CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL JUNE 10, 2013

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street June 10, 2013 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Messina, Yamauchi, Ayala, Placido Led by Mayor Placido

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(d)(1): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 3 matters. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): None RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. 2 6-10-13

PRESENTATION 1. STRATEGIC PLAN UPDATE – F2M11-36 On April 17, 2013, the City Council and Executive Staff met to review the current threeyear goals (2011-2014) and six-month objectives to implement the City’s strategic plan. Approximately every six months, the City Council and Executive Staff meet to update the objectives. During the strategic planning process, it was determined that staff will review the progress of the goals and objectives and present to the City Council the status on a monthly basis. Recommended Action: presented this evening. Council receive and order filed this informational report

CONSENT AGENDA (Item Nos. 2 – 14) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 2. NIB: LONGDEN NO. 2 WELL REPAIR & REHABILITATION PROJECT – F2M13-38, N2M13-82 Staff requests authorization to distribute a Notice Inviting Bids for the Longden No. 2 Well Repair and Rehabilitation Project. Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Longden No. 2 Well Repair and Rehabilitation Project, with bids due no later than 10:30 a.m. on July 11, 2013; and, direct staff to undertake the steps necessary to finalize Council’s action. 3. RFP: PROFESSIONAL CONSTRUCTION MANAGEMENT & INSPECTION FOR THE LIFT STATION NO. 3 REPLACEMENT PROJECT - F2M13-27, RFP2M13-3 Staff requests that the City Council approve the distribution of a Request for Proposals (RFP) for Professional Construction Management and Inspection for the Lift Station No. 3 Replacement Project. Recommended Action: City Council approve the distribution of a Request for Proposals for Professional Construction Management and Inspection for the Lift Station No. 3 Replacement Project and direct staff to undertake the steps necessary to finalize Council’s action.

4.

AWARD CONTRACT: PURCHASE OF WATER METERS – F2M8-68, C2M13-21, N2M13-51, M2M13-47 On May 16, 2013, the City Clerk received and opened one bid for the purchase of new water meters (N2M13-51). Staff requests that the City Council award a contract to 3

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Badger Meter, Inc. in the amount of $87,457.16. Funding for this purchase is available in the current fiscal year Capital Improvement Budget. Recommended Action: City Council award a contract to Badger Meter, Inc., subject to final language approval by the City Manager and City Attorney, in the amount of $87,457.16 for the purchase of approximately 490 water meters of various sizes; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-47)

5.

AWARD CONTRACT: INSTALLATION OF WATER METERS & METER BOXES – F2M8-68, C2M13-22, M2M13-48 As part of the City’s continuing program to replace aging water meters, this year’s Capital Improvement Project budget includes an allocation for the purchase and installation of new water meters and meter boxes. Staff solicited price quotations from several vendors for the installation of approximately 490 meters of varying sizes and approximately 666 meter boxes and/or lids. Staff requests that Council award a contract to Concord Environmental Energy, Inc. dba Concord Utility Services, Inc. for the installation of new meters, meter boxes and lids at various locations. Recommended Action: City Council award a contract to Concord Environmental Energy, Inc. dba Concord Utility Services, Inc., subject to final language approval by the City Manager and City Attorney, in the amount of $41,428.50 for the installation of meters, boxes and lids at various locations; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-48)

6.

AWARD CONTRACT: WATER QUALITY TESTING LABORATORY SERVICES – F2M10-42, C2M13-23, RFP2M13-1, M2M13-49 Staff requests that the City Council award a contract to Weck Laboratories, Inc. for water quality testing laboratory services. As the operator of a community water system, the City of Alhambra is required by the California Department of Public Health (CDPH) to conduct a variety of sampling and analytical analyses for drinking water. In February 2013, staff circulated a Request for Proposals (RFP) to qualified companies for water quality testing laboratory services. A review committee comprised of Utilities Department staff members reviewed the three proposals submitted. As a result, the review committee agreed that Weck Laboratories, Inc. was the most qualified based on their experience to provide the services required in the RFP. Recommended Action: City Council award a contract to Weck Laboratories, Inc., subject to final language approval by the City Manager and City Attorney, in an amount not to exceed $105,000 for water quality testing laboratory services commencing July 1, 2013 and ending June 30, 2014, with the option to extend these services for an additional three (3) one-year terms if services are satisfactory; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-49)

7.

AWARD CONTRACT: ALMANSOR COURT AND ALHAMBRA MUNICIPAL GOLF COURSE COMPLEX ROOF REPLACEMENT PROJECT – F2M12-47, C2M13-2, N2M13-31, M2M13-50 4

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Staff requests that the City Council award a contract to Pacific Builders and Roofing Inc. for the Almansor Court and Alhambra Municipal Golf Course Complex Roof Replacement project. On March 11, 2013 the City Council approved distribution of new Notice Inviting Bids for this project and on May 16, 2013, the City Clerk publicly opened six bids that were submitted. The lowest responsive bid for the selected roofing system was submitted by Pacific Builders and Roofing Inc. in the amount of $446,000. Staff has reviewed their bid and it was found to be in full compliance and conformance with the bid specifications. Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Pacific Builders and Roofing Inc., the lowest responsible bidder, for the Almansor Court and Alhambra Municipal Golf Course Complex Roof Replacement project in an amount not to exceed $446,000; approve the appropriation and allocation of $170,000 from the New Construction Tax Fund to the Golf Course Clubhouse capital outlay fund account number 428.60.6820.98010; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-50)

8.

FY 2012 URBAN AREA STRATEGIC SECURITY INITIATIVE GRANT – ALHAMBRA POLICE DEPARTMENT – F2M13-39, C2M13-24, M2M13-51 Staff requests City Council approval of an agreement with the City of Los Angeles (Core City) and accept the FY 2012 Urban Area Strategic Security Initiative (UASI) Grant for the Alhambra Police Department to purchase an Automated License Plate Reader System and Personal Protective Equipment. Recommended Action: City Council accept the FY 2012 Urban Area Security Initiative Grant in the amount of $60,619; direct the Director of Finance to establish a FY 2012 Urban Area Strategic Security line account for the Police Department; authorize the Chief of Police to sign the FY 2012 UASI Grant agreement with the City of Los Angeles and make the necessary purchases of approved emergency equipment; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-51)

9.

REJECT BIDS: CLEANING OF HEATING VENTILATION AIR CONDITION (HVAC) SYSTEM PROJECT AT THE POLICE DEPARTMENT – F2M12-39, N2M12-145, M2M13-52 Staff requests authorization from the City Council to reject the bids received for the cleaning of Heating Ventilation Air Condition System at the Police Department. The bids were reviewed by the Police Department and Facility Management staff and it was determined that all three bidders did not fully understand the complete scope of work that was required and the bid packages submitted were not comprehensive in specific details of the work to be completed. Staff will review and revise the specifications and seek proposals for the work. Recommended Action: City Council authorize the rejection of the bids received for the cleaning of the Heating Ventilation Air Condition System (Notice Inviting Bids No. N2M12-145); and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-52) 5

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10.

AWARD LEASE: COPIERS/PRINTERS FOR THE FIRE DEPARTMENT - F2M13-6B, C2M13-25, M2M13-53 Staff requests City Council authorization to sign a lease with Image IV Systems for a network copier/printer, a multifunction copier, three (3) black and white laser printers and a color laser printer. Recommended Action: City Council approve a lease with Image IV Systems, subject to final language approval the City Manager and City Attorney, in the amount of $51,795 for a Sharp copier/printer, a multifunction copier, three (3) black and white laser printers and a color laser printer; authorize the transfer of $10,359 for FY 2013-2014 from Maintenance and Repair – Computer Account 101.30.3110.61120 to Rentals Account 101.30.3010.68010; authorize the transfer of $18,500 from Capital Outlay Account 310.30.3010.98131 to Various Capital Outlay Account 101.30.3010.98010; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-53)

11.

FY 2013-2014 STATEMENT OF INVESTMENT POLICY – F2M2-50, M2M13-54 The City Council annually adopts a formal Investment Policy pursuant to Government Code Section 53646(a)(2) that serves as a guide for the Treasurer to determine what types of investments, terms, and amounts are appropriate for the City to invest idle cash throughout the fiscal year. Consequently, staff is requesting City Council approval of a Statement of Investment Policy for Fiscal Year 2013-2014. Recommended Action: City Council approve that certain Investment Policy document for the City of Alhambra entitled, City of Alhambra Statement of Investment Policy - Fiscal Year 2013-2014, on file in the City Clerk’s Office as F2M2-50 and by this reference incorporated herein and made a part hereof as though fully set forth herein, which document supersedes and replaces that certain document entitled City of Alhambra Statement of Investment Policy - Fiscal Year 2012-2013; and, authorize the Director of Finance to take any and all actions necessary to implement said Investment Policy. (M2M13-54)

12.

ESTABLISH SPECIAL PROJECTS ACCOUNTS FOR BUILDING PROJECTS – F2M12-17, F2M13-17, M2M13-55 Staff is seeking the City Council’s authorization to establish Special Projects Revenue and Expenditure Accounts to reserve the deposits received from new and future building projects and to charge expenditures for services provided for each individual project. Many larger projects are required to submit deposits to cover the costs of consulting services for environmental analysis and reviews, expedited plan check fees and other fees that may be collected prior to services being rendered. Staff is seeking to establish a revenue account to receive these deposits and an offsetting expenditure account to charge these services against. Based on upcoming and potential future projects, staff is also requesting an amendment to the fiscal year 2012-2013 and 2013-2014 adopted budgets. This amendment will entail an increase to the General Fund Revenue Estimate for Special Projects in that amount of $150,000 and an additional appropriation of $150,000 for the Special Projects expenditure account. 6

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Recommended Action: City Council establish Special Projects revenue account 101.40.44604 and the corresponding Special Projects expenditure account 101.40.4010.62511 and allocate $150,000 to each account for FY 2012-2013 and FY 2013-2014. (M2M13-55)

13.

PERSONNEL ACTIONS – F2M13-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated June 10, 2013 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

14.

DEMANDS - F2M13-1 Recommended Action: City Council approve as submitted Final Check List (145611 thru 145769) in the amount of $489,176.69 and Schedule of Wire Transfers in the amount of $1,476,034.30 for the week ending May 17, 2013; and, Final Check List (145770 thru 145934) in the amount of $462,799.01 for the period ending May 30, 2013 and Schedule of Wire Transfers in the amount of $242,426.95 for the week ending May 24, 2013.

ORDINANCE – SECOND READING 15. ORDINANCE REPLACING AMC CHAPTER 23.78 REGARDING THE CONSENT AGENDA FOR THE PLANNING COMMISSION – F89-49, O2M13-4618 Staff requests that the City Council consider second reading and adoption of an ordinance replacing Chapter 23.78 of the Alhambra Municipal Code pertaining to the consent agenda for the Planning Commission. Recommended Action: City Council direct the City Attorney to give second reading by title only to the following ordinance entitled: Ordinance No. O2M13-4618: An Ordinance of the City Council of the City of Alhambra replacing Chapter 23.78 pertaining to the consent agenda for the Planning Commission after which the Council, by motion, may adopt Ordinance No. O2M13-4618.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. 7 6-10-13

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, June 24, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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