CALLEDMEETING

COMMISSIONCHAMBER APRIL12 2004

AugustaRichmondCountyCommissionconvenedat1100am Monday April 12 2004 theHonorableBobYoung Mayor presiding PRESENT Hons Hankerson Smith Grantham Colclough Mays Cheek Beard Williams SimsandBoyles membersofAugustaRichmondCountyCommission AlsoPresent SteveShepard Attorney GeorgeKolb Administrator Lena Bonner ClerkofCommission Mr Mayor Iwillcallthemeetingtoorder andthefirstitemofbusinessisthe PledgeofAllegiancetotheflag soifyouwouldpleaserise andIwouldask CommissionerWilliams ifhewoulddouble givingusaninvocationandthePledgeto theFlag ifyouwoulddothat please Commissioner TheinvocationwasgivenbytheRev MarionWilliams ThePledgeofAllegiancewasrecited Mr Mayor Thankyou Pleasebeseated Iwouldliketoremindthe Commissionthatlastweekwhenwesetthismeeting theCommissionalsostateditwas itsintentionthatthecommitteemeetingswouldstartontime SoIwillassumethatthat meansthatwehaveanadjournmenttimeof1230forthismeeting andwewilldiligently worktowardthatend Firstitemofbusiness MadameClerk TheClerk 1 RatificationofcontractwithHeery Inc forprogrammanagementservices

Mr Mayor MembersoftheCommission Ihadaskedyoutodeferthisfromthe lastmeetingbecausewehadreceivedanalternativeproposaljustminutesbeforethat meetingandcertainlyIneededtotakealookatit Ithinkeveryonehaslookedatit I havelookedoveritandIdonthaveanyproblemsorquestionswiththealternative proposal identifiedasthealternative andIwouldencourageyouradoptionofthat Mr Speaker Mr Mayor inaudible Mr Mayor Allright good Soifwehaveanyquestions theAttorneyishere withus Gentlemen whatsyourpleasure Mr Williams Mr Mayor Mr Mayor Mr Williams

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Mr Williams The the theaddendumcontract Iglancedatbothofthemreally Isayglanced Ilookedatbothofthose Ivegotnoproblemwiththat Idontknowif thefirm ifthefirmwillhaveanyproblemwithwhattheaddendumdid Wetalkedabout minorityparticipationandIthinktheygotthatcovered Thepartthatwastakenoutof thiscontractwiththeassociateperson isthatgoingtoaffectwhat Iguessthat smy question Whatchangeisthatgoingtomake Mr Plunkett Commissioner areyoureferringtoButchGallopandAssociates Mr Williams Right Mr Plunkett Thatwouldnotmakeanychange HeeryInternationalhasbeen informedthatthatmaybeaconcernoftheCommissionandtheyareagreeabletotakeout GallopandAssociatesifthatisthewilloftheCommission Ontheflipside ifyouwant togivethemthegreenlighttogoaheadandretainGallopandAssociatesforwhatever purposethattheydeemnecessaryandifitfitswithinthescopeofservicesthattheCity hasalreadyagreedtoandrequested thentheyreagreeabletothat aswell AndHeeryis here aswell IfatanypointIsaysomethingthatyoufeelisincorrect ifyoucould pleasestopme Thankyou Mr Williams Well andIdonthaveanyproblemiftheydonthaveany problem Ijustwantedtoverify youknow thatalotoftimewe westartoffoneway andweendupanotherway AndIwantedtomakesurethatthecompany thefirm understandsthatwhatevertheycontractwithsomebodyelse theothercontractlooked likeitwasathreepartycontract andIthinksomeoftheCommissionershadproblems withthat IwantedtomakesurethatGallopandAssociatesstillintheloopasthey startedouttobe andifthatsfinewiththemIhavenootherquestions Mr Mayor I makeamotiontoapprove Mr Colclough Mr Mayor Isecondthatmotion Mr Mayor Thatsapprovethealternative Mr Williams Right Mr Colclough WiththeGalloporganizationstillinthecontract Mr Mayor Well theyrenotinthealternativebyname Mr Plunkett Mr Mayor whatIcandoisredraftthisalternativecontract Ifthe motioncanincludethedirectionstometoredraftit IdontknowthatInecessarilyneed toincludethembyname Icanincludethembyfunction whichiscommunityliaison withtheoriginalhourlyratethatwasproposedtotheCity andwiththemotionbeing madewiththataddendumthenIcandothat

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Mr Mayor Isthat Mr Williams Mr Mayor ifIcanhearfrom fromthefirm Whatsfeasible AllIwanttodoismakesurethateverybodysstillatthetable Idontwanttheplateto bemovedafterwesignthiscontract Idontwanttosaywell hey notthatwasntthere andwethoughtitwasthefirsttime Isthatgoingochangeanythingwithyourscopeof theworkfor Mr Speaker Well thefirstcontractthatwesubmittedprettymuchmirrored whatwasintheRFP Nowthisalternativecontractthatchangestherelationshipand AndycanexplainthatbetterthanIcan andIthinkwhatImabouttosayiswhatMr Shepardhasalreadysaid TheoriginalrequestforproposalthattheCitymadewasfora programmanagerwhowouldenterintoanagencyrelationshipwiththeCityandwould essentiallymakemanyofthedecisionsonbehalfoftheownerthattheownerorsome departmentheadthrough theownerthroughadepartmentheadwouldnormallymake Thealternativecontract whichIbelieveisthecontractthatisbeingpresentedandI believe Mr Kolb youasCityAdministrator areinagreementthatthatsthecontract thattheCityshouldactuallyengagein thealternativecontracttakesHeeryoutofthe agencyrelationshipandplacesthemintomoreofaconsultingrole Nowthealternative contractisamirrorimageofthecontractthatwehavewithanotherprogrammanager whichisCH2MHill whichatthismomentfunctionedwithinPublicUtilities Sothats thedifferencebetweenthetwo IthinkthatHeeryspreferenceistostickwiththe originalcontract IthinkthattheCity spreferenceatthistime throughitsAdministrator istorecommendthealternativecontract Mr Williams Mr Mayor Imovethatweacceptthealternativecontractthen whichknowingthattheycanusethemforconsultingandwhatever Ithinkthatthisfirm isgoingtocontinuetodowhattheybeendoingwiththisfirmanyway youknow with theAssociates somymotiontoapprovethealternativecontract Mr Cheek Second Mr Mayor Okay Motionandasecond Istherediscussion furtherdiscussion Mr Speaker MayIaskthatIhavepermissionwithinthatmotiontore include thecommunityliaisonfunction Isthat isthatwhatyouwouldliketodo Commissioner Mr Williams Well IthinkfromwhatImhearingisthatthisfirmissayingthat theygoing theygoingtouseitwithoutthat withouthavingthatwrittenin Andifthat needtobewrittenin thatswhyIwasaskingthatquestion Butiftheygoing ifthey goingtoworkalongwithoutthat thenthatsfine Wedonthavetogobackandthen comebackagain Iwanttogoaheadandgetthisthingoffcenter Mr Speaker Commissioner Heery spreferenceisthatwereincludethe communityliaisonfunction

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Mr Mayor Well myquestionwouldbe then whyarewegoingtopay 162an hourforminoritybusinessdevelopmentwhenwearealreadygoingtohavesomebodyon ourpayrollasafulltimeemployeewhoischargedwithminoritybusinessdevelopment Mr Williams Now Mr Mayor isthat andIagreewithyou Iminagreement withthat Inthiscontract ImthinkingtheworkthatHeery sdoing theywasgoingto beworkingspecificallyinthatrealmof ofthiscontract notjustforthisCity So somebodyneedtosaysomethinghereandletme Mr Mayor Well thisgoesbackto yallhaveidentifiedaspecific subcontractortothemthatyouwantincludedinhereandwhenyouaddthat 162anhour in andthisisHeerysdocumentthattheyvegivenme itsaysthattheywillpromote localandminoritybusinessparticipationforalltheprojects Thatsthefunctionofthat companybeinginhere Nowiftheyregoingtodothat weshouldnt wevealreadygot somebodyonthepayrollwhowillbedoingthat SoI msayingifHeerywantstobring themtothetable letHeerybringthemontheirnickelinsteadofour 162anhour addingitintothecontract ThatsthequestionIwouldhave Mr Williams AndIminagreementnow butIgobacktosaywhattheRFPsaid whenyall whenyallcamebackin Ms Sams Iseehersittingoverthere Maybeshe cangivemesomeleewayhere Iwasthinkingthatthiscompanywasgoingtobeusing someminorityparticipation Smallbusinessorwhateveryoucando withinin butnot writtenintothecontracttothe tothetuneofworkingforthis thisbody Nowisthatthe wayitis orisnot Mr Speaker Well thereasonwebroughtthecommunityliaisonwaswewere underthe wewereadvisedthattherewassomeconcernaboutminorityparticipation localparticipationontheprojectsthatwewillbemanaging andthatswhatwebrought GallopandAssociatesintotheteamtohelpuspromotetheprojectsand Mr Williams Letmesharewhat what what whatIwastoldwhenIasked aboutthatsectionofthecontract causethatwasaquestionwiththeCommission And whatIwastoldisthatitwasn tgoingtoaffectthisgovernment itwasn tgoingtoaffect anypay itwasjustsomethingtobe tohaveondocumentwhereyourfirmagreedto workwiththem andIwasthinking Mr Mayor thatitwasntgoingtocome wasnt goingtobepaidfromthisgovernment Itwasgoingtobepaidfromtheworkthatwas donewhenitwasusedbythefirminthecontract Mr Mayor Well ifyouputitinhereasalineitem thenwerepayingit Mr Williams Yeah ButwhenIquestionedthat andthat swhatIwastold thatswhatItoldthereasontheywasinthere So letmeconsultwithmy Mr Mayor Mr Williams

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Mr Williams Mr Mayor afterconsultingwithmelawpartnerandex Commissionerfriend Imgoingtomakethatsamemotionthatweapprovetherevised partofthecontract givethemtheoptiontousedifferentfirmsifnecessaryorthisfirmif necessary ratherthanlockingthetaxpayerintothatamount Justhavethecontract approved theamendmentpartasitsbeenbroughtbacktous Mr Cheek Second Mr Speaker Andforpurposesofclarification thiswouldbethealternative contract Mr Williams Alternativecontract Mr Mayor Wehaveasecondtothatmotion IthinkfromMr Cheek Isthere anyfurtherdiscussion Allinfavorofthemotion pleasevotewiththeusualsign Did somebodyhavesomething Mr Hankerson Now now Mr Mayor Canthearyou Mr Hankerson Leanintoyourmicrophone please Thankyou Mr Hankerson Thefirsttimeyoueverwasn tabletohearme Mr Mayor Youmusthaveletitalloutatchurchyesterday Didntsave anythingfortoday Mr Hankerson Nowthisalternatecontract weweretalkingthe inaudible the minorityparticipationinit Iknewitmentionedthat Soisthecontractstillguaranteeing thatattheexpenseofHeeryor Iheardyoumentionabout 162 Idonthavemy contractwithme anhour Nowwilltheystillbeincludedinthatorwhatarewe saying Mr Plunkett Mr Hankerson inthealternativecontractthelineitemfor communityliaison whichwaswhereGallopandAssociateswasappearing isdeleted andsointhismotionthecontractthatisbeingmoveduponthisCommissiontoapprove thatfunctionisdeleted SoHeerywouldstillbefreetopayforacommunityliaison they wouldnotdoitatthetaxpayers expense Inotherwords theCitywouldnotpayforit Thatwouldhavetobeanexpensethattheywouldbear andtheyalone Mr Hankerson SoHeeryisstillagreeingtothatsamecontractthattheyhadwith thenamebeingdeleted Mr Speaker Wewouldnotbeprovidingthatserviceunderthealternative contractbecausethatwouldbeexcluded

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Mr Hankerson Soyouwouldnotprovidinganycommunityliaisonorsimply speaking minorityparticipation Mr Speaker Well wehaveminorityparticipationinourcontractwithDukes EdwardDukes andtheyreprovidingstaff aswellasweare Whatweretalkingabout withthecommunityliaisoniswiththeprojectsthatwellbemanaging thatifyoutake outthecommunityliaisonandthatwouldbeafunctionforAugustaRichmondCountyto beconcernedwithandnotHeery Mr Hankerson Okay Ijustwantedto IthoughtthatwaswhatIwas understanding soIjustwantedtomakethatclearwith withusbeforewevote andmake sureweknowwhatwearevotingfor Thankyou Mr Mayor Anythingfurther Moveaheadwiththevote Mr Mays Mr Mays ImsorryIcamebackinontheconclusionofit Iwastryingtoclear upsomethingontheothersideoffice IguesswhatImtryingtogetcleareroninterms of IguessImaybegenericforjustasecond onlargeprojectsintermsofwhere whethertheyareofficial inaudible programsinvolvedwiththegovernmentornot if theyare ifacompanyisdoingbusinesswiththegovernmentperseorgovernmental entity andthenhaswithinitsworkinggroup howitdealswiththatportionofits contract thenIguesswhatImaskingarethey thecompany andinthiscasethe particularcompanythatweretalkingabout woulditnotbeifwhateverbudgetthatthey areworkingoutofintermsofoverallcontractandcontractualterms thenisitleftto to us IguesswhatImlookingforistoapointifwe ifwegetsatisfactionoutofwhat workperformancethatthecompanyisdoing thenwhereareweintermsofwhetherthey gottwonames sixnames fournames tennames thattheyhavethesetupwithinthe contractualsettingto todealwithgetting gettingtheirjobdone IguesswhatIm lookingatiswhydoesitmakeadifferencetoapointofwhether ifitscomingoutof whatevertheyaregoingtogetfromtheCity doesitmakeadifferencewhether somethingisinorsomethingisout Imjusttryingtosearchforalittleclaritythere BecauseImeanIguess letssayhypotheticallyifthecontractisfor 100 my my questionfromthebeginning andlikeIsayIthoughtIhaditansweredtheotherday was thatifitsfor 100andHeerycollects 100anditdoeswithits 100whatitdecidesto withits 100 Aslongasitwasnotaskingusfor 125 thenIthoughtthatreally whatevernamedpersonstheyhadoriftheychosenottonamethem thattheygoinghire thatthatwaswhatourconcernshouldhavebeen thatwewerenotpayingforsomething overandabovewhateverthecontractmightcallfor AndthatswhatIwasthinkingwe wereontheroadofdoing sothatiftheywerepaidoutofwhateverperformancemonies thatwerethere thenthatwouldbetheirdecisionintermsofhowmanyhandswerein thatpot whetheritwastwohands fourhands sixhands whateverthecasemightbe AndImjustlookingforalittleclarityonthat Mr Speaker Commissioner ifthiswerealumpsumcontract thatwouldbetrue Thisisanottoexceedcontract soeveryhourwework webillyoubythehourlyrates thatareinthecontract Soifweregoingtohavesomebodytherethat sgoingto

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promoteminorityparticipationandlocalparticipationintheprojectsandtheyworkten hours wewouldbillyourtenhourstimestheratethatsinthecontract Butwewould notexceedthenottoexceedamountthatsinourcontract Mr Mays Well Mr Mayor ifImightrespond Letmecorrectmyselfjusta littlebit Letmechangefromthepotthatthe 100isinandgotoaproratedformula I guessthenintermsofwhatImlookingat theniftheproration then aslongasthe prorationcomesoutto100 ofwhatyouredoing itdoesntcomeoutto110 and 115 thenIthinkthatwaswhereIwastryingtofocustobesurethatthatstayedwithin thatarenaofdoingthat Sohowdoesthatfitintothatboxifwerenottalkingaboutit BecauseIrealizethatthosepercentages itmaychangeintermsofwhatyoumayhave Itmaybeacontractofwhereapersonsworkingnotatallonaparticularcontract but thenmaybeworkingmore youknow inanotherone Thentheoverallaspectsofwhat youallwillbeassignedtothatyoucouldbuildintermsoitstotalitywouldstillremain thesameandnotexceedtheguidelinesofthecontract Mr Speaker Butifyoutakeoutthecommunityliaison theywerepartofour lumpsumfee Soifyoutakethatout wewouldntbillyou wewouldnthavetobill you wecouldntbillyouforthat Anotherwaytolookatthat CommissionerMays wouldbeifyoutakeoutthecommunityliaisonfunction thatIbelievewhenyoulookat theschedulingandthelistingofvariousjobdutiesinAttachmentB thereisnowherefor GallopandAssociatestofit Nowdoesthatmeanthenthattheycannothireaminority businessthatwouldspecialize forinstance inconstructioninspection Theyarefreeto dothatandIthinkthatswhereDukesEdwardDukesfallsintoplay isthatsaminority businessthatsgoingtobeusedbyHeeryinperformingmanyoftheseotherfunctions Butitsjustbytakingthatcommunityliaisonlineitemout theresnowhereforGallop andAssociatestofit Mr Williams Mr Mayor Mr Mayor Yes Mr Williams Mr Williams Areyousayingthatwenotgoingtoneeda a a a apersoninthat positionnowifwetakethatout Areyousayingthatssomethingthatweaddedtothe contract wedecidedtodoourselves thatwasntnecessarilyinthebeginning itwas somethingthatwejust justanotherhorntoblow anotherfrilltohaveonthe automobile something Isthat ImeanIthoughtifthatpersonwasimportantnow see morestuffcomingoutnow Ifthatpersonwasimportantinthebeginningandnowwe saying Mr Plunkett Commissioner IthinkthatHeery spositionisthatthatfunctionis stillimportantandtheirpreferencewouldbethatthatfunctionremaininthecontract Youknow wehavetobeverycareful We inourrequestforproposals havea statementthatsaysthatitsthewishoftheownerthatminoritybusinessesaregiventhe opportunitytobidonvariouspartsofthework NowoneofthefunctionsthatHeery InternationalwillbefulfillingfortheCityistoassistitinbiddingoutthevariousprojects

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in bothwithgeneralcontractorsandsubcontractors Nowinsofarastheycanhavea communityliaisonfunctioninassistingthemandidentifyingtheseminorityowned businesses Icouldseewhereacommunityliaisonfunction ifHeerydoesntchargethe Cityforit theCityisgoingtohavetofulfillthatfunctionanyway Thetaxpayersare goingtogetchargedeitherway Wehavetobeverycarefulinourcontractsthatwe donthaveanythingthatwouldsmackofaminoritysetaside Idontthinkthatthereis anythinginthiscontractthatsmacksofthatorinsinuatesthat Ithinkthatthiscontract wouldbeupheldinacourtoflawifthatwereeverchallenged SoIthinkthatwhat HeeryistryingtodoissaytotheCity weneedthisfunction ifwedontdoitandwe dontchargetheCityforit someonewithinCitygovernmentisgoingtohavetofulfill thatroleandthetaxpayersaregoingtobechargedeitherway Andsothat thatswhere theyrecomingfrom Mr Hankerson Mr Mayor Mr Mayor Yes Mr Hankerson Mr Hankerson IthinkImalittlebitmoreconfusedonitnowthanIwasinthe beginningbecauseIthoughtthat Ithoughtthattheamount andImlookingat Im talkingaboutthebottomlinefigureofthecontract thatthiscompany thecompanythat younamed somethingAssociates wasincludedinthecontract Sothatwastheamount ofthecontract Mr Plunkett Ifwe Imsorry Mr Hankerson Sothatsnotchanginganything sothentheyarestillresponsible forandtheysawitwasimportanttoputthiscompanyintherewiththeybiddedtheRFP Sotakingitout Ijustonlyeliminateswhatweweretryingtoaccomplishandit would thatbeprofitmargintoHeerybecauseofthefactthatthey vealreadysubmittedthe contractwiththatamountwiththatcompanyinthere TheotherproblemthatIhave withthisrightnowisthatmyunderstandingthateverybodyhaventseenthecontractthat needtoseethenewcontract IfthePurchasingDirectorhadntseenit thePublicWorks Directorhadntseenthenewalternativecontract whyarewesodiscussingitnowwhen someoftheimportantpeoplethatshouldseethenewcontracthaven tseenit Ithinkare movingalittleaheadnowandwegoingtocomebackandstartblamingPurchasingand allthesethingsandwearegettingreadytodosomethingthattheyhaventevenseen and IthoughtitwassupposedtogothroughPurchasingandtheysupposedtoseeit Somebodyaddressthat Mr Plunkett Well twopoints inaudible addressit ThefirstpointisIthink thatyourpointisevenifweincludethecommunityliaisonfunction itsnotgoingto changethenottoexceedamount andthatsexactlycorrect Mr Hankerson Okay

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Mr Plunkett Thesecondpointis isthatTeresaSmith withPurchasing didsee thefirstcontract theoriginalcontractandhadanopportunitytoreviewitastoscopeand services Mr Hankerson inaudible Mr Plunkett Thesecondcontractshehasnotseeninthatitmirrorsexactlywhat theCityalreadyhasinplacewithCH2MHillwithPublicWorks butiftheCommission believesthecontractshouldberunbyTeresaSmithforherapprovalbeforeitisre presentedtotheCommission thenthatcanbedone Commissioner Mr Hankerson IthinkthatnotonlyMs Smith butIthinkthatthePurchasing Directorneedtoknowwhatwearedoing Ifwediscussingsomethingthatoriginally wentthroughherofficeandshehaventseenthechangetothecontract shouldn titgo throughthePurchasingoffice Ijust Imjustsayingthatwerediscussingsomething andwegottwodepartmentsherethathaven tevenseenthenewcontract ImeanIknow theAttorneyshavebutstillyet theyhavent andyouaddressedthatwhatImseeingis notchangingthescopeofthecontractbythiscompanybeinginthere soIdontseewhy werediscussingdeletingitifitsnotchangingthedollaramount Mr Williams Mr Mayor Mr Mayor Yes Mr Williams Mr Williams Thankyouagain sir butIm Imreallygettinganeducationthis morning CansomebodyexplaintomewhyithavenotbeenthroughPurchasing Anytimeyouhaveachangeofacontract andIlearnedthisfromCommissionerShepard whenhewasaCommissioner Anytimeyouchangeacontractanditcouldbe andI heardtheAttorneysaythatPurchasinghasseentheoriginalcontract Butwhenyou changeit itsnotoriginalnomore soshecantassumethatthatsthesamething Everythinginitcouldhavebeenchangedcause Imean eventhoughwetalkaboutone part AndIneedsomebodytotellmewhyithadnotwentthroughtheproperchannels Hereweare holdingthiscompanyup holdingmeup allthistimethatwebeenspending downhere peoplecomplainabouthowlongwespendtime Whyhasitnotbeenthrough theproperpeopletobelookedat Somebody Mr Administrator Mr Shepard somebody Mr Shepard Well Mr Williams Iwouldnot Iwantthiscontracttobeseenby asmanyfolksasneedtobeseeingit so Mr Williams Butwhyhaditnotbeenseenbythepeoplewhodealwith contractseveryday Mr Shepard Well whenwebroughtitoverhere Ihadstartedatthe Administrator slevel Ididnotgobackbelowthatlevel andmaybeIshould Ifthats ifthats ifthatsabulletImtotake thenthatsbecauseIdealtwiththeadministrationat

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thatlevel Hereagain IhavenoproblemwithitbeingreviewedbythePurchasing DirectororbythePublicWorksDirector Ithinkyouvegottohavethetimetobecome comfortablewiththisanditsamajorcontractthatisgoingtobeveryimportanttothe administrationofthisJudicialCenterandthesubsequentprojectsthatarelistedinthat Soifenoughcopieswerentcirculatedaround thats thatsmyfault Mr Williams Mr Williams Mr Shepard letme letmesaythis Incommitteemeeting the firstcontractwaslaidoutinfrontofourchairs infrontofourseats soitwasdroppedon usandwedidn tvoteonitbecauseitwasjustgiventous Therevisedcontractcamethe Fridayafternoon thedaybeforethemeetingwehad Wedidn tlookatitthen Herewe are wehadplentyoftimetogetitwhereitneedtobeat Anditbeendoneshabby its notbeendoneright Ithought andeventheMayorsaid inaudible Mr Mayor Ihave notfinishedit butIstartedonit AndIthoughtmaybewehadsomethingtoworkwith Howmanytimethisfirmbeenhere Howmanytimeswedonetalkedaboutthesame thingsandwehavenotaddressedthat Mr Mayor Iwanttowithdrawmymotion Mr Mayor Withtheconsentofthebody sincethemotionbelongstothebody IsthereanyobjectiontotheCommissionerwithdrawinghismotion Noneisheard so themotionwillstandwithdrawn Mr Hankerson Mr Hankerson Ithinkthat youknow somemorediscussionsneedtobemade onthis Ithinkthat youknow thereissomemorediscussionsneedtobemadeonthis beforewemakeadecision causenowImconcerned Ihearditwasstatedthatwehave somebodyonboardtodothiswork Now overseetheproject Imconcernedabout that MaybeweneedtohearfromPublicWorksorwhoissupposedtobeoverseeingthe projectthatwetakeout takeoutthiscompany Thatwetakeoutwho inaudible responsibilitytooverseetheproject Mr Mayor Ihadstatedearlierinthemeeting Mr Hankerson your your committeeisfillingthetwopositionsnowforEEOandminoritybusinessenterprise Andsowewouldbepayingasalariedpersonwhoisoverseeingminoritybusiness enterprise whileatthesametimethroughthiscontractpayinganhourlyfeetoa consultanttodothesamework Youdbepayingtwiceforthesameservice Soitsjust aquestionofwhetheryouwant whetheryouwanttopaytwice Mr Hankerson Butthisisnot myunderstandingisnot myunderstandingis Imnotopposingwhatyouresaying Mr Mayor dueallrespect ButIdontthinkthat thiscompany whatsthenameofthecompanythatwedeleted Mr Plunkett GallopandAssociates Mr Hankerson GallopandAssociationisnotgoingtobedoingthesamejobthat wegoingtobehiringaDBEoras thatsnot thatsnottheworkthatHeeryhadthemin thiscontracttodo TheyhadthemincludedinherethetimeoftheRFP Nowtheyhad theminthereforareasonanditwasntnotto theydidn thavethemintheretomake surethatminorityparticipationwouldbeused Wasthatthereasontheywereinthere

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Mr Mayor Mr Hankerson Iwillreadtoyoufromadocumentpreparedforme byHeery whichsays justonesentence whatservicesdotheyprovideunderthe contract Thatwasmyquestion GallopandAssociateswillactasthecommunity liaisontoprovidetwowaycommunicationflowtothesurroundingcommunityto promotelocalandminoritybusinessparticipationforalltheprojects Period Thatisthe worktheywillprovide Andthatswhatwerehiringsomebodytodo Wevecreateda departmenttodothat Sodowewanttopaytwiceforit Thatwasmyonlyquestion Mr Hankerson Isthat thatsthereason thatwasall Period Heery Mr Mayor Thatsit Thatwastheanswertomydirectquestion Thatwastheir answer Itsrighthere Icangiveyouacopyofitifyoudliketoseeit Butthatstheir writtenresponsetomyquestion Mr Plunkett Mr Mayor Mr Mayor Yeah Mr Plunkett Idon twanttoleavethisissuewithoutacceptingsomeofthe blamefromCommissionerWilliams Thereasonwhythealternativecontractwasnot broughtbackdowntothedepartmentheads therewerethreereasons Oneisthatthe scopeofservicesbetweenthetwocontracts whichthefirstone theoriginalonehad beenreviewedbyTeresaSmithextensively andRickAcree thatscopeofservicesdid notchangeatall Secondlywasthattheprice andthepricestructure didnotchangeat allbetweenthetwo Andthethirdreasonisthatfromthemunicipalcode my understandingisthatitstheCityAdministrator srecommendationwhichmakesthe contractappropriatefortheCommissiontoconsider andsointhatthealternative contracthadbeenreviewedextensivelybytheCityAdministratorandhadalsobeen discussedbymewithourpreviousCountyAttorney aswellasBillKuhlke whoishead oftheJudicialCommittee wedidnotseeareasontotakeitbacktoTeresaSmith andso IwanttotaketheblameforthatandnotletthatfallonSteveShepard AndIwillnot makethatmistaketwice Thankyou Mr Mayor Anythingfurther Weneedto weneedamotiontomovethis along Mr Boyles Mr Mayor Mr Mayor Mr Boyles Mr Boyles Imtryingtoremember thisfirstcameupbackinthelatesummer didn tit Wasn tthatbroughttous Andwehadapresentation becauseIheardthe nameawhileago I mtryingtoputitbacktogether butitwasbetweenHeery InternationalandDukesEdwardDukes somethinglikethat

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Mr Speaker IbelievethepresentationyourereferringtowasinOctoberof 2003 Mr Boyles IrememberitwasinthecommitteeroomandIthinkitwasaspecial calledmeetingorelseanAdministrativeServicesworksessionorsomething ButI remember Iremembertheterm Iwastryingtorememberthename Itwaskindof strange DukesEdwardsDukes Strangename But andthatwasapartofHeery I thinktheywereapartofthepresentationthatday SoIvekindof Iwonderwhat what happenedwiththatportion DukesEdwardsDukesisstillin so Butthecontractsays Augusta GeorgiaandHeeryInternational Mr Speaker Theyre Mr Boyles Sotheyreapartofyou Mr Speaker Theyreasubconsultant Theyreapartofourteam Mr Boyles TheyreapartofHeery Mr Speaker Yeah right Thisisnotajointventure Mr Boyles Soitsnot Mr Speaker Correct Mr Boyles Andthedontyouhave wehave what twoprojectsgoingonright now thatwereintoabout 20millionoftheJudicialCenter andthenwereworkingon thetraffic theTCCbuilding thetrafficcontrol Whatotherprojectsareweworkingon Mr Speaker Thatsall Mr Boyles Thatstheonlytwo Andyou vebeenworkingonthosethrough purchaseorders Mr Speaker Yes sir Mr Boyles Soitwasimportantenoughfortheworktogoaheadwithpurchase orders Mr Speaker Yes wewereaskedtocomeonboardJanuary26 Mr Boyles AndIthinkweheardtheotherdaywespent what two 10000 purchaseordersorsomething Mr Speaker Atthetimeweweretoldweweregoingtogetthree 10000 purchaseorders andbecausethesigningofthecontractwasimminent andweweretold

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thatif atthattime wewouldrunout wewouldgetadditionalpurchaseorders And wevemadethatrequestandhavenotreceivedthem Mr Boyles Havenotreceivedthem Mr Speaker Right Mr Boyles Onefinalthing andthisisjust Iguessthisisaconcernofmine becauseweweretalkingaboutsomethinglikea 70millionJudicialCenter Butthelast 50millionwastocomebecauseoftheapprovalbythevotersofthenextissueofthe salestax SoIsupposethequestionthatIhaveis isthereanescapeclauseinthere shouldthevotersturndownandwedonthavetogobacklateron isthereanescape clausethatwecancomeoutofthat ThatsaconcernofminebecauseI andallthe newprojects theonesthataremostlylistedinon onthesheetarereally canonlyoccur withtheextensionofthesalestaxprogram Somyconcern itsjustasIsaid istherean escapeclausethatwecancomeout Mr Shepard Mr Mayor ifIcould Mr Mayor Goahead Mr Shepard Theanswertothatisyes Thatwasthere Thatwasnegotiatedin Mr Boyles Thatmeans Mr Shepard Wedontneed andadditionally theresaterminationfor convenienceonshorternotice onshortnoticeifweredissatisfiedwiththeirwork So thats thatsinbothcontracts Mr Boyles Okay Mr Shepard Andmysuggestion tomovethingsalong ifthereareother other departmentheadsthatthisCommissionfeelsneedstoreviewthis referittoyourmeeting nextweek andifanybodythat inadditiontoPurchasingorPublicWorksneedstohave itreviewed pleaseletmeknow Buthereagain westartedattheAdministratorlevel and youknow Idontmindanybodyreviewingthiscontract Ithinkeverybodywantsto getitright And butthatwouldbemysuggestionintermsofmovingonbecausethere aretwootherissuesthatweneedtogointoexecutivesessionfortoday Mr Boyles Mr Mayor ifIcouldfollowupjustalittlebit Whenitwas importantenoughthatweissuepurchaseorderstogetit itseemslikeweneedtogo aheadandgettothecontractualstage dontwe Anditwouldbealittlebitcheaperthan issuing constantlyissuingpurchaseorders soIwouldhopethatwecouldresolve somethingrighthereandnow becausehowmanytimeshasthisbeenbroughtbackand forth backandforth Onecommitteetotheother

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Mr Mayor Well anyCommissionerisfreetomakeamotion Ms Beard Ms Beard SeemslikeIvebeenworkingallweekend IdofeelIhaveafew questions Nowitappearswehavequestionsaboutoneconsultinggroup isthatcorrect AndthatistheGallopGroup Mr Speaker Yes Ms Beard Well inmyopinionwewouldprobablywanttoincludeaminority company soImwonderingifyouappliedforwhateverwereattemptingtodohere Did he didhisconsultantgroupapplyfortheofficethatwewillhaveopen No Iwould like thisisreallygoingtobeavery verylargeproject andyoudonteven theCityis lookingathiringsomeone andthisiswhatIthinktheMayorwasreferringto Iwould liketoseeusinsomewayuseminoritiesandhopefullytheywouldbringothersin becausethisisgoingtobemassive firstofall AndIhaventhadachancetogothrough thisreallytoday butwhatwouldIsay Itjustappearstometheprogrammanagerhas offerednoguaranteeswhatsoeverpertainingtothesupervisingofprojectsandwhat have you Andyouknowmanytimes afterallthisissaidanddone youfindyourselfin Court becausethingsarenotdoneproperly Yetitseemsthiscompanywillhaveno responsibilityinanyofthatatall itwillallfallontheCity Isthatappropriate And maybeImisunderstood Mr Plunkett No maam Commissioner itsnotappropriate andinfactinthe alternativecontract 41 thereisastandardofcarethatsdefinedfortheprogram manager whichsaysthedegreeofskillanddiligencenormallyemployedbyprofessional engineersorconsultantsinconstructionlitigationorinprofessionalnegligencelitigation whichiftherewereaproblemwouldbetheheadingunderwhichthiswouldfall we wouldbetaskedwithbringinginsomeonewhowoulddefineforajudgeorajurywhat thatdegreeofcarewasandwhetherornotHeeryinfacebreachedorviolatedthat standard Sotheshortansweris itsinthere at41itsdefined Ms Beard Okay hereagain yousaidthatwasintherevised Mr Plunkett Yes Thatscorrect Ms Beard Okay Mr Plunkett Itsalsointheoriginal Ms Beard Itsintheoriginal Mr Plunkett Yes Theoriginalthatyou thatyourereferringto isnotthelatest original In103 whichistheonethatMr Shepardpassedoutlastweek Ibelieve I havethewordstypedin notused Sothathasbeenremovedandtakenoutanddeleted WearenotindemnifyingHeeryInternational AndIknow yourereferringtoonethat waspassedoutaboutsixweeksago

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Ms Beard Ithinkitwastheoriginal Yes Mr Plunkett Yes maam Icangetyouanothercopy adifferentoriginal In fact Iwilldothatrightafterthisisover IllmakesurethatIgoanddothat Ms Beard Okay Mr Hankerson Mr Mayor Mr Mayor Yes Mr Hankerson Mr Hankerson Idjustliketogetusfromwhereweare fromtheoriginal contract aswereviewedthatwehadsomeotherproblemswiththeoriginalcontract I thinksomeofthemhavebeenironedout butmostofthemhavenot andIhaventheard anybodyelsesayanythingaboutthat Anditseemliketheonlyissueheretodayisthat the theitemlinewiththeAssociation Associates therein thatsnotchangingandIm lookingatthebottomline Immakingmydecisiononthebottomline Itsnotchanging theamountofcontract Andsinceitsnotchangingtheamountofthecontract itappear tomethenthatitem ifthatlineitemisdeleted thenthatisprofittothecompany Icant seeanythingelsethattheyhavecommittedtodowiththatamount Soifthatsthecase ifthatbottomlineis ifthebottomlinedoesnotchangeandtheonlythingweredoing isdeletingthe theGallopAssociates I dliketoputintheformofamotiontomove thisonthatweincludethatlineitemandapprovethecontract Mr Mayor Allright isthereasecondtothatmotion Mr Boyles Mr Mayor Illsecondthat Mr Mayor Allright Mr Plunkett Mr Mayor mayIaskforaclarification Isthisthealternative contract Commissioner Mr Hankerson Yes Mr Plunkett Iapologizeforthatinterruption Mr Mayor Allright Furtherdiscussion Mr Cheek Mr Cheek Justa youhadacomment Mr Speaker IwasjustgoingtoanswertheCommissioner squestion Ifyoudid takeGallopandAssociatesoutofthe the thecommunityliaisonoutofthecontract thenthereisanamountofmoneythatwehadinthereforitandthatwouldnotbebilled toyou

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Mr Hankerson Butthenifwedothat too thenthatchangestheamountofbid thatwouldhavechangedtheamountofthebidifthatwasn tinthere right Mr Speaker Thatsright Mr Hankerson Andthenseemliketometherebeotherproblemscausethebid wouldhavecameinevencheaper Yougotabid secondbiddercamein couldhave prettywell someoneelsecouldhaveprettywellgotthebid ifthatamountwasntin thereinthebeginning Soitwasinthere sothatswhyImademymotiontogoahead andmovewithit Mr Plunkett Hismotion Don istoincludeit Mr Speaker Includeit Thatsfine Mr Mayor Ms Beard Ms Beard Mr Mayor wouldyouagainreadGallopandAssociates dutiesand responsibilities Mr Mayor Allright Again ImreadingfromtheanswertothequestionsthatI asked ThiswaspreparedbyHeery reading GallopandAssociateswillactasthe communityliaisontoprovidetwowaycommunicationflowwiththesurrounding communitytopromotelocalandminoritybusinessparticipationforalloftheprojects Ms Beard Ithinkthatsgreatlyneeded Mr Mayor Andthe Ms Beard inaudible considerhim orifnothim someoneelse Becausethisis somethingthathasbeenlackinginmostofthethingswevedonepreviously Mr Mayor Allright isthereanythingfurther Mr Mays Yeah Mr Mayor Mr Mayor Mr Mays AndIwanttoremindeveryonethatweagreedearlier thatthismeetingwouldendat1230sothecommitteescanstartontime Goahead Mr Mays Yes Mr Mayor theonlythingIwasgoingtosaytogetfurther information inaudible necessarilyhaveanythingtodowithwhattheoutcomeofthe motionmightbe ButIthinkto ifyouwantedfurtherinformationasyouproceededto goalongwiththis thatitmightbehelpfulintheprocessofwhere wherewehirea personorpersonsaswehavementionintermsofdoingoverallCitybusiness thatcities withestablishedcontractcompliancedepartmentsorDBEprogramsthatareinplace I

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thinkyouhave inaudible findifexaminedthatthosecitieshavethoseprograms which isthestandardforthecitysoperationthattheyhave However thatdoesnotpreclude causesomecompaniesmayhave somemaynothave butprivatecompaniesthatare doingbusinessforacitymayhavevarioustentacleswithintheirownauspicesthatwork withthosecomplianceofficestoapointofwherewithinagivencontract thatprogram itmaybeonethatsofstrength itmaybeonethatsnotthatstrong SoIthinkyouare goingtohavesomevariationsthat youknow thatmaybeinthere ButImtendingto toagreewith withwherethosebottomlinenumbersmayfallintermsofCommissioner Hankerson smotion Ijustwantedtosaythat causesome someofthisweregoing oncethatdepartmentandhopefullythatwillbeverysoon isthattogetthemup running moving whereyouregoingtodo IguessImalittleconcernedtoapointthat thisoneeitherneedstobeputintosomepositionofwheretheyworkandhowtheywork orwherewegettosometypeoffinalization CauseIdontthinkwecancontinueto to temporarilypurchaseallthe everythingweredoingtodeath Somewhereintherethats goingtogetdangerous too toapointthateventhoughitsonlyworkingwithoneentity perserightnow ortwo buttocomebacktoapointwherethe infairnesstothe Administratorwherehesgotalimitofstuffhesgottoworkwith Ithinkthatskindof likedancingonhotcoalsalittlebitbecauseyougottomakesurethatpurchaseordersto apointdoesntexceedwhereheiswithalimitortoapointwherethey redoingwork Itsgottobouncebackoverintothisarea Andatthesametime youvegotasituation overinPurchasingiftheycameinwhereitsgottobecarefullywatchedandhowthat thathappens too Becauseyouvegotlimitsofwhatcancomeinandhowtheydo SoI thinkweeitherneedtogetsomesemblanceof of ofhowtheyreallyaregoingtobe working Ifyouvegotanexitsituationintherethat sonethats thatslivablewith everybody wherepartieshaveanannulmentortheyallgetalongorwhatevertheydo wereachthat ButIthink Imalittleconcernedaboutsomebodyworkingandthey workingfromweektoweek Somewhereinthereweneedtogetintosomeformal agreement andanagreementthateverybodyiscomfortablewith whateverthatmightbe Orweneedto to todosomethingjustalittlebitdifferentthanwhatsgoingonright now CauseI I Iseethisgettingtobealittle alittleshaky ImlikeMs Beard Iwant tomakesureitsthorough whereitsgoing butIalsowanttomakesurethatitsnotto whereits itspiecemealwithevery everythingthatweredoingtoapointweendup whetheritsaccidentally IusethewordaccidentallyandIthinkthatiswhereitmay fall weaccidentallyendupviolatingsomethingfromthestandpointoftryingtodeal withthisfromeveryoneofthesedifferentworkorders Thereneedstobesomething formallydoneatsomepoint Mr Mayor Mr Grantham goahead Mr Grantham Thankyou Mr Mayor OnequestionthatIdliketopiggyback onwhatMr Maysjustsaid isthat whoisthisliaisonpersongoingtobeanswerableto ifweincludeitintheHeerycontract Isheanswerabletothemorisheanswerableto thisbody Ifwehirethe thepeopletodothatwork andwecreateourowndepartment thatpersonandthatdepartmentisanswerabletothisbody andnottoacompanythatwe contractedwith AndI andIseethatasaveryimportantissueinthismatter AndI wouldliketothinkifwecould ifwecouldexcludethisfromthatcontractandreducethe

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priceofthatcontract IknowwhatMr Hankerson ssaying butyoudohavereasonsto negotiateevenafteryouawardcontractsorafteryouhaveestablishedabasisfor awardingacontract SoImoftheopinionthatIwouldliketoseethisindividualorthis personanswerabletothisbodyandnotanswerabletoacompanythatwerecontracting withifwere wantingtheminorityinvolvementwiththeliaisoninchargeofthat particularareaworkingwiththeprogramsandprojectsthatweretalkingabout Idlike tohavethatansweredit Mr Mayor Canyouanswerit Mr Plunkett Briefly Commissioner thewaybothofthecontracts boththe originalandthealternative aresetupisthatfunction thecommunityliaisonfunction is answerabletoHeery Butinpage28oftheOctober 2003presentationthatwasmadeto theCommission intheorganizationalstructurethatwasproposedbyHeeryand understoodisthateveryone includingHeeryInternational isanswerableultimatelyto theCommission So Mr Mayor Mr Cheek Mr Cheek Mr Mayor Imgoingtogobackalittlebitandjustsharemy experiencewithhowthiswasdonewiththeSchoolBoardintheir 115millionbond referendumwithHanscombe Thisfunctionwasincludedaspartofthecontractwith Hanscombe andtheyweretheonesthatactuallysettargetgoalsforminority participationandsoforth andthatwashandledaspertheircostofdoingbusinesswith theSchoolBoard Also theirfeewasstructuredoutofthat 115millionandbasedon savings savingstheywouldgainthroughouttheentireprocessofconstructingthe schoolsanddoingtherenovationsoftheproject Itseemstomethatalsoifwecould lookatwhatMs Samshasdonewiththeoutreachthatsheshadwithlocalbusinesses andcontractorsdoingbusinesswiththeCitythatwewouldwanttoreplicatethattogo outwiththisparticularprojectmanagementgroup togooutandactuallytrytoobtain minorityanddisadvantagedbusinessparticipation Anditseemstomethisbodyhas expressedthatonanumberofoccasions Ihaveconcernsaboutushavingtoaddan additionalfirmtothemix andadditionalcost whenthatshould Ithink beincludedas partofthefunctionalassignmentthatwegiveanycontractorthatworksforusonthese businesses astheSchoolBoarddid Ihatetoseethisthingkeepcomingbacktimeafter time butasastatementoffact itsthewillofthisCommissionthatwegrowlocal small anddisadvantagesbusinessparticipationinareagovernmentbusiness andthatthatought tobeincludedaspartofthefunctionofanycontractorwehavecomeintoprovide management contractmanagementorprojectmanagementservicesforus Again I haventseenitdonewheretheydidanaddon whenaddinganadditionalfirmlikethey didwiththeSchoolBoard andIwasinvolvedinthatentireprocess Youwouldthinkas manytimesaswehavebroughtituphereonthisboardthatthatmessagewouldhave beenloudandclearbynow Butagain Ithinkthatweneedto Iguessitbearssaying againthatanybodythatdoesbusinesswithusisexpectedtoengagelocal smalland disadvantagedandminoritybusinessandhavetargetpercentagesoftryingtogainthat participation Whilethats whilewereatthepointwherewerelookingattheadd onof

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additionalcoststodothat somethingwhichwerealreadydoingin houseaswell Ican t goalongwiththatadditionalcost Ithinkitshouldbepartoftheoriginalcontract inaudible Mr Mayor Isthereanythingfurther Ms Beard Oneotherquestion Mr Mayor Yes Ms Beard Ms Beard Doyouhavewritteninthecontracttheamountofworkthatwillgo tominoritycompanies Mr Plunkett No maam Ididsomeresearchonthatveryissuetomakesure thatthelanguagethatwasalreadyintheRFPsthattheCitywasusingdidnotrunafoul oftheCourtofAppealscasesthathavecomeoutinthelastdecadeontheissueof minoritysetaside WhatIfoundisthatourRFPlanguagedoesnotrunafoulofthat but ifweweretoactuallywithinourcontractssetasideacertainportionofthatworkfor minorityordisadvantagedbusinessesthatwecouldinfactbesuedandprobablywould besued WhatIdohaveissomeproposedlanguagethatwecouldputintothiscontact andothercontractsthatemphasizewhatIheartheCommissionwantsintermsof emphasizingourdesiretohaveminoritybusinessesparticipate anditsverybrief Ican readthattoyouforyourconsideration reading Partiesagreeandunderstandthatthe CityofAugustahasencouragedinitsRFPthatminoritybusinessesbegiventhe opportunitytoparticipateinvariouspartsoftheworkforwhichtheprogrammanageris beingengaged withoutrestrictingorlimitingcompetitivebiddingorincreaseinthecost ofthework Theprogrammanageragreesthatitwillassisttheownerinencouragingthe participationofminoritybusinessesinthatscopeofworkforwhichtheprogrammanager hasbeenretained endsreading NowIbelievethatifyouweretoincludethatlanguage intheHeerycontractorinanyothercontract thatwewouldnotopenourselvesupto litigation butifweweretoactuallysaythatapercentageoftheworkoradollaramount oftheworkwastobesetaside thatwewould Ms Beard ImgoingtosayIdobelieveyou regoingtoneedsomethingone wayortheother Idothinkmaybethisconsultantgroupwillworkout Butaswespoke withtheMayorinJacksonville hesaiditwasnoteasybringingthoseminority contractorsin thatthosecontractorswhohadthebulkoftheworkhadaveryhardtime acceptingminoritycontractorstodopartofthework becauseeveryoneisouttryingto makeasmuchmoneyastheycan Nowtheyworkedthissothattheyputitsothatit wouldwork anditsnotjustthere Theyretryingtodoitalloverthecountry You cannotwritedownsomethingandjustassumeitisgoingtohappen Buttheysaid they includedallofthecontractorsprettymuchinthecity andwhenminoritycontractorshad say25 oftheproject itwascalledaminoritysomethingandtheyweregivencertain benefitsorsomethinganditactuallyhelpedthelargecontractorsthere Andwhenthe largecontractors when manyminoritycontractorshadproblemswithbonding sothey wouldassistthemwiththatandwhentheypurchased theywouldpurchasetheirorders

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alongwiththeirown anditmadeiteasy easierforminoritycontractorstobecomeapart ofit Andlegitimate AndIthinkthatsthekindofthingwewanthere Sowhatwere askingisthatthat thatithappenshereinAugusta Mr Speaker Wedohaveapercentparticipationthatwecommittedtowhenwe submittedourproposalforthiswork forminoritybusinessparticipation Wehavethatin ourproposal Ibelieveits30 or35 Mr Plunkett Wejustcan tputthatinthecontract Mr Speaker Butwecommittedtothat wegotaletteragreementthatwassigned withDukesEdwardDukesandHeery Ms Beard Dowehaveacopyofit Mr Speaker Yes youdo Itsinyourproposal Mr Mayor Allright isthereanyfurtherdiscussion Wehaveamotion Ms Beard Idlikeacopyofit Mr Plunkett Okay Illgetthatforyou Mr Mayor Let smoveaheadwiththevotebecausethehourisrapidlydrawing toaclosehereintermsofthismeeting Ms Beard Excuseme ifthatisintherethenImreadytovote Mr Mayor Allright anythingfurther Wellgoaheadandcallthequestionon themotionthatsonthefloor Allinfavorofthemotion pleasevotewiththeusualsign Youneedthemotionreadback Mr Cheek Itsbeenalittlewhile sir TheClerk ThemotionMr Hankersonmade secondedbyMr Boyles wasto approvethealternativemanagementprogramcontracttoincludeGallopandAssociates Mr Mayor Okay Thatswhatyourevotingontoday Allinfavor pleasevote withtheusualsign Mr Mays Mr Mayor Mr Mayor Yes Mr Mays Letme ImeanIknowthat Iknowthatswhatthemotionis but whatIm whatImsayingIthinkthatneedstobeclarifiedandthis Iguess goesbackto

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whathasgoneinoriginallyinit ImeanIhavenoproblemwithwherethemotiontakes us butIthinksomewhereinthelanguageofthis causeitlookslike itlookslikewithin themotionthatweareaddingonalayerofsomethingthathasnotbeentherebydoing that AndIthinkitsonlyrestoringwhathasbeenwithintheframeworkandthe extensionofwhathasbeenwithinthecontract Andthenmaybethatjustneedstobe clearwithinthatmotioncausewhere wherethatjumpsoff itslikewevegotacontract heretodayandwevetakensomebodyelseandaddthemtothecontract AndIdont thinkthatsbeen beenthe beentheparticularcase AndIhavenoproblemwithvoting forittobeinthere ButImjustsayingIthinktoapointitsalmostlikeitjustaddedin theretoday Mr Mayor Well itdid Itdidjustgetaddedinthere Mr Cheek Mr Mayor Mr Mays Well fromwhatIveread ImeanitsnotthefirsttimeIveseenthe name inaudible there soImeanIdontthinkitjustgotaddedtodaynow Nowifits beendownstairstowherethatnamehasbeeninthere Imean inaudible ifitjustgot addedtoday wewouldntbejustdiscussingittoday Nowletsgetrealclearonthat now Mr Mayor Wevedonethis inaudible weoughttogetit weoughttogetitclear ThatsallIwantedtodo Mr Cheek Ijust contract Mr Plunkett Yes Mr Cheek Thiswasincludedintheoriginalprice Ms Beard Anditsaddedinthere Mr Cheek Sonowwiththealternativewewilladdadditionalpriceover Mr Speaker No Whatyouvegotistheoriginal well youvegotabase contract itsbasicallyaboilerplate bothofthem Andthentheresanattachmentthat givesyouthescopeofservices Bothofthosescopeofservicesarethesame exceptin thealternativecontract inaudible wasout Theywereintheoriginalscopeofservices intheoriginalcontract Sowerenotaddinganything Werejusttakingtheoriginal scopeofservicesandsayingthisiswhatwe regoingtoapprovewiththealternative boilerplate Mr Mayor Well therearesomechangesinthescopeofservicesbetweenthe originalandthealternative Thereissomechanginginthelanguage Mr Speaker Theprimarychangeisinthenatureoftherelationship Itsgone fromanagencyfunctiontonowmoreofaadministrativefunction myunderstandingiswehadthisfunctionintheoriginal

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Mr Mayor Tosayyoutookoneconsultantout andthatstheonlychange isnot acorrectstatement becausetherearesomeotherchangesintheattachment Mr Plunkett Thereareotherchanges InAttachmentBwhatwehavedone the communityliaison IthinkwhatthisCommissionshouldvote orthemotionthatshould bemadeshouldnotbetoincludeGallopandAssociatesbutshouldbemadetoreinclude thecommunityliaisonfunction Andifyoudothat andthenitsuptoHeeryifthey wanttouseGalloporwhomevertheywouldliketouse Andtheyresayingtothis Commissiontheircommitmentis Ithinkatthispointunlesssomethingchanges touse Gallop Isthatcorrect Mr Speaker Thatswhowesubmittedourproposalwith Mr Hankerson Thealternative Mr Mayor Mr Hankerson Mr Hankerson Theintentofmotionwas Iknewthatthereweresomeother changesbesidesthis theGallopAssociatesinthealternativecontract Onlything my motionwastoacceptthealternativecontractincludingGallopandAssociatesinthere in thecontract Thatsonechangethatwasmadeinthealternativecontract wewantedto restorethatchange Restoringthatfirminthecontract Mr Mayor Anyquestions Ms Beard MayIbriefly Mr Mayor Yes Ms Beard Ms Beard MayIbrieflyseehowMr Gallopseeshisdutiesandresponsibilities inreferencetothisproject Mr Gallop IamWilbertL Gallop Jr inaudible IamtheownersofGallop andAssociates MyrolewithHeerywas inthebeginningIwasapartofthe presentation Heerysoughtmeouttomakesurethattheywentalongwithwhat accordingwhattheRFPstated Theywantedtomakesurethatthatminorityinclusion wasthere MyjobassignmentwiththemwillbeoutintheCSRAmakingsurethatIfind legitcontractorsthatwillparticipateinthisprocessoftheseprojects Ihavebeendoing thisforthelast12yearsintheCSRA andinAtlanta Georgia Quitesuccessful HartsfieldInternational AugustaRegionalAirport Andwelooktohavesuccesseshere Itisveryimportantthatyouhavealiaisonlikemyselftomakesurethatyouhavethat inclusion Eventhoughyoumayhiresomeone thatsomeonewillbewiththeCityand notprimarilylookingatalternativesthatHeerywillbelookingatasaprocessofgetting minorityvendorstoworkontheseprojects Thankyou

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Mr Mayor WeareintheprocessofvotingonthemotionfromMr Hankerson soIwouldaskyoutoplease ifyoureinfavorofthemotion tovotewiththeusualsign Wehavetwovotescast Weneedtobringourvoteuptoaconclusionhere Youve heardthemotion youveheardtheintentexpressedbyMr Hankerson Mr Williamsabstains Motioncarries9 1 Mr Mayor Thankyou Nowwehave unlesstheCommissionchoosesto extendthelengthofthismeeting we wearetoconcludeat1230andthenextitemisthe JudicialsitetitlereportfromtheCityAttorney 4 LEGALMEETING Pendingandpotentiallitigation RealEstate Personnel

Mr Shepard Mr Mayor Iwouldrequestalegalsessiontodiscussrealestate andpersonnelifwehavetime Mr Mayor Thankyou AndIwouldaskthatweadditemnumber3fromthe agendatothelegalmeeting too Dowehaveamotiontogointolegal Mr Cheek Isomove Mr Mays Second Mr Mayor Motioncarries100 Mr Mayor Wewillmoveintoourlegalsession Andbringyourmapswithyou LEGALMEETING Mr Mayor Fortherecord theCityCommissionisgoingtotakearecessfromits 11oclockmeetingandthecommitteemeetingswillproceedasscheduled andwewill reconveneattheconclusionofthecommitteemeetings MEETINGRECESSED 5 MotiontoapproveauthorizationfortheMayortoexecuteaffidavitof compliancewithGeorgia sOpenMeetingsAct Mr Colclough Somove forthestatedpurpose Isthereanyobjection

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Mr Williams Second Motioncarries100 MEETINGADJOURNED LenaJ Bonner ClerkofCommission CERTIFICATION I LenaJ Bonner ClerkofCommission herebycertifythattheaboveisatrueand correctcopyoftheminutesoftheCalledMeetingofAugustaRichmondCounty CommissionheldonApril12 2004

ClerkofCommission

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