2012

THE JOB SHADOWING HANDBOOK
Santa Cruz County Schools Your Future Is Our Business
Job Shadow Day allows students to visit a worksite and "shadow" an employee for several hours, observing and assisting them with their work. This structured worksite experience provides students with a preview of the world of work and the range of career opportunities available to them. Job shadowing is integral to making the connection between school and work.

SCCS YFIOB 1/1/2012

THIS HANDBOOK WAS UPDATED BY
…Your Future Is Our Business and funded in part by the Chancellor's Office, California Community Colleges, SB-70 grant 09-140-411.© 2012 Chancellor's Office, California Community Colleges in response to the local need for a comprehensive tool to assist in instituting work-based learning activities within the high schools in Santa Cruz County. It is intended to serve as a practical guide for job shadowing procedures and is designed for students, schools and cooperating business and industry firms in Santa Cruz County. Primary material for this handbook was gathered from the Monterey Bay Regional Partnership pilot job-shadowing program beginning in 2000 and updated in 2012. Additional source material was compiled by Your Future is Our Business of Santa Cruz County from the Boston Private Industry Council’s Groundhog Job Shadow Day Host Packet from 2002. Several local high schools and their school-to-career site coordinators have contributed their expertise and experiences to make this a workable and useful guide. A limited amount of material has been drawn from various state and national school-to-work organizations. This handbook synthesizes the necessary steps that assure a quality job shadowing experience that meets the high standards and needs of students, schools, business, and industry. This handbook reflects the growing pains and subsequent experiences of schools and cooperating employers within Santa Cruz County. The procedures and forms developed are an outgrowth of those experiences. This handbook is intended as a “living document” in that it will change and grow with new experiences and ideas. Hence, as recommended procedures change or new and more efficient forms are developed, those procedures and forms can be added or replaced in the loose-leaf format. Should you, as a practitioner of work-based learning experiences, have suggestions for improvement or enhancement of this handbook, or have any need for assistance, please contact us. Your Future is Our Business C/O Cabrillo College 6500 Soquel Drive Aptos, California 95003 Phone: 831-477-5651 FAX: 831-477-5636 E-mail: sbell@santacruz.k12.ca.us Web Site: www.yfiob.org Please join us as we ensure that each and every student gets the excellent academic education, comprehensive career information, and practical work experience he or she needs to succeed. (Special thanks to Amy Dahlen of YFIOB for the compilation and updating of the handbook)

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6500 Soquel Drive, Building 2100 B, Aptos, CA 95003 831-477-5651 www.yfiob.org

TABLE OF CONTENTS
HOW TO USE THIS HANDBOOK THE WHAT, WHY, WHEN, AND HOW OF JOB SHADOWING FAQ SHEET INTRODUCTION TO JOB SHADOWING BENEFITS OF THE JOB SHADOWING PROGRAM LIABILITY MAKING THE MATCH TEACHER CHECKLIST FOLLOW UP ACTIVITIES IT'S A TEAM EFFORT: JOB SHADOW DAY WRAP-UP SESSION MORE THAN MEETS THE EYE ACTIVITY STUDENT INFORMATION AGREEMENT STUDENT RESUME SAMPLE PHONE/EMAIL SCRIPT STUDENT CHECKLIST STUDENT QUESTIONS STUDENT VERIFICATION FORM STUDENT EVALUATION STUDENT SAMPLE THANK YOU LETTER PARENT INFORMATION PARENT/GUARDIAN CONSENT WORKPLACE HOST CONDUCT STANDARDS WORKPLACE HOST GUIDELINES WORKPLACE HOST INFORMATION GENERAL INFORMATION WORKPLACE HOST'S ROLE QUESTIONS TO ASK YOURSELF AS THE HOST ACTIVITIES AND SKILLS TO DEMONSTRATE PLAN OF THE DAY'S ACTIVITIES WORKPLACE HOST EVALUATION YFIOB COORDINATOR CHECKLIST SAMPLE JOB SHADOW CONFIRMATION EMAIL SAMPLE CORRESPONDENCE EMAILS 3 4 5 6 7 8 10 11 12 13 15 17 18 19 20 21 23 24 25 26 27 28 29 30 31 33 34 35 36 37 38 40 41

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6500 Soquel Drive, Building 2100 B, Aptos, CA 95003 831-477-5651 www.yfiob.org

HOW TO USE THIS HANDBOOK
STEP ONE:  READ ME! STEP TWO:  If you/your site are already doing Job Shadowing - HURRAY! Hopefully, some of this information will support your activities.  If you/your site are beginning to look at Job Shadowing, here are suggested next steps: STEP THREE:  Present the idea of Job Shadowing to your site administration and staff. The WHAT, WHY, WHEN and HOW and the FAQ Sheet can be helpful handouts. Support, Liability, and Making the Match will be key issues.  Consider doing a short in-service at a faculty meeting or staff development day.  Presentations to parent groups and school boards can raise awareness and generate support. STEP FOUR:  Decide whether to either pilot Job Shadowing by integrating it into a class curriculum (preferably a required class) or pilot with a small group of interested students. If you are going to pilot Job Shadowing with a small group of students there will need to be a designated coordinator for these students. It could be a teacher, counselor, STC site leader, or parent. STEP FIVE:  Refer to the example of integrated classroom activities and the process forms in the teacher information section. STEP SIX:  Survey the parents at your school site for supporting Job Shadowing activities. Parents list their careers and allow themselves to be shadowed, or they can directly support students in contacting worksite hosts.  Local organizations such as business/education intermediaries, service organizations, and chambers of commerce can provide support for making connections to the business community. What you find presented here has either been borrowed from best practices or arrived at through the school of hard knocks! Please use what works for you, and feel free to customize any of these materials. Need more help or information? Please contact our program administrator: Vera Chesnut – vechesnu@cabrillo.edu, 831-477-5651.

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6500 Soquel Drive, Building 2100 B, Aptos, CA 95003 831-477-5651 www.yfiob.org

where they can get first-hand information about job skills and careers.THE WHAT. Why would students benefit from Job Shadowing? Job Shadowing is a privilege and an opportunity that will:  Allow students to connect with adults in career fields of their interest and experience the workplace and workday first hand.  Encourage an ongoing relationship between young people and caring adults.yfiob. By bringing students into the workplace to see a marketing professional or a health care technician at work. very real and tangible options come alive for them. WHY.  Make Job Shadowing available to all students. Job shadowing immerses each student in the world of work. How can Job Shadowing activities be coordinated? There several ways that Job Shadowing is being coordinated to be successful.  Introduce students to the requirements of professions and industries to help them prepare to join the workforce of the 21st century.  Demonstrate the connection between academics and careers.  Making the match .  Make this activity a specific class requirement.org .  Consider making Job Shadowing a graduation requirement. The standards.  Assessment of student readiness skills (including student interest and schedule).  Respecting the business community-Avoiding “business burnout” is addressed through the development of good communication structures. CA 95003 831-477-5651 www.  Match students based upon their specific interests. and follow-up must be part of a curriculum. and the use of an appropriate database. 4 6500 Soquel Drive. The critical issues are:  Integration into a required class curriculum. encouraging students to learn by making their class work more relevant. Aptos. Building 2100 B. or by an intermediary organization.  Build community partnerships between schools and businesses that enhance the educational experience of all students. preparation.  Develop school wide and district awareness and support. AND HOW OF JOB SHADOWING What's so great about Job Shadowing?  Job Shadowing can provide experiences that are as unique as every person who participates. WHEN. with support from parents/school site staff.This can be done several ways: by the student directly. When is Job Shadowing the most successful? To maximize success:  Integrate Job Shadowing activities into a specific required class (such as Economics).  Begin planning early in the school year. community awareness.

which I was lucky enough to edit at their studio. CA 95003 831-477-5651 www.org . Job shadowing is integral to making the connection between school and work. Who do I contact for more information or to get involved?  Please contact our program administrator: Vera Chesnut – vechesnu@cabrillo. An example of a follow-up activity would be to have students do an oral presentation (Power Point. why would I want to participate?  Students can have the opportunity to spend 2-4 hours with someone who does something that they think is interesting. Do students go out individually. Aren't liability issues a big concern when you have students at the workplace?  The job shadow experience is considered a field trip. location. Does this really make an impact on students?  "Since visiting Impact Solutions. I regret that I did not have this experience earlier. 831477-5651. in pairs or in larger groups?  All of the above. up close view of what it is really like to be in that job. or on foot. insuring students for these activities. 5 6500 Soquel Drive. Aptos. As a teacher. This structured worksite experience provides students with a preview of the world of work and the range of career opportunities available to them. As a student. and they will have a great opportunity to ask questions about what it takes to be in that job. a high school junior.FAQ SHEET What is Job Shadowing?  Job Shadowing is an activity which allows a student to spend time in the workplace with a person who has a job that is of interest to the student. if possible) based on their experience. Why would an employer or business want to participate?  Students are the workforce of the future! It is always a WIN/WIN experience when adults share their life experiences with young people. Sending students out in pairs or groups will avoid concerns about having students with "unknown" adults. Invite work site hosts to the classroom for the presentations. Building 2100 B. etc. You can check with the specific school district to determine the extent of their insurance coverage. I have filmed my own short movie. In my opinion. private vehicle (school district policies must be followed)." -Cam Archer. and most schools have liability policies in place. Students can go by school or city bus. They will get a first hand.yfiob. Parents and service clubs often help with transportation. I want to know how this activity can fit into the curriculum?  There are activities listed in the Job Shadowing Handbook. What about transportation?  This is handled in various ways depending on school policies. funding sources.edu. every student should look into job shadowing.

Aptos. Job shadowing is integral to making the connection between school and work. Introduces students to the requirements of professions and industries to help them prepare to join the workforce of the 21st century.secondary educational options.INTRODUCTION TO JOB SHADOWING Whether you are a participating employer.yfiob. related skill requirements. This structured worksite experience provides students with a preview of the world of work and the range of career opportunities available to them. Job Shadowing is a popular work based learning activity because it provides students with opportunities to gather information on a wide variety of career possibilities before deciding where they want to focus their attention. 6 6500 Soquel Drive. Building 2100 B. Job shadowing provides exciting reasons why students should stay in school. Job shadows involve student visits to a variety of work places during which time students observe and ask questions of individual workers. Classroom exercises conducted prior to and following the job shadow experience are designed to help students connect their experience to their course work and relate the visits directly to career pathways. It creates a critical link between education and success. CA 95003 831-477-5651 www. and post. educator. Job Shadow Day allows students to visit a worksite and "shadow" an employee for several hours. or volunteer host participating in job shadowing is easy and fun. Encourages an ongoing relationship between young people and caring adults. where they can get firsthand information about job skills and careers. By bringing students into the workplace to see a marketing professional or a health care technician at work. observing and assisting them with their work.org . Job shadows are designed so students play an active role in learning. Job Shadow Day helps students:      Gain awareness of the variety of skills needed for certain jobs Identify possible career interests Understand the connection between school and work Apply and develop the skill of interacting with adults Learn how to behave in a professional environment GOALS OF THE SHADOWING PROGRAM     Students learn by making their class work more relevant. Builds community partnerships between schools and businesses that enhance the educational experience of all students. Job shadowing immerses each student in the world of work. very real and tangible options come alive for them.

CA 95003 831-477-5651 www.org . Aptos. For the teacher looking for new ways to motivate students. Impact a young person's life in a fun way. Creates a new connection to the world of work. Become a positive adult role model. 7 6500 Soquel Drive. Enables teachers to see new technologies being used. Workplace Benefits      Showcases your place of work by increasing visibility in your community. Provides important information to make smart career choices. answering the question. "Why do I have to learn this?” For those in the work place. Informs students about careers in your industry or line of work. Prepares our future work force. Demonstrates the link between education and future success. For the student who has never understood the point of school.yfiob. Volunteer Benefits     Introduce the world of work to a young person in just a few short hours. Building 2100 B.BENEFITS OF THE JOB SHADOWING PROGRAM Job shadowing can provide experiences that are as unique as every person who participates. a shadowing experience can show how education can be translated into rewarding and financially secure future. Strengthens and promotes involvement in education. Provides up-to-date job examples to share with other students. it can provide a fun and unusually hands-on experience that demonstrates the link between schoolwork and real life. Teacher Benefits      Invites teachers to see the modern applications of a basic education. being a host site can help forge personally satisfying connections with young people that could ultimately contribute to building a more prepared and focused workforce of tomorrow. Enables students to understand the relevance of what is being taught. Prepares a personal action plan to get the education and skills needed to pursue career interests. Enables employees to easily participate in a community activity. Showcases the volunteer's skills and education. Student Benefits      Provides an up-close look at workplaces and careers. Showcases their students in the community.

Worker's Compensation  Under section 51769 of the California Education Code. Section 51769 also states that when a student is engaged in approved Job Shadow activities. Aptos. there are certain definitions and practices of which participants should be cognizant. CA 95003 831-477-5651 www. the Job Shadowing student is subject to the same responsibilities at the work place for safety and conduct as is any other public visitor. Building 2100 B.LIABILITY All participants in job shadowing activities should be aware of basic issues surrounding liability. the school is considered to be the employer (under Division 4 commencing with Section 3200 of the Labor Code) of persons receiving this training unless the persons during the training are paid a cash wage or salary by a private employer." but are school district's insurance. Students in Job Shadowing situations who do what is defined as "no productive work. 8 6500 Soquel Drive. The following is not intended to serve as legal advice.  In case of emergency  In the event that the student must seek medical attention or in case of an emergency while at the workplace. unless employers elect to provide coverage for the students. but as useful information to address basic liability questions a school or employer might raise. It is the responsibility of the sponsoring employer to provide any necessary safety instruction and or equipment as well as enforce the use of such safety equipment to the Job Shadowing student as it would to any other visitor or vendor visiting the workplace. All Job Shadowing students will be instructed by the school about their personal responsibility for conduct and safety in the workplace. the workplace host will follow their company’s protocol and contact person listed on the student verification form. While no individual or firm is completely protected from the threat of legal action. Generally.  General Liability  There are complex laws that address the full spectrum of personal injury and personal liability. Any specific safety concerns should be provided to the school in advance. or summer school session.org . a "Job Shadowing Experience" is defined as a visit to a workplace for the purpose of career exploration for no less than three hours and no more than 25 hours in one semester.yfiob. intercession.

but are not limited to: o Violations of state laws regarding child abuse. Building 2100 B. Some examples of inappropriate conduct include. o Physical contact which is inappropriate to a mentor-pupil professional relationship considering the age and sex of the student. Most schools treat Job Shadowing transportation as a field trip activity invoking district written policy covering field trips. Workplace Host Conduct Standards The following standards are presented to help employers understand the practices expected of them as sponsors of a student Job Shadow experience. Aptos. While these standards seem to be self-evident. 9 6500 Soquel Drive. it is important to list them. In all cases the parent or legal guardian must approve transportation plans.yfiob. Transportation plans during Job Shadowing activities should be pre-approved by the school through the principal or his/her designee. and or providing alcohol or controlled substances to minors. Sponsors should instruct their employees or volunteers to not:    Have any inappropriate contact with any student met through their Job Shadowing.Transportation  Schools are advised to follow their respective district policies regarding transportation of students off campus. CA 95003 831-477-5651 www. o Use of profanity or inappropriate language in the classroom or workplace. Engage in any job shadowing experience with any student without the prior consent of the student's school principal or designee. including those students 18 years of age or older.org .

yfiob. Building 2100 B. If a group of students is going to visit a business and be matched with employees. or they can use an available database. CA 95003 831-477-5651 www. counselor. and each student is matched to an employer Several processes can be used to match students with worksite hosts depending upon the type of match and the resources available at the school site to support this process. or teachers at the school site. When two or more students are going to Job Shadow a single worksite host. someone must be designated to plan and coordinate this activity.org . it is important for a designated person to make the contact and do the coordination this could be a student.MAKING THE MATCH There are three basic Job Shadowing options:    A one to-one match Two or more students shadow a single worksite host A group of students visits a company. A student may know of someone in a specific career they can contact.  It is optimal for students to make the contact with the worksite host themselves if it is a one to one match. teacher.   Respecting the business community and avoiding employer "burn-out" is critical to continuing and sustaining these valuable opportunities for students. Aptos. Preparation and coaching for contacting a worksite host is important. parent. 10 6500 Soquel Drive. or they can get support/ideas from parents. It is important to focus on supporting communication structures and processes that will ensure successful relationships with our business partners. or intermediary coordinator. counselors.

assessment. Determine who students should contact for last minute problems/emergencies.yfiob. assignments.net. Complete follow-up activities. Coach on proper dress. Review proper dress. CA 95003 831-477-5651 www. Aptos. Prepare questions. Give lesson on making phone calls to businesses. Have all coordinators and participating students fill out online profile at www. Help students decide what careers they want to shadow. Building 2100 B. Confirm transportation and site visits. 2-4 Weeks Before Job Shadow:           Schedule orientation meeting with YFIOB coordinator for students and coordinators. Make sure required consent forms are signed. or other classroom expectations. 11 6500 Soquel Drive. conduct.workplaceconnections. conduct. Get all required forms filled out/signed on time.org . This has proven to be an essential part of the process. Student assessment -Who is ready to participate? 1 Week Before Job Shadow:    Refer student to STUDENT CHECKLIST form. time management. Clarify transportation issues. Support students calling the worksite host the day before to confirm their meeting time and place. Have student complete STUDENT RESUME form. insuring good communication and a successful experience for both student and employer. and with process and follow up activities included. including thank you notes. and the need to ARRIVE ON TIME! Review any forms.     Day of Job Shadowing:  Troubleshooting may be necessary. Day After Job Shadowing:   Give students time for debriefing session.TEACHER CHECKLIST JOB SHADOWING needs to be integrated into the classroom curriculum with student readiness skills.

submit to school or local newspaper. 1950.    12 6500 Soquel Drive.giving information about the experience.Sharing the experience to the larger community. You could discuss the SCANS competencies and skill areas. technical. Have students break into groups and brainstorm what skills are needed in the workplace today and in the future. leisure time. Brochure. Newspaper Article .e. Advertisement. Flyer .use the information gathered from job shadow site and from research on the career that was shadowed. vacation time. Aptos.). and 2000 based upon what they learned from their experience. or career. Pictorial Collage . have students arrange the skills into categories (interpersonal.   Write report/essay on what the student observed and what interested them most. etc.yfiob. Have the students invite some of the workplace hosts to these presentations. If possible create a power point presentation. home life. hobbies and community   service)? Have students write "Job Descriptions" for the same job in 1900. Other topics: o o o How does this profession fit into society and the changing economy? What are some recommendations for preparing for a career in this field? What is the relationship between career choice and lifestyle choice (i.FOLLOW UP ACTIVITIES   Write and mail follow-up thank you letter. In the larger groups.share information about job shadow experiences.org . Oral presentations . social life. business. Building 2100 B. dress requirements. CA 95003 831-477-5651 www.

Tell the students you have just given them the name of a department and that you want them to cross out that department's name from the organizational chart. Explain that an organizational chart graphically illustrates how a workplace operates. while the reporter will summarize the group's answers to the entire class. Tell each group to select a recorder and a reporter. Each job is important to the success of the workplace. Be sure the other groups do not see them. 40 copies of attached worksheet. their job will be to identify what might happen if that department was eliminated from the workplace. The jobs that students will hold in the future will be as different as the ones seen here today. Aptos. Give a specific workplace example of how this works. This activity is designed to illustrate how different departments in the world of work are interrelated. CA 95003 831-477-5651 www. Ask the students: "From what you saw today.IT'S A TEAM EFFORT: JOB SHADOW DAY WRAP-UP SESSION If teachers participate in Job Shadow Day. It depicts which departments report to the senior leadership or to another department. they can collaborate with Workplace Hosts to conduct the following activities on site to conclude the day's experience for students. The recorder will write down the information for the group. 13 6500 Soquel Drive.yfiob. Before this activity. what do you think are the overall goals of this workplace?" (The answers may include the following: to make a profit. Building 2100 B. Materials Needed: 40 organizational charts (provided by host site).org . and how teamwork plays an integral role in getting any job done.). making the following points:    The world of work is within reach for every student. etc. Have Workplace Hosts remind the students what the real goals of the workplace are.one per group. 40 pencils The teacher and the Workplace Host wrap up the day. The teacher and the workplace host should move around the room to help facilitate group discussion. Remember that this is not a test! Answering all of the questions will be key to student. Each group has been given a different department. Break students into five groups and distribute the "It's a Team Effort" worksheet to each student. pick five departments in your workplace to eliminate . Activity: Pass out the organizational chart to the students. It will also demonstrate that every employee counts in the success of the workplace. to provide a good service. Write them on separate sheets of paper. to help the community. Give the groups 10 minutes to fill out the worksheet. and pass out the name of ONE eliminated department to each group.

Summarizing the Findings Tell the class they will have to listen to the groups answers very carefully. 14 6500 Soquel Drive. the next reporter should be called.yfiob. Each reporter must be allowed to present his/her full answer before the class is allowed to guess (no interruptions). Wrap up the discussion by summarizing the activity for the students:    It is the combined skills of all the employees that allow the workplace to operate successfully. CA 95003 831-477-5651 www. Aptos. Suggest that the class refer to the organizational chart. Every department is key to the overall success of the workplace. The departments work together to successfully meet the workplace's goals. Building 2100 B.org . Once the correct answer is given. as it will be the class assignment to try to guess which department was eliminated from the reporting group's organizational chart.

unless otherwise noted)       Lunch room/break room? Exercise/work-out room? Showers? Child care center? Health care/first aid? Outside seating area? 15 6500 Soquel Drive. (3 points each) How did people answer the phone? (3 points) The Facilities: Employers typically offer amenities or "extra" facilities for their employees. equipment. Use the following checklist to remember the people. (3 points each) How did people treat each other? (2 points) Did everyone have the same workspace? Give examples.org . Building 2100 B. (2 points) Do different jobs require different clothes? If so. CA 95003 831-477-5651 www. give an example. Which of the following did you observe? (2 points each. You have five minutes to write down answers in the column marked "Observations or Comments" After you are finished. total your points to see how well you did.yfiob. Next.      Describe the clothing people wore.MORE THAN MEETS THE EYE ACTIVITY Just how keen are your observation skills? One of your responsibilities today was to observe and learn as much as possible about the work environment you got to visit. You probably saw there is a lot more to a work site than just delivering a product or service. Good Luck! Observation Topic: _________________________________________________________ Observation or Comments: ___________________________________________________ Points: ___________________________________________________________________ Your Score: _______________________________________________________________ The People: The most important resource at a work site it its people. facilities. and employee benefits you have either seen or heard about. the workplace coordinator will provide the correct answers. Aptos.

     15 points: NEW EMPLOYEE (NEWBIE) 16 .50 points: PRESIDENT AND CHIEF EXECUTIVE OFFICER (WOW.30 points: MANAGER (YOU'RE GOING PLACES) 31 . such as dry cleaning or car maintenance? Total Points ______________ After the workplace coordinator gives you the right answers.     How many computers does this company have? (5 points) Which software programs did you observe? (2 points each) What other equipment besides computers do employees use at their desks? (2 points each) What other technology is used to make a product or deliver a service? (3 points each) The Benefits: Many employers offer more than a salary or hourly wage. tally up your score using the following guide. IMPRESSIVE) 50 + points: CHAIRMAN OF THE BOARD!!! 16 6500 Soquel Drive. Building 2100 B. What other benefits are offered at this workplace? (2 points each)       Health care plan? Dental plan? Disability insurance? Education reimbursement? Advanced job skills training? Other services.The Technology: Workplaces today use a variety of cutting edge technologies.yfiob.40 points: VICE PRESIDENT (CONGRATULATIONS) 41 . CA 95003 831-477-5651 www. Aptos.org .

Dressing and conducting myself in an appropriate manner. teachers. business people may be available). Sending a thank you letter within one week of the experience.STUDENT INFORMATION AGREEMENT JOB SHADOWING is an opportunity and a privilege. a resume form. Calling the day before the job shadowing activity to confirm (or cancel if necessary). please complete the following information and agreement. and return it to your teacher or job shadow coordinator. If you want to participate in this opportunity. Being responsible for my own transportation (some help from parents. Many professionals in our community are willing to have a student(s) spend time with them so that the student will be able to get a first hand view of the workplace. and a signed parent consent form.org .yfiob. Signature: _________________________________ Date: _____________ Return to: ___________________ Date due: ___________________ 17 6500 Soquel Drive._______________________________________________________________ 2. Getting signed approval from teachers if necessary. Aptos. Completing any follow up assignments/activities as required._______________________________________________________________ AGREEMENT OF UNDERSTANDING I understand that in order to participate in job shadowing I am responsible for the following:        Turning in an interest/agreement form. NAME:__________________________________________________________________ SCHOOL:_______________________________________________________________ EMAIL: _________________________________________________________________ PHONE: ________________________________________________________________ CAREERS/INDUSTRIES OF INTEREST Please give first and second choice 1. CA 95003 831-477-5651 www. Building 2100 B.

etc. martial arts. Building 2100 B. JOB DESCRIPTION DATES SPECIAL SKILLS: List what skills you already have to be successful on the job.yfiob. paper routes. nature. Aptos. INTERESTS AND HOBBIES: List any clubs. etc. such as computer skills. yard work. good communication.STUDENT RESUME NAME: SCHOOL: CAREER INTERESTS: GRADE LEVEL: JOB EXPERIENCE: List three job experiences you have had. and interests you may have. video games.org . computers. washing cars. CA 95003 831-477-5651 www. art. You may include baby-sitting. hobbies. such as music. or using a calculator. sports. COMMUNITY SERVICE: PLANS FOR AFTER HIGH SCHOOL 18 6500 Soquel Drive. writing for a school newspaper or participating in a school-based enterprise.

l am a student at . May I speak with My name is please? . please contact at . along with some questions that I am hoping to get answered. SAMPLE PHONE/EMAIL SCRIPT FOR STUDENT INTRODUCTION Dear__________. I am looking forward to our meeting. fax or email you? I would be available to do Job Shadowing on _____________________ at What day and time would work for you? How do I get to your workplace? . Please let me know if you have any questions before hand. Would you be willing to allow me to spend 2-4 hours with you at your workplace? I can send you information about myself and about Job Shadowing.org . Building 2100 B. _________________________ 19 6500 Soquel Drive. If you have questions. I am interested in your line of work because _______. we are required to spend time Job Shadowing someone who is in a job that we are interested in. Sincerely.SAMPLE PHONE/EMAIL SCRIPT TO REQUEST A JOB SHADOW Hello. . Thank you for giving me the opportunity to shadow you on (date) at (time). Aptos. I am attaching my resume to let you know a little about me as well. I will be sending you the information and contacting you the day before to confirm our arrangements. _ Thank you very much.yfiob. As a part of our class. I have prepared some questions to bring along to learn more about you and your business. CA 95003 831-477-5651 www. Should I mail.

Introduce yourself (strong handshake and direct eye contact are important!). Complete online STUDENT EVALUATION 20 6500 Soquel Drive. CA 95003 831-477-5651 www. Complete all other required assignments. Get the VERIFICATION form signed. Thank your workplace host and shake hands.net Complete the STUDENT RESUME form.       After the Job Shadow:    Write a thank you letter. Call the day before the job shadow to confirm (or cancel if necessary).org . Aptos.STUDENT CHECKLIST Before the Job Shadow         Fill out and sign the STUDENT INFORMATION/AGREEMENT form. Conduct yourself in a professional manner. Dress appropriately. Arrive on time. and mail it within one week of the visit.yfiob. Turn in both forms to: Date due: ______________ Get PARENT CONSENT form signed and returned by: ________________ Get any necessary teachers' signatures turned in by: _____________________ Confirm transportation arrangements.workplaceconnections. Building 2100 B. Fill out student profile at www. Day of Job Shadow:  Take with you: o STUDENT PLACEMENT INFORMATION o QUESTIONS o STUDENT VERIFICATION form o Photo ID o Something to write with.

What education and training did you need to get this job? 7. Building 2100 B. What do you like most about your job? 6. What is a typical day like for you? 5.yfiob. What are your responsibilities? 3.org . What hours do you normally work? 8.STUDENT QUESTIONS Student's Name: School:__________________________ Name and job title of person being job shadowed: _________________________________________________________________________ Company/Business:________________________________________________________ The following is a list of questions that should help you get the most out of your job shadowing experience. It is important to ask some questions of your own as well. Aptos. What kinds of problems can arise on a job like this? 9. How did you come to be in this job? 4. CA 95003 831-477-5651 www. How would you recommend for someone to prepare to be in this type of profession? 21 6500 Soquel Drive. Introductory Questions: 1. You can use this sheet to take notes on. What is your job title? 2. What do you like least about your job? 10.

org . What did you learn in high school that has helped you most in this job? 2. How do you use the following skills in your job:  Reading      Writing Math Computer skills Listening skills Speaking skills. What kinds of problems do you need to solve on the job? What skills do you need to solve them? 5. Write any questions that you would like to ask. CA 95003 831-477-5651 www. What types of teamwork or collaboration do you do? 4.yfiob. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 22 6500 Soquel Drive. Aptos. What do you wish you had studied more in school? 6. public speaking 3. Building 2100 B.Questions About Job Skills 1.

Aptos.yfiob.org . CA 95003 831-477-5651 www. Building 2100 B.STUDENT VERIFICATION FORM STUDENT'S NAME: _____________________________________________________________ SCHOOL: _____________________________________________________________________ STUDENT CONTACT INFORMATION: ______________________________________________ EMERGENCY CONTACT INFORMATION: ___________________________________________ DATE OF JOB SHADOW:_________________________________________________________ NAME OF WORKSITE HOST: _____________________________________________________ JOB TITLE OF WORKPLACE HOST: _______________________________________________ NAME OF COMPANY/ORGANIZATION:_____________________________________________ ADDRESS OF COMPANY/ORGANIZATION: _________________________________________ ______________________________________________________________________________ PHONE NUMBER: _______________________________________________________________ COMMENTS: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ________________________ Signature of Workplace Host ________________________ Signature of Student 23 6500 Soquel Drive.

STUDENT EVALUATION The following is a list of questions that will be sent electronically to the student. I would recommend Job Shadowing to other students. Open ended questions: What did you enjoy about this experience? What problems did you encounter? What would have made this a better experience for you? What was the most interesting thing you learned? Any additional comments? 24 6500 Soquel Drive. I saw how technology was used in the workplace. CA 95003 831-477-5651 www. I was provided important information to help me make smart career choices. My job-shadow host was able to answer most of my questions.org . I enjoyed my workplace experience. Rated questions: The rating is as follows: 1=I don’t know 2=Strongly disagree 3=disagree 4= agree 5=Strongly agree My job-shadow experience provided me an up-close look at workplaces and careers.yfiob. Aptos. Building 2100 B. I have a better understanding of the technology skills that I will need to have to do this job. I found it easy to interact with adults in my job-shadow experience. I learned what skills are required to do this job. I feel I have a better understanding of the requirements for a job in this career. I learned how much education is needed for this profession.

Aptos. enjoyed. CA 95003 831-477-5651 www. Your letter does not have to be lengthy. _____________________ Business Address Dear__________________________. Building 2100 B./Ms. industry. career. I found it interesting to learn more about you and your (job. . company). . profession.org . This was a valuable experience for me because (list three or four reasons) It was very thoughtful of you to ____________ Again thank you for helping me with my career exploration. Your Name: _____________________ School: __________________________ 25 6500 Soquel Drive. Please mail it out no later than one week after your Job Shadow experience.yfiob. it should be sincere and personal. was impressed by. The most interesting thing that I learned was. Thank you for taking time to meet with me (yesterday/the date). was surprised by). Be sure to have an adult proof read the letter before you send it out! Sample Letter DATE (do not abbreviate) Mr. I especially (liked appreciated. However.STUDENT SAMPLE THANK YOU LETTER It is important to thank the person who you have Job Shadowed. . Sincerely.

CA 95003 831-477-5651 www. Many professionals in our community are willing to have a student(s) spend time with them at work. Demonstrate the connection between academics and careers. Aptos. Name: _________________________________________ Profession: _____________________________________ Phone :_________________________________________ Email: _________________________________________ 26 6500 Soquel Drive.yfiob.PARENT INFORMATION JOB SHADOWING is an opportunity and a privilege. I would like to support job shadowing by: Endorsing and promoting this activity on behalf of my: Business:____________________________________________________________________ District: ______________________________________________________________________ Government Agency: ___________________________________________________________ Allowing myself to be "shadowed”. This opportunity will:     Allow students to connect with an adult in a career field of their interest and experience the workplace and workday first hand. ____ Helping students with transportation needs in getting students to their job shadow site. Building 2100 B. Build community partnerships between schools and businesses that enhance the educational experience of all students.org . encouraging students to learn by making their class work more relevant. Introduce students to the requirements of professions and industries to help them prepare to join the workforce of the 21st century.

In order to participate. Permission to Travel to the Worksite I understand that my son/daughter will travel to the worksite by __________________________ Photo Release I understand that Job Shadowing may attract attention from the media and is also used to promote partnerships between schools and employers. __________________________________________. may participate in a Job Shadowing experience. Signature of Parent/Guardian_____________________________ Date_______________ 27 6500 Soquel Drive. Aptos. I grant permission to photograph my son/daughter. Building 2100 B. which will take place on ______ between the hours of ____________________ and at___________________________. CA 95003 831-477-5651 www. Permission to Participate in Worksite Job Shadowing My son/daughter.yfiob. this form must be filled out. so there is a possibility that students may be photographed during their experience.org .PARENT/GUARDIAN CONSENT Your son or daughter has applied and has been accepted to do a Job Shadowing experience. signed and returned to the appropriate person at your school. _______________ for promotional/educational purposes. This activity is considered a field trip.

Some examples of inappropriate conduct include.org . Engage in any job shadowing experience with any student without the prior consent of the student's school principal or designee. While these standards seem to be self-evident. and or providing alcohol or controlled substances to minors. 28 6500 Soquel Drive. o Physical contact which is inappropriate to a mentor-pupil professional relationship considering the age and sex of the student. but are not limited to: o Violations of state laws regarding child abuse. it is important to list them. CA 95003 831-477-5651 www. including those students 18 years of age or older. Sponsors should instruct their employees or volunteers to not:    Have any inappropriate contact with any student met through their Job Shadowing. Building 2100 B.WORKPLACE HOST CONDUCT STANDARDS The following standards are presented to help employers understand the practices expected of them as sponsors of a student Job Shadow experience. Aptos.yfiob. o Use of profanity or inappropriate language in the classroom or workplace.

Please allow some time for the following: o showing the student around the workplace. Introduces students to the requirements of professions and industries to help them prepare to join the workforce of the 21st century. _____________________________________________ Coordinator's Name/phone Please find attached:           Guidelines and suggestions for a successful experience The student's resume A list of questions that the student has been given _______________________ Purpose of Job Shadowing: Allows students to connect with an adult in a career field of their interest and experience the workplace and workday first hand. Encourages an ongoing relationship between young people and caring adults. If you should have questions or last minute changes please contact the coordinator for this event. Builds community partnerships between schools and businesses that enhance the educational experience of all students. CA 95003 831-477-5651 www.org . encouraging students to learn by making their class work more relevant.  29 6500 Soquel Drive. Building 2100 B. and it is important that you set the tone and explain the schedule for the time you will be spending together. o answering some of the interviewing questions. Since you will have the student’s resume ahead of time. o an opportunity for the student to "shadow" you while you work. Many of the students will be nervous at first. you will have the sense of his/her interests and can use these as topics for “icebreaker” questions.yfiob. He/she will be calling you the day before to confirm (or cancel if necessary). Guidelines and Suggestions: Plan for the time that you will spend with your student to best fit your schedule.WORKPLACE HOST GUIDELINES Name: _________________________Company: __________________________________ Thank you for allowing___________________________ ____________________________ Student’s name Student’s school to "shadow" you on : M T W Th F ___________________________________________ (Circle day) Date Time: to . Aptos. o hands-on experience if appropriate. Demonstrates the connection between academics and careers.

Builds community partnerships between schools and businesses that enhance the educational experience of all students.WORKPLACE HOST INFORMATION Job Shadowing:      Allows students to connect with an adult in a career field of their interest and experience the workplace and workday first hand. Demonstrates the connection between academics and careers. Helping students with transportation needs in getting to their job shadow site. encouraging students to learn by making their class work more relevant. Name: _______________________________________________________________________ Profession: ________________________________________________________ Phone:____________________________________ Email:_____________________________________ 30 6500 Soquel Drive. CA 95003 831-477-5651 www. Introduces students to the requirements of professions and industries to help them prepare to join the workforce of the 21" century.yfiob. Encourages an ongoing relationship between young people and caring adults.org . Aptos. I would like to support Job Shadowing by: Endorsing and promoting this activity on behalf of my… Business:_______________________________________________________________ District: ________________________________________________________________ Government Agency: _____________________________________________________ Allowing myself to be "shadowed”. Building 2100 B.

During the experience. ROLE OF THE WORKPLACE HOST           Shows a desire to work with students and introduces them to the positive aspects of work. religious and ethnic backgrounds. CA 95003 831-477-5651 www.yfiob. Before the visit. Disseminate relevant information to shadow hosts. After the site visit. Inform employees about Job Shadow Day and recruit shadow hosts. Aptos. Is capable of linking learning to work place skills. Is willing to spend approximately one hour reviewing materials and planning in preparation for the day. Willing to develop a personal action plan to improve education and skills. Wants to invest in a student's current and future career path. the students participate in activities that prepare them for the visit. cultural. ROLE OF YOUR ORGANIZATION      Identify a lead person to coordinate Job Shadow Day activities. workplace hosts should conduct activities with students that demonstrate job skills and educational requirements. Participates in preparatory activities conducted by the school Follows all safety and security policies and procedures of the employer. Building 2100 B. Demonstrates and explains effective work methods. Provide time for shadow hosts to prepare for students. Gives visiting students explanations of workplace safety and security policies and procedures.org . Ensure that all participating employees complete the online host profile sheet. attributes. economic. Is willing to dedicate part of the workday to the student and remain fully available to that student during the visit. Actively participates in activities structured by the Workplace Host 31 6500 Soquel Drive. ROLE OF THE STUDENT      Demonstrates desire to explore career options. Has ability to work with persons of different educational. Has ability to communicate openly and in a nonjudgmental fashion with students. the students participate in post activities to reinforce and share what they learned. Helps students understand skills needed for the job. personal skills.GENERAL INFORMATION Job Shadow Day is a natural partnership between the classroom and the workplace.

Aptos. Give them an outline of how the morning will look. Provide the student with background information on your organization and it’s industry and/or assign the task of researching this information to the student. as well as the students. have fun! The event is designed to be a fulfilling experience for you.yfiob. Schedule a break for your student. Try to make the student feel comfortable in a new and unfamiliar environment. including their special needs and interests and courses of study. For many students. Most importantly. If you do not know the answer to something. Be patient.org . Use the student's name frequently and make sure that that he or she knows yours.   32 6500 Soquel Drive.and post-job site activities. Answer the student's questions as best you can. Job Shadow Day is the first time they leave the comfort zone of school for a day. Ensure student has transportation and proper directions to and from the job shadow site. Tell the student where the restrooms are located. Being in a new setting around unfamiliar adults may make them shy or more nervous than they would ordinarily be. do not take it personally. Give the student your business card. Connect the student's worksite experience with learning at school. If a question makes you uncomfortable or is inappropriate. explain your company's policy on such information. CA 95003 831-477-5651 www. Teaches students a selection of pre.ROLE OF THE TEACHER       Identifies interested students. suggest ways the student might find the answer himself or herself. THINGS TO REMEMBER     Teenagers sometimes use shyness or false bravado as a defense mechanism. explain that you prefer not to answer. Arranges student's transportation to work site. Encourage the student to ask questions. ROLE OF YFIOB COORDINATOR       Prepare and send student profiles and/or resumes to participating employers. Building 2100 B. If it regards confidential matters. Provides the Workplace Coordinator with descriptions of participating students. Accompanies students to site or manages supervision. Collects Parent/Guardian Consent Form and Medical Authorization. Ensure that each student has his or her signed parent/guardian consent form. Hold an orientation for students to discuss the purpose and expectations for the job shadow experience.

o Attending a meeting.net. Aptos. and provide all necessary safety gear.WORKPLACE HOST'S ROLE Before Job Shadow Day:   Fill out the online host profile sheet. Engage the student in hands-on activities related to your daily work. providing general information about yourself. o Researching a particular topic that is relevant to your work. Give the student a brief tour of the workplace and introduce him/her to other employees. Talk about how the work of your company affects the community. Confirm a back-up host in the event of an emergency or last minute schedule conflict. 33 6500 Soquel Drive. Building 2100 B.yfiob. such as: o Listening in on a sales call or information request.workplaceconnections. Explain the skills. o "Following" a piece of paperwork through your department. time. o Assisting a customer. your position. and expected dress code with the YFIOB coordinator. On Job Shadow Day:      Review all relevant health and safety issues. education and training required for your job. responsibilities. and your workplace at www. CA 95003 831-477-5651 www.org . Discuss details of the job shadow such as date. What products or services does it provide customers? Help the student understand all aspects of your job by going through your daily routine and answering questions. Explain how various departments work together and how each job contributes to the overall operations of the company. The information we obtain from you is essential to improving job shadow experiences in the future and to making a connection to classroom learning. After Job Shadow Day:  Complete the online Workplace Host survey that will be emailed to you within the following few days.

You will have to communicate many of these concepts to your student shadow. Building 2100 B. it is important that you think about your job and how a person can obtain this type of position.QUESTIONS TO ASK YOURSELF AS THE HOST In order for the student to understand your job and the work place skills you use to perform your job.yfiob. Here are some questions to help you organize your thoughts. What is your job title? What are your responsibilities? How do you help this workplace meet its goals? What is a typical day like for you? What do you like the most about your job? Why? What do you the least about your job? Why? Why did you select this type of work? How much education do you need for this job? Did you need more job training after you completed your education? How do you use reading on the job? How do you use writing skills on the job? Is math important to your job? Why is it important to have good listening skills? When do you need to use good speaking skills? Do you work on a team on your job? What kind of problems do you solve on your job? What skills do you need to solve those problems? What did you learn in school that helps you most on the job? What do you wish you had studied more of when you were in school? 34 6500 Soquel Drive. Aptos.org . CA 95003 831-477-5651 www.

and environmental issues. CA 95003 831-477-5651 www. something for a current project. Be sure to introduce your student to the caller and let the caller know that you have a "shadow. Then have the student add ideas of his/her own. Meeting Skills Having the student attend a meeting with you is fine as long as it is inside the building. Teens with broader exposure to these skills are better informed to make initial career choices and may have more options throughout their careers.ACTIVITIES AND SKILLS TO DEMONSTRATE Students should gain brief exposure to all aspects of your business or agency including planning. Some examples are:  Telephone Skills Demonstrate the correct procedure for answering phones and instruct the student on what is appropriate. you may wish to review the skills you used on the phone. Presentation Skills Show the student a presentation you are working on. give the student some background information so he/she better understands the conversation. Ask the student to modernize it for you or show you how to market more effectively to people his/her age. labor and community issues. explain to the student what you hope to accomplish. Aptos. At the end of each call. such as the postal meter or copy machine. Students should learn about a variety of skills and how these skills can be applied throughout an industry or transferred to other industries.     35 6500 Soquel Drive. finances. positive or negative. Before the meeting. Ask your student for input on a design change you are working on and have him/her make the change. Have the student critique your presentation. Building 2100 B. o E-mail: Dictate to the student an e -mail message and have him/her send it. o Fax: Have the student send faxes for you throughout the day. health and safety issues. Client/Customer Contact If your job requires client or customer contact. o Other: Have the student experiment with other equipment that is safe for him/her to use. o Graphic software: Copy a file and have the student help you design. Before each call. underlying principles of technology. Have the student think about how long it used to take to change the rows and columns by hand. and ask the student's opinion on how to express some thoughts. In addition.yfiob. o CAD: Copy a file and discuss your design parameters. management. If your job entails a significant amount of phone work. Have the student change some parameters and notice how the entire spreadsheet changes.  Computer Skills Word processing: Dictate a memo or letter to your "shadow.org ." Prepare a list of calls that you can make that will help the student understand your job. technical and production skills. review the results you achieved. have the student observe the exchange. Skills/Equipment o Adding machines: Prepare some calculations for the student to complete." Explain the reason you need to write the memo. Encourage all the student’s ideas. It is recommended that meetings last no longer than an hour. demonstrate communication skills by allowing the student to listen to a few calls on the speakerphone. o Spreadsheets: Copy a spreadsheet into a new file and have the student input or manipulate data.

comment on any good interviewing skills your student demonstrated.PLAN OF THE DAY'S ACTIVITIES The following guidelines will help workplace hosts plan before students join them in their workplace so that both the host and the students get the most out of the job shadowing experience. Aptos. etc. You can use this opportunity to help your student link what he/she is learning in school to what you do on the job. o Job Experience .   36 6500 Soquel Drive. Building 2100 B. swimming. Company Overview o Begin the day with a welcome session that gives a brief company/agency overview and an orientation to the day. with a handshake and a warm hello. Take some time with this question. dancing. they took at the education level of an applicant.This is your opportunity to encourage your student to get a good education. suggest that your student conduct an interview with you.   Greet your Student Your student should be greeted as an adult business associate. Ask your student what hobbies they enjoy and why. If possible.org . Many people started their careers by volunteering. reassure your student that finding the right career path takes time. Answer questions thoughtfully. Encourage them to ask questions during the time you have together. o Education . Note: Your student may not know what careers interest him/her. o Community Service -Community service can accomplish three important functions in your student’s life: it makes his/her community a better place to live.yfiob. Try and relate skill development to future success on the job. Tell them how much education you have completed. o Career Interests -Ask your student about his/her career interests.Talk about your student's job experience in positive terms including babysitting and newspaper delivery. o Special Skills . In that case. What did your student like about the job? What did he/she learn from the job? Tell your student about any jobs you held as a youth and how those early jobs helped you get where you are today. Introduce yourself Share your name. o Student Interview .Ask the student if they have any special skills such as computer skills. Let your student know that you volunteered to be a workplace host because you think it is important for students to see firsthand the application of what they are learning in school. job title and a bit about yourself. Reinforce that what your student is learning in school is important to earning a good living.Students are most relaxed when they are talking about something they know and aren't being "tested" by an adult. CA 95003 831-477-5651 www. Talk to the Student about themselves o Interests and Hobbies . will help him/her get into the college of his/her choice and it provides him/her with an opportunity to gain valuable job skills. If appropriate. speaking skills. relate those interests to any careers in your workplace.To provide more insight about your job. When employers look at a resume.

I provided important information for the student(s) to help them make smart career choices. How valuable would you rate your Workplace Host experience? Open ended questions: What made this a positive experience for you? What obstacles did you encounter? What would have made this a better experience for you? How could we better support you throughout your experience? Any additional comments? 37 6500 Soquel Drive.yfiob.WORKPLACE HOST EVALUATION The following is a list of questions that will be sent electronically to the workplace host. Aptos. Building 2100 B.org . I enjoyed this experience and would be willing to do it again. I gained a new perspective about my job I have a better understanding of the skills students' need to be better prepared to enter a job in my career. I showed my student(s) the technology skills that are needed to work in my job. I was able to answer most of the questions the student(s) had. The student(s) were well prepared for their job-shadow experience. I was at ease interacting with the student. Rated questions: The rating is as follows: 1=I don’t know 2=Strongly disagree 3=disagree 4= agree 5=Strongly agree I was well prepared to be a Workplace Host. CA 95003 831-477-5651 www. I talked to my student(s) about the connection between education and a job in my career.

See page 41 of handbook for sample request. Aptos. o Have students fill out STUDENT INFORMATION AGREEMENT o Review JOB SHADOW HANDBOOK with teachers. o Provide students and coordinators with background information on YFIOB and it’s industry and/or assign the task of researching this information to the student. CA 95003 831-477-5651 www.yfiob. See pages 6-9 of handbook. Confirm Workplace Connections profiles.  Start reaching out to potential workplace hosts based on student interests via phone or email. o All phone calls should be followed up with email providing information about the program. Workplace Host and YFIOB Coordinator. o Provide students and coordinators with the Workplace Connections information to set up their profiles. dress. making sure email addresses are valid. o Review student preparation for job shadow including introduction email with resume. Follow up with teachers and offer help completing their checklist. Students. o All forms are signed and turned in. See sample spreadsheet. 1 Week Before Job Shadow  Meet with coordinators to: o Review spreadsheet. 38 6500 Soquel Drive. 2-4 Weeks Before Job Shadow     Create spreadsheet with student and host information. See pages 31-32 of handbook. teachers. o Hosts can be contacted via Workplace Connections profiles or networking through coordinators. Building 2100 B. o Plan site visits. o Review transportation.org . behavior and communication skills. reply with what to next expect: request for Workplace Connections profile if necessary.net o Review roles of all involved: Teachers. o Once host has agreed. Continue placement process.workplaceconnections. confirmation email to be sent the week prior to the date and host will need to fill out the online evaluation after the job shadow.YFIOB COORDINATOR CHECKLIST 4-6 Weeks Before Job Shadow  Hold an orientation for students and teachers (coordinators) to discuss the purpose and expectations for the job shadow experience. www. business events or personal acquaintances.

yfiob. o If applicable. See page 41 of handbook for sample email. o Include directions or special instructions o Include emergency contact information o Include link to students Workplace Connections profile o Include additional workplace host information. 39 6500 Soquel Drive. Send confirmation emails to all hosts students and coordinators. send hosts some student comments. See pages 31-36 of handbook. Send link to workplace host evaluation to all participating hosts. Building 2100 B. Day of Job Shadow   Visit sites o Have a copy of the spreadsheet and all relevant phone numbers available Be available by phone throughout the day. Day After Job Shadow   Send link to student evaluation to all participating students. Send reminder emails to remaining hosts and students. See page 40 of handbook for confirmation request.org . CA 95003 831-477-5651 www. See page 41 of handbook for sample email. Aptos. Week After Job Shadow   Review student and host surveys. It may be necessary to send out a third reminder two weeks later.

STUDENT’S NAME: EMERGENCY CONTACT INFORMATION: DATE/TIME OF JOB SHADOW: NAME OF WORKSITE HOST: NAME OF COMPANY/ORGANIZATION: ADDRESS OF COMPANY/ORGANIZATION: PHONE NUMBER: Purpose of Job Shadowing:        Allows students to connect with an adult in a career field of their interest and experience the workplace and workday first hand.SAMPLE CONFIRMATION EMAIL Thank you for participating in YFIOB and Delta High School’s job shadow event. Guidelines and Suggestions: Plan for the time that you will spend with your student to best fit your schedule. Building 2100 B. Aptos. CA 95003 831-477-5651 www. answering some of the interviewing questions. Since you will have the student’s resume ahead of time.yfiob. 40 6500 Soquel Drive. successful experience for everyone.org . encouraging students to learn by making their class work more relevant. you will have the sense of his/her interests and can use these as topics for “icebreaker” questions. All the students are looking forward to it and they will benefit greatly from the time you are spending with them. Demonstrates the connection between academics and careers. and it is important that you set the tone and explain the schedule for the time you will be spending together. an opportunity for the student to "shadow" you while you work. Encourages an ongoing relationship between young people and caring adults. Builds community partnerships between schools and businesses that enhance the educational experience of all students. Many of the students will be nervous at first. hands-on experience if appropriate. I have the student information and suggestions for you to make this a positive. Please contact me for any reason. I will be sending out an online survey to you within the following few days. Introduces students to the requirements of professions and industries to help them prepare to join the st workforce of the 21 century. Please allow some time for the following: o o o o  showing the student around the workplace.

SAMPLE STUDENT FOLLOW UP EMAIL Thank you all for your hard work and participation. Aptos.SAMPLE WORKPLACE HOST REQUEST EMAIL I am working with Your Future Is Our Business and _____ High School to put together a Job Shadowing event. Now it is time to give us your feedback. Please feel free to contact me for any reason. SAMPLE WORKPLACE HOST FOLLOW UP EMAIL Thank you for making Your Future Is Our Business and _____ High School's job shadow event such a success! The feedback from the students has been great. (If applicable) I have 2 students interested in _______. We would like it completed by _______. Please take time to complete this survey and add comments. 41 6500 Soquel Drive. Please let me know what you think or if you have any recommendations.. Building 2100 B. It is on _______ at ________. We hope this was a valuable and insightful experience for you. I have attached a bit of information if you are interested or you can visit the YFIOB for more info about our organization. Please follow this link to the survey. I am contacting you via your Workplace Connections profile. You can expect to hear from them soon.org . This is an important part of the process for us to make this a great experience for everyone in the future.yfiob. Your feedback is so important for us to make this program succeed. Please let me know if you have any additional question. CA 95003 831-477-5651 www. Would you be willing to host them at that time? The goal of the experience is to give kids a realistic view of what day to day work is like in the profession they are interested in.

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