Social Care agencies work within the county and unitary authorities of East Sussex, West Sussex and Brighton & Hove. They have responsibility, amongst other roles, to protect children and vulnerable adults from danger and abuse. Some posts are the joint responsibility of Social Care and Health Forensic Community Mental Health Teams cover the MAPPP within two geographical areas namely East Sussex/Brighton & Hove (based at Ashen Hill, Hailsham) and West Sussex (no central base but practitioners located in Worthing, Crawley and Chichester). The forensic teams are responsible, amongst other roles, for assessment and treatment of offenders requiring psychiatric treatment, including mentally disordered offenders, and those with personality disorder. This includes both community and secure residential facilities. Local Authority Housing Departments and Registered Social Landlords work to a number of local authorities across Sussex via district, borough and city councils to provide housing facilities for those in need, including offenders. These needs are also met by voluntary agencies and hostels. Each MAPPP has a nominated housing representative who liases with colleagues in other housing departments. There are three Youth Offending Teams across Sussex, one in each local authority area (East and West Sussex and Brighton & Hove). They supervise all young offenders (under 18 years of age) subject to community sentences and post release licence and are responsible for protecting the public from young offenders under supervision in the community by undertaking risk assessments on all cases and putting into effect risk management strategies.


3. Outline of Arrangements Made
In addition to the day-to-day work outlined above, Sussex has developed multi-agency arrangements for the assessment and management of sexual, violent and other dangerous offenders. Whenever a joint or multi-agency approach would improve public protection, Police, Probation and the other relevant agencies (Youth Offending Team, Housing, Health, Social Services) aim to share information and make joint plans if necessary. In order to manage demand and to ensure resources are appropriately targeted at the highest risk only a minority of cases can be fully reviewed by the MAPPP. However, experience informs us that unless the agencies share information the risk is often hidden or underestimated. Therefore there are two distinct processes: Screening of referrals by local Risk Assessment Meetings (RAMs) MAPPP review of identified as highest risk referrals

There are five RAMs grouped geographically around Sussex Police divisions – two RAMs in each county and one in Brighton & Hove. In addition there are three MAPPPs one in each of the local authority boundaries of West Sussex; Brighton & Hove; and East Sussex. RAMs and MAPPPs each meet on a monthly basis. RAMs are chaired by local Detective Inspectors, with support from Senior Probation Officers. MAPPPs are chaired by either a senior manager from Sussex Police (Superintendent) or Sussex Probation (Assistant Chief Officer). Sussex Police and Sussex Probation are jointly responsible for the planning of agendas and collating relevant information. Agendas and relevant papers are sent out in advance. The two agencies jointly fund a full-time administrator/coordinator who is responsible for the collation and circulation of advance information and the recording of all MAPPP decisions. It is expected that participants at the RAM and MAPPP will contribute their knowledge and skills from the perspective of their professional expertise and will have sufficient authority to make a preliminary commitment of their organisation or professional sector to the implementation of an agreed risk management plan. Referrals can be submitted by any agency but the vast majority are

likely to be made by the Probation Service in respect of sexual and violent offenders being released from prison on licence or subject to other community penalties. The following cases are normally referred for the initial screening process: All sex offenders subject to registration under the 1997 Sex Offenders Act. All violent offenders sentenced to at least 12 months in custody (or subject to qualifying mental health disposals). If either Mental Health or Social Services are responsible for the supervision of an offender on a Mental Health Act Restriction Order or a potentially dangerous person, then that agency will ordinarily initiate the referral. Where no other agency is involved the Police will normally take responsibility for initiating a referral (e.g. registered sex offenders not subject to Probation supervision). In addition to automatic referrals each agency may refer those offenders whose antecedents and behaviour indicates they may cause serious harm to the public or where there are serious community concerns or a high media profile. Referring agencies may in addition to the referral form include relevant

information and reports to assist the assessment of risk (e.g. presentence and parole reports, psychiatric reports etc). This may require liaison with other agencies to secure such information. The Police will ordinarily be responsible for providing an up-todate list of previous convictions for all referrals and any relevant Police intelligence (including Prison/Police liaison information). Referrals include information from relevant risk assessment tools. These generally include the Offender Group Reconviction Score (OGRS) – an actuarial assessment tool; the Offender Assessment System (OASys) – a detailed system for assessing likelihood of reconviction, factors linked to offending, and risks of serious harm that is soon to be in general use throughout the National Probation Service and the Prison Service; and specialist violent and sexual offender assessment tools e.g. the Thornton Risk Matrix 2000 – a questionnaire of critical factors enabling an assessment of the level of risk presented by an individual offender. It is intended that all eligible custodial cases will normally be referred at least three months prior to expected release to allow for proper pre-release planning.


4. Strategic Management Arrangements
The MAPPP arrangements in Sussex are overseen by a multiagency steering group comprising the signatories to the MAPPP protocol. The group meets at least quarterly and the terms of reference are to: Monitor the performance of the MAPPPs and RAMs Identify and disseminate best practice Identify and organise necessary training and developmental opportunities for agency representatives on panels Review and amend as necessary the multi-agency protocol and associated guidance Ensure systems for efficient recording and collation of data in respect of cases referred Undertake inter-agency reviews of serious incidents involving cases referred to MAPPPs Prepare an annual report to inform the public of the work of the Sussex MAPPPs


5. Disclosure
Statutory power of disclosure The Police have a common law duty to prevent and detect crime and a corresponding power to disclose information where necessary for the prevention and detection of crime. Other public bodies have a similar duty to protect public safety In addition, the Crime and Disorder Act 1998 (Section 17) places a statutory duty on every local authority to ‘exercise its various functions … with due regard to … the need to do all that it reasonably can to prevent … crime and disorder in its area.’ Section 115 of the Act provides legal authority for those agencies involved in the MAPPP procedures to share information for the above purpose The Human Rights Act 1998 enshrines the European Convention on Human Rights into English law. Of particular relevance to this protocol is Article 8, the Right to Respect for Private and Family Life. However this Right is qualified as follows, “There shall be no interference by a public authority with the exercise of this right except such as is in accordance with the law and is necessary in a democratic society in the interest of … public safety … for the prevention or detection of crime for the protection of health or morals, or for the protection of the rights and freedoms of others.” Sussex Disclosure Protocol Information sharing and disclosure are defined and described in a multiagency MAPPP protocol for Sussex. Information sharing does not extend to further dissemination of material outside partner agencies without the prior agreement of the MAPPP members. Agencies involved in the MAPPPs have a responsibility to openly share information under their control about offenders with other panel members provided it is relevant to the risk posed by that offender The MAPPP can decide in a particular case that, as part of the wider risk management process, it can make notifications to individuals, groups or sections of the community if it is felt that this is proportional and justifiable. Community notifications are only made where there is a pressing need and each decision on whether or not to disclose has to be justified on the basis of the likelihood of the harm which non-disclosure might otherwise cause. When deciding on formal disclosure the MAPPP must consider the following. • Disclosure must be to specified individuals. • There must be a clear purpose to the disclosure. • Requirements as to the authorised use of that information by the recipient must be detailed

• Legal advice should be sought if widespread or public disclosure is considered appropriate (the solicitors to the Sussex Police Authority provide this service through the Panel Chair) The grounds for disclosure should be: • • • • • Justifiable Authorised Proportionate Accountable Necessary

Discussion at the MAPPP produced a decision to sensitively disclose information to neighbours and deal with their questions and concerns. This was undertaken by several of the agencies together and was effective in reducing the negative feelings and enabled the offender to continue to live within his family. Example 2: Discussion at the MAPPP about a known long-term paedophile seen by Police to be visiting a swimming pool during sessions involving young children resulted in the decision to disclose information about the offender to the manager of the pool. The offender was banned from attending. Example 3: A high-risk sex offender was discussed at a MAPPP following a referral from the RAM for advice. The offender had made contact with his brother’s son (his nephew) and there was a concern that this may be the first step to grooming. It was agreed to disclose his convictions to his brother to avoid the likelihood of re-offending and to enable the child to be protected

Example 4: The MAPPP agreed disclosure to a local church following information that the offender was forming an association with a young women and children and appeared to be targeting young vulnerable single parents attending church groups Similarly there have been occasions when local initiatives in respect of awareness raising and public education have assisted in lowering community tensions Example 5: Concern and media attention following a high profile child murder was discussed at the MAPPP. The decision was taken for representatives of the MAPPP, including senior Police, Social Services and Probation staff to attend a meeting with local councillors to discuss public concerns and share information. The meeting was able to put the issues into some context, acknowledge the impact of such an event on the community and inform the local leaders of the activities of the MAPPP and RAM process in operating to reduce the risk of such offenders in their community.

There have been a number of occasions when MAPPP authorisation for the sharing of information and a decision to disclose to other parties has had a positive outcome in enabling risk to be successfully managed in the community. Example 1: A young male sex offender with learning difficulties moved into the area to live with his parents. They gave positive support and were part of the plan to reduce his risk of re-offending. The neighbours became aware of his offending and a range of myths and negative feelings emerged. It became necessary for the MAPPP to discuss alternative risk management plans.


6. Victims Work
Victim Contact Scheme Under Section 69 of the Criminal Justice and Court Services Act 2000, Local Probation Boards have a duty, in cases of certain sexual and violent offences, to make contact with the victim(s) and/or their families. The purpose of this contact is to ensure the victim(s) or families understand the custodial process, including the length of time the offender spends in custody and on licence, to enable them to make representations about any conditions or requirements attached to any licence which the offender should be subject to on release. The Probation Board is required to inform victim(s) of the outcome of representations and licence requirements where relevant, e.g. if there is a condition not to go within a certain radius of the victim’s home. Sussex Probation Area has operated a Victim Contact Scheme since 1995 that meets these requirements. Contact is made with known victims, within two months of the sentence, in all cases involving serious sexual and other violent offences and they are offered the opportunity of being kept informed of the sentence and to express any concerns which they would wish to be taken into account when the offender’s release is being considered. The scheme provides a Victim Contact Co-ordinator and three local victim contact officers (based in Brighton, Crawley and Hastings). These personnel are part of Sussex Probation Area’s Public Protection Team and cover the three local authority areas concerned with the Sussex Multi-Agency Public Protection Panel arrangements. The contact for the Victim Contact Scheme is the Co-ordinator. telephone. 01273 669500 Victim Support Services Victim Support is the national charity for people affected by crime. It is an independent organisation offering a free and confidential service whether or not a crime has been reported. Trained staff and volunteers at local branches offer information and support to victims, witnesses, their families and friends. The Sussex Victim Support Scheme Head Office in Shoreham can be contacted on 01273 870444 and the details of local services and contacts will soon be available on a website. A list of local contact numbers is attached below Victim Support provides a Witness Service based in every criminal court in England and Wales to offer assistance before, during and after a trial. They can be contacted by calling the Victim Support line 0845 30 30 900 for information and support and details of local services and other relevant organisations. The Sussex Victim Support Scheme operates across East and West Sussex and Brighton & Hove, with contact centres in most local towns and witness support services at the two Sussex Crown Courts (Lewes and Chichester) and all Magistrates’ Courts. Senior Police and Probation representatives attend VSS directors’ meetings and periodically advise on issues.


Telephone contact numbers: HEAD OFFICE BRANCHES Brighton Chichester Crawley Eastbourne Hastings Horsham 01273 234009 01243 829089 01293 613010 01323 728201 01424 424393 01403 750450 Hove Littlehampton Seahaven and Lewes Weald Worthing 01273 439942 01903 731133 01273 404360 01342 317139 01903 210959 01273 870444

CROWN COURTS AND MAGISTRATES COURTS Brighton Chichester Eastbourne Hastings 01273 694949 01243 782422 01323 642758 01424 461028 Hove Lewes Mid-Sussex Worthing 01273 776997 01273 487605 01403 272821 01903 200477

Other Victim Services
Brighton & Hove also has a Home Office funded Anti-Victimisation Unit based at Brighton Police Station, staffed with a multi-disciplinary team from several local agencies. This Unit provides support services for victims of racially motivated offending, gay and lesbian victims and victims of domestic violence The contact number of Brighton & Hove AVU is 01273 665502 or 665800

7. Statistical Information
The local statistical information is summarised on ANNEX B These figures are compiled from: Sussex Police statistics on offenders registered as a requirement of the Sex Offenders Act 1997 Sussex Probation Area statistics on the number of offenders on statutory supervision or in custody for sexual or violent offences as classified under Sections 67 and 68 of the Criminal Justice and Court Services Act 2000 The total number of offenders considered under these headings for Sussex this year is 1004 The cost of the local arrangements The costs attached as ANNEX C are estimates based on unit salary and travel costs for each agency in undertaking the extra work associated with MAPPP meetings during the year (including preparation, travel time, meeting attendance and follow-up). The unit costs assume all agencies are fully represented. For simplicity the costs do NOT include the agency contributions to the RAM meetings as it was assumed these risk assessment panels were extensions of existing risk management procedures under Sex Offender Registration. It should be noted, however, that the RAM meetings have become more lengthy and detailed and require significant additional preparation and meeting time to that which existed before. Please note: Police costs include full time salary costs for an additional Intelligence Officer (PC) attached to the MAPPP/RAM The full time MAPPP co-ordinator’s post has not been included this year as this post has only recently been appointed. (This will be funded jointly in future years - 75% by Police and 25% by Probation). A nominal administration cost has been added to the Police column for this year only This year’s costs take into account the different starting dates of the three MAPPP meetings in the year (November for West Sussex, September for East Sussex and July for Brighton & Hove). The recurring annual costs to the agencies are roughly estimated to total £163,420.

Annex B
i. The number of Registered Sex Offenders (RSOs) in the community on 31 03 02 (s.68(2) CJ &CS Act 2000) The number of RSOs per 100,000 population

Number of Offenders

508 33

ii. The number of SOs cautioned/convicted for breaches of registration requirement 01 04 01 – 31 03 02


iii. The number of Sex Offender Orders 01 04 01 – 31 03 02

(a) Total applied for


(b) Granted


(c) Not granted


(d) Applications stil in progress



The number of violent offenders and other sex offenders 01 04 01 – 31 03 02 (s.68(3), (4) and (5) CJ & CS Act 2000) The number of other offenders 01 04 01 – 31 03 02 (s.67(2)(b) CJ & CS Act 2000)

496 1

Annex C
Additional Cost of Local MAPPP Arrangements SUSSEX AREA
Sussex Probation Board £000s Sussex Police £000s Other Sussex Agencies £000s

Total £000s

Staff costs





Other costs





Total expenditure










Net expenditure





Joint Chair of Sussex MAPPPs Sussex Probation Area Peter Haynes Assistant Chief Officer Public Protection Address Sussex Probation Area Head Office 185 Dyke Road HOVE BN3 1TL Address Sussex Police Operations and Intelligence Branch Sussex House BRIGHTON BN1 8AF Phone 01273 227979

Sussex Police Alan Ladley Detective Superintendent

Phone 0845 6070 999

Public Protection Steering Group – Sussex MAPPPs Sussex Police Derek Oakensen Superintendent East Sussex Stuart Gallimore Head of Child Protection Address Sussex Police Community Safety Department UCKFIELD TN22 5DL Address East Sussex Social Services PO Box 5 County Hall St Anne’s Crescent LEWES BN7 1SW East Sussex Social Services PO Box 5 County Hall St Anne’s Crescent LEWES BN7 1SW Lewes District Council 2 Fisher Street LEWES BN7 2DG Phone 0845 6070 999

Phone 01273 481289

Kate Dawson Operations Manager, Mental Health

01273 481000

Roger Moore Policy and Development Officer

01273 484016

West Sussex Danny Seymour Tertiary Services Co-ordinator Frank Hickson Head of Housing Contract Services Ian Treadwell Child Protection Adviser

Address West Sussex Health and Social Care NHS Trust 43 Madeira Avenue WORTHING BN11 2AX Arun District Council - Housing Church Street LITTLEHAMPTON BN17 5EP West Sussex County Council Social and Caring Services Bognor Health Centre West Street BOGNOR PO21 1UT Address Brighton & Hove City Council West Neighbourhood Office Victoria Road PORTSLADE BN41 1YF Brighton & Hove Social Care and Health Hove Park Mansions Hove Park Villas HOVE BN3 6HW

Phone 01903 843750

01903 737718

01243 852700

Brighton & Hove Paul Allen Neighbourhood Services Manager Fiona Johnson Group Manager Child Protection

Phone 01273 293377

01273 295377

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