You are on page 1of 15

PROGRAM: BSc INFORMATION TECHNOLOGY SEMESTER - 1 SUBJECT NAME : PC PACKAGES

PERMANENT ENROLLMENT NUMBER(PEN): ROLL NUMBER STUDENT NAME : EL2013-01-BIT0001-2573 : BOITUMELO SELELO (MR)

Most graphical operating systems and window managers position the title bar at the top of the application window as a horizontal bar. It includes menu items and options specific to the particular program. setup parameters.Assignment A 1) Graphical User Interface is a type of user interface that allows users to interact with electronic devices using images rather than commands. programs . Nearly all programs have a menu bar as part of their user interface. The name of the host running the application also appears frequently. although some status bars have extra functionality. the menu bar is always fixed on the top of the screen. The title bar often contains icons for system commands relating to the window. Edit. Paste. while in the View menu you'll find viewing options such as . Default title-bar text often incorporates the name of the application and or of its developer. such as a maximize. escape sequences.. and Select All. the menu bar resides at the top of each open window. command-line options — depending on the computing environment) may exist to give the end-user some control of title-bar text. minimize. etc. a clock. Most menu bars have the the standard File. Status bar is an information area typically found at the bottom of windows in a Graphical User Interface. Title bar the title bar (or titlebar) consists of that part of a window where the title of the window appears.. the Edit menu has items such as Undo. Copy. For example. rollup and close buttons. Despite this major difference. In Windows programs. while on the Mac. many web browsers have clickable sections that pop up a display of security or privacy information.. The File menu includes options such as Save and Open File. Menu bar is a horizontal strip that contains lists of available menus for a certain program. Various methods (menu -selections. and View menus listed first. the menu bar serves the same purpose on each platform. Its job is primarily to display information about the current state of its window. this is where the following things can be found folders that are already in use. and may include other content such as an application icon.

Format. such as Microsoft Word. you should see the keyboard shortcuts located next to each option that has a shortcut available. The data in the two files is merged as a series of personalised letters or envelopes. is stored in the data file ready to merge into the main document file. When browsing through the items in a program's menu bar. most programs allow you to press Control-C (Windows) or CommandC (Mac) instead of selecting Copy from the Edit menu. But a Web browser may contain menu options such as History and Bookmarks. these are the data file and the main document file. For example. The popularity of this method stems from its simplicity and the ease with which users can move data between various applications visually without resorting to permanent storage. The information which remains constant and the field names are stored in the main document file. where each field name relates to a field name in the data file. which you will not find in a word processing program. Many items located within the menu bar often have keyboard shortcuts that enable you to choose menu options by just pressing a key combination. and Font which you will most likely not find in a Web browser's menu bar. also include menu options such as Insert. Word processing programs.changing the layout of open windows. so it is worth you time to get familiar with it. 2) Mail merge is used to insert variable data into a fixed format by combining two files into one file. such as names and addresses. You may even discover features you did not know about before. Two files need to be created before you can merge them. It differs from cut and paste in that the original source text or data does not get deleted or removed. 3) (a) Copy a text and place in another position the term "copy-and-paste" refers to the popular. simple method of reproducing text or other data from a source to a destination. The variable information. to copy an object or text selection. . The menu bar is a fundamental part of the graphical user interface (GUI).

Alternatively. Click the Margins tab. go to insert choose the footer. 3.  Type 3 in number of Columns field. Click the File->Page Setup menu item. Once one has copied data into the area of memory referred to as the clipboard. 5.  Click ok. choose where to put your numbers and add the type of numbers you want. and click save to save the changes. such as a context menu or a toolbar button. you can enter the column width you desire. The insert table dialog box opens. one may paste the contents of the clipboard into a destination using the key combinations Ctrl+V. Click OK. or by using some other method. Your table should look like the one shown here. the following are the steps on how to create the margins 1.To create a table with 5 rows and 3 columns. with three columns five rows (c) Adding a page numbers in the centre of the page. 2.  Type 5 in the number of rows field. . the margins of a piece of text are marked on the ruler which appears at the top of the working area. Set the margins as you want them.  Choose table >Insert >Table form the menu. or other methods dependent on the system. go to page number. (d) Set the margins is a process of making the page presentable and look clean. If you want them to be the default settings for future documents. Macintosh computers use the key combinations ⌘C and ⌘V. click the Default button.Copying often takes place in graphical user interface systems through use of the key-combinations Ctrl+C. Create a new document. Selecting Auto allows Microsoft word to determine the size of your column widths.  Select Auto Column Width field. 4. 6. (b)Create table with 5 rows and 3 columns.

formatting numbers in excel. but just the way it appears in the spreadsheet. names. you should prepare it so it can be easily recognizable. (b) The facilities available in formatting data in excel.4) (a) A worksheet is an arrangement of rows and columns. It works by drawing figures that would represent numbers. dollar signs to a spreadsheet. decimal places. 5) (a) A Chart is a technique of displaying data using pictures and graphical representations instead of numbers or simple words. Each row is numbered. making up cells into which various types of data and formulas can be entered. The information used to create a chart can come from a table. Labels this is usually used for headings. Data used on a chart can be made of natural numbers or percentage values. . Before creating a chart. you can use a query as queries do a good job of isolating records or counting them. adding colors and shapes to the information presented. In some other cases. A spreadsheet file can contain multiple worksheets. Data types to be placed in a cell are. By default is right aligned. Good created and formatted charts can help people and businesses make decisions based on the impact that the images provide. They can contain letters and numbers. and for identifying columns of data. Date/Times is a date or time entered in a cell.is a graphic representation of data. Charts allow users to see what the results of various data is to better understand and predict current and future data. Values this are the numbers you enter for the calculations. by default they are right aligned in a cell. The data types that can be placed in a cell are text. . Formatting is done to improve appearance of the spread sheet and to make the numbers easier to read out and understand. Each column is headed by a letter or combination of letters. number formatting involves adding percent symbols. By default they are left aligned in a cell. A number of worksheets are contained in what is called a workbook. commas. numbers and formulas. Worksheet is the "grid" that you use to fill information and a spreadsheet can be a single worksheet or multiple worksheets. Formatting numbers does not change the actual number that you enter. You can also present a series of repeating words and let the chart engine count the occurrences of such words before using them as numbers.

When asked if you are sure. Select the table you want. On the Ribbon. Click close and click next 9. select Yes. A menu appears. click Form Design 5. click Create 4. The following are the steps to delete a filed. click Home Sales 8. Powerful and cost-effective CAN bus analysis and diagnostic software. display a new form or report in Design View. Right-click. The column disappears. open the Altair Realtors2 database 3. the second is to add many records . On the Ribbon.To start a chart. Click the form 7. From the resources that accompany our lessons. The first is to add one record at a time. click the Chart button 6. Click on the Table tab. In the Forms section. Open your database in MS Access. Set the title to any name (b) Various Operations in MS Access MS Access is a database management system that can be used for creating databases. b) Inserting Records There are essentially two methods for adding records to a table. Select the label (name) of the field that you want to delete. in the Controls section. The following arc some of the key operations that can be performed in MS Access: a) Delete a field After creating your Access table. A list of tables appears. then click Open. you might realize that one of the fields is no longer needed. In the first page of the Chart Wizard dialog box. Click on Delete Column. Start Microsoft Access 2. Deleting it will remove unnecessary coding and make the table easier to read. The table opens.Steps to create a chart 1. in the list. make sure the Tables radio button is selected and. Use the F11 key to open database view. We can perform various operations in MS Access for storing the data in an efficient manner.

and then you must supply the data itself in a value list. [First Name]) SELECT CustomerID. 'Jill'. and First Name fields. but only if you supply all the values that record can contain. you can leave out the field lists. respectively. the following statement will insert the values "1". The following INSERT INTO statement inserts all the values in the CustomerID. [First Name]) VALUES (1. and First Name fields from the tblOldCustomers table into the corresponding fields in the tblCustomers table. each value being inserted must be compatible with the type of field that will be receiving the data. To add one record to a table. you use the SQL statement INSERT INTO to accomplish the task. and "Jill" into the CustomerID.at a time. 'Jill') You can omit the field list. To define the value list. [Last Name]. [First Name] FROM tblOldCustomers If the tables are defined exactly alike. you must use the field list to define which fields to put the data in. In both cases. [Last Name]. INSERT INTO tblCustomers VALUES (1. 'someone@microsoft. INSERT INTO tblCustomers (CustomerID. . '555-1040'.com') To add many records to a table at one time. Kelly. "Kelly". When you are inserting records from another table. Last Name. use the VALUES clause. INSERT INTO tblCustomers (CustomerID. INSERT INTO statements are commonly referred to as append queries. 'Kelly'. [Last Name]. Last Name. use the INSERT INTO statement along with a SELECT statement. For example.

Several of the lists you see in day-to-day life are either already sorted or allow you to sort them the way you want. form. You can sort tickets based on price. When sorting on multiple fields. A calendar or a dayplanner is sorted on date. A sorted list helps users review and locate what they want without having to browse the data. it is important to identify what are known as the outermost and innermost sort fields.INSERT INTO tblCustomers SELECT * FROM tblOldCustomers c) sorting the records Sorting data can play a big role in making a report or form effective and easy to use. NOTE A view can be sorted on any field that is displayed in the view. For example. such as by price or by supplier. With minimal design work. subject. a product catalog that lists the products in alphabetical order or on the basis of unit price is much easier to use than one that lists the items in random order. and you can sort the entries in your mail box by sender. when you search for flight tickets or browse the entries in your e-mail inbox. or a report on one or more fields. On the other hand. The order you choose when you design an object becomes the object's default sort order. You can sort the records in a table. For example. or the airline. when you design the product catalog report. or date. query. you might choose to list the products in alphabetical order. You can fine-tune your results by sorting records on more than one field. departure time. Designating the appropriate fields as inner and outer sort fields is necessary to . you have the option of sorting on one of many available fields. each of your users can sort the records the way they want. except on fields that contain attachments or OLE objects. But when viewing the query or report. you and the users of your form or report can choose how the records are sorted.

the records are sorted first (outermost) on the LastName field and then next (innermost) on the FirstName field. You can include summary data such as totals. d) Creating and printing reports Reports organize and summarize data for viewing online or for printing. A detail report displays all of the selected records. Put another way. if you want the last names sorted within each first name. counts. suppose you want to sort the Contacts table on the FirstName and LastName fields. LastName is the innermost field.get the results you want. and special characters are sorted according to the selected language and regional settings of your computer. and percentages in a detail report. the resulting sort orders might not match your expectations. On the other hand. LastName is the outermost field and FirstName is the innermost field FirstName is the outermost field and LastName is the innermost field One thing to remember when applying sort orders is that numbers. If you want the first names sorted from A to Z (or Z to A) within each last name. As an example. text. FirstName is the innermost field. A summary report does not list the selected records but instead summarizes the data and . If the language and regional settings specified in the Access Options dialog box do not match those specified in Control Panel.

Tip: After you create a report. To use the Report button: 1. counts. Use the Report Button The Report button creates a simple report that lists the records in the selected table or query in a columnar format. You can modify the report. Open the Navigation pane. Access has several report generation tools that you can use to create both detail and summary reports quickly. percentages. This lesson teaches you how to create reports. or other summary data only. 3. 4. you can save it. 2. Activate the Create tab.presents totals. Access creates your report and displays your report in Layout view. Click the table or query on which you want to base your report. . Click the Report button in the Reports group.

the implied warranties of merchantability or fitness for a particular purpose. Access saves the report unless you are saving for the first time. without warranty either expressed or implied. You may want to back up the Northwind. the Save As dialog box appears. This enables you to implement Access as the reporting component in your application solutions.  Work with others without having to wait your turn. Saved reports appear in the Navigation pane.mdb. Click OK. Assignment B 1) (a) Benefits of PowerPoint facility in MS-OFFICE are Bring more energy and visual impact to your presentations. but is not limited to. You can now access the report by using the Navigation pane.mdb file and follow these steps on a copy of the database. . but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. Printing a report By carrying out the OpenReport method of the DoCmd object. As with other objects. such as Microsoft Visual Basic or the Microsoft Visual Basic Environment (VBE). you can also save a report by right-clicking the reports tab and selecting Save. you modify the sample database Northwind. If you are saving for the first time. Microsoft provides programming examples for illustration only. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. you can print Access reports from any Automation client application. Microsoft support engineers can help explain the functionality of a particular procedure. 3.  Add a personalized video experience  Imagine just-in-time show and tell.1. This includes. Type the name you want to give your report. Click the Save button on the Quick Access toolbar. 2. Access saves the report. CAUTION: If you follow the steps in this example.

 Click or open Microsoft excel. Insert a picture in the slide  Display the slide you want to insert a picture to. click it to add an excel sheet or press SHIFT + F11. in front of default sheets there is a button. .  Organize and print your slides more effectively.  Display the slide to enter date  Place the cursor where the date and time should appear on the slide. navigate to all programs.  Click insert at the top of the screen  Select picture  Click the picture you want Add an excel sheet  Click start on desktop. Access your presentations from more locations and on more devices.  Get things done faster. III. (b) Suitable operational sequence to do the following.  Open and look for Microsoft office packages and open it.  Select insert then date and time from the menu bar  Select format from the available list  Click update automatically  Click ok to finish 2) Write short notes on: a) Find and replace a text word .  Captivate your audience with new transitions and improved animations.  Create high-quality presentations with stunning graphics.  At the bottom of excel windows. I.To look for a particular word or place of text one can use find command  Choose edit > find from menu II. Add date and time in all slides.  Work on multiple presentations and multiple monitors.

c) To perform spell check and auto text in Word. execute it or you can just hold windows keypad and R keypad at the same time. to reach run command. Spelling errors are displayed with red wavy line under word. subtractions etc. this done through the use of a ruler in a word working space. the run command will be displayed. b) The steps to do the following. permanently and repeatedly. Word can check spelling and grammar of the text. and the use of a cursor. . Auto text can be used to store or save word document. Grammar errors are displayed with green wavy line under the error. d) Format the slides in power point. Type the word you to search and replace it  Click save to save the changes b) Functions in excel. picture. The run command is used to load or execute programs easily and fast. c) Creating table with constraints. through the search option. press F7 and press the spelling icon or choose tools Tools > spelling and grammar from menu. you can go to start button. on search space type run. whether it be a background color. indenting. paging and charging margins in a word document. you can format your slide to look how you would like it to.  Click format at the top of the screen  Select apply design template  Select design you wish to apply  Click apply button 3) a)The use of finding a files/folders is to find or locate a file easily. are one of the most important things in excel. they are used to give meaning to spreadsheets and good looking spreadsheet. paging is done through the use of a tab keypad and the arrows. or a design template built in Microsoft power point. The following are the steps on how to format. they used to addition. To spell check the entire document. it can be found when you click start button and you type the name of the folder or file you want to get.

It will to the symbol of a cross but with two sides with arrows. f) Creating and using auto forms of access. e) To change the column width in excel. a drop down menu is hidden until you click on it. j) This is done by going to insert to put a picture and go to resizing option to put the picture to a final size of you desire and after that you can go to print/ press key which are CTRL + P. Menu bar it has the titles of several menus. click the chart menu. the menu bar. choose the one that suite your needs and use it. For example the speakers icon.navigate to all programs and choose Microsoft packages and choose Microsoft access and execute it. first go to start . Tool bars it has package of icon in windows. This increases or decreases the width of a column width. the following are the steps on how to size and create. i) The title bar gives the name of the software package. first go to insert button. there is the following . day. Status bar is to tell which program is running. h) In the calendar views for Microsoft outlook. g) Steps of creating and sizing an organizational chart in powerpoint. drag this symbol so that the line between the columns is dragged along. week and month and things you a going to do/ tasks. click chart the charts will be displayed for you to choose the chart you want to use. If you have opened a working file it also gives the name of the file. open the template of the database you want to design and launch it. then click chart and resize it. and the calendar arrangements are as follows. this stand for different actions you can take. you can click on the icon to use it.tool bar. it will automatically give you the instructions or route on how to create it. move the pointer to the line between the two columns. and then click chart type. and the printing option or menu bar will show on the screen.d) The procedure of using a chart wizard. navigate to print and the final picture will be printed . and can be easily accessed here in the status bar. double click on the chart you want.

4) Transition and animation effects in slides. A 2.D 25. and this makes the MS outlook for easy use and presentable way to access it. such as addition. 5) The utilities available for MS outlook for emails are inbox. l) Creating a table in access go to new blank database open it and start creating a table.C 23.A 33. place the cursor where you want to enter the data and click save. They can be used to perform basic number crunching.A 34.D 30. C 3.C 32.B 22.D 17. if the data entered want to be edited.D 28.D 35. The use of sum function. C 7.B 27. subtraction.B 37. D 8.A 13.C 20. it will take lot of space and make the slide to perform slower if the animation inserted is too big or if it runs long.A 12.A 38. the slide show will be performed using the computer and the projector for the other people to view with no problems of others obstructing their views.A 19.k) Formulas are one of the most useful and well used features in excel.D 40.A 14. B 11. as well as complex calculations such as payroll deductions or averaging a student’s test results.D 21. D 5. D 6. B 9.A 15.B 36. A 4.C .A 29.C 18.A 26.C 39. Assignment C 1. drafts and out box messages.C 31.B 24. place the cursor where you want to edit and right click your mouse and choose edit start editing and save the final work. add the values and go to sum button and press the calculations will be done automatically. B 10.B 16.