Microsoft Publisher 2007

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Starting Microsoft Publisher ........................................................................................................................................... 2
Choose a publication type ............................................................................................................................................... 2
Publisher Screen .............................................................................................................................................................. 3
Toolbars 3-4
Drawing Tools ................................................................................................................................................................ 5
Save a file ........................................................................................................................................................................ 6
Print a file ........................................................................................................................................................................ 6
Working with text and text boxes .................................................................................................................................... 6
Add text from a file ......................................................................................................................................................... 6
Type text ......................................................................................................................................................................... 7
Create new text box ......................................................................................................................................................... 7
Change size and shape of text box................................................................................................................................... 7
Modify text in a text box ................................................................................................................................................. 7
Connect text boxes .......................................................................................................................................................... 8
Remove text box links ..................................................................................................................................................... 8
Spell Check ..................................................................................................................................................................... 8
Find and Replace ............................................................................................................................................................. 8
Line Spacing.................................................................................................................................................................... 8
Drop Caps........................................................................................................................................................................ 9
Character Spacing ........................................................................................................................................................... 9
Text direction .................................................................................................................................................................. 9
Thesaurus ...................................................................................................................................................................... 10
9. Working with Pages ...................................................................................................................................................... 10
Move between pages ..................................................................................................................................................... 10
Create new page ............................................................................................................................................................ 10
Delete pages .................................................................................................................................................................. 11
Setting Columns ............................................................................................................................................................ 11
Margins ........................................................................................................................................................................ 11
Zoom in/out ................................................................................................................................................................... 11
Page numbers ................................................................................................................................................................ 12
10. Working with pictures ................................................................................................................................................... 12
Insert a picture from a file ............................................................................................................................................. 12
Insert Clip Art ............................................................................................................................................................... 12
Creating a new picture box ............................................................................................................................................ 13
11. Modifying a picture ....................................................................................................................................................... 13
Change size and shape ................................................................................................................................................... 13
Change Background attributes ...................................................................................................................................... 13
Change border .............................................................................................................................................................. 13
Text wrap ...................................................................................................................................................................... 14
12. Drawing options ............................................................................................................................................................ 14
Drawing tools ................................................................................................................................................................ 14
Draw an object .............................................................................................................................................................. 15
Modify an object ........................................................................................................................................................... 15
Change Object position ................................................................................................................................................. 15
Rotate Object ................................................................................................................................................................. 15
Create perfect squares, circles, lines .............................................................................................................................. 15
Change object fill and line attributes ............................................................................................................................. 15
Grouping Objects .......................................................................................................................................................... 15
Changing stacking order ................................................................................................................................................ 16
Align objects ................................................................................................................................................................. 16
Nudge object ................................................................................................................................................................. 16
Copy object ................................................................................................................................................................... 16
Move object ................................................................................................................................................................... 16
Insert pictures from internet .......................................................................................................................................... 17
Picture Cropping ........................................................................................................................................................... 17

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Microsoft Publisher 2007
Starting Microsoft Publisher
1.
2.
3.
4.

Start
All Programs
Microsoft Office 2007
Microsoft Publisher 2007

Choose a publication type

On the left side of the
screen choose the
type of publication
you wish to create

Double click On the
right side of the
screen choose the
design you want to
use

NOTE: Any design is just a starting point you may change all of the elements at
any time

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Microsoft Publisher 2007
Publisher Screen
Menu
Toolbar
Standard
Toolbar

Tools

Rulers

Toolbars
Copy
Print Preview
Cut

Format Painter

Research

Paste

Bring to
Front/send
to back

Spell
Check

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Rotate

Microsoft Publisher 2007
Publisher
help

Create a
hyperlink

Link/unlink
text boxes

Zoom
in/out

Columns

Line number
bullet

Text
alignment

Font Size

Line
Spacing

Line
color

Fill
color

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Crop

Font color

Increase/decre
ase font size

Line
Width

3D

Line style

Drop shadow

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Microsoft Publisher 2007
Drawing Tools
Select
Objects
Text Box
Insert Table
Insert Word
Art
Picture
Frame
Clip Art
organizer
Line
Arrow
Oval
Rectangle

Auto Shapes

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Microsoft Publisher 2007
Save a file
To USB
1. Click File and choose Save or Save as
2. Select desired save location
3. Name file

4. Click “Save” button

Print a file
1. Click File Menu and Choose Print
a. Choose printer
b. Choose Size
c. Choose Orientation
d. Choose pages to print
e. Choose Number of copies
C. Click “Print” button

Working With Text and Text Frames

Text
box

Add text from an existing file to a text box
1. Open your Publisher document
2. Click on text frame where you wish to place your text
3. Click Insert Menu and Text File
2. Navigate to the desired file
3. Click “Insert” button
4. Text will flow into text frame
5. Say NO to autoflow text
NOTE: If computer asks you to create a new text box
because there is not enough room in the existing text box say “NO”

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Microsoft Publisher 2007
Type text in a box
You can also simply type text directly into a text box
Creating a new text box
1. Use the “Text Box Tool” to draw a box the size and shape you wish for your text
NOTE: text boxes can be modified at any time
2. Click the text box tool
3. Click and drag a box the size and shape you wish it to be

T

Change the size and shape of a text box
1. Click on the text box
(you should see text box handles appear) Handles
2. click and drag the frame handle
to the desired shape and size
Modifying text in a box
1. Select the desired text
2. Change font
3. Size
4. Style
5. Alignment

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Change
frame
width

Change
frame length

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Microsoft Publisher 2007
Connect Text Boxes (flow text from one text box to another)
1. Click the first box
2. Click the Link button (coffee cup icon appears)
3. Click into the second text box
4. Repeat for all boxes you wish to link

Text Box Link

Remove Text Box Link
1. Click on the text box you wish to break the link on
2. Click the break text link button
Break text Box Link

Spelling Check text
1. Click in box where text needs to be checked
2. Tools
3. Spelling
4. Check Spelling
OR
5. Click the spell check Tool

Find and replace
This option allows you to look through your entire document and find words/phrases.
1. Edit and Replace
2. Type in word to find
3. Type in word to replace it with (if necessary)
4. Click “Find Next” button
5. Choose either “Replace” button or “Find Next” button

Line spacing
1. Select text
2. Click Line Spacing tool
3. Choose desired line spacing
4. Optional
a. Change line spacing before and after paragraphs
b. Change paragraph indents
c. Change paragraph alignment

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Microsoft Publisher 2007
Drop Caps
1. Select the paragraph where you want the dropped letter to appear
2. Click the Format Menu and select Drop Caps

3. Choose desired style

4. Click Apply button & OK button

Character Spacing
1. Select the word/group of words you wish to change
2. Format and Character Spacing
3. Make desired Changes to:
 Scaling = Make individual letters fatter or thinner
 Tracking = change the space between
letters (large amounts of text)
 Kerning = make more space between
letters (small amounts of text - like titles)
 Automatic pair kerning = changes the
spaces between sets of characters (Te, Fa)
4. Click “Apply” button and “OK “ button

Change text direction
1. Select the text box you wish to change
2. Click Format Menu
2. Choose Text Box
3. Click the Text Box Tab
4. Select “Rotate text in text box by 90”
5. Click OK button

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Microsoft Publisher 2007
Thesaurus
1. Click and drag across the word you wish to change
2. Click Tools menu
3. Choose Language and Thesaurus
4. Choose the pull down menu on the desired replacement
from the word list that appears
5. Select Insert

Working with Pages
Move between pages
1. Choose the page

Create a new page
1. Click on the page where you want to insert the
page (ie: if you want if after the last page click
on the last page)
2. Click the Insert menu and select Page
3. Click More Options button
4. Decide where you want the page inserted

5. Decide how you wish to have the new page look
6. Click OK

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Microsoft Publisher 2007
Delete Pages
Important: If you delete a page all contents of the page will also be removed.
1. Click on the page you wish to remove
2. Click Edit Menu and select Delete Page
NOTE: a dialog page will appear warning you that you are about to delete a page.
3. Click “OK” button
Page is removed and all other pages renumbered
Setting number of columns
1. Select a newsletter layout to begin your publication2
2. Click the Arrange Menu and choose Layout Guides
3. Select the Grid Guides Tab
4. Set the number of columns
Optional – set the space between columns
Optional – set the row guides
Optional – set center guide
5. Click OK
OR
1. Click the Columns Tool
2. Drag to choose # of columns

Setting/changing margins
1. Choose Arrange Menu and select Layout Guides
2. Click Margins Guides Tab
3. Set desired margins
4. Click OK

Zoom in/out
Zoom in /out
1. + = bigger
- = smaller
2. select a size from the pull down menu
Or
Type in a size

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Microsoft Publisher 2007
Page Numbers
1. Click View Menu
2. Choose Header and footer
3. Cursor appears in the header
4. Type any text you want to appear with
the page number
5. Click the Page Number button
6. Add additional items to header or footer as desired
Page number

Date

Switch
between
header and
footer

Time

Working with pictures
Insert a picture into an existing picture box
1. From a file (saved picture)
a. Click on picture frame in your document
(you should see handles)

b. Click Insert Menu
c. Select From file
d. Navigate to saved picture location
e. Click on desired picture
f. Click “Insert” button
g. Drag corner handles of picture to change picture size
NOTE: Use only the corner handles when changing the size of a picture to keep
height to width perspective.
h. Drag picture to desired location
NOTE: See changing picture size on the next page to modify picture size, shape and location
2. Inserting Clip Art
a. Click on Insert menu
b. Choose Picture
c. Choose Clip Art
d. Type in a description of the clip art you wish to locate (ie: school)
e. Click Go button
f. Find the picture you wish to use from the pictures below the search box
g. Double click the picture you wish to insert
h. Modify size and location of picture as needed

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Microsoft Publisher 2007
Creating a new picture box
1. Click the Picture Frame Tool
2. Select Empty Picture Frame
3. Click and drag a picture box the size and shape you wish
4. Double click the picture box to choose a picture

Modifying a picture
1. Size and shape
a. Click on the picture frame to select it (handles should appear)
b. Click and drag on a CORNER handle to change the
size and shape of the picture box
NOTE: to keep the height-to-width perspective always use the
corner handles to change the size of the image.

2.

Handles

Background Color
a. Click on picture box
b. Click Format menu
c. Select Picture
d. Choose the Picture Tab
Optional – change color
Optional – change brightness
Optional – change picture contrast
e. Click “OK” button

3. Border color and style
a. Click on picture box to select it
b. Click Format menu
c. Click picture
d. Click Colors and Line Tab
Optional – change fill color
Optional – change transparency
Optional – Change Line color, style and weight
Optional – add border art
e. Click OK

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Microsoft Publisher 2007
Text Wrap
By default text will wrap around an object or picture. To change this
do the following:
1.
2.
3.
4.

Click on the object/picture to select it
Click the Arrange Menu
Select Text Wrapping
Choose one setting option:
 Square
 Tight
 Through
 Top and bottom
 None
 Edit Wrap Points (allows you to change how the wrap handles
appear

Drawing options
Objects can be drawn with the drawing tools
Drawing Tools
Line

Oval

Rectangle/square

AutoShapes

Draw an object
1. Click the AutoShapes tool
2. Select a shapes category
3. Click the shape you wish to use
4. Click and drag to draw the Shapes
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Microsoft Publisher 2007
Modify a shape
Change Size or shape
1. Click the shape to display its handles
2. Drag a handle to make the object larger or smaller.

NOTE 1: to keep the height-to-width perspective always use the
corner handles to change the size of the image.
NOTE2: center handles will allow you to modify the shape
Change Position
1. Click in the center of the shape
2. Drag the shape to the desired location
Rotate an object
1. Click on the object to display its handles
2. At the top of the object you will see a green circle
3. Click and drag the green circle to rotate the object
Or
1. Click on the object to display its handles
2. Click the arrange menu
3. Choose rotate or flip
4. Select one of the options for flip or rotate
Create perfect squares circles and straight lines
1. Choose the tool (circle, rectangle, line, arrow…)
2. hold down the shift key while dragging the object to create the shape
Change objects fill and line attributes
1. Click object to select it
2. Click Format menu
3. Choose Format AutoShape
4. Click Colors and Lines Tab
5. Options
 Fill color
 Transparency
 Line color
 Line style (straight, dashed)
 Weight (thickness of line)
Group multiple objects
Objects that have been put together to form a picture/graph should be grouped when the
picture is finished. This way if the picture needs to be modified or moved it will be treated as
if it were one item
1. Click to select each item (hold shift to select more than one item at a time)
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Microsoft Publisher 2007
2. Click the Arrange menu and select group objects
Ungrouping
1. Select the grouped object
2. Click the Arrange Menu and select Ungroup
Changing stacking order
Stacking order refers to how the images are on top of or behind
other images
1. Select the object you wish to change
2. Click the Arrange menu and select order
a. bring to front
Bring to front
b. send to back
c. bring forward
d. send backward

Send to Back

Align objects
1. Select objects you wish to line up
NOTE: hold shift to select more than
one object
2. Click Arrange Menu and select align and distribute
3. Choose desired option
4. Click “OK” button

Nudge object – move an object just a tiny bit
1. Select object you wish to nudge
2. Arrange and Nudge
3. Use directional arrows to move object just a bit

Copy object
1. Select object to copy
2. Click “Copy” button
3. Click “Paste” button
Move object
Copy Button
1. Select object
2. Click in middle of object and drag to new location
Insert pictures from internet
1. Locate a picture on the Internet
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Paste Button

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Microsoft Publisher 2007
2. Right click on the picture
3. Choose Copy
4. Click into your document
5. Right click and choose paste
NOTE: It may be necessary to change the wrap options to move and edit the picture
Picture Cropping
Cropping a picture allows you to remove portions of the picture.
It is very helpful when trying to use only a portion of a large image.
1. Click the picture (to display its handles)
2. Click the cropping tool

Cropping handles will appear around your picture
3. Place your cropping tool on top of one of the
Cropping handles and drag to remove parts.
NOTE: there is a cropping function in Word and PowerPoint
that works the same way

Cropped picture

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Microsoft Publisher 2007
Publisher Activities
1.
Create a greeting card of your choice. Due date Greeting card must have at least 1 clip art picture and/or a picture copied from the internet
2.

Create an award certificate for yourself for completing this Publisher activity. Due Date

3.

Create a 1 page (remove extra pages) TLC/Library newsletter. Due Date The newsletter must have the following:
1. 1 picture copied from the Internet
2. A title with colored text
3. A drawn graphic created from 3 shapes. Shapes must be grouped.
4. 3 articles found in the SharePoint directory

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