HEARTY WELCOME TIME MANAGEMENT

Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT

We do What we like, and not What we should.
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT

Your plan may fail but Do not fail to make a plan

Your attempt may fail but Do not fail to make an attempt.

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT

One who Values Time create HISTORY.

Others (who do not value time) read only HISTORY.

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT

T I M E
11 10 9 8 7 6 5 4 12


1 2 3

Is Golden Cannot recover at all, once lost. Is equal to all

• •

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
‘TIME’ have varieties
1. 2. 3. 4. 5. 6. 7. 8. 9. Useful time / Wasteful time Busy time / Lazy time Good time / Bad time Morning / Evening Work time / Play time Young age / Old age Traveling time Waiting time Sickness 10. 11. 12. 13. 14. 15. Reading time Training time Relationship time Long time Habit Entertainment

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
Plan for a week = 7 days x 24 hrs.
Example : 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Work Sleep Food Travel Write letters Read Talk Shopping Visit Relatives Morning walk Unexpected Total 7 x 10 7x7 7x1 7x1 7x1 7x2 7x1 : : : : : : : : : : : 70 Hrs. 49 Hrs. 7 Hrs. 7 Hrs. 2 Hrs. 7 Hrs. 14 Hrs. 7 Hrs. 4 Hrs. 4 Hrs. 10 Hrs.

= Need = Shortage

168 hrs. 184 Hrs. 13 Hrs.

? What is important ? What is Urgent ? What gives - Success - Happiness - Satisfaction ? What satisfies long term plans.

: 184 Hrs.

DECIDE AND ACT
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
N

• • •

Does our Compass show the direction of your destination ? What are your objectives / goals ? Short-term Long-term Short-term goals, must lead to fulfilment of long term goals.
S

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
The CLOCK represents our Ø commitments Ø appointments Ø schedules Ø goals Ø activities i.e. what we do with, and how we manage our time. The COMPASS represents our Ø vision Ø principles Ø values Ø mission Ø conscience Ø direction i.e. what we feel as important and how we lead our lives.

N

S
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
People are different types
1. Always in a Hurry No Plan No Discipline / order Puppet in hands of others Always working on something or the other Take it easy type Pretend to know all Always want to do a perfect job Plan is a must for Important things Goals are very important in life It is important to work smarter and not work harder. They use others Don’t waste time. Quality of perfection depending upon need
0 98860 67232 email: profmadhavan@yahoo.com

2. Goody Goody with Everybody 3. Hard Worker

4. Know all Champions 5. Perfectionist

Prof. Dr. Madhavan Bangalore

TIME MANAGEMENT
Time = Life = Action Result Result Happiness/Satisfaction Do you want happy life ? Then you must have happy times. For happy times - Decide what you want - Reason why you want - Fix actions how to go about achieving it
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

Goals (What)

Mission (How)

Principles (Why)

TIME MANAGEMENT

80% of Time spent for 20% Results. Urgent things take up most time
Prof. Dr. Madhavan Bangalore

Let Urgent things wait. Spend time for 80% of Important things.
0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
IMPORTANT
High Low

U R G E N T
Low

Do it Now
1 2 3 4

Delegate it

Plan it

Forget it

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
IMPORTANT
High
I Do it Now

Low
III Delegate it
Interruptions, phone calls Some mail, Some Reports Some Meetings Many Popular Activities Crisis Pressing Problems Deadline – driven projects, meetings, preparations

U R G E N T
Low

II Plan it
Preparation, Prevention Values Clarification Planning Relationship Building Empowerment

IV Forget it
Trivia, Busywork Junk Mail Some Phone Calls Time wasters “Escape” Activities

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
1. Determine Purpose of life. - Physical - Mental - Social - Spiritual Review Roles. - Individual - Son/Daughter - Brother/Sister - Father/Mother - Boss - Sub-ordinate - Friend - Social activist etc.,
0 98860 67232 email: profmadhavan@yahoo.com

2.

Prof. Dr. Madhavan Bangalore

TIME MANAGEMENT
3. Identify/Modify Goals. - Short term goals - Modify Short term goals to fit with Long term goals. - Long term goals in line with principles of Nature. Fix weekly/monthly Action Plan. Fix how & when and then the duration. Review direction. Take corrective actions.

4.

5.

Exercise Integrity in the moment of choice. - While we have choice to make decisions, we do not have choice on the consequences of our decision.
0 98860 67232 email: profmadhavan@yahoo.com

Prof. Dr. Madhavan Bangalore

TIME MANAGEMENT
Time is Life.

Life is to

-

Live Love Learn Leave a Legacy

This 4 dimensions may fix the purpose / goals of life. In other words, how we spend our life time.
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
Self-awareness What is my current situation? What is my paradigm of quality of life ? Conscience What is within me to fulfill ? What are the principles that will produce quality-of-life results ? Independent Will What choices do I need to make to fulfill my needs and capacities ? What scripts do I need to rewrite ? Creative Imagination What are the quality-of-life results I desire ? What can I do to create them ?
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

To Live

To Love

To Learn

To Leave a Legacy

TIME MANAGEMENT
Why are we, always in a Hurry / Urgency ?
Because we postpone (procrastinate) important things.
1. Depression 2. Inadequate Help 3. Over whelmed with huge work No interest Dis-appointment Lack of Self confidence Change moods TO DO Re-invent interest Use even small help Develop self confidence. Small drops mighty ocean. First step for 1000 mile Journey. Self analysis. Self Esteem Ask others as much as possible

4. Inferiority Complex Will it be possible by me ? 5. Benefits unknown Ignorant

6. Afraid of success / All work by himself. Self courageous failure Blames from others 7. Wants perfection
Prof. Dr. Madhavan Bangalore

Zero defect approach Quality based on needs
0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT

• •

A Journey of 1000 Miles, begins with the First Single Step Let us calculate how much stock we have at present ? Decades, Years, Seasons, Months, Weeks, Days, hours and minutes. Time is running out. We are also running. But for time the direction is not important. But for us both direction and time (speed) are important.
0 98860 67232 email: profmadhavan@yahoo.com

• •

Prof. Dr. Madhavan Bangalore

TIME MANAGEMENT
Thought
TAR 0 25

Action
TAR 50 TAR

Result
TAR 75 100 Yrs.

Your Time is your life

Plan it Do it Love it

Success
Prof. Dr. Madhavan Bangalore

Happiness

Satisfaction
0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
People Skills Managing upwards Managing Subordinates / delegation Managing Colleagues Planning & Scheduling Skills Planning & Prioritising Paperwork Doing Skills (Only those necessary) Doing Travel Finishing Skills (Being Precise, Doing in time, Finish without residues) Objectivity Skills (Logging, Introspecting, Improving) Self Motivation (Enjoying doing, Effective or Affective, Rewarding) Innovation (Better ways of Saving, Bypassing, Bunching) Resources (Net work for - Help, Information, Ideas)
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

Time Management Skills

TIME MANAGEMENT Time Management Aids
1. Time Manager (with Daily Planner) The fundamental premise of this is that you look at your urgent and important task carefully and then schedule them on daily and weekly basis. 2. Concept of “Quiet Hour” What it means is that one should have the ability to spend some time, in complete isolation, to introspect and continuously look at life’s priorities. 3. Re-designing of work place What it means is that the work place should be convenient to and not obstructive. It must facilitate your ability to manage “yourself and your time” in a relaxed manner. 4. WPB (Waste Paper Bin) Destroy what is not useful. Do not clutter.
0 98860 67232 email: profmadhavan@yahoo.com

Prof. Dr. Madhavan Bangalore

TIME MANAGEMENT
Weekly / Daily Planner
Dates > Days> Weekly Planner ROLE Father GOALS To be a S-supporting E-Encouraging and P-Patient Father Caring and Loving Husband by Listening & spending (atleast) one quality hour with her every day Participative by attending all the weekly meetings Set up a network of 12 Business Partners Sep/Oct-2007 To start O/Cs by August 2007 Develop DA on Fund/Accounts Mgt Develop on Sales call EVENINGS Finish STM Proposal TODAY’S PRIORITIES Morning Walk Plus yoga (5.30 to 7.00 am) 8 9 10 11 12 1 2 3 4 5 6 7 8 9 Morning walk + Yoga (5.30 to 7.00 am) 8 9 10 11 12 1 2 3 4 5 6 7 8 9 Morning walk + Yoga (5.30 to 7.00 am) 8 9 10 11 12 1 2 3 4 5 6 7 8 9 Morning Morning walk + Yoga (5.30 to 7.00 am) 8 9 10 11 12 1 2 3 4 5 6 7 8 Rotary
Meeting

Monday

Tuesday

Wednesday

Thursday

Friday

Sat/Sun

Morning walk + Yoga (5.30 to 7.00 am) 8 9 10 11 12 1 2 3 4 5 6 7 8 9

Husband

Rotarian

Company Director Trainer

8 9 10 11 12 1 2 3 4 5 6 7 8 9

9

Team Leader/Colleague

WEEKLY PRIORITIES Finalise Fr. Appt Staregy Finish learning of latest Company Program

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
Action Plans Developing a list of priority items to do each day. Monitoring phone calls to prevent constant interruptions. Keeping appointments on time, apart from emergencies. Not allowing “casual” visitors to waste time. Making time for people who report to me. Doing important things immediately rather than wasting time on trivia. Developing my staff and delegating to them all they can and should do. Keeping accurate files of work items.
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
Action Plans Setting realistic deadlines for tasks and projects and having someone or someway reminds me of them. Planning “quiet times” regularly for reflection and longterm work. Setting time limits for meetings, interviews and conferences, and keeping to them. Stopping to assess my time management performance. Helping others to improve their time management. Rewarding myself on better-improved Time Management.
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
Allocate Time
To Work Think Play Read Love Compassion Laugh Because it is the Price for Success Power of Creativity Secret of Youthfulness Fountain of Wisdom Path of Happiness Meaning of life Song of our soul
0 98860 67232 email: profmadhavan@yahoo.com

Prof. Dr. Madhavan Bangalore

TIME MANAGEMENT
• •
Work, work, work without direction Depressed

• •
Do Love Plan

Puppet in others Hands Useful for others

• • •

Highly Selfish Trample others feeling More enemies

• •

Day Dreamer No use for self & others

BALANCED FORMULA : P D L
Prof. Dr. Madhavan Bangalore 0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
Help Share Family Compete Self
Happiness Satisfaction

Society

Success

YOUTH
Prof. Dr. Madhavan Bangalore

ADULT

MATURE
0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT
Objectives in life To Live To Learn To Love To Leave a Legacy

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Food Shelter Health Wealth

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Attitude Curious Self Development

-

Relationship Enjoy Company Recognition in society

-

Meaning in life For others welfare & Prosperity

MORALITY
Prof. Dr. Madhavan Bangalore

DUTY

CHARITY
0 98860 67232 email: profmadhavan@yahoo.com

TIME MANAGEMENT

Are you clear !

• • • • •

What to do ? How to do ? When to finish ? Then when to start ? Start now ! and Just do it !
0 98860 67232 email: profmadhavan@yahoo.com

Prof. Dr. Madhavan Bangalore

TIME MANAGEMENT

Thank You
Q?

Prof. Dr. Madhavan Bangalore

0 98860 67232 email: profmadhavan@yahoo.com

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