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St.

Mary School PTA Fundraising & Program Committee Chairpersons 2012-2013


The participation of all of our parents in the PTA is instrumental to our success in supporting St. Mary School. Please consider being a chairperson for one of our fundraisers or programs. Each chairperson will work with a committee of parents and either the Vice President of Fundraising or Programming to assist them in their role. We would like to have one chairperson for each fundraiser or program. Please email Patty Barse, PTA President, at pta@smrschool.org if interested.

Fundraiser *Calendar Raffle

Chairperson

Duties Orders raffle tickets, works with VP of PR to advertise, organizes volunteers to distribute tickets to parents and parishioners, records and notifies weekly winners and communicates winners to corresponding secretary, works with treasurer Organizes food, refreshments, entertainment, decorating, auctions, set-up, and volunteers to work the event; collaborates with Vice-President of Fundraising, PR, and Treasurer Organizes parent volunteers to prepare paperwork and mailings, communicates with Faculty to complete sponsorship letters, organizes treats for Laps Day, prizes, and volunteers to work on Laps Day

Date Sept: Order tickets Oct.: Distribution Winner Drawings: Nov. Jan.

*Wine, Chocolate & Dinner Social

March 29th 6:00-10:00pm

Laps for Learning

*Final Family Blast

Organizes dinner, Sat. June refreshments, auctions, Lip Sync contest, decorating, and set-up and recruits volunteers to work event

*Denotes those committees that do not require parent involvement during the day.

A good fit for working parents who would like to get involved and chair a committee.

Program School Supply Days

Chairperson

Duties

Date(s)

Organize volunteers to set-up Set-up anytime for school supplies for supply the week before. day and work it Sale dates: August 2 week day mornings and 2 weeknights Organize and run a continental breakfast for students & parents Sept. first Friday of first full week of school 7:30-10:00am

Welcome Back Breakfast

*Catechetical Mass Social (The Faculty & Staff will be blessed at this Mass) *St. Padre Pio Festival

Set-up and serve donuts, coffee, & juice after mass outside of church

Sunday, Sept. 9:00 Mass at Our Lady of Pompeii

Work with Advancement Director to organize a school booth for the Festival and organize parent volunteers to support the food booths

Sunday, Sept. 29th 11:00am 5:00pm

*Mentor Program

Recruit SMS mentor families Organize & & match them with a new Assign Mentors: family, organize the Mentor June; Family Social Mentor Social: October, Thurs. 7-8:00pm

*St. Padre Pio Parish/St. Mary School Halloween Party

Organize, decorate, and work activity stations and contests at the Halloween Party

Sat. October 6-8:30pm

*Denotes those committees that do not require parent involvement during the day.

A good fit for working parents who would like to get involved and chair a committee.

Faith, Family, Fun

Plan family activities

3 or 4 Fridays during the school year~ 6:00-8:30pm

Santas Workshop

Collaborate with vendors to obtain items to sell, develop student schedule, decorate room, set-up work-shop, organize volunteers to do sales & assist students to shop Organize and run a continental breakfast for students & parents in gym after opening CSW Mass

Decorate: Dec. Set-up: Sales:

*Catholic Schools Week Breakfast Social

Set-up & Decorate Sat. Social: Sun. after 10:30 Mass: 11:30am12:30pm

Scholastic Book Fair

Contact vendor to schedule fair and delivery of materials, work with faculty to organize door decorating & poster contests, develop student schedule for book fair, organize a preview day for teachers, decorate, set-up book fair, organize volunteers to do sales & assist students to shop;

Decorate: Set-up: Door Decorating Contest & Teacher Preview Day: Friday Book Fair: Sales

*CSW Pasta Dinner & Talent Show

Organize the pasta dinner & Set-up: Friday, student talent show, decorate, organize volunteers Dinner & Show: to serve dinner & clean-up Sat., 6:00-8:30pm

*Denotes those committees that do not require parent involvement during the day.

A good fit for working parents who would like to get involved and chair a committee.

Teacher Appreciation Luncheon

Organize luncheon & volunteers to serve, decorate room, organize parent volunteers to cover classrooms & front desk, while teachers & staff are at the luncheon Collaborate with Gym Teacher to organize parent volunteers, secure & arrange set-up of tents Organize, provide/obtain refreshments, food &/or desserts as needed for various functions

May 12:00am-1:00pm

Field Day

Friday, May

Social Committee

Supply Days: August Parent Teacher Conferences: October Book Fair Teacher Preview Wine & Cheese: CSW Faculty Luncheon PTA General Meetings: As needed

Gentle Mary Store

Organizes donations of uniforms, sends out parent reminders for donations, schedules volunteers to work store during certain school functions

School Functions: School Supply Sale Days: August CSW Social: Sun. after 10:30 Mass: PTA General Meetings: As needed

*Denotes those committees that do not require parent involvement during the day.

A good fit for working parents who would like to get involved and chair a committee.

*Helping Hands Committee

Provides comfort & support to SMS families in crisis via meals, transportation, cards, a phone call, etc. Contact parent volunteers as needed and organize them to assist St. Mary School with different needs that arise Maintain records of donated items, communicate to respective companies to coordinate incentive programs, organize incentive prizes for students Coordinate Set-up of tables and chairs and other large items as needed before social events; Breakdown as needed

As needed

*How Can I Help Committee?

As needed

Shopping for School Incentive Programs: Boxtops, Campbells Soup & Tyson Labels, Recycled Ink Cartridges

September to June, flexible schedule

*Dads Club

Evenings: Welcome Back Breakfast: Wed. Oct. , Mentor Social * Fri. Oct. , Halloween Party Wed. March 26th Set-up Wine & Chocolate & Breakdown Sunday, March 30th 12:00pm *Fri. Final Family Blast As needed

*Denotes those committees that do not require parent involvement during the day.

A good fit for working parents who would like to get involved and chair a committee.