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Student Lifecycle Management Appraisal Self-Service Cookbook

Applies to:
All described functionality is based on Student Lifecycle Management (SLCM) release Business Suite (BS) 7/ Enhancement Package 4 (EHP4). For more information, visit the Higher Education & Research homepage.

Summary
The purpose of this document is to describe the Appraisal Self-Service functionality delivered with Student Lifecycle Management BS7. Prior to this release, the Appraisal Self Service in Student Lifecycle Management was available as WebDynpro for Java. This application has been replaced with the Web Dynpro application ‘PIQUIBB_APPR_SELF_SERVICE_APP. Author: IBU HER

Company: SAP AG Created on: July 2009

SAP DEVELOPER NETWORK | sdn.sap.com © 2009 SAP AG

BUSINESS PROCESS EXPERT COMMUNITY | bpx.sap.com 1

............2.......................................................................................7 2...........................................................1 Define Appraiser in Portal .................................................................. Assign Appraiser to Appraisal Objects ......................................18 Copyright .....................................................................8 3................................................................................5 2...15 Step 1: Edit ................1 Assign User to Employee....Student Lifecycle Management Appraisal Self-Service Cookbook Table of Contents Introduction ................................................19 SAP DEVELOPER NETWORK | sdn.....................................................12 5........................................................2 Assign Appraiser for Event/Event Package .14 6.........................................................................................................................5 Define Administrative Data .............................................................................13 5.......................................................4 Assign Appraiser to Module .... Define Appraiser .............................6 2....................................................12 5...................11 5........................3 Assign Authorization Profile ................................3 Assign Appraiser to Individual Work .............................................................9 4............................................................6 2.....................................sap....................................3 1..........3 1............2 Define Appraiser in the SAP System ...........................................................................3 1..................................................................................................................................................................................................................................4 Define Default Authorization Profile ........................................16 Step 2: Review and Save.............................................................2 Build Authorization Profiles ....................................................17 Step 3: Completed .......................................................................................10 5................2.........................................................................1 Assignment of Appraiser to Scheduled Assessment .................................................3 1..............................................................................................................................7 2..............................................4 1.............................................................................................................13 5...............1 Defining Authorization Profile in IMG .................................................sap................................................................................................. Assign Scale to Appraisal Object ..............................................................................................................................................................................................15 Appraisal Self-Service..............................................................2 Assign User to Student ........................................................................com 2 ..............................................................................................................................com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx........................... Appraisal Authorization Profiles......................... Assign Appraisal Type to Appraisal Objects ............................................................................................................................................................................... Run the Appraisal Self-Service..............................

Then you will be able to see work center ‘Appraisal’. SAP DEVELOPER NETWORK | sdn. individual work.g.2 Define Appraiser in the SAP System In the SAP system. Appraisal object: Module.Student Lifecycle Management Appraisal Self-Service Cookbook Introduction The appraisal self-service is a self-service application which helps appraisers to appraise the appraisal objects which they are responsible for. the appraisers can give appraisal to all the students that have registered for the appraisal objects. your user should be defined as an appraiser first. Event package. Student (ST).com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx.sap. Then you can assign the employee or the student as the appraiser for different sorts of academic objects. etc. you should define the identity of your SAP system user by assigning the user to an employee or a student (a senior student can also be an appraiser). the role ‘university instructor’ should be assigned to your portal user. 1. event. The appraisal self service can be run as a stand alone application or integrated with the portal. 1.sap. Event. module. Such a definition should be done both in the portal and the SAP system.com 3 . 1.1 Define Appraiser in Portal In the portal. With the help of appraisal self-service. e. External Person (H) and Business Partner (BP). Define Appraiser To use the appraisal self-service. Appraiser: Employee (P). P/ST/H/BP can be assigned as appraiser to different kinds of appraisal objects. Individual work. Scheduled assessment.

2. Then via Transaction PA30.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx.1 Assign User to Employee You should have defined an employee for yourself. SAP DEVELOPER NETWORK | sdn.com 4 . assign your user name to the employee via infotype 105 (communication).sap.sap.Student Lifecycle Management Appraisal Self-Service Cookbook 1.

com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx.sap. Get the business partner number of the student via transaction PIQST00. 2. set the business partner number as reference of the system user.Student Lifecycle Management Appraisal Self-Service Cookbook 1.com 5 .2 Assign User to Student 1. In transaction SU01. SAP DEVELOPER NETWORK | sdn. Go to menu ‘Utilities’>’Technical Information’.2.sap.

when defining the profile for one scheduled assessment. Relationship between appraiser and appraisal objects 2.sap.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. SAP DEVELOPER NETWORK | sdn.com 6 .Student Lifecycle Management Appraisal Self-Service Cookbook 2.sap. you can assign the employee/student as the appraiser for different sorts of appraisal objects.1 Assignment of Appraiser to Scheduled Assessment Transaction: PIQEVALM -> Assign appraiser to scheduled assessment As shown in the screenshot above. Assign Appraiser to Appraisal Objects After you have defined the identity of your SAP system user (employee or student). activity ‘EX03 (Evaluate Assessment)’ is used to define appraisers.

If one event package consists of several events or one event has several instructors. the definition of an appraiser to an event (package) is the same as the definition of the instructor. all the instructors of events will be regarded as appraisers. Therefore.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. the person who is assigned as evaluator (relationship 546) should appraise the CI object.3 Assign Appraiser to Individual Work Transaction PIQ_ACCATLG -> Define evaluator for Individual work As to individual work (CI object).Student Lifecycle Management Appraisal Self-Service Cookbook 2. Transaction PIQ_ACCATLG -> Define instructor for event If one event or event package is to be appraised. 2. the instructor of the event(s) would be regarded as the appraiser.2 Assign Appraiser for Event/Event Package The appraiser for an event is the same as the instructor for the event.sap.com 7 .sap. SAP DEVELOPER NETWORK | sdn.

com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx.4 Assign Appraiser to Module You can define the appraiser for a module via relationship 518.Student Lifecycle Management Appraisal Self-Service Cookbook 2.sap.com 8 . Transaction PIQSM -> Relationship 518 SAP DEVELOPER NETWORK | sdn.sap.

a valid appraisal type must be assigned to the appraisal object. the object can be appraised.Student Lifecycle Management Appraisal Self-Service Cookbook 3. For scheduled assessment. For event and individual work. Assign Appraisal Type to Appraisal Objects To create appraisals for an appraisal object.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. Appraisal type can be assigned to Assessment object (CE) or Event type (D) Edit assessment object (Transaction PIQEVALM) SAP DEVELOPER NETWORK | sdn. The assigned appraisal type should be an element of the appraisal template of the module which is related with the appraisal object. the appraisal type is assigned to event type of the appraisal object.sap. When no (valid) appraisal type is assigned to an academic object. the appraisal type is assigned to the CE object.sap.com 9 .

If no scale is defined for an appraisal object.Student Lifecycle Management Appraisal Self-Service Cookbook Create/Edit event type (Transaction PIQ_ACCATLG) 4. Assign Scale to Appraisal Object The default scale of an appraisal object is the scale of the module which is related with the appraisal object. • Module related CI (SM-CI) The scale for module should be used for the CI object. If the scales of the events that are assigned to the package are not same. • For event and event type related CI (SM-D-CI). • Scheduled assessment The scale for scheduled assessments is defined in Infotype 1767 of the CE object. SAP DEVELOPER NETWORK | sdn. The scale for module is defined in Infotype 1710. • Event Package The scale for the event package is defined on event level.com 10 . the scale of the related module will be used.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. An individual scale can still be assigned to each sort of appraisal object.sap. then the scale of the module will be taken as scale of the event package. the scale is defined on the event type.sap.

appraisal profile is assigned to appraisal type in appraisal template. appraisal completed. belongs to administrative data. Depending on whether an appraiser is responsible for an appraisal.sap.com 11 . the following process actions can be executed by an appraiser: Display. if one person is the appraiser for an event. Change and Administrate.sap.Student Lifecycle Management Appraisal Self-Service Cookbook 5. system administrator can define what kind of appraisal data. Only the appraiser who is enabled with ‘Administrate’ action can change these data. Appraisal Authorization Profiles Different levels of appraisal authorization can be assigned to each appraiser via the authorization profile.g. Via IMG. appraisals can be categorized into assigned appraisal and non-assigned appraisal. For example. In the end. For each appraisal.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. SAP DEVELOPER NETWORK | sdn. Each activity indicates certain permitted actions in the appraisal self-service. e. then all the appraisals for the event are referred to as assigned appraisals of the person.

1 Defining Authorization Profile in IMG Define the ID and Name of an appraisal profile Define the ID and Name of an appraisal profile 5.2 Build Authorization Profiles In IMG an authorization profile has to be built by defining actions for each category (assigned or nonassigned) of an appraisal.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx.Student Lifecycle Management Appraisal Self-Service Cookbook 5.sap. SAP DEVELOPER NETWORK | sdn.com 12 .sap.

If no authorization profile is assigned to an appraisal type.sap. SAP DEVELOPER NETWORK | sdn. as a system-wide default appraisal authorization profile can be defined. Transaction PIQAGR_CUST 5.sap.4 Define Default Authorization Profile A system-wide default appraisal authorization profile can be defined in IMG. the default authorization profile will be used.3 Assign Authorization Profile An authorization profile is assigned to an appraisal type when editing appraisal templates. There is no need to assign an appraisal authorization profile to each appraisal type.com 13 .com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx.Student Lifecycle Management Appraisal Self-Service Cookbook 5.

sap. should not be changed by a regular appraiser. grade symbol. scale.com 14 . All these data can be maintained via Appraisal Dialog (Transaction PIQSMFU). an appraiser can only maintain the data if s/he owns the action ‘Administration’. appraisal date.sap.Student Lifecycle Management Appraisal Self-Service Cookbook 5. e. If data is defined as administrative data. appraisal status. If s/he has only the action ‘Change’. etc.g. an appraiser normally should only be responsible for giving or modify grade or appraisal status. But in appraisal self-service. s/he can only view the data. there are different sorts of data that can be changed.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. SAP DEVELOPER NETWORK | sdn. Some appraisal data.5 Define Administrative Data When editing one appraisal. like appraisal not relevant.

Completed. Run the Appraisal Self-Service After the preparation for the appraisal self-service have been completed. the end user. The appraisal self-service follows the road-map pattern.com 15 . can access the application and start the online grading process. i.e. There are 3 steps in the whole process: Edit.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. SAP DEVELOPER NETWORK | sdn.sap. appraiser. Appraisal Self-Service Appraisal self-service A window for Appraisal self-service is opened when the user clicks on the academic offering. Review and save.Student Lifecycle Management Appraisal Self-Service Cookbook 6.sap.

then it can be calculated. To calculate an appraisal.sap.sap. • View Appraisal By clicking on the corresponding appraisal type in the appraisal tree. • Modify Appraisal An appraiser can modify the appraisal data that s/he has been authorized. appraisals for each appraisal type can be shown in the appraisal overview table.Student Lifecycle Management Appraisal Self-Service Cookbook Step 1: Edit In this step.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. Validity check is done for the user’s input.com 16 . appraisers can view/modify/calculate appraisal results. SAP DEVELOPER NETWORK | sdn. the same authorization as to modify the appraisal is required. • Calculate Appraisal If an appraisal is not on the leaf level in the appraisal template.

sap. you can click button ‘Save’ to save your modifications. Or if all the modifications are correct.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. you can go back to step 1 if you find some error with the modified appraisals. You can review all your modifications before saving the changes. In this step. all the modified appraisals will be shown. you can navigate to the next step.com 17 .sap. In this step.Student Lifecycle Management Appraisal Self-Service Cookbook Step 2: Review and Save By clicking on step 2 ‘Review and Save’ or button ‘Review’. SAP DEVELOPER NETWORK | sdn.

you can go back to step 1 if you want to make some further modification.com 18 .sap.Student Lifecycle Management Appraisal Self-Service Cookbook Step 3: Completed In this step. Or you can close the Internet Explorer window if the appraisal task has been completed.sap.com © 2009 SAP AG BUSINESS PROCESS EXPERT COMMUNITY | bpx. In the confirmation link. you can find our whether your modified appraisals have been successfully saved. SAP DEVELOPER NETWORK | sdn.

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