POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

Republic of the Philippines

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in General Office Practicum I EDLAN MARK M. ASIS TRAINEE

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
QUEZON CITY CAMPUS Tel no. 428-91-44

Republic of the Philippines

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT COMMISSION ON AUDIT MEDICAL AND DENTAL SEVICE OFFICE A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practicum

EDLAN MARK M. ASIS Name of Student JUNE 08, 2013 Date Submitted
2x 2 formal Picture (corporate)

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that:  Education is an instrument for the development of the citizenry and for the enhancement of nation building;  Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values  God-Fearing  Love for Humanity and Democracy  Collegiality  Integrity and Credibility  Transparency and Accountability  Passion for Learning  Humanist Internationalism

OJT PORTFOLIO

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I. ACKNOWLEDGMENT

First and foremost, I would like to thank our Almighty God, for giving us strength everyday, good health and blessings that help us to perform our task as part of our OJT. I would like to thank my family for their understanding and support that they have given me from the first day of my OJT until the end of our practicum. To our training coordinator, I would like to thank Mrs. Sharima Ali Morales for helping us to be a good trainee in our OJT, to perform our task successfully and also for giving us some tips easy to understand that she has shared to us.

II. INTRODUCTION
First of all, I have chosen this course Diploma in Office Management Technology, because I want to enhance my skills on how to manage an office and to learn more about it. Since we know that Office Management Technology with specialization in General Office Management deals on supervising, so we need to educate ourselves about the principles of managing and organizing. It also includes the knowledge about information technology, the fundamentals and application of which is one of my abilities. Also during my first year as an Office Management student, I was amazed of different subjects and practices lined-up for the whole year. For me, I can say that taking this course makes you more interested in learning more about information technology which is in trend and very useful in our daily needs even if it is at home or at work.

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OJT PORTFOLIO III. COMPANY PROFILE Name of Company: Commission On Audit Address: Commonwealth Ave., Quezon City Contact Number: 931-74-53 Contact Person: Lourdes T. Valino, R.N Department/Division/Section: Medical and Dental Services Office Inclusive Dates of Training: Jun 7, 2013 Company Vision, Mission, and Values: VISION
A credible, trustworthy and independent Supreme Audit Institution; a vibrant partner in nation-building; a bulwark of integrity and competence; an organization of professionals with a culture of excellence; a respected member of international organizations of supreme audit institutions.

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MISSION
To carry out our constitutional mandate with the highest degree of professionalism, competence, integrity, teamwork and organizational efficiency, and promote the people's trust in government by upholding public accountability.

VALUES
God Centeredness We believe that the authority we exercise as auditors is God entrusted and, therefore, our highest accountability is to Him.

Patriotism
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OJT PORTFOLIO
We commit to serve the interest of the Filipino people and the country which shall have priority over all other considerations. Excellence We pursue world-class audit services availing of state-of-the-art technology in conformity with international standards and best practices. Integrity We discharge our mandate in adherence to moral and ethical principles and the highest degree of honesty, independence, objectivity and professionalism. Professionalism We believe in the continuous enhancement of the skills, competence and expertise of our personnel and in the basic right of every member of the organization to self-development and well-being. Courtesy, Modesty and Humility We uphold and practice courtesy, modesty and humility at all times, and acknowledge that we do not have a monopoly of technical expertise. Respect for Authority and the Rule of Law We pledge to remain steadfast in our sworn duty to uphold COA's ideals out of respect for authority and the rule of law.

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Pictures of the Company (physical structures)

COMMISSION ON AUDIT
Commonwealth Ave., Quezon City

Pictures of the Company (physical structures)

”MEDICAL AND DENTAL SERVICES OFFICE”

Pictures of the Company (physical structures)

”MEDICAL AND DENTAL SERVICES OFFICE”

Pictures of the Company (physical structures)

”MEDICAL AND DENTAL SERVICES OFFICE”

Pictures of the Company (physical structures)

”MEDICAL AND DENTAL SERVICES OFFICE”

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at The strength and challenges of this company is that they full support of the management of COA, from medical equipments to logistics to sufficient numbers of personnel. Equal distribution of services because of the large number of employees. I think the best practice of this company is both medical and dental practice. They report all the details of both medical and dental, what are lacking equipments, medicines and etc. My over-all observation in this office is efficiency and effectiveness on the services rendered V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following:  Assisting patients  Checking of records  Retrieval of records What we do weekly are the following:  Compilation of the records  Aswering to telephone calls What we do monthly are the following:  Delivery of documents During my whole training in COA MEDICAL AND DENTAL SERVICE OFFICE, I think the problem/s that I have encountered is messing up files once resulting to misplaced document.

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: April Week No. 1 Date: 04/15/13 Time In: 8:22AM Time Out: 5:01PM Hours Spent: 7hrs 39mns Date: 04/16/13 Time In: 7:55 AM Time Out: 5:05 PM Hours Spent: 8hrs 10mns Date: 04/17/13 Time In: 7:46AM Time Out: 12:01PM Hours Spent: 4hrs 4mns Date: 04/18/13 Time In: 7:54AM Time Out: 5:08PM Hours Spent: 8hrs 4mns Date: 04/19/13 Time In: 7:50 AM Time Out: 05:02PM Hours Spent: 8hrs 12mns Date: Week No. 2 Date: 04/22/13 Time In: 7:36 AM Time Out: 5:01 PM Hours Spent: 8hrs 25mns Date: 04/23/13 Time In: 7:35 AM Time Out: 5:02 PM Hours Spent: 8hrs 27mns Date: 04/24/13 Time In: 7:36AM Time Out: 6:08PM Hours Spent: 9hrs 24mns Date: 04/25/13 Time In: 7:33AM Time Out: 5:13PM Hours Spent: 8hrs 40mns Date: 04/26/13 Time In: 7:40AM Time Out: 5:05PM Hours Spent: 8hrs 25mns Date: The following tasks were performed: (Weekly) Month: May Week No. 3 Date: 04/29/13 Time In: 7:28AM Time Out: 5:03PM Hours Spent: 8hrs 35mns Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 05/02/13 Time In: 7:43AM Time Out: 5:05 PM Hours Spent: 8hrs 22mns Date: 05/03/13 Time In: 8:05 AM Time Out: 5:10 PM Hours Spent: 8hrs 2mns Date: Week No. 4 Date: 05/06/13 Time In: 7:40 AM Time Out: 5:20 PM Hours Spent: 8hrs 40mns Date: Time In: Time Out: Hours Spent: Date: 05/08/13 Time In: 7:23 AM Time Out: 5:01 PM Hours Spent: 8hrs 39mns Date: 05/09/13 Time In: 7:23 AM Time Out: 5:02 PM Hours Spent: 8hrs 29mns Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______
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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: May Week No. 5 Date: Time In: Time Out: Hours Spent: Date: 05/14/13 Time In: 7:32 AM Time Out: 5:06 PM Hours Spent: 8hrs 34mns Date: 05/15/13 Time In: 7:31AM Time Out: 5:07PM Hours Spent: 8hrs 36mns Date: 05/16/13 Time In: 7:43AM Time Out: 5:08PM Hours Spent: 8hrs 25mns Date: 05/17/13 Time In: 7:29 AM Time Out: 7;14 PM Hours Spent: 9hrs 31mns Date: Week No. 6 Date: 05/20/13 Time In: 7:19 AM Time Out: 5:13 PM Hours Spent: 8hrs 54mns Date: 05/21/13 Time In: 7:24 AM Time Out: 5:12 PM Hours Spent: 8hrs 48mns Date: 05/22/13 Time In: 7:32 AM Time Out: 5:43 PM Hours Spent: 9hrs 11mns Date: 05/23/13 Time In: 7:29AM Time Out: 5:02PM Hours Spent: 8hrs 33mns Date: 05/24/13 Time In: 7:27 AM Time Out: 7:16 PM Hours Spent: 9hrs 33mns Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 7 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 05/29/13 Time In: 7:25 AM Time Out: 6:02 PM Hours Spent: 9hrs 35mns Date: 05/30/13 Time In: 7:31 AM Time Out: 6:03 PM Hours Spent: 9hrs 29mns Date: 05/31/13 Time In: 7:26 AM Time Out: 5:08 PM Hours Spent: 8hrs 42mns Date: Week No. 8 Date: 06/03/13 Time In: 7:35AM Time Out: 5:43PM Hours Spent: 9hrs 8mns Date: 06/04/13 Time In: 7:20AM Time Out: 5:29PM Hours Spent: 9hrs 9mns Date: 06/05/13 Time In: 7:26AM Time Out: 5:31PM Hours Spent: 9hrs 5mns Date: 06/06/13 Time In: 7:35AM Time Out: 5:35PM Hours Spent: 9hrs Date: 06/07/13 Time In: 7:24AM Time Out: 5:58PM Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______
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OJT PORTFOLIO VII. SELF-ASSESSMENT

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A. Skills and current technology learned/enforced: By entertaining the patients, checking the records of the patients and how to use Photocopying machine touch screen. B. Equipment, tools, testing apparatus handled (software's used included) Using Photocopying machine touch screen and using computer to provide Microsoft word file and Microsoft excel file. C. Strong points versus weak points My strong points is working successfully in any given task, Thinks independently within a professional framework and my weak points is sometimes I can’t do my task dependently.

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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: Developing records management skills, communications between patients and staffs and understanding the needs of the patients. E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) Disclosing medical charts to patients because no prior warning that it is not allowed. They suggest that verify first from the supervisor what is allowed and which is not. Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: Established good working relationship and rapport.

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Signature over printed name: LOURDES T. VALINO, R.N Person 2: Able to accomplish assigned task with much dedication and enthu sian. Signature over printed name: CHRISTIAN M. ACEBEDO, R.N Person 3 : Shows interest in doing his assigned task, a quiet but responsible worker with good working relationship with the groups.

Signature over printed name: SHIRLEY P. MAMARIL, R.N

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A. Curriculum Vitae

OJT PORTFOLIO VIII. APPENDICES (please attached)

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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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“FILLING PAPERS”

“ANSWERING TELEPHONE CALLS”
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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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“RECORDING PAPERS”

“ENCODING”
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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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”TRAINEES”

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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“With Sir Christian”

“With Mam Shirley”
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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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“With Mam Lulu”

“With the 3 Doctors”

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OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of your blog/s Which includes your resume and weekly diaries checked

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http://edlanmarkasis.blogspot.com/

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