On Office 2007, Math Editing And Producer Display

By Vinayak Nandikal

Microsoft Office 2007..??

Planning for

Why Do We Need a Plan?
It’s coming, we want to be ready Licensing changes Substantial changes to the interface Potential support issues Proactive planning ensures your feedback is considered

When Is Office 2007 Coming
Coincides with MS Vista release November 30 corporate release January 30 release to general public On campus license changes will vary Not tied to Vista – will run on XP SP2

U of G Office 2007 Licensing
MS Campus Agreement
Will remain as Office 2003 for now Can choose when to move to 2007

MS Student Select
Currently on hold until corporate release new license and old media with downgrade rights

Academic Select – other MS apps
Minor price reductions Licenses discontinued (XP, Server 2003)

Changes to the Office Suite
New interface
Word, Excel, PowerPoint, Access, and Outlook

Home tab Office Button access to file menu Ribbon replaces menu and task bar New and improved functionality New functions lost if files opened in older versions of Office suite

Changes to the Office Suite
New file format
Default is MS "Open XML" format (.docx) Save to older file format (.doc)
Some newer features may be lost

Can import older files to new format
Some functionality lost

Reduced file size, better data recovery, reduced file corruption

Potential Support Issues
Licensing changes
Old version, new licenses

New interface and file format
compatibility, collaboration, consistency

Training requirements Activation
Grace period of 25 uses Reduced functionality after grace period without activation

Your Input Matters
Become an early adopter
We can provide licenses

Provide input on your experience
Compatibility issues Potential support issues

Your feedback will help direct recommendations to the community

Next Steps – Dates TBD
CCS/IT Admins as early adopters Train CCS Help Services staff Gather feedback on issues, etc. Recommend a date for campus migration - Spring 2007 or later? Lab upgrade decisions Change MS Campus Agreement license to 2007

Microsoft Office Visio Professional 2007 for IT How to Use Visio for Project Management

Project Management Summary
Use Visio 2007 with Project 2007 Diagram All Project Phases
Planning Design Engineering Implementation

Diagram Types
Gantt Chart Project timeline Project status Processes Work Breakdown Responsibility Matrix

Visio 2007 and Project 2007
Create plan in Project Import plan into Visio diagram
Timeline Gantt Chart Include with other project diagrams

Report project status as Visio PivotDiagram Perform ‘what-if’ modifications and export back into Project

Diagram Types

Status Report

Gantt Chart

Diagram Types
Process Flow Responsibility Matrix

Work Breakdown

Import a Timeline
(Menu) Data – Insert Data Solutions – Timeline… Browse to Project file Select tasks to include

Import a Timeline
Select shapes for Visio timeline Finish

Working with a Timeline
Reposition text Move intervals and milestones Add intervals and milestones Resize interval shapes Synchronize milestones Alter timeline type Apply theme

Applying a Theme
Show Theme task pane
(Menu) Format – Theme…

Select color palette
Click on Theme Colors link Select theme colors from list

Select font, line and connector, fill, and shadow style
Click on Theme Effects link Select theme effects from list

Import a Gantt Chart
(Menu) Data – Insert Data Solutions – Gantt Chart… Select “Information that’s already stored in a file” Select “Microsoft Office Project File”

Import a Gantt Chart
Browse to Project file Select Major and Minor time scale units Select task duration format

Import a Gantt Chart
Select task types to include Finish

Working with a Gantt Chart
Push project forward/back
Move task bar shapes left/right

Create new task links
Drag ‘Add Link’ control handle to connection point at start or finish of linked task

Set % complete
Drag ‘Change % complete’ control handle

Working with a Gantt Chart
Modify task list
Drop task bar shape onto chart to add task

Modify columns
Drop column onto chart to add column

Right-click shapes for action menu Apply theme

Export a Project Report to Visio
(Menu) Report – Visual Reports… Choose a Visio report Select level of usage data to include in report View

Working with a PivotDiagram
Apply theme Apply shape
Open stencil with shape
(File) Shapes Work Flow Objects, Department automatically opened

Select nodes (PivotDiagram pane) Apply Shape… Choose stencil from dropdown Choose shape to apply

Apply Data Graphics

Data Graphics
Turn on display
(Menu) Data – Display Data on Shapes

Select Data Graphic format from Task Pane Edit Data Graphic if required
(Right Click) Data – Edit Data Graphic

Displays Shape Data values
Text Relative graphs Colors Icons

Working with a PivotDiagram
Aggregate numerical data
Select field from Add Total on PD pane Select aggregate type from dropdown (if avail.)
Sum Average Minimum value Maximum value Count

Working with a PivotDiagram
Filter Data
Open dropdown for measure to filter in Add Category or Add Totals on PD task pane Select Configure Measure/Column/ Dimension Select filter operation
=, !=, >=, <= Enter value

Working with a PivotDiagram
Add category breakdown
Select node Click category in Add Category on PD taskpane
Open dropdown, select level for multi-level category

Working with a PivotDiagram
Sort nodes
Select all nodes in level Click Other Actions button on PD task pane Select Sort… Choose sort property Choose ascending or descending Limit number of nodes shown

Working with a PivotDiagram
Other tasks
Merge/Unmerge nodes on same level Promote node Collapse node Refresh data after changes to source

Other Diagram Types
Create a flowchart
Basic Flowchart
Open Visio template
(Menu) File – New – Flowchart – Basic Flowchart

Cross-Functional Flowchart
Open Sample
(Menu) File – New – Getting Started… Samples – Process Improvement – Open Diagram

Open Template
(Menu) File – New – Flowchart – Cross-Functional Flowchart

Other Diagram Types
Basic flowchart
Drag shapes from stencils Connect shapes
AutoConnect or Connector Tool


Link with data
(Menu) Data – Link Data to Shapes
Select data source Excel, Access, SQL, other DB Opens External Data window

Connect data with shape
Drag record to shape AutoLink (if shape IDs correspond with data records)

Drag to link

Display data with Data Graphics

Other Diagram Types
WBS Modeler Add-In

Responsibility Matrix
Custom Visio template

Use Hyperlinks
Reference data in other files or Web sources
Open URL’s Open local files Open specific page in Visio file

Create “drill down” navigation Insert a Hyperlink
(Menu) Insert – Hyperlinks Select Address and Sub-Address (page) Enter Description for right-click shape menu Supports multiple Hyperlinks on a shape

Result: Consolidated Project View
Hyperlink to other local and remote reference information

Import and display data from Project, Excel or Database

Link the data to Visio shapes and display the data using Data Graphics

Overview on Math Editing
8 math infrastructures inside and outside of Microsoft enable better math display/editing New math edit/display environment Interoperate with popular mathematics programs such as Mathematica, MathCad and Matlab Incorporate into Office apps, Encarta calculator, eventually IE

Complex Project
Intricacies of math typesetting Creating/using myriad glyph variants Vagaries of math notation Embedding math zones into international text environments Interaction with complex scripts Math in other objects like links, ruby Input with nonASCII keyboards

Eight Math Infrastructures
[La]TeX: Current tech-doc standards Unicode: Includes ~2000 math symbols MathML 2.0: Math K – 12 and beyond OpenType font technology: Special math tables New math font (Cambria Math) Math layout handler Shared math input components MS Office environment, autocorrect

Math Spacing
Operators have math spacing given by extended TeX spacing rules Function object gives correct spacing for math functions n-aryand object gives correct spacing for n-ary expressions Automate much TeX “tweaking” Handle context-dependent spacing of operators like + - . , :

Vagaries Of Math Notation
Choice of subscript/superscript base Function arguments like Integrands and n-aryands Absolute value ambiguities like ||a|-|b||. Actually this example is unambiguous, but |a|b - c|d| has two possible meanings Context sensitive ellipses: … vs ⋯

Math Input Methods
Linear format input and manual buildup Formula autobuildup (FAB) Math ribbons Recognition of handwritten formulae Hex code input WYSIWYG editing Hybrid editing (combination of WYSIWYG and FAB)

Autocorrect Examples
Type \delta and get δ, \Delta and get Δ Define \quadratic to be x = (-b ± √(b^2 - 4ac))/2a Then typing \quadratic<space> inserts:

Formula Autobuildup
User types formulas in linear format in a math zone Expressions are built up as soon as they’re syntactically unambiguous Expressions can be edited in built-up form or in linear form

Roles Of Space
Spaces are rarely needed inside math formulae, since spacing is automatic Use to terminate autocorrect entries and expressions Use as command to build up math objects A space builds up one subexpression; other operators build up as many as they can

Font Math Tables
Specialized math tables have been created to control glyph placements Position subscripts/superscripts horizontally using cut-ins and italic corrections Many math constants: axis height, fraction rule thickness, etc. Compare kerning of The math tables are formalized as OpenType tables

Conclusions for Math editing
Eight infrastructures allow better math display and editing than ever before High quality math handler and font enable typography competitive with or better than TeX Methods such as Formula Autobuildup Incorporated into Word 2007, Math graphing calculator Plan to add to PPT, Excel. Hope to add to IE, …, and maybe future compilers

Microsoft Producer: Become a Digital Video Maestro

Our Agenda
Overview of Producer Import media content New Presentation Wizard
Synchronize slides with video Publish your presentation

Play your presentation Online evaluation

What is Producer?
“Create dynamic, media-rich presentations to be shown in a Web browser” Free add-on to PowerPoint Download from www.microsoft.com and install

Importing Files into Producer
Images (jpeg, gif, etc) PowerPoint slides Video Audio html

3 Final Points
Internet Explorer required Create & organize media content first Files and folders must be well-organized




New Presentation Wizard

Synchronizing Slides

Fine -Tuning

Publishing & Playing Your Presentation

Thank You

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