Montalvo Employment Opportunity

Job Title: Lucas Artists Residency Program Assistant & Artist Liaison FT, 40 hours/wk, hourly, non-exempt

The International, Multi-disciplinary, Lucas Artists Residency Program at Montalvo Arts Center is seeking a full-time Program Assistant and Artist Liaison. The ideal candidate will have an interest in the arts; be organized, energetic, flexible, and detail oriented; with excellent written and oral communication skills; curious in nature with openness to innovation and creativity; and strong interpersonal skills. This position reports directly to the Director of the Lucas Artists Residency Program with a close working relationship with the Associate Curator, all support departments of the organization, resident artists and programmatic partners. This is a full time position, with a flexible work schedule, typically Monday-Friday but may vary and will include some evening and weekend hours. Responsibilities include, but are not limited to: • • • • • • • • • • • • • • • • Support in the selection process of all resident artists Provide primary contact for selected fellows before, during and following their residency Coordination of all aspects of artist’s visits including schedule, contract, arrivals, orientation, departures Identify resident’s work and equipment needs and assure those needs are met upon arrival and during their residency stay Produce web content for residency, artists and related programs Field and respond to inquiries about the residency center Keep residency database, files and archives current Connect resident artists with program/project staff and/or partners as appropriate to engage with local communities Support all residency programs including but not limited to, monthly Final Fridays program, Art on the Grounds projects, Culinary programs, New Direction/Performance programs, and partner projects Develop and maintain mailing lists in conjunction with programs and public relations managers Oversee the scheduling and preparation of various studios and common spaces for programmatic events as needed Process and track weekly work orders, accounting requests and reconciliation, supply and equipment inventory Order office supplies and maintain office efficiency Maintain cleaning schedule for studios; ensure that studios are properly prepared for resident’s arrival; communicate directly with housekeeping staff and facilities tech when and if necessary Support Director and institutional priorities as required Perform other related duties as required

The ideal candidate will have the following qualifications: • B.A. in Art History, Art Education, Arts Administration, or related field. • Highly motivated, positive person; Demonstrated ability to work as a part of a team • Ability to work independently and take initiative as required • Excellent organizational skills with particular attention to detail and capacity to multi-task under pressure and in a fast-paced environment • Excellent written and verbal communication skills

LAP Program Assistant: Page 2
    Proficiency with Microsoft Office and Microsoft Outlook. Experienced with various social media platforms; Photoshop a plus Experience coordinating volunteers of all ages a plus. Bilingual in Spanish or Mandarin is a plus. Passion about the arts and demonstrated commitment for Montalvo’s mission.

Working Conditions & Physical Tasks: Typical office environment; requires the ability to remain seated at a computer workstation for extended periods. Some job functions may be performed outdoors. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception. Some local travel necessary; valid driver’s license and access to own vehicle and clean DMV record required. Background check required. CPR/First Aid certification required within 60-days of hire. Salary: Entry level, DOE Benefits: Montalvo offers a comprehensive benefits package that includes medical, dental and vision insurance; FSA; and 401(K) retirement plan. To apply, submit a cover letter summarizing your skills and experience related to the position, your resume, a business writing sample, and salary requirements to Human Resources via email at hr@montalvoarts.org. Resumes without cover letter and writing sample will not be considered. No phone calls about the position, please. Position is open until filled; applications received before July 3 will receive first consideration. Applications will be screened for qualifications and experience. Not all applicants who meet the minimum qualifications will be offered an interview. For more detailed information about Montalvo Arts Center visit our website at montalvoarts.org. Montalvo Arts Center is an Equal Opportunity Employer. Applicants who contribute to the diversity of our organization are encouraged to apply.

Posted 6/17/13