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Local multi-agency arrangements for the management of sex offenders in Surrey originally
developed as a response to the Sex Offenders Act 1997 when police and probation began
to make joint arrangements for the assessment and management of registered sex
offenders. We have built on those arrangements over the past few years, and we now have
multi-agency protocols agreed by police, probation, housing and social services for the
assessment and management of sex offenders and other potentially dangerous offenders.
These protocols have been drawn together to form a part of the Surrey Protocol, a
document which illustrates effective multi-agency co-operation in Surrey. The document
was subject to an extensive consultation process and has now been sanctioned by the
Strategic Board. The objectives of the Surrey Protocol are:

■ To identify key personnel in lead agencies to provide effective and continuing liaison
between the parties to the agreement thereby ensuring effective risk management and
rehousing of offenders.

■ Describe strategic management and reporting procedures which include the review
and monitoring of inter-agency arrangements.

■ Clarify information sharing across key agencies.

■ Describe referral and operating procedures for the Risk Assessment & Management
Panels to promote consistency in the approach to decision making across the county
and also to ensure that risk is managed effectively between agencies to ensure
protection of the public.

■ Describe referral and operating procedures for the Multi-Agency Public Protection

■ Set out arrangements for the disclosure of risk information about offenders who have
committed specific offences and who apply for housing (Housing Act 1996 Part VI,
Allocations) or who are accepted as homeless (Housing Act Part VII, Homelessness).
MAPPA Annual Report 2002

Enforcement, rehabilitaion and public protection

2.1 Although the statutory 2.3 Owing to administrative relationship that has
responsibility to assess and changes within the local developed between
develop management plans health authority, it has not agencies in Surrey over the
for potentially dangerous been possible to formalise past year.
offenders lies with police arrangements for regular
and probation, several other involvement from health 2.5 In January 2002, Surrey
Surrey agencies are actively professionals in the risk Police restructured into four
working to minimise the assessment and Divisional Areas and in that
risks posed by offenders. management process. This process, established a
Both Surrey Children's & situation will be resolved Vulnerable Persons Unit in
Families Services and local after 1st April 2002. In the each division. To promote
authority housing officers interim the involvement of integrated working, Surrey
are regularly involved, both health professionals on Probation joined Surrey
in local Risk Assessment Panels will continue to be Police to share roles and
and Management Panels on an ad hoc basis, as and responsibilities specifically
and in Multi-Agency Public when required. in regard to work with sex
Protection Panels. offenders and high risk
2.4 Police, probation, social offenders. Surrey police and
2.2 In addition, other agencies services and various local probation will continue the
are committed to housing officers have programme of joint training,
involvement in the risk collaborated on the which will include providing
assessment and production of a multi- an opportunity for police
management process for agency protocol in respect officers from the Vulnerable
relevant cases. For of potentially dangerous Persons Units to be a part
instance, Surrey Fire & offenders. This describes of the training programme
Rescue will assist in cases both the process and the for the new National
where arsonists are specific roles of each Probation Service’s
involved. Likewise, Surrey agency. It also addresses Offender Assessment
Youth Offending Team will housing issues in respect of system risk needs tool
support the process where this category of offender. when it is rolled out in
youth offenders are to be The document is evidence Surrey Probation Area.
considered by a Panel. of the good working


3.1 Surrey has developed multi- management process. 3.2 All potentially dangerous
agency arrangements for These officers are located offenders (including all
the assessment and within each of the four registered sex offenders)
management of sexual, divisional Vulnerable are subject to consideration
violent and other dangerous Persons Units. The set-up at a local Risk Assessment
offenders. Surrey Police has of these units was and Management Panel.
appointed at least one commended during a These meetings are held
Registration and recent inspection by Her monthly and are chaired by
Assessment Officer in each Majesty's Inspectorate of the Detective Inspector
police division. It is the full- Constabulary, as a part of from the local police
time responsibility of these the multi-agency Vulnerable Persons Unit.
officers to visit all registered Safeguarding Children Police, probation and other
sex offenders and support Inspection. relevant agencies (e.g.
the risk assessment and housing, social services)
share relevant information MAPPP's are monitored as 3.6 Risk Management plans will
about each offender at the a part of the review include for example,
meeting, and produce a risk process. Individuals who measures to monitor
management plan to have been subject to the behaviour, sometimes
address any identified MAPPP process receive involving police
threat that the offender may feedback from nominated surveillance, as well as the
pose. Every risk representatives from the provision of resources such
management plan is subject lead agencies. The risk as the allocation of a place
to regular review. assessment and at a Probation Hostel and
Arrangements have been management process in the provision of appropriate
established between police Surrey is governed by the services and methods of
and probation, whereby multi-agency protocol, intervention (psychiatric
local prisoners falling within ensuring a consistant assessments, sex offender
the sex offender/potentially approach across the whole treatment programmes etc.)
dangerous offender criteria, county. aimed at helping individuals
can be tracked through the work with the relevant
prison system. This ensures 3.4 Surrey Probation has agencies to reduce the
early notification of release offered accredited risks they pose to others.
and a co-ordinated programmes to the courts
approach to the effective as a sentencing option 3.7 The administration of
management, across since June 2001. The MAPPP's in the last year
agencies, of offenders Enhanced Thinking Skills has been shared jointly
released into the programme has been in between police and
community. place for over 12 months probation. In order to
and has had considerable ensure the risk assessment
3.3 The Risk Assessment and success. The Thames Valley and management process
Management Panel is able Sex Offender Groupwork works smoothly, Surrey
to agree suitable risk Programme is also Police and Surrey Probation
management plans for the operated in Surrey; this is have agreed to jointly fund
vast majority of offenders. for sex offenders on an administrative post from
However, for the critical few community based orders, April 2002. This person will
offenders who pose the or those who are released support each of the Risk
highest risk, a Multi-Agency from custody and are Assessment and
Public Protection Panel subject to a period on Management Panels and
(MAPPP) is convened (the licence. The programme will take minutes at all
decision to hold this type of takes between 9 and 15 MAPPP's, thereby
panel is made jointly by an months to complete promoting consistency of
Assistant Chief Officer (depending on the recording. Police and
(Surrey Probation) and a seriousness of the probation officers' time will
Detective Chief Inspector. individual's offending and also be freed up to
Where the offender is level of treatment required). concentrate on more
subject to probation proactive work, rather than
supervision, the MAPP 3.5 Surrey Probation plan to administration. This post
Panel is chaired by an begin three programmes has now been advertised
Assistant Chief Officer during 2002/03. Attendance and an appointment will be
(Surrey Probation); in other at the groupwork made in due course.
cases, the Chair is a police programme, along with
Senior Investigating Officer supervision through case
(Detective Chief Inspector or management and local
Detective Superintendent). reviews through Risk
All meetings are minuted Assessment and
and a risk management Management Panels,
plan is agreed for each ensures robust monitoring
individual case. The plan is of this group of high risk
subject to regular reviews. offenders.
All actions agreed at
4.1 A Strategic Management Probation Officer, the Head and auditing the work
Board has been formed to of Children's Services carried out by Risk
oversee the risk (Social Services) and a Assessment and
assessment and Chief Housing Officer. The Management Panels and
management arrangements; group meets at least twice reporting to the strategic
the board will consider per year. management board. This
funding and training issues, board is also responsible
will approve the annual 4.2 A Process Management for the promulgation of best
report and authorise any Board has also been practice to all agencies.
changes to the multi- created. This body meets
agency protocol. The board more regularly than the
is made up of an Assistant Strategic Board, and is
Chief Constable, the Chief responsible for reviewing

5.1 When producing a risk measures in place. As a offender (in accordance
management plan the Panel result, the police with the Human Rights Act).
(whether local Risk Registration & Assessment
Assessment & Management Officer met with the 5.3 An integral part of the
Panel or MAPPP), headteacher, provided Surrey Protocol is to raise
considers whether some limited information and general awareness and
form of disclosure to the assisted in the formulation public education within the
public is necessary in order of a plan that would ensure wider community. To this
to address a threat posed children were protected. end Surrey will deliver a
by a potentially dangerous The offender was advised series of briefings to key
offender. For instance, in that this notification was to agencies. Child protection
one case, a registered sex be made. Subsequently, the matters are managed
offender moved to live in a offender moved away from through the Surrey Area
flat a short distance from a the school area. Child Protection
Surrey school. At the Risk Committee.
Assessment & Management 5.2 Whenever disclosure of
Panel, it was agreed that a information to the public is
limited disclosure regarding considered, the relevant
the person should be made panel assesses the nature
to the headteacher of the of the threat posed by the
school, to enable him to put individual and balances this
appropriate protection against the rights of the
6.1 In response to the statutory Protocol links to the Surrey 6.8 Victim Support Scheme
duties of the Probation protocol regarding the risk Addresses and Telephone
Service under Section 69 of assessment and Numbers:
the Criminal Justice & Court management process in
Services Act 2000, Surrey respect of potentially East Surrey VSS
established a dedicated dangerous offenders by Reigate Police Station
Victim Liaison Unit. The unit requiring that victims’ views 79 Reigate Road
is staffed by a Manager (0.2 and needs are represented Reigate RH2 0RY
01737 766 323
f.t.e.) two Victim Liaison at relevant RAMPs and
Officers and a Victim Co- MAPPPs. Victim Liaison Epsom & District VSS
ordinator with notification of Unit staff attend these The Pines
statutory cases from the meetings where 2 The Parade
Crown Court at Guildford appropriate. Epsom KT18 5DU
being the responsibility of 01372 743 650
the Probation Crown Court 6.5 Where ongoing contact was
Liaison Officer. requested by the victim, Esher & District VSS
that work generally focused Cobham Centre
Oakdene Road
6.2 In the year 2001/2002 the on the key areas defined in
Cobham KT11 2LR
unit made contact with the the Act, namely contacting
01932 589 599
victim or victims family in victims at key points in the
93% of the statutory cases custodial process, offering Guildford VSS
sentenced at Guildford them the opportunity to PO Box 26
Crown Court within eight express their views and Guildford GU1 4XN
weeks of sentence. Where concerns relating to the 01483 503 173
Surrey was the local area offender's temporary and
for the victim but not the final release and advising Mole Valley VSS
sentencing board the unit them about appropriate C/o 5 Dorking Police Station
Moores Road
liaised closely with the area support services.
Dorking RH4 2BQ
that had the statutory
01306 875 866
responsibility for the case. 6.6 Victim Support is the
Discretionary victim work national charity for people. North West Surrey VSS
with cases that fell outside It is an independent 80a Rydens Way
the statutory definitions was organisation offering a free Old Woking
offered on a case by case and confidential service, Woking GU22 9DN
basis. whether or not a crime has 01483 770 457
been reported. Trained staff
6.3 The Surrey Victim Liaison and volunteers at local Staines & Woking
Magistrates' Court Witness
Unit aims to offer victims a branches offer information
high quality service that and support to victims,
Staines Magistrates' Court
builds on, supports and witnesses, their families and Knowle Green
enhances the work of both friends. Staines GU1 4ST
Surrey Police and the 01784 49 22 99
Surrey Association of Victim 6.7 Victim Support provides the
Support Schemes. In Witness Service, based in Waverley VSS
collaboration with both every criminal court in 8 Dolphin Close
organisations, protocols England and Wales, to offer Haslemere GU27 1PU
have been developed that assistance before, during 01252 735 178
identify key responsibilities, and after a trial. You can
Runnymede & Elmbridge VSS
roles and issues such as also call the Victim C/o Addlestone Police
information sharing and Supportline - 0845 30 30 Station
processes. 900 - for information and Garfield Road
support and details of local Addlestone
6.4 The joint Surrey Probation services and other relevant Surrey KT15 2NW
and Surrey Police Victims organisations. 01932 855 110
7.1 The first table on the CS Act 2000 has been implement the Act. The
following pages shows the taken from records of figure for 'other costs'
statistics required by the offenders currently known includes costs in training
Home Office concerning to the National Probation staff and launching and
registered sex offenders Service - Surrey Area. There printing the local area
and the second table were no statistical records protocol. 'Set up costs'
provides information kept by Surrey include additional IT
concerning the additional Constabulary for this period equipment. There were no
costs involved in and work is under way to identifiable costs incurred
implementing Sects. 67 and implement procedures to by other agencies.
68 CJ and CS Act 2000. collect this information/
data in the future. 7.6 Police costs include the
7.2 The figure for the total creation of full time posts
number of sex offenders 7.4 The figures provided in the on each division to deal
registered in the county as second table relate to costs with the risk assessment
a requirement of the Sex that were incurred as a and management process.
Offenders Act 1997, as at result of the new duty Appointment to these posts
31 March 2002, is the placed upon the Police and was in December 2001.
number of registered sex the National Probation
offenders living in Surrey at Service - Surrey Area. The 7.7 From April 2002 Surrey
that time. The Police area in figures, therefore, do not Police & Surrey Probation
which the offender originally include running costs where Area are jointly funding an
registered remains the there were established administration officer to
'owning force' for the systems in place prior to support the risk
duration of the registration the commencement of the assessment and
period. Act. management process. This
is a new post created
7.3 The figure presented for 7.5 The figure for 'staff costs' directly as result of
offenders who fall within relates to additional staff legislation. In the first year
section 68(3) of the CJ and required in order to this will cost £20,000.

i. The number of Registered Sex Offenders (RSOs) in the community on 253

31/03/02 (s68(2) CJ &CS Act 2000)

The number of RSOs per 1,000000 23

ii. The number of SOs cautioned/ convicted for breaches of registration 1

iii. the number of Sex Offender Orders 01/04/01-31/0302

(a) total applied for 1

(b) granted 1

(c) not granted 0

(d) applications still in progress 0

iv. The number of violent offenders and other sex offenders 211
01/04/01-31/03/02(s68(3)(4)&(5)CJ&CS Act 2000)

• The number of other offenders 01/04/01-31/03/02 (s67(2)(b)CJ&CS Act 2000 8

Additional Costs of Local Arrangements


Police £32,900

Probation £6,250

Total £39,150
Contact Points
Surrey Probation Area Address Phone

ACO Courts & Community Supervision Bridge House 01483 860191

Flambard Way

Surrey Police Mount Browne 01306 676803

Sandy Lane

Surrey County Council County Hall 0208 5419008

Penrhyn Road

Prison Service Regional Office Area Office 01634 817694

80 Sir Evelyn Road

Youth Offending Team Churchill House 01483 723922

Mayford Green
GU22 0PW