SAP Note 676123 Project Information Database / Value Category Customizing

Note Language: English Version: 4 Validity:
Valid Since 31.10.2003

Summary
Symptom

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You want to know more about the project information database, about value categories and value category customizing. You want to know, why it is inevitable to maintain the value category customizing correctly and completely. You do not know, why the value category customizing is necessary at all. You want to know, what this customizing is for and why a support consultant or developer has asked you to review/maintain your value category customizing. You want to know which are the guiding priciples for value category customizing.

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More Terms
Project Information Database, CJEN, OPI1, OPI4, OPI5, RPSCO, RPSQT

Cause and Prerequisites Solution Project Information Database

The project information database - table RPSCO - is the value table (no quantities!) that serves as common database for: o o o o Hierarchy Reports Structure Overview Progress Analysis (earned value) Project Planning Board.

It contains values from controlling (costs, revenues, commitment) and PS cash management (expenses, receipts, cash commitment, planned payments ...). For earned value analysis table RPSQT contains the necessary quantities. The values in this table occur from statistical keyfigure records in controlling. That way you can design hierarchy reports that are able to report on all these values in one single report.
14.07.2009 Page 1 of 4

Value category customizing In the project information database the value category plays the role. earned value analysis and in the project planning board. IF YOU NEVER WANT TO SEE those values.Cost elements of the same cost element type . b) This is nessessary EVEN. Values that have left the project are not in focus anymore. To block the update please create an assignment line to a value category and activate the 'suppress' indicator on the assignment detail screen. Please check now. commitment items and statistical key figures have in the controlling tables. Please use transaction CJVC to check your value category customizing. c) Only . network activity or project related order (with WBS element assignement) are not updated to the project information database.6* CNSE5. Assigning them to more or less than one value category will lead to unpredictable results. because the values in the project information database are limited to project values. report-writer reports / report painter reports and line item reports. note 523330 must be implemented. Other and/or mixed assignments will lead to unpredictable results like mixing 14.2009 Page 2 of 4 . In order to do that.SAP Note 676123 Project Information Database / Value Category Customizing For quantities in earned value analysis please use transaction CNE5 or in releases 4. network. the structure overview. that cost elements. key figure HAS TO BE ASSIGNED exactly once to a value category. The value category customizing controls this re-keying process from the controlling tables to the project information database. This is. All red AND yellow lights shown there have to be eliminated by correcting and completing your value category customizing.Commitment items of the same item category and .Statistical key figures of the same unit of measure and the same key figure category are allowed to be assigned to the same value category. if your customizing is complete and correct. please review your customizing following these guidelines: a) Each cost element/commitment item/stat. 1. In that case you can block the update to table RPSCO. To enable hierarchy reports to deal with these values. Otherwise you will get unpredictably wrong values in the hierarchy reports. It is essential! This customizing must be set up correctly and completely. Not all values are updated to the project information database: Settlement records to receivers other than WBS element. --> see also note 51971.07.

changes carried out in your value category customizing won't have any effect. Running CJEN is not dangerous. If you assign cost elements or cost element intervals to the value category instead of cost element groups. That is necessary after all changes in value category customizing. The field for cost element is an alphanumeric field and is lexically sorted. If all red and yellow lights in transaction CJVC are eliminated.SAP Note 676123 Project Information Database / Value Category Customizing costs and revenues in columns or rows! d) When you create the value categories. check for the correct setting of the radio button: COSTS: for value categories meant to be used for cost elements of type 1 ('costs'). you will have problems defining intervals. for value categories meant to be used for commitment items for expenses REVENUES: for value categories meant to be used for cost elements of type 11 or 12 ('revenues').to have a reserve eventually 1 or two digits more than you initially need. Performance tip: You can create more than one assignement line for one value category. So please use the same number of digits for all cost elements. For being able to do that easily. 2. These settings are valid for all cost elements/commitment items/statistical key figures you assign to the value category. whether the value category should contain key figures with totals values characteristic or fixed values characteristic. if you use budgeting. because the assignment lines do not only contain the controlling area and the value category but also a counter (1-999).2009 Page 3 of 4 . Please rebuild the assigned values using transaction CJBN afterwards. for value categories meant to be used for commitment items for receipts. This is possible. please consider the following: Please use allways the same number of digits for all cost elements and revenue elements . that affect values already posted.07. you save the time. Without this. please rebuild the Project Information Database (table RPSCO) by transaction CJEN. 3. that all values are updated to the project information database in the correct way! 14. that replace the cost element/commitment item/statistical key figure in the project information database. 4. If you want to assign STATISTICAL KEY FIGURES to the value category. This setup should be checked regularly to make sure. The same is for commitment items and statistical key figures. you indicate. If you do not do it that way. that otherwise would be consumed for the explosion of the cost element group.

Header Data Release Status: Released on: Original Lang.10.SAP Note 676123 Project Information Database / Value Category Customizing There should be a special focus on newly created cost elements / commitment items / statistical key figures.: Priority: Category: Released for Customer 31.07.2009 Page 4 of 4 .2003 14:39:00 English Recommendations/additional info Consulting Main Component: PS-IS-ACC-HIE Hierarchy Reports Additional Components: PS-PRG Progress PS-PRG-EVA Progress Analysis CO-OM-OPA-C Budgeting PS Project System PS-IS Information System PS-IS-ACC Accounting PS-IS-LOG Logistics PS-ST-PPB Project Planning Board PS-IS-LOG-STR Structure overview The Note is release-independent Related Notes Number 668240 523330 51971 Short Text FAQ 2: Hierarchy reports PS-IS: Quantities in hierarchy reports Hierarchy reports: Displaying actual costs after settlement 14.

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