Thames Valley Area

MAPPA Annual Report 2002

National Probation Service - Thames Valley Chief Officer Address Head Office Kingsclere Roadt Bicester Oxon OX26 2QD (As above) Phone 01869 255300

Director of Operations

01869 255300

Thames Valley Police Chief Constable

Address Headquarters Oxford Road Kidlington Oxon OX5 2XN

Phone 01865 846000

Social Services and Housing Oxfordshire County Council Milton Keynes Council Buckinghamshire County Council Slough Borough Council Royal Borough Windsor & Maidenhead Bracknell Forest Council Wokingham District Unitary Authority Reading Borough Council West Berkshire Council 01865 792422 01908 691691 01296 395000 01753 552288 01628 798888 01344 424642 0118 974 6000 0118 939 0900 01635 42400

Victim Support Aylesbury Bracknell Chiltern High Wycombe Maidenhead/Windsor Milton Keynes Newbury North Oxfordshire Oxford & District Reading Slough South Oxfordshire 01296 397618 01344 411411 01494 732788 01494 436486 01628 636367 01908 607989 01635 524493/4 01295 277990 01865 751511/2 0118 958 6166 01753 535266 01235 516840

1 Introduction
Across the Thames Valley Area the Police and Probation Services are working closely together to protect the public. The enactment of the Sex Offenders Act 1997 placed a statutory obligation on the police and allowed existing arrangements to be consolidated and formalised. This included agreement of written protocols to govern joint working with respect to sex offenders and other offenders considered to present a high risk of harm to the public. It also formalised the inclusion of other agencies such as housing, social services and health into the process. More recently, the introduction of the Criminal Justice and Court Services Act 2000 has provided the legal basis for these developments to be improved. This document provides details of the arrangements made within the Thames Valley and contact points for any additional enquiries including agencies other than the Police and Probation.

2 Summary of Roles and Responsibility: Thames Valley Police
Thames Valley Police
The Police, together with the Probation Service, are the joint lead agencies. On each of the Police Areas (Basic Command Units) the local Multi Agency Public Protection Panel (MAPPP) process is overseen by an officer of rank of Superintendent or Chief Inspector. Day to day management of each case is carried out by suitably trained staff. The responsibility for the management and monitoring of each case is therefore held locally. An overview of the process is retained by Assistant Chief Constable (Operation Support) via a comprehensive policy and guidance document and regular reviews. managing offenders (including offenders they may not be working with statutorily) Overall responsibility for ensuring a consistent approach across the Thames Valley lies with the Director of Performance and Service Delivery. On each MAPPP the local arrangements and case work is overseen by a Senior Probation Officer. Specialist case workers manage the cases on a day today basis. themselves homeless as long as this has not occurred intentionally. The role of the Housing Authority in the Risk Management process is to represent housing enablers (Local Authorities) and providers (often Housing Associations) and to contribute information on the offender and their housing needs. A ‘Housing Blueprint’ is a process which has been piloted in Oxfordshire, by which specific information from the MAPPP can be shared with Housing providers in order to facilitate the appropriate housing of offenders subject to the process. It is currently being promoted as best practice across the Thames Valley.

Social Services
The two departments within Social Services with specific responsibilities are those covering Mental Health and Child Protection. Mental Health case workers can provide the MAPPP with general advice in relation to mental health issues. They can also work with offenders with mental health problems and provide treatment and /or detailed mental health assessments. The role of the Children and Families child protection team is to protect children from offenders within the family and social circle.

Health has a key role in the MAPPP process and can make a significant contribution particularly in the field of mental health. In some areas the local MAPPPs have built successful links with local services and are reaping the benefits. However, owing in part to significant reorganisation of the National Health Service over recent years, consolidating these successes has proven difficult across the Thames Valley as a whole.

National Probation Service - Thames Valley
The Probation Service has a statutory responsibility to protect the community from offenders but with a focus on offender rehabilitation and community sentences. As already stated, in relation to the MAPPP process they have the statutory joint lead together with the local police. Their main role in the MAPPP process is to provide Information and intelligence Expertise in assessing and

Local Authorities have a statutory obligation under the Housing Act 1996, and the Allocation of Housing (England) Regulations Act 2000, to provide housing for people who find

3 Outline of Arrangements Made
Across the Thames Valley Area there are 11 localised partnerships, each responsible for the MAPPP process in their own locality. In the main these partnerships have their boundaries coterminous with local

Police Areas, Local Authorities, Probation Service Divisions etc., This ensures that when a MAPPP meeting is held, those senior officers from each agency attending are locally accountable and have the remit to deploy resources as necessary. Clearly the cases considered at a full MAPPP meeting are those of most significant risk to the local community. The following process has been devised to ensure that the MAPPP’s scarce resources are focused on these cases: Each MAPPP is chaired by either a Police Superintendent or Senior Probation Officer. All attending agencies have signed up to an information exchange/confidentially agreement. Each meeting is run via an agenda of cases. Discussions are minuted and action plans agreed. These plans are subsequently reviewed to ensure that agreed

actions have been carried out and the level of risk to the community in the specific case reduced. MAPPPs meet every 4 to 6 weeks but can be convened urgently if required. The entire process is governed by a multi-agency protocol which is available on request. Within the Thames Valley there is considerable experience in good management of these most difficult cases. Regular sharing of best practice takes place. In addition the following expertise is available locally: a) Thames Valley Project: This is a multi agency funded project which provides assessment and treatment for sex offenders residing within the Thames Valley Area. Its programme is one of only three community-based sex offender assessment and treatment programmes accredited by the National Joint Accreditation Panel.

As such it is currently being implemented across the south of England. Thames Valley Project can provide expert advice to MAPPPs in addition to specific treatment and/or assessments of offenders, including the completion of complex specialist risk assessments. b) Circles of Support and Accountability: This is a new initiative being piloted at four sites in the UK, including the Thames Valley. It allows suitably trained volunteers to provide a circle of support for particularly high risk offenders to help them build an ‘offence-free’ life. A critical part of this process is the role of the circle in challenging and reporting any behaviour by the offender which indicates possible relapse. c) Community Based Programmes: The Probation Area runs a number of community based nationally accredited programmes for offenders tackling, for example, domestic violence, drug misuse and anger management.

4 Strategic Management Arrangements
The statutory lead for MAPPP lies with the Police and Probation Services. Hence these two agencies form the core of the Strategic Group. Other members include housing, social services and mental health professionals. Achieving representation across the Thames Valley presents a significant challenge. The Police and Probation Services are organised and managed on an area wide basis and are thus able to supply one strategic member/contact point to cover the Thames Valley. Other agencies are more fragmented. For example, there are nine Social Services departments each providing both Children & Families and Mental Health services. Similarly Housing Authorities are split across 16 Local Authorities. Significant work has been done to devise robust consulting/contact arrangements whilst limiting direct representation at a strategic level to a workable representative group.

5 Disclosure
The power to disclose information is a significant issue for the MAPPPs. The current protocol, policy and guidance governing disclosure is informed by case law and current legislation. The MAPPP evaluates each case individually and decides what, if any, information should be disclosed and to whom. Examples of cases discussed in the past year include: An individual employed to care for the elderly, previously convicted for abuse of clients. Offender had failed to disclose this when appointed to the role. Employers informed so effective monitoring / preventative strategies could be put into place. Individual who offended primarily when drunk. Risk of and seriousness of offending was sufficient to justify informed limited disclosure to all publicans/offlicences in the area to prevent access to alcohol. This assisted the MAPPP in managing and monitoring the offender by limiting his options for obtaining alcohol. For several offenders, with their co-operation, detailed briefing regarding their offence and offending behaviour was provided to their partner and close friends. These individuals, supported by professionals, were then aware of warning signs and helped to hold the offender to account. MAPPP risk management plan for a convicted offender who had children attending a school included briefing the head of the school to allow the head to manage the risk posed.

6 Victim Work
Section 69 of the Criminal Justice and Court Services Act 2000 places a statutory duty on the Probation Service to contact the victims of serious sexual or other violent offenders sentenced to imprisonment of 12 months or more. This is to offer information about the prison system and to ask if they wish to be consulted about release arrangements. The Thames Valley Victim Unit was established by the Probation Service on 1.5.01 and has been fully operational across the Area since 1.10.01. The specialist team comprises 1 Senior Probation Officer as manager, 1 Co-ordinator and 4 Victim Contact Officers. The staff work only with victims of serious crime although all have considerable experience of work with offenders and of the prison and probation systems. The following systems have been set up: Crown Court Notification System internal notification of relevant sentences being passed. Protocol with Thames Valley Police - arrangements for obtaining victims' addresses - working very successfully. Case Referral System - internal arrangements for receiving relevant case papers/offender documents. Victim Support - Protocol for cooperative working drafted and soon to be signed off. Victim Information and Satisfaction Questionnaires systems designed to improve services by: a) finding out why victims do not take up Victim Contact Services and b) seeking victims' views about the services they receive for people affected by crime. It is an independent organisation, offering a free and confidential service, whether or not a crime has been reported. Trained staff and volunteers at local branches offer information and support to victims, witnesses, and their family and friends. Victim Support provides the Witness Service based in every criminal court in England and Wales, to offer assistance before, during and after a trial. You can also call the Victim Supportline - 0845 30 30 900 – for information and support and details of local services and other relevant organisations. Local contact numbers for Victim Support within the Thames Valley are included in the Agency Contact list at the end of this report.

Victim Support
Victim Support is the national charity

7 Statistical Information
i. The number of registered sex offenders (RSOs) in the community on 31 March 02 (s68(2) CJ&CS Act 2000) The number of RSOs per 100,000 population

Number of Offenders

404 19


The number of sex offenders having registration requirement who were either cautioned or convicted for breaches of the requirement, between 1 April 01 and 31 March 02



The number of sex offender orders applied for between 1 April 01 and 31 March 02:

(a) The total number applied for


(b) The number granted


(c) The number not granted


(d) The number of applications still in progress


iv. The number of violent offenders and other sex offenders considered under the arrangements prescribed by sections 68 (3)(4) & (5) from 1/4/01 to 31/3/02


Those considered under the local multi-agency arrangements from 1/4/01 to 31/3/02 because they were assessed as posing a high risk of serious harm to the public (but who do not fall into the categories above). Section 67 (2) (b)



Expenditure Staff Probation Board Police Other agencies £99,000 £15,000 £66,000 £18,000

Other Probation Board Police Other agencies

£5,000 £2,000 £3,000 £0

Net Probation Board Police Other agencies

£104,000 £17,000 £69,000 £18,000

Set up (included in net expenditure) Probation Board Police Other agencies

£7,000 £3,000 £4,000 £0

TOTAL EXPENDITURE Probation Board Police Other agencies

£104,000 £17,000 £69,000 £18,000