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OJT PORTFOLIO

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES


QUEZON CITY CAMPUS

Republic of the Philippines


Tel no. 428-91-44

On-the-Job Training Portfolio


College of Technology Diploma in Office Management Technology with specialization in Medical Office Practicum II

CIPRIANO, LHENNIE VILLARUZ TRAINEE


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Republic of the Philippines POLYTECHNIC UNIVERSITY OF THE PHILIPPINES


QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT

Lung Center of the Philippines


Quezon Avenue, Quezon City Philippines

A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology Medical Office Practicum

Cipriano, Lhennie V.
Name of Student

2x 2 formal Picture (corporate)

June 8, 2013
Date Submitted

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality

OJT PORTFOLIO

I. ACKNOWLEDGMENT I would like to acknowledge to our God, for helping, guiding and giving me more chance to learn in different ways. Thank you for your blessings and forgiving al my mistakes. I believed that all things that happened have a purposed and lessons. Thank you very much o God for everything. For my friends (Ana Mercy, Jollie, Jerica, Rechell, Orange, Mhae, Generose) thank you for always here in my side to make me happy and complete my personality in college life. Thank you for your kind and goodness. I would like to thank also for my family for supporting me and for my all Ma'am and my Supervisor thank you for believing in me and for trusting me to do well. Thank you very much Prof. Morales for guiding and teaching us well.

II. INTRODUCTION
This portfolio comprises a summer classes of having an On-the-job Training at Lung Center of the Philippines at Quezon Avenue, Quezon City. The portfolio need to complete as a requirements to our practicum II in taking the Diploma in Office Management Technology. Also, it should be as an evolving set of documents in our studies. My over all experience of having practicum II can be seen in these documents. This documents provide the highlights of what I have learned, experience, and encountered in the company this summer .As the benefits of this training in hospital field it helps a lot for us to become more familiar and knowledgeable student. Upon completing this training, I will take many of the benefits of having On the-Job Training . Having an experience give lessons and demonstrations of what is the process of the hospital field that help me in the development of my skills. I would like to thank my professor for having patience, kindness and believing in us to do our work well. Thank you Ma'am for teaching us well.

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III. COMPANY PROFILE Name of Company: Lung Center of the Philippines Address: Quezon Avenue, Quezon City Philippines Contact Number: 924-61-01 to 20 Contact Person: Ma. Mercedes A. Cusipag Department/Division/Section: Budget, Planning and Monitoring Division Inclusive Dates of Training: April 23- June 14, 2013

Company Vision, Mission, and Values: VISION The premier institution for lung and other chest diseases, providing quality health care through excellent service, training and research. MISSION We provide quality health care through state-of-the art facilities and highly competent, compassionate staff for the improvement of the Filipino peoples quality of life. We provide immediate attention to every individual in need regardless of creed, color, sex, socio-economic status and political affiliation. We endeavor to achieve financial stability and long term sustainability. We are dedicated to lung health promotion and advocacy. We uphold our shared values of:

1. 2. 3. 4. 5.

concern and care for patients, employees and the institution responsibility and discipline commitment and dedication to excellence respect for individual worth integrity and honesty unity and teamwork creativity and innovativeness.

OJT PORTFOLIO Pictures of the Company (physical structures)

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IV. OBSERVATIONS IN THE COMPANY I have observed that Lung Center of the Philippines had clean surroundings , proper wearing of uniforms, organize, public safety and security, and having a nice government regulations. This government hospital prioritize indigent people, and having concerns on all patients. They give more value to give discounts in considering to have a high profit. The strength and challenges of this company is, I think lack of budget and lack of high technology because this hospital is not ISO. I think its because of government hospital everything is low charges and discounts. I think the best practice of the company is organized process of documents. All files/ papers are recorded well in all divisions. The employed employees are kind and obedience in the commands of an authorized chief. They are all professional and humble. My over-all observation in the company gives knowledge and experiences. Especially my supervisor said that when I finish my training ill give my cellphone number and if there are vacant position she just text me when I already finish my course, it gives an inspiration on me. V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: Received files or documents on the Deputy Directors for Medical Assistance, Department of Pathology, Department of Pulmonary Medicine, Cashier, Directors Office, Nursing Service, Deputy Directors for Hospital Service, Accounting, Commission on Audit, Health and Fitness Assessment Office, Central Records, Medical Records, Dietary and Nutrition Service, Radiology Department, Personnel Division, OR, Information Technology Service, Medical Social Service, General Service, BAC/ Procurement Office, Material Management Division, and Nursing Service. Record Disbursement Voucher, Budget Utilization Slip, Purchase Order, Purchase Request, Requisition Issuance Slip, Memorandum, and Letter from DBM. Answering telephone calls. Photocopy files/ documents. What we do weekly are the following: Sorting of PDAF (Priority Development Association Fund) What we do monthly are the following: Filling the following , contract of agreement, Contract of Service, Memorandum, Center Order, PLDT Bills of all Division, Meralco Bills, and Manila Water Bills. Sorting Referral Consultation Form During my whole training in Lung Center of the Philippines, I think the problem/s that I have encountered is nothing because they are nice and professional. They have respect in each other and also in us. Sometimes some employees judging us but we respect what they said. All employed in the divisions that I have already received files or documents are virtuous and kind so I must said that I am enjoying having training in this company/ hospital. I learned a lot in my training and I know I can use this skills in the future.
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VI. SUMMARY OF ACTIVITIES (Weekly)


Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: April, 2013 The following tasks were performed: (Weekly)
Received files/ documents ( Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip, Memorandum, Purchase Request) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip, Memorandum, Purchase Request) Photocopy Answering telephone calls Sorting of PDAF (Priority Development Association Fund )

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Month: May, 2013

Week No. 1 Date: April 23, 2013 Time In: 8:00am Time Out: 5:22pm Hours Spent: 8hrs Date: April 24, 2013 Time In: 6:51am Time Out: 5:20pm Hours Spent: 8hrs April 25, 2013 Date: Time In: 7:10am Time Out: 5:09pm Hours Spent: 8hrs Date: April 26, 2013 Time In: 7:18am Time Out: 5:15pm Hours Spent: 8hrs

Week No. 2 Date: May 1, 2013 Time In: Time Out: HOLIDAY Hours Spent: Date: May 2, 2013 Time In: 7:13am Time Out: 5:06pm Hours Spent: 8hrs May3, 2013 Date: Time In: 7:05am Time Out: 5:03pm Hours Spent: 8hrs

The following tasks were performed: (Weekly)


Received files/ documents ( Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip and Purchase Request) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Memorandum, Purchase Request) Photocopy Answering telephone calls Filling ( Manila Water Bills, Meralco Bills, Contract of Service, Memorandum and Center order)

Week No. 2 Date: April 29, 2013 Time In: 7:09am Time Out: 5:05pm Hours Spent: 8hrs Date: April 30, 2013 Time In: 7:20am Time Out: 5:12pm Hours Spent: 8hrs

Received files/ documents ( Disbursement Voucher, Budget Utilization Slip and Purchase Order) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Memorandum, ) Photocopy Answering telephone calls Sorting of PDAF (Priority Development Association Fund )

Week No. 3 Date: May 6, 2013 Time In: 7:24am Time Out: 12:24 Hours Spent: 4hrs Date: May 7, 2013 Time In: 7:25am Time Out: 5:05pm Hours Spent: 8hrs Date: May 8, 2013 Time In: 7:25am Time Out: 5:00pm Hours Spent: 8hrs Date: May 9, 2013 Time In: 7:17am Time Out: 5:04pm Hours Spent: 8hrs Date: May 10, 2013 Time In: 7:17am Time Out: 5:07pm Hours Spent: 8hrs

Received files/ documents ( Disbursement Voucher, Budget Utilization Slip, Purchase Order, Memorandum, Purchase Request) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip, Memorandum, Purchase Request) Photocopy Answering telephone calls Sorting of PDAF (Priority Development Association Fund )

Total no. of hours 100 hrs

Signed by the Supervisor:__________________________Date: _______

VI. SUMMARY OF ACTIVITIES (Weekly)


Tasks performed were based on the diary checked and uploaded
Month: May, 2013 The following tasks were performed: (Weekly)
Received files/ documents ( Disbursement Voucher, Budget Utilization Slip, Purchase Order, Purchase Request) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip, Memorandum, Purchase Request) Photocopy Answering telephone calls Filling ( Contract of Service, Memorandum and Center order) Sorting of PDAF (Priority Development Association Fund )

OJT PORTFOLIO

Month: May, 2013 Week No. 6 Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: 7:42am 5:02pm 8hrs

Week No. 4 Date: May 13, 2013 Time In: ELECTION Time Out: DAY Hours Spent: Date: May 14, 2013 Time In: 7:38am Time Out: 5:02pm Hours Spent: 8hrs Date: May 15, 2013 Time In: 7:27am Time Out: 5:06pm Hours Spent: 8hrs Date: May 16, 2013 Time In: 7:38am Time Out: 5:03pm Hours Spent: 8hrs
Date: May 17, 2013

The following tasks were performed: (Weekly)


Received files/ documents ( Disbursement Voucher, Budget Utilization Slip, Purchase Order, Memorandum, Purchase Request) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip, Memorandum, Purchase Request) Photocopy Answering telephone calls Sorting of PDAF (Priority Development Association Fund ) Filling PDAF (Priority Development Association Fund )

Date: May 27, 2013

Date: May 28, 2013

7:30am 5:04 8hrs 7:39am 5:11pm 8hrs 7:45am 5:08pm 8hrs 7:42am 5:08pm 8 hrs

Date: May 29, 2013

Date: May 30, 2013

Date: May 31, 2013

Time In: Time Out: Hours Spent:

7:29am 5:05pm 8hrs

Week No. 5
Date: May 20, 2013

Week No. 7
Date: June 3, 2013

Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent:

7:19am 5:07pm 8hrs 7:29am 5:06pm 8hrs 7:31am 5:00pm 8hrs 7:40am 5:01pm 8hrs 7:33am 5:05pm 8hrs

Date: May 21, 2013

Date: May 22, 2013

Date: May 23, 2013

Date: May 24, 2013

Received files/ documents ( Disbursement Voucher, Budget Utilization Slip, Purchase Order, Memorandum, Purchase Request) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip, Memorandum, Purchase Request) Photocopy Answering telephone calls Filling PDAF (Priority Development Association Fund )

Time In: Time Out: Hours Spent:


Date: June 4, 2013

Time In: Time Out: Hours Spent:


Date: June 5, 2013

Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date:

Received files/ documents ( Disbursement Voucher, Budget Utilization Slip, Purchase Order, Memorandum, Purchase Request) Record files/ documents (Disbursement Voucher, Budget Utilization Slip, Purchase Order, Requisition Issuance Slip, Memorandum, Purchase Request) Photocopy Answering telephone calls Sorting of Referral consultation Form Filling (Center Order and Memorandum)

Date Checked by the adviser:________________________

Total no. of hours 112 hrs Signed by the Supervisor:__________________________Date: _______

OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: ___________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ B. Equipment, tools, testing apparatus handled (software's used included) ___________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ C. Strong points versus weak points ___________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________
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OJT PORTFOLIO
VII. SELF-ASSESSMENT D. Best experiences on the job:

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E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) An excellent student and a very industrious one, she (Ms. Lhennie) displays a sense of professionalism and a good attitude towards work as well as on good relationship with her fellow co-workers not common to other OJTs ( on other student). Ma. Mercedes A. Cusipag Budget Assistant Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: May the experience and training you acquired from this office further improve your self and enrich you're knowledge to your field of Signature over printed name: Lea Galvan Budget Officer II Person 2:

Signature over printed name:

Person 3 : An attentive, devoted and industrious student who always complete the task given to her. Never been late and no absent. Signature over printed name: Ann Zharmaine Calvero Data Encoder

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OJT PORTFOLIO

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OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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VIII. APPENDICES (please attached)

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M. URL of your blog/s Which includes your resume and weekly diaries checked

https://www.facebook.com/media/set/? set=a.511914475541834.1073741841.100001698585351&type=3&uploaded=4

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