1.

INTRODUCTION
Local multi-agency arrangements for the management of sex offenders in Surrey originally developed as a response to the Sex Offenders Act 1997 when police and probation began to make joint arrangements for the assessment and management of registered sex offenders. We have built on those arrangements over the past few years, and we now have multi-agency protocols agreed by police, probation, housing and social services for the assessment and management of sex offenders and other potentially dangerous offenders. These protocols have been drawn together to form a part of the Surrey Protocol, a document which illustrates effective multi-agency co-operation in Surrey. The document was subject to an extensive consultation process and has now been sanctioned by the Strategic Board. The objectives of the Surrey Protocol are: I To identify key personnel in lead agencies to provide effective and continuing liaison between the parties to the agreement thereby ensuring effective risk management and rehousing of offenders. Describe strategic management and reporting procedures which include the review and monitoring of inter-agency arrangements. Clarify information sharing across key agencies. Describe referral and operating procedures for the Risk Assessment & Management Panels to promote consistency in the approach to decision making across the county and also to ensure that risk is managed effectively between agencies to ensure protection of the public. Describe referral and operating procedures for the Multi-Agency Public Protection Panels. Set out arrangements for the disclosure of risk information about offenders who have committed specific offences and who apply for housing (Housing Act 1996 Part VI, Allocations) or who are accepted as homeless (Housing Act Part VII, Homelessness).

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SURREY PROBATION AREA

Enforcement, rehabilitaion and public protection

MAPPA Annual Report 2002

2. ROLES AND RESPONSIBILITIES
2.1 Although the statutory responsibility to assess and develop management plans for potentially dangerous offenders lies with police and probation, several other Surrey agencies are actively working to minimise the risks posed by offenders. Both Surrey Children's & Families Services and local authority housing officers are regularly involved, both in local Risk Assessment and Management Panels and in Multi-Agency Public Protection Panels. In addition, other agencies are committed to involvement in the risk assessment and management process for relevant cases. For instance, Surrey Fire & Rescue will assist in cases where arsonists are involved. Likewise, Surrey Youth Offending Team will support the process where youth offenders are to be considered by a Panel. 2.3 Owing to administrative changes within the local health authority, it has not been possible to formalise arrangements for regular involvement from health professionals in the risk assessment and management process. This situation will be resolved after 1st April 2002. In the interim the involvement of health professionals on Panels will continue to be on an ad hoc basis, as and when required. Police, probation, social services and various local housing officers have collaborated on the production of a multiagency protocol in respect of potentially dangerous offenders. This describes both the process and the specific roles of each agency. It also addresses housing issues in respect of this category of offender. The document is evidence of the good working relationship that has developed between agencies in Surrey over the past year. 2.5 In January 2002, Surrey Police restructured into four Divisional Areas and in that process, established a Vulnerable Persons Unit in each division. To promote integrated working, Surrey Probation joined Surrey Police to share roles and responsibilities specifically in regard to work with sex offenders and high risk offenders. Surrey police and probation will continue the programme of joint training, which will include providing an opportunity for police officers from the Vulnerable Persons Units to be a part of the training programme for the new National Probation Service’s Offender Assessment system risk needs tool when it is rolled out in Surrey Probation Area.

2.4 2.2

3. OUTLINE OF ARRANGEMENTS MADE
3.1 Surrey has developed multiagency arrangements for the assessment and management of sexual, violent and other dangerous offenders. Surrey Police has appointed at least one Registration and Assessment Officer in each police division. It is the fulltime responsibility of these officers to visit all registered sex offenders and support the risk assessment and management process. These officers are located within each of the four divisional Vulnerable Persons Units. The set-up of these units was commended during a recent inspection by Her Majesty's Inspectorate of Constabulary, as a part of the multi-agency Safeguarding Children Inspection. 3.2 All potentially dangerous offenders (including all registered sex offenders) are subject to consideration at a local Risk Assessment and Management Panel. These meetings are held monthly and are chaired by the Detective Inspector from the local police Vulnerable Persons Unit. Police, probation and other relevant agencies (e.g. housing, social services)

share relevant information about each offender at the meeting, and produce a risk management plan to address any identified threat that the offender may pose. Every risk management plan is subject to regular review. Arrangements have been established between police and probation, whereby local prisoners falling within the sex offender/potentially dangerous offender criteria, can be tracked through the prison system. This ensures early notification of release and a co-ordinated approach to the effective management, across agencies, of offenders released into the community. 3.3 The Risk Assessment and Management Panel is able to agree suitable risk management plans for the vast majority of offenders. However, for the critical few offenders who pose the highest risk, a Multi-Agency Public Protection Panel (MAPPP) is convened (the decision to hold this type of panel is made jointly by an Assistant Chief Officer (Surrey Probation) and a Detective Chief Inspector. Where the offender is subject to probation supervision, the MAPP Panel is chaired by an Assistant Chief Officer (Surrey Probation); in other cases, the Chair is a police Senior Investigating Officer (Detective Chief Inspector or Detective Superintendent). All meetings are minuted and a risk management plan is agreed for each individual case. The plan is subject to regular reviews. All actions agreed at

MAPPP's are monitored as a part of the review process. Individuals who have been subject to the MAPPP process receive feedback from nominated representatives from the lead agencies. The risk assessment and management process in Surrey is governed by the multi-agency protocol, ensuring a consistant approach across the whole county. 3.4 Surrey Probation has offered accredited programmes to the courts as a sentencing option since June 2001. The Enhanced Thinking Skills programme has been in place for over 12 months and has had considerable success. The Thames Valley Sex Offender Groupwork Programme is also operated in Surrey; this is for sex offenders on community based orders, or those who are released from custody and are subject to a period on licence. The programme takes between 9 and 15 months to complete (depending on the seriousness of the individual's offending and level of treatment required). Surrey Probation plan to begin three programmes during 2002/03. Attendance at the groupwork programme, along with supervision through case management and local reviews through Risk Assessment and Management Panels, ensures robust monitoring of this group of high risk offenders.

3.6

Risk Management plans will include for example, measures to monitor behaviour, sometimes involving police surveillance, as well as the provision of resources such as the allocation of a place at a Probation Hostel and the provision of appropriate services and methods of intervention (psychiatric assessments, sex offender treatment programmes etc.) aimed at helping individuals work with the relevant agencies to reduce the risks they pose to others. The administration of MAPPP's in the last year has been shared jointly between police and probation. In order to ensure the risk assessment and management process works smoothly, Surrey Police and Surrey Probation have agreed to jointly fund an administrative post from April 2002. This person will support each of the Risk Assessment and Management Panels and will take minutes at all MAPPP's, thereby promoting consistency of recording. Police and probation officers' time will also be freed up to concentrate on more proactive work, rather than administration. This post has now been advertised and an appointment will be made in due course.

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3.5

4. STRATEGIC MANAGEMENT ARRANGEMENTS
4.1 A Strategic Management Board has been formed to oversee the risk assessment and management arrangements; the board will consider funding and training issues, will approve the annual report and authorise any changes to the multiagency protocol. The board is made up of an Assistant Chief Constable, the Chief Probation Officer, the Head of Children's Services (Social Services) and a Chief Housing Officer. The group meets at least twice per year. 4.2 A Process Management Board has also been created. This body meets more regularly than the Strategic Board, and is responsible for reviewing and auditing the work carried out by Risk Assessment and Management Panels and reporting to the strategic management board. This board is also responsible for the promulgation of best practice to all agencies.

5. DISCLOSURE
5.1 When producing a risk management plan the Panel (whether local Risk Assessment & Management Panel or MAPPP), considers whether some form of disclosure to the public is necessary in order to address a threat posed by a potentially dangerous offender. For instance, in one case, a registered sex offender moved to live in a flat a short distance from a Surrey school. At the Risk Assessment & Management Panel, it was agreed that a limited disclosure regarding the person should be made to the headteacher of the school, to enable him to put appropriate protection measures in place. As a result, the police Registration & Assessment Officer met with the headteacher, provided limited information and assisted in the formulation of a plan that would ensure children were protected. The offender was advised that this notification was to be made. Subsequently, the offender moved away from the school area. 5.2 Whenever disclosure of information to the public is considered, the relevant panel assesses the nature of the threat posed by the individual and balances this against the rights of the offender (in accordance with the Human Rights Act). 5.3 An integral part of the Surrey Protocol is to raise general awareness and public education within the wider community. To this end Surrey will deliver a series of briefings to key agencies. Child protection matters are managed through the Surrey Area Child Protection Committee.

6. VICTIM SUPPORT
6.1 In response to the statutory duties of the Probation Service under Section 69 of the Criminal Justice & Court Services Act 2000, Surrey established a dedicated Victim Liaison Unit. The unit is staffed by a Manager (0.2 f.t.e.) two Victim Liaison Officers and a Victim Coordinator with notification of statutory cases from the Crown Court at Guildford being the responsibility of the Probation Crown Court Liaison Officer. In the year 2001/2002 the unit made contact with the victim or victims family in 93% of the statutory cases sentenced at Guildford Crown Court within eight weeks of sentence. Where Surrey was the local area for the victim but not the sentencing board the unit liaised closely with the area that had the statutory responsibility for the case. Discretionary victim work with cases that fell outside the statutory definitions was offered on a case by case basis. The Surrey Victim Liaison Unit aims to offer victims a high quality service that builds on, supports and enhances the work of both Surrey Police and the Surrey Association of Victim Support Schemes. In collaboration with both organisations, protocols have been developed that identify key responsibilities, roles and issues such as information sharing and processes. The joint Surrey Probation and Surrey Police Victims Protocol links to the Surrey protocol regarding the risk assessment and management process in respect of potentially dangerous offenders by requiring that victims’ views and needs are represented at relevant RAMPs and MAPPPs. Victim Liaison Unit staff attend these meetings where appropriate. 6.5 Where ongoing contact was requested by the victim, that work generally focused on the key areas defined in the Act, namely contacting victims at key points in the custodial process, offering them the opportunity to express their views and concerns relating to the offender's temporary and final release and advising them about appropriate support services. Victim Support is the national charity for people. It is an independent organisation offering a free and confidential service, whether or not a crime has been reported. Trained staff and volunteers at local branches offer information and support to victims, witnesses, their families and friends. Victim Support provides the Witness Service, based in every criminal court in England and Wales, to offer assistance before, during and after a trial. You can also call the Victim Supportline - 0845 30 30 900 - for information and support and details of local services and other relevant organisations. 6.8 Victim Support Scheme Addresses and Telephone Numbers: East Surrey VSS Reigate Police Station 79 Reigate Road Reigate RH2 0RY 01737 766 323 Epsom & District VSS The Pines 2 The Parade Epsom KT18 5DU 01372 743 650 Esher & District VSS Cobham Centre Oakdene Road Cobham KT11 2LR 01932 589 599 Guildford VSS PO Box 26 Guildford GU1 4XN 01483 503 173 Mole Valley VSS C/o 5 Dorking Police Station Moores Road Dorking RH4 2BQ 01306 875 866 North West Surrey VSS 80a Rydens Way Old Woking Woking GU22 9DN 01483 770 457 Staines & Woking Magistrates' Court Witness Service Staines Magistrates' Court Knowle Green Staines GU1 4ST 01784 49 22 99 Waverley VSS 8 Dolphin Close Haslemere GU27 1PU 01252 735 178 Runnymede & Elmbridge VSS C/o Addlestone Police Station Garfield Road Addlestone Surrey KT15 2NW 01932 855 110

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6.6

6.3

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6.4

7. STATISTICAL INFORMATION
7.1 The first table on the following pages shows the statistics required by the Home Office concerning registered sex offenders and the second table provides information concerning the additional costs involved in implementing Sects. 67 and 68 CJ and CS Act 2000. The figure for the total number of sex offenders registered in the county as a requirement of the Sex Offenders Act 1997, as at 31 March 2002, is the number of registered sex offenders living in Surrey at that time. The Police area in which the offender originally registered remains the 'owning force' for the duration of the registration period. The figure presented for offenders who fall within section 68(3) of the CJ and CS Act 2000 has been taken from records of offenders currently known to the National Probation Service - Surrey Area. There were no statistical records kept by Surrey Constabulary for this period and work is under way to implement procedures to collect this information/ data in the future. 7.4 The figures provided in the second table relate to costs that were incurred as a result of the new duty placed upon the Police and the National Probation Service - Surrey Area. The figures, therefore, do not include running costs where there were established systems in place prior to the commencement of the Act. The figure for 'staff costs' relates to additional staff required in order to implement the Act. The figure for 'other costs' includes costs in training staff and launching and printing the local area protocol. 'Set up costs' include additional IT equipment. There were no identifiable costs incurred by other agencies. 7.6 Police costs include the creation of full time posts on each division to deal with the risk assessment and management process. Appointment to these posts was in December 2001. From April 2002 Surrey Police & Surrey Probation Area are jointly funding an administration officer to support the risk assessment and management process. This is a new post created directly as result of legislation. In the first year this will cost £20,000.

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7.3

7.5

i. The number of Registered Sex Offenders (RSOs) in the community on 31/03/02 (s68(2) CJ &CS Act 2000) The number of RSOs per 1,000000 ii. The number of SOs cautioned/ convicted for breaches of registration iii. the number of Sex Offender Orders 01/04/01-31/0302 (a) total applied for (b) granted (c) not granted (d) applications still in progress iv. The number of violent offenders and other sex offenders 01/04/01-31/03/02(s68(3)(4)&(5)CJ&CS Act 2000) • The number of other offenders 01/04/01-31/03/02 (s67(2)(b)CJ&CS Act 2000

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23 1

1 1 0 0 211

8

Additional Costs of Local Arrangements
COST

Police

£32,900

Probation

£6,250

Total

£39,150

Contact Points
Surrey Probation Area Address Phone

ACO Courts & Community Supervision

Bridge House Flambard Way GODALMING GU7 1JB

01483 860191

Surrey Police

Mount Browne Sandy Lane GUILDFORD GU3 1HG

01306 676803

Surrey County Council

County Hall Penrhyn Road KINGSTON UPON THAMES KT1 2DN

0208 5419008

Prison Service Regional Office

Area Office 80 Sir Evelyn Road ROCHESTER Kent ME1 3LU

01634 817694

Youth Offending Team

Churchill House Mayford Green WOKING GU22 0PW

01483 723922