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• • • • • • An industry attached “Organization Study” for 8 weeks “Every student has to undergo a placement work and produce a report on an organization centered study based on an organization to which he/she is deputed. This work and its report will be treated as full course carrying 100 marks. The internal marks will be awarded by means of seminar presentation cum viva-voce conducted by a board appointed for this purpose from among the faculty.” Students are permitted to do their organization study only in a nationally or internationally reputed business organization for a period of not less than 8 weeks. While selecting the organization students should make sure those four functional areas such as production, marketing, finance and HR are available there.
Project Title & Certificate
The University title of the project: Organization Study Certificate from the company shall have this title e.g., This is to certify that ……(Name of student) of……(Name of institute) has conducted an organization study titled…..(Title of the project) for a period of eight weeks/two months from 1st April 2013 to 31st May 2013…… • The certificate from the company shall have the institute’s name as Rajagiri College of Social Sciences and not RCBS or any other name • •
• • • To provide the students an opportunity to be in the organizational ambience and to obtain information and insights about the systems, processes, procedures and practices in real time To gain hands-on experience of encountering the intricacies of an actual business or organizational issue/problem and attempting a plausible solution To provide an opportunity for final placement
Organization Study – Where?
• In any business/industrial/service organization having management functions, operations and systems in place - Manufacturing concerns - Marketing/Sales/Retail firms - Market research organizations/Ad agencies - Financial institutions/Banks/Insurance firms - Service - IT/ITES/Outsourcing firms (BPOs or KPOs) - Hotels/Hospitals/NPOs & NGOs the major
financial performance. organizational structure. identify the sources of data. sales. Important: All data available in the public domain to be gathered prior to beginning the OS. brands. services. no. uniqueness etc. of employees).Consulting firms (Organizations having the four major functional areas) Duration and Location Full time organization attached study from 1st April to 31st June 2013 • Outside the home state Exceptions . identify properly the project problem. finalize the tools for data collection. Place the organization within the context • History of the organization / History of economic policy changes • Name • Name changes • Mergers . innovative (HR) practices and a SWOT analysis Part II . functional departments. finalize the title of the study. Study of the industry • One may make use a model such as Porter’s Five Forces model 2.Overseas projects • The Study & the Project (1) Organization study Part I – Profile study of the organization (2) Organization study Part II – Project (A specific HR focused study or a general management area) Both in the same organization Going about with the Organization Study Part I . vision and mission.. strategies.Those routed through the placement cell/ institution may do the projects in the home state . Positioning the firm within the industry • Study the position of the particular organization within the larger industry – in terms of size (turnover. HR department in special. draw conclusions and make recommendations Part I . turn over.Project (on a specific HR mgmt issue) Shall choose a relevant topic of HR concern. competitiveness. set the objectives. roles and duties of managers.Profile Study 1. market share. analyze the data. history and major milestones in the development of the firm. collect data. management systems.Profile Study of the Organization Gather info/collect data regarding the general profile of the industry. manufacturing process. market share. products. details on capital structure. No wastage of time at the organization. sales. 3.
Departments and Functions • Study the departments .Can fix dates for each department in consultation with the supervisor . interaction with faculty/managers or identification of problems/issues • Problem-centered Study: Indicative Topics – HR • • • • Evaluation of training program & calculation of ROI in training at IOC.Can put major emphasis on own (intended) specialization • Study structure.which is useful to the organization for remedial or improvement action . systems. SWOT Analysis (of the organization) Part II – Problem-centered (Project) Study Why Project Study? • To provide the student an opportunity to do an in depth study in the functional area of interest . profile search of organizations.and also adds academic/practical understanding to the student The rigor: More than that of an off-hand survey Less than that of a dissertation • Project shall be of the nature – field research. Mumbai Refinery HR audit – a tool for development of human resources Skill matrix analysis of operators A study on leadership style perception gap between managers and subordinates .• Promoters /shareholding patterns • Important milestones 4. processes. problem centric or primary/secondary data based and not library projects • Projects shall be approved by the organization and the faculty supervisor • Specific academic issues to be discussed with the faculty supervisor Cue: Projects of interest to the organisation get greater support from the organization Problem-centered Study: How to choose a Topic for Project? May be awarded by the firm according to their own priorities and preferences (before or after reaching the firm) • Student may choose a topic beforehand depending on his/her area of interest • Survey of organizational issues and selection of a relevant topic on the spot Cues: References. Products & Services • Operations/process/machinery/equipment • Products/services/deliverables/activities • Customers/client 5. any special application software and their usage 7. Structure 6. procedures.
Profile Study of the Organization and. discussion. office bearers Tutoring under the company supervisor to the extent possible Study of reports.Problem Centered Study of the Organization . books . business magazines. returns. websites Hands on experience wherever permitted Participation in possible work situations / as an observer Recording and maintaining a daily diary Reporting to the Organization • • • Timings and courtesy to be properly adhered to – Remember you are an ambassador student Develop good rapport with organization supervisor Priority to the organization’s instructions – e. reflection. pamphlets. employees. company magazines.Submission of Reports Contents of Organization Study Report: • The summer project report shall be titled “Organization Study” and shall consist of two sections viz. documents After – Analysis. news papers. Organization wants one to do a special study – Caution: it should satisfy one’s academic requirement – In case of doubt contact faculty supervisor Organization Study . documents. reports.• Factors influencing turnover intentions of non-skilled employees of Big Bazaar leading to their premature departure Problem-centered Study: Indicative Topics – General Management • • • • Study of vision and mission statements of Reliance Industries in relation to those of other corporate Impact of company take over on organizational culture – Apollo Tyres Organizational de-layering and its impact on managerial performance A study of different types of planning and the evaluation of their implementation Tools for Collection of Data • • Before – Secondary data from web. • Section II . business TV channels etc. brochures. During – Observation of visible processes – Discussion / interview with officials – Study of files.g. records. reports • Tools at the Organization • • • • • • Discussion with managers. records. charts. • Section I . leaflets. officials.
Finance. its activities or people to be avoided) • Any other relevant information gathered through interaction with company managers or data from handbook. preferably a spiral bound one. Draft Report & Viva-voce Draft Report • The report shall be neatly typed and presented. employee strength • Products/services/customers/clients • Production process/service operations • Functional departments (like Production. brochure. if any • Corporate office/head quarters. profit/loss. market share etc. number of units • Capital structure. • Organizational structure/hierarchy. Logistics etc. Marketing. shares etc • Business turn over. . • Last date for submission of draft reports to the guides: 12 June.Report on the Profile Study may include information/data collected on: • Industry analysis • History/incorporation of the company • Vision/mission statements. after incorporating the corrections as suggested by the faculty guide and getting his/her signature need to be presented for the viva.) and their organization and main activities • Future plans & business strategy/expansion/diversification • USPs/innovative management practices • A mini SWOT analysis • Observations. graphs etc. 2013 Viva-Voce Examination • The draft report. • Interpretation and conclusions • Suggestions/Recommendations • The problem centered study may run into another 25 to 30 pages making a total of 50 to 60 pages for the entire report. HR. • The profile study may run into 25 to 30 pages. initial investments. files or policy documents of the company. Report on the Problem-centered Study may include: • Title of the study • Elaboration of the problem/issue • Relevance of the study in relation to the firm or industry • Objectives set out • Methods of gathering data • Tools for data collection – questionnaire/checklists • Sampling and sample size • Presentation and analysis of data – relevant tables. • The data presented shall be factually correct. if any (negative and derogatory remarks/comments on the company.
(5) overall quality of the project Total: 100 Marks General Guidelines 1. The company supervisor (reporting manager) may act as a co-guide for the project 9. Students are required to collect the mailing (postal) address. it does not restrict him/her from approaching other faculty members for any clarification regarding the project . The students are required to identify the organizations by themselves for the summer project. Submission of Final Report • • • Students are required to submit their final organization study reports to the PGP office after incorporating corrections as suggested by the viva panels on or before 20th July 2012. However. Students are required to send the report of their study to the respective faculty guides every week (weekly updates) 10.(1) the evaluation done by the supervisor at the organization (feedback forms from the manager to be collected before proceeding back) – (2) timeliness and quality of weekly reports – (3)evaluation of final report by faculty supervisor – (4) internal viva . The students can receive back their draft reports after the viva. Students are required to collect the (confirmation) letter from the company regarding granting of permission and send to the PGP office within one week of starting the project (if not already given) 7. Moserbaer etc. e-mail id and other contact details of their respective company supervisors and send to the PGP office 8. No two students shall do the project in the same unit/plant/office of an organization 3.• • The students shall hand over the certificates of project completion and the confidential feedback forms from the company to the viva panel. Students are required to contact their respective faculty supervisors and seek guidance before leaving for the project 4. Each student will be allotted a faculty guide. they are free to take help from faculty members/placement cell for this purpose 2. An additional soft copy of the full project report in the PDF format in a reasonably good quality CD (Sony. Students are also required to collect the mailing address/e-mail id of the respective faculty guides before leaving for the project work 5. Students are required to submit their address for communication. e-mail id and mobile number to the PGP office before proceeding for study 6. The final report shall be hard bound and two such copies (one copy to be retained by the student after getting the Principal’s signature) are to be submitted to the PGP office.) need also be submitted. Even though each student is allocated a faculty guide. Evaluation Factors .
Make a preliminary study of the organization 5. All documents supplementing the project work. the details of which shall be mailed to them on a later date Follow these steps… 1. The students shall also get the project evaluation form completed by the supervisor in the organization and bring it back in a sealed envelope 13. Project viva-voce (internal) on 20th of June 2013 17. Submission of final bound report to the PGP office on or before 20th July. The students have to strictly stick to the schedule of events listed. clearly indicating the period of study and the project topic 12. Do the preparatory works/ consult your faculty guide 8. Write formally to the organization and obtain permission (Request letters from the PGP office signed by the HOD) 4. Make your travel/accommodation plans 7. Incorporate corrections/modifications and submit the second draft on or before 29th June 2013 18. 2013 Organization Study 2013-General Guidelines for Students for Submission of Reports Contents of Organization Study Report . Submit draft reports to the PGP office on or before 12th of June 2013 16. The students are required to submit the certificate from the organization (in the company letter head). Report back at the college on 3rd June 2013 without fail 15. Obtain the feedback form from the supervising manager and the project completion certificate once the project is over 14. master charts etc. need to be submitted along with the project draft report. like the data collection tools. Send the contact details to the PGP office 10. Faculty representatives might visit the students at their organizations. Clear the hurdles/eligibility 2. presentation in front of the faculty to be assessed by the faculty team during the fourth week of April 2013 13. questionnaires. Prepare an interim report and make a ppt.study. all permissions / approvals shall be obtained only from the allotted guide 11. Maintain communication with the faculty guide and send weekly updates 12. failing which may lead to severe disciplinary action to the extend of cancellation of the project work done 15. Find out a suitable organization 3. Report at the organization on 1st April. The students shall make arrangements to get those items released from the company on completion of the project work 14. 2013 and complete the joining formalities 9. However. Prepare a list of possible topics 6. Start doing the OS/finalize your project/questionnaire/survey forms 11.
HR. shares etc • Business turn over. Section I Profile Study of the Organization Report on the Profile Study may include information/data collected on: • Industry analysis • History/incorporation of the company • Vision/mission statements.Problem Centered Study of the Organization. files or policy documents of the company. Marketing. The data presented shall be factually correct.Profile Study of the Organization and. Section II .) and their organization and main activities • Future plans & business strategy/expansion/diversification • USPs/innovative management practices • A mini SWOT analysis • Observations. market share etc. employee strength • Products/services/customers/clients • Production process/service operations • Functional departments (like Production. number of units • Capital structure. Finance. its activities or people to be avoided) • Any other relevant information gathered through interaction with company managers or data from handbook. if any (negative and derogatory remarks/comments on the company. • Organizational structure/hierarchy. if any • Corporate office/head quarters. profit/loss. The profile study may run into 25 to 30 pages. Section I .The summer project report shall be titled “Organization Study” and shall consist of two sections viz. initial investments. brochure. Section II Problem Centered Study of the Organization Report on the problem centered study may include: • Title of the study • Elaboration of the problem/issue • Relevance of the study in relation to the firm or industry . Logistics etc.
Moserbaer etc. The final report shall consist of: . Interpretation and conclusions Suggestions/Recommendations The problem centered study may run into another 25 to 30 pages making a total of 50 to 60 pages for the entire report.• • • • • • • Objectives set out Methods of gathering data Tools for data collection – questionnaire/checklists Sampling and sample size Presentation and analysis of data – relevant tables. The final report shall be hard bound and two such copies (one copy to be retained by the student after getting the Principal’s signature) are to be submitted to the PGP office. 2013 Submission of Final Report Students are required to submit their final organization study reports to the PGP office after incorporating corrections as suggested by the viva panels on or before 20th July 2013.) need also be submitted. Draft Report The report shall be neatly typed and presented. graphs etc. An additional soft copy of the full project report in the PDF format in a reasonably good quality CD (Sony. Viva-Voce Date: 20 June. The students shall hand over the certificates of project completion and the confidential feedback forms from the company to the viva panel. after incorporating the corrections as suggested by the faculty guide and getting his/her signature need to be presented for the viva. The students can receive back their draft reports after the viva. Last date for submission of draft reports to the guides: 12 June. preferably a spiral bound one. 2013 Viva-Voce Examination The draft report.
the examination register number and the college emblem (specimen copy available with PGP office) • Certificate (Approval sheet) from the college signed by the Principal and the faculty guide in the letterhead of Rajagiri College of Social Sciences (specimen copy available with the PGP office) • Copy of the certificate from the company • Declaration by the student (specimen copy available with the PGP office) • Acknowledgement • List of contents (specimen copy attached) • Executive Summary • Section I – Profile Study of the Organization • Section II – Problem Centered Study of the Organization • Bibliography. if any • Annexure (questionnaire/interview schedule/checklist) List of Contents .• A title page indicating the names of the student and the company and.
SWOT analysis 15. Statement of the problem iv. shares 6.Interpretation and Conclusions Chapter V . profit/loss details. Innovative management practices 13. initial investments.Presentation and Analysis of data Chapter IV . their organization and activities 12. Scope of the study vii. Production process/business & service operations 10. Methods of data collection viii. Functional departments.Sampling and Sample size Chapter III . Industry profile 2.Page No. Incorporation and history of the organization 3. Title of the study ii. Vision/mission statements 4. Capital structure. Research design viii.Suggestions/Recommendations • Bibliography • Annexure . Future plans & business strategy/expansion/diversification 14. Customers/Clients 11. number of units 5. Relevance of the study Chapter II – Research Process v. Corporate office/head quarters. Business turn over. employee strength 8. market share 7. Tools for data collection ix. Executive Summary Section I Profile Study of the Organization 1. Products/services 9. Objectives of the study vi. Observations Section II Problem Centered Study of the Organization Chapter I – Problem Formulation i. Background of the study iii. Organizational structure/hierarchy.
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