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GOVERNANCE COMMITTEE FOR THE MONTEREY PENINSULA WATER SUPPLY PROJECT
California American Water Monterey County Board of Supervisors Monterey Peninsula Regional Water Authority Monterey Peninsula Water Management District

This meeting has been noticed a ccordi ng to the Brown Act rul es . Thi s a genda wa s pos ted on June 14, 2013.

AGENDA REGULAR MEETING Monterey Peninsula Water Supply Project Governance Committee *************** Wednesday, June 19, 2013, 10 AM Monterey Peninsula Water Management District, Conference Room, 5 Harris Court, Building G., Monterey, CA
Call to Order/Roll Call Pledge of Allegiance Public Comments
Anyone wishing to address the Committee on matters not listed on the agenda that are within the subject jurisdiction of the Committee, may do so during Public Comments. The public may comment on any other items listed on the agenda at the time they are considered by the Committee. Please limit your comment to 3 (three) minutes.

Governance Committee Members:
California American Water Robert MacLean Monterey Peninsula Regional Water Authority Jason Burnett, Chair Alt.‐ Chuck Della Sala County of Monterey David Potter Alt. ‐ Simon Salinas Monterey Peninsula Water Management District Bob Brower, Vice Chair Alt. – Jeanne Byrne

Agenda Items Approve Minutes of May 17, and May 28, 2013 Committee Meetings 1. 2. Update from California American Water on Procurement of Desalination Project Design/Build Firm Review Outcome of June 12, 2013 Public Utilities Commission Workshop on Groundwater Replenishment and Provide Direction Discussion of Items to be Placed on Future Agendas

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4. Staff Contact:
David J. Stoldt, MPWMD Arlene Tavani, MPWMD

Adjournment

Upon request, the Governance Committee will make a reasonable effort to provide written agenda materials in appropriate alternative formats, or disability‐related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please submit a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service by 5 PM on June 17, 2013. Requests should be sent to the Governance Committee Secretary, MPWMD, P.O. Box 85, Monterey, CA, 93942. You may also fax your request to 831‐644‐ 9560, or call 831‐658‐5600. After staff reports have been distributed, if additional documents are produced and provided to the Governance Committee regarding any item on the agenda, they will be made available at, 5 …dst.ca.us/…/20130619B.htm Harris Court, Building G, Monterey, CA during normal business
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made available at, 5 Harris Court, Building G, Monterey, CA during normal business hours. In addition, such documents may be posted on the MPWMD website at http://www.mpwmd.dst.ca.us/governancecommittee/agendas. Documents distributed at the meeting will be made available in the same manner.

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GOVERNANCE COMMITTEE FOR THE MONTEREY PENINSULA WATER SUPPLY PROJECT
California American Water Monterey County Board of Supervisors Monterey Peninsula Regional Water Authority Monterey Peninsula Water Management District

EXHIBIT 1‐A
DRAFT MINUTES Special Meeting Governance Committee for the Monterey Peninsula Water Supply Project May 17, 2013 Call to Order: The meeting was called to order at 1:05 pm in the conference room of the Monterey Peninsula Water Management District offices. Chuck Della Sala (alternate to Jason Burnett), representing Monterey Peninsula Regional Water Authority (JPA) Robert S. Brower, Sr., Vice Chair, representing Monterey Peninsula Water Management District (Water District) Robert MacLean, representing California American Water (Cal Am) David Potter, representing Monterey County Board of Supervisors Jason Burnett, Chair, representing Monterey Peninsula Regional Water Authority (JPA) The assembly recited the Pledge of Allegiance. No comments directed to the Committee.

Members Present:

Members Absent:

Pledge of Allegiance: Public Comments:

Agenda Items The Chair received public comment on each agenda item. 1. Develop Draft Criteria for Groundwater Replenishment Project Recommendation for June 12, 2013 California Public Utilities Commission Workshop On a motion by Della Sala and second of Brower, draft criteria submitted at the meeting were approved unanimously on a vote of 2 – 0 by Della Sala and Brower. Potter was absent. No comments from the public were directed to the committee during the public comment period on this item. Receive Presentation by Cal‐Poly Architectural Design Team on Preliminary Concepts and Provide Feedback and Direction for Further Development There was consensus that the teams should have additional time for further development of the design concepts, and present them at the June 13, 2013 meeting.

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The meeting opened with a brief presentation from James Doerfler, Professor of Architecture at California State Polytechnic University at San Luis Obispo, Director of the Master’s Program/Head …dst.ca.us/…/item_1_Exh_A.htm of the Architecture Department. Thomas Shorey provided
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Master’s Program/Head of the Architecture Department. Thomas Shorey provided information on weather/temperature/wind conditions at the desalination facility site. The first design group to present was Team H2O: John Donley, Joanne Ha, Daire Heneghan and Thomas Shorey. This design takes advantage of optimal solar orientation, and passive ventilation. In addition, a gravity feed system would move water into the facility and through the pre‐treatment and RO process. It features a rooftop public education area that includes large skylights to offer a view down onto the desalination operations. The following comments were received on the Team H2O design. (a) Show height and location of trees surrounding facility site, so the public can see that view impacts will not be an issue. (b) Determine cost of paperwork for LEED Certification, if that is a goal. (c) Consider that it may be necessary to heat the buildings in the summer. (d) Incorporate sound attenuation into ceiling and walls. (e) Consider enlarging the building to accommodate future expansion of the facility. This could be more cost/time effective than constructing new buildings in the future. (f) Allow sufficient space around equipment for repair work. (g) Assess the long‐term durability of plastic siding that is proposed for the building exterior. (h) Determine if the desalination facility site is in the yellow tsunami zone. (i) A representative from Monterey County Planning Department should be present at the June 13, 2013 committee meeting since this project will be under the purview of Monterey County. The second design group to present was Team Patchwork: Derek Holloway, Danton Spina, Smita Naik, Kevin Pitzer. This proposal is a single‐story building design, LEED like, planned with minimal impact to the site, maximum utilization of permeable pavements, and installation of water catchment ponds. There is an effort to provide views of the outside throughout the buildings. The design includes three courtyards and a rooftop garden/public education area. The following comments were received on the Team Patchwork design. (a) Asked for explanation of how the one‐story design is more cost effective than the Team H2O design. (b) Requested a comparison of the cost for the proposed design that includes space for expansion, and the cost to expand in the future. (c) Is there enough wind in the area to produce power for the facility? (d) Where will the high‐voltage substation be placed? (e) Ensure the buildings are large enough to allow movement and repair of equipment. (f) Consider the presence of shore birds at the site. (g) Will photocells on the roof impede air traffic? (h) Investigate use of permeable pavement that is good quality and long lasting. (i) Insure that the roof is set at the correct angle to reduce the view of solar panels from the ground. (j) Address the exhaust and generator noise inside the building. (k) Include ample space in the buildings for sand filters. (l) The roof could be very expensive because of the weight of the garden/public education area. (m) Be aware that the brine ponds will usually be empty, and the backwash ponds will be full. (n) The concept of rooftop educational areas is a good one, but people may be discouraged from exploring those areas due to cold temperatures in Marina. (o) Cost is the determining factor in the design choice; however, superior design may justify additional cost. 3. Discussion of Items to be Placed on Future Agendas No new items suggested. Adjournment
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The meeting adjourned at 3:30 pm.

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GOVERNANCE COMMITTEE FOR THE MONTEREY PENINSULA WATER SUPPLY PROJECT
California American Water Monterey County Board of Supervisors Monterey Peninsula Regional Water Authority Monterey Peninsula Water Management District

EXHIBIT 1‐B
DRAFT MINUTES Regular Meeting Governance Committee for the Monterey Peninsula Water Supply Project May 28, 2013 Call to Order: The meeting was called to order at 2:05 pm in the conference room of the Monterey Peninsula Water Management District offices. Jason Burnett, Chair, representing Monterey Peninsula Regional Water Authority (JPA) Jeanne Byrne (alternate to Robert S. Brower, Sr.) representing Monterey Peninsula Water Management District (Water District) David Potter, representing Monterey County Board of Supervisors Richard Svindland, representing California American Water (Cal Am) Robert S. Brower, Sr., representing Monterey Peninsula Water Management District Robert MacLean, representing California American Water The assembly recited the Pledge of Allegiance. No comments directed to the Committee.

Members Present:

Members Absent:

Pledge of Allegiance: Public Comments:

Agenda Items The Chair received public comment on each agenda item. 1. Adopt Minutes of May 23, 2013 Committee Meetings Potter offered a motion to adopt the minutes with one correction: on page 5, the last sentence in paragraph 1, replace the words “15‐horsepower motors” with the words “1500‐ horsepower motors.” The motion was seconded by Byrne, and adopted unanimously on a vote of 3 – 0 by Burnett, Byrne and Potter. Review and Comment on Final Draft Design Build Request for Proposals Prepared by California‐American Water Cal‐Am staff updated the committee on the status of the request for proposals, asked for clarification on specific issues and responded to questions from the committee and members of the public. On a motion of Byrne and second by Potter, the committee voted to recommend that Cal‐ Am incorporate into the request for proposals items 1 – 6 listed on Attachment 1. The
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motion was adopted on a vote of 3 – 0 by Burnett, Byrne and Potter. 3. Consider Approval of Revised Groundwater Replenishment Project Go/No‐Go Criteria for Presentation at June 12, 2013 California Public Utilities Commission Workshop A document titled Criteria for the GWR Recommendation by Governance Committee for the Monterey Peninsula Water Supply Project was submitted for committee review by Robert Wellington, attorney for the Monterey Regional Water Pollution Control Agency. Burnett asked for comments on Section 4 of the document, as he was scheduled to discuss the criteria with staff from the Division of Ratepayer Advocates. The committee members reviewed and commented on the criteria but took no action. An amended version of the criteria will be submitted for consideration at a future meeting. Discussion of Items to be Placed on Future Agendas Svindland stated that on June 13, 2013, the Cal Poly design teams will present the next phase of their designs based on comments that were received from the committee on May 17, 2013. He advised the teams that cost is an important factor in project development, and that instead of planning only for the 9.6 mgd plant size, their plans should be modified to accommodate both the 6.4 mgd and 9.6 mgd plant sizes. There was a brief discussion about the desalination project construction schedule. On a motion of Byrne and second of Potter, the committee voted to recommend that Cal‐Am incorporate into the request for proposals item 7 listed on Attachment 1. The motion was adopted on a vote of 3 – 0 by Burnett, Byrne and Potter. Adjournment The meeting was adjourned at 3:20 pm.

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