You are on page 1of 18

STUDENT HANDBOOK

CONTENTS
PREFACE OVERVIEW ACADEMIC RULES AND REGULATIONS ASSESSMENT EXAMINATION CODE OF CONDUCT STUDENT HOSTEL GENERAL INFORMATION

Kuala Lumpur Metropolitan University College (KLMUC)


Subject-to-Change and Non-Binding Content Statement This Student Handbook is prepared by the management and faculty for the purpose of providing students and other interested individuals with some basic information and guidelines. Information contained herein is subject to change without notice. This handbook is not to be interpreted as creating a binding obligation on KLMUC. In times of changing conditions and transition, it is especially necessary to have this understood. Suggestions and Feedbacks KLMUC welcomes suggestions and feedbacks from students, faculty and staff. Suggestions and feedbacks should be directed to the faculty or personnel most directly involved. In this way, KLMUC can become aware of potential situations and may take appropriate action.
2

THE MANAGEMENT

Vice-Chancellor DatoProf.Dr. Hashim Yaacob

Deputy Vice-Chancellor (Student Affairs) Datuk Prof.Dr.Mohd.Tahir Abdul Hamid

Registrar Pn Adura Masood

DEANS Faculty of Arts and Design Associates Professor Zulkarnain Mohd.Dahlim Faculty of Built Environment Associates Professor Ishak Ibrahim Faculty of Business and Management Datuk Prof.Dr. Mohd.Tahir Abdul Hamid Faculty of Engineering and Information Technology Associates Professor Vengadeshwaran Velu Faculty of Languages and Communication Associates Professor Azian Abdul Kadir Faculty of Health Sciences Associates Professor Achsanuddin Kamaluddin (Deputy) Faculty of Hospitality and Tourism Associates Professor Wan Mahmud Wan Ahmad
3

PREFACE The Academic Regulations covered in this handbook govern all awards for all programmes at Kuala Lumpur Metropolitan University College (KLMUC). The rules within these Regulations apply, in their entirety, to all awards listed, except where indicated otherwise. Students are required to comply with these Regulations and any procedures, deadlines and instructions issued by the Kuala Lumpur Metropolitan University College (KLMUC).

OVERVIEW KLMUC was established during early 1990s by DatoIdrus Mohd Satha, Chief Executive Officer (CEO) and founder of Cosmopoint Group of Companies. KLMUC Vice Chancellor, Dato Prof Dr. Hashim bin Yaacob is leading the mission to become a top class University in the provision of education, teaching, practise and research. KLMUC is a progressive and innovative University with seven distinctive faculties that reflect its diverse range of programmes which emphasise education as pathways to professional successes. The seven faculties are: Faculty of Arts and Design Faculty of Built Environment Faculty of Business and Management Faculty of Engineering and Information Technology Faculty of Languages and Communication Faculty of Health Sciences Faculty of Hospitality and Tourism

KLMUC aims to produce exceptional graduates with specialized knowledge grounded in skills for real world practices that are imperative in securing a successful future. The University offers affordable quality tertiary education supported by infrastructure and experienced lecturers. The belief in ready access to education and community engagement underpins KLMUC principles where students have options for loans, scholarships and financial aids. KLMUC upholds the philosophy of life-long learning as a process and progression of life. Hence, various programmes are developed and reviewed regularly to meet individual needs and that of the industry. KLMUC is a learning and education specialist with a penchant for providing affordable education to everyone regardless of nationalities, age, race, religion or sex.

ACADEMIC RULES AND REGULATIONS 1. Academic Calendar

Under normal circumstances, the academic year consists of two (2) long semesters and one (1) short semester for students, as shown below: Long Semester Lectures Mid-Semester Break Semester Final Examination Semester Break

14 weeks 1 week 1 weeks 2 weeks Total 18 weeks

Short Semester Lecturers Semester Final Examination Semester Break

7 weeks 1 weeks 2weeks Total10 weeks

2.

Admission (1) As there are several intakes scheduled annually,new students are admitted at the beginning of either a long semester or a short semester of the academic year. New students are issued KLMUC Student ID cards as an endorsement of their status as KLMUC students. The ID card allows accessibility to the University premises and facilities. You must display and/or carry KLMUC Student ID cards at all times when you are within the University grounds.

(2)

3.

Registration (1) You shall register for subjects offered for the semester during the scheduled pre-registration and/or registration period of the semester, failing which and without any approved deferment; the registration for the related semester shall lapse automatically. You may apply for deferment using the form supplied two (2) weeks after the end of registration period.It is compulsory for sponsorship students (PTPTN/ MARA) to register every semester. Foreign students are not allowed to defer in any of the academic semester, approval for deferment only applicable for any valid reasons submitted to Registrar Office. In general, the maximum subject registration permitted is five subjects for a long semester and three subjects for a short semester. To check status of registration, you may log-in to KLMU http://student.klmu.edu.my and take the following steps: Step 1: Login to the student portal with your user name and password Step 2: Click on the subject registration and select subjects offered Step 3: Choose offered classes, confirm and print your timetable website at

(2)

(3)

(4)

(5)

(6)

You may cancel any subject that they have registered for and/or register for new subjects within the stipulated add and drop period.
5

(7)

Drop subject Student who wishes to drop subjects must obtain approval from the Dean of the Faculty / Head of School which offers the subject. The charges for withdrawal / drop of subjects are as follows: Semester: Jan & Sept (long semester) Week W1 W3 W4 W6 W7 W 8 Fees Charge Not Applicable 50% of Subject Fee 100% of Subject Fee

Semester:June (short semester) Week W1 W2 W3 W4 Fees Charge Not Applicable 50% of Subject Fee 100% of Subject Fee

You are not allowed to drop any subjects after the 8th week for the long semester and 4th week for the short semester. (8) Late registration Any late registration will be accepted within one (1) month from the first day of the semester. Registration after the stipulated period will not be entertained. There will be a fee of RM 50.00 for late registration within the stipulated period.

4.

Duration of Studies The maximum period of study is as follows: Diploma Bachelor Degree 6 years 7 years

5.

Withdrawal (1) Withdrawal from Semester This means withdrawal from all subjects offered for the semester, regardless whether you have registered for the subjects or otherwise. You have to apply for an official approval from the Faculty Dean and such applications are subject to the prevailing rules and regulations.
6

If you have registered for the subjects, you will be charged as follows:Semester: Jan & Sept (long semester) Week W1 W3 W4 W6 W7 W 8 Fees Charge Not Applicable 50% of the Semester Fee 100% of the Semester Fee

Semester:June (short semester) Week W1 W2 W3 W4 Fees Charge Not Applicable 50% of the Semester Fee 100% of the Semester Fee

(2)

Withdrawal from University This means withdrawal from the programme of study. Under such circumstances, you shall inform the Registrar through an official letter or fill in Withdrawal Form forwarded through the Dean. Student will be charged for RM 1,000 for withdrawal fee.

6.

Settlement of Fees (1) You shall pay all fees and other payments due to the University at the beginning of each semester except where they have been exempted from any fees and/or payments. Students who intend to pay any fees or other payments to the University by instalments shall seek an official approval from the University; you mayapply by using the prescribed form obtainable from the designated Department of the University.

(2)

IMPORTANT: BARRING FROM EXAMINATION

STUDENTS WHO FAIL TO PAY ANY FEES OR OTHER PAYMENTS OR ANY PART THEREOF OR ANY PAYMENT DUE TO THE UNIVERSITY WILL BE BARRED FROM SITTING FOR ANY EXAMINATION OF THE PROGRAMME OF STUDY. 7. Class Attendance (1) Attendance in class is compulsory for all students to be eligible for the final assessment of the programme of study. The obligation is on the students to inform the lecturer if they cannot attend any class.

(2)

(3)

Students whose attendance falls below 70% without formal permission may be barred from the examination of the particular subject. Under such circumstances, an F grade will be recorded for the subject.

8.

Credit (1) A Credit is a quantitative measurement that represents the learning volume or the academic load to achieve the respective learning outcomes. It measures the notional learning hours required to undertakea subject. The prescribed total number of credits for KLMUC programmes of study are as follows: Diploma Bachelor Degree Minimum 90 credits Minimum 120 credits

(2) (3)

Credits are accumulated as students progress through their period of study. The normal academic load for fulltime students are five subjects for a long semester. You will only be allowed to register for more than five subjects if it is stipulated in the program structure and/or with approval from the Dean responsible for the programme. For a programme that includes Practical/Industrial Training and/or Projects as a compulsory requirement for graduation, generally the maximum number of credits that can be allocated for Practical/Industrial Training and/or Projects are as follows, except where indicated for specific programmes: Diploma Bachelor Degree 4 credits for Practical/Industrial Training or 4 credits for Project 4 credits for Practical/Industrial Training and/or 4 credits for Project

(4)

9.

Credit Transfer (1) Subject to the prevailing rules and regulations of the University, credit transfer allows students to be exempted from the registration and class attendance for specific subjects approved. Application for credit transfer, using a prescribed form, will be considered by the faculty based on set criteria. The grade or grade point obtained for the subjects applied must not be less than grade C or 2.0 grade point. Credit transfer is generally based on the following: Diploma to Bachelor Degree (5) Maximum 40 credits

(2)

(3)

(4)

A Pass grade will be recorded for every subject approved for credit transfer while the credits will not be used for the computation of the GPA and the CGPA.
8

(6)

Fee for credit transfer are as follows:RM 50 per subject for diploma RM 100 per subject for degree No fee is charged for student from KLMUC or Cosmopoint Branch

(7)

Total Semester Exemption and Discount are as follows:Degree Credit Hours Transfer 0-12 12-20 21-30 31-40 Diploma Credit Hours Transfer 0-12 12-20 21-30 for Credit Total Semester Exemption & Discount No Discount 1 (8 semester) 2 (8 & 7 semesters) for Credit Total Semester Exemption & Discount No Discount 1 (9 semester) 2 (9 & 8 semesters) 3 (9, 8 & 7 semesters)

ASSESSMENT 1. The assessment of students are based on the following components:-

(1)

Continuous assessment Continuous assessment comprising of quizzes, tests, assignment, students class participation, presentation or any other forms of assessments introduced by the respective lecturers.

(2)

Mid Term Examination (if applicable as per syllabus) Midterm examination will be conducted in the middle of an academic semester.

(3)

Final Examination (if applicable as per syllabus) Final examination will be conducted at the end of theacademic semester. The final marks will be added to the continuous assessment marks and the mid term examination marks to obtain the final marks.
9

2.

Grading The KLMU general grading scheme is as follows: Marks 90 -100 80 - 89 75 -79 70 - 74 65- 69 60 - 64 55 - 59 50 - 54 45- 49 40 - 45 0 - 39 Grade A+ A AB+ B BC+ C CD F Grade Points 4.00 4.00 3.67 3.33 3.00 2.67 2.33 2.00 1.50 1.00 0.00 Description Distinction Credit Merit Pass Pass Fail

* effective from semester January 2013

3.

Grade Point Average Students grade point average (GPA) is a numeric representation for academic performance and is based on a four-point scale. The GPA is computed based on the number of credit hours registered during the semester and the grades received. All subjects, except those without Grade Points equivalent, shall be taken into account in computing the Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) for a semester. Below are the examples of calculating the GPA and CGPA. i) Results for Semester 1

Subject K1 K2 K3 K4 K5

Grade AA BB C+ Total GPA

Grade Point 3.67 4.00 2.67 3.00 2.33

Credit Hours 3 3 3 3 3

Credit Hours x Grade Points 3.67 x 3 = 11.01 4.00 x 3 = 12.00 2.67 x 3 = 8.01 3.00 x 3 = 9.00 2.33 x 3 = 6.99 47.01

47.01/ 15

3.13
10

ii)

Results for Semester 2

Subject K1 K2 K3 K4 K5

Grade AA BB C+ Total GPA

Grade Point 3.67 4.00 2.67 3.00 2.33

Credit Hours 3 3 3 2 2

Credit Hours x Grade Points 3.67 x 3 = 11.01 4.00 x 3 = 12.00 2.67 x 3 = 8.01 3.00 x 2 = 6.00 2.33 x 2 = 4.66 41.68

41.68/ 13

3.21

iii)

Calculation of CGPA for semester 1 and 2 Total Grade Points = 88.69 = 3.17 Total Credit Hours 28 *Total Grade Points = Grade points obtained for the subject x No. of subject credits

4.

Completion of Study (1) Completion Letter, Certificate and Transcripts Students who have fulfilled all academic requirements as well as settled all outstanding fees and payments will be eligible for the completion letter,certificate and transcripts of the programme of study. Original certificate and transcript will be issued after Convocation.

(2)

Convocation All students who have successfully completed their programme of study shall be invited to attend the KLMUC Convocation as graduands of KLMUC where they will be ceremonially conferred their diplomas or degrees.

11

EXAMINATION 1. Examination Registration You shall register for the final examination during the scheduled registration period of the semester. 2. Examination Entry Slip (1) You must have the Examination Entry Slip to sit for the examination. The Chief Invigilator is authorized to bar you from sitting an examination if you are unable to produce the Examination Entry Slip. You can download the Examination Entry Slip from Student Portal once you have registered for the examination.

(2)

3. Examination Instruction (1) You are required to be present at the examination room/hall at least 20 minutes prior to the commencement of the examination. You are required to attend an examination in proper attire. Invigilators have the authority to disallow any candidates from entering the examination room/hall if found to be wearing short, slippers, singlet/spaghetti straps and eye-provoking clothing. You are only allowed to bring Matrix Card and MyKad and stationery (pens, pencils, erasers, liquid paper, and ruler) into the examination room/hall. Pencil cases/ pencil boxes are NOT allowed. You can only enter the examination room/hall upon the announcement made by the invigilator. Students who arrived within the first thirty (30) minutes after commencement of the examination will be allowed to sit for the examination, but with no extra time allowed. Students who arrive at the examination room/hall after thirty (30) minutes after the commencement of the examination will not be allowed to sit for the examination. You are not allowed to leave the examination room/hall within 30 minutes after the commencement of the examination and fifteen (15) minutes before the completion of the examination. Once in the examination room/hall, you are not allowed to speak to one another. Please listen to the instructions given by the invigilator and raise your hands if you have any questions.
12

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

Place your Matrix Card and Examination Entry Slip on the top right hand corner of the table throughout the duration of the examination for inspection by the invigilator. You must raise your hands and obtain permission from the invigilator before leaving the examination room/hall to go to the washroom. You are only allowed to go to the washroom one at a time. You are not allowed to refer to any form of materials whether inside or outside of the examination room/hall when the examination is in progress. You must adhere to all instructions given by the invigilators.

(10)

(11)

(12) 4.

Cheating and Misconduct Cheating is defined as any acts, intentional or otherwise, that would provide an opportunity to enhance the performance of the students in examination, using relevant or irrelevant tools, materials and/ or actions.

5.

Penalty Students, who violate the Examinations Regulations and are found guilty of misconduct by the KLMUC Disciplinary Committee, can and will receive one or more of the following penalty: a. Warning letter b. Zero (0) marks for the examination of the course* c. Suspended for a duration that will be determined by the KLMUC Disciplinary Committee. d. Fine that will be determined by the KLMUC Disciplinary Committee e. Expelled from the program with no refund of fees *Students are only allowed to appeal to re-sit the failed course examination.

6.

Absenteeism from Final Examination (1) Students who are unable to attend the final examination are required to submit a medical certificate issued by the doctor from either a government or private hospital, within three (3) days from the date of the missed examination. The medical certificates must be submitted to the Head of School/ Dean. Medical certificate from private clinics are not allowed and will not be accepted.

(2)

13

7.

Results (1) The results of students will be published on-line (via the use of their log in IDs and passwords) and students are advised to check the portal for the exact dates. Students who wish to appeal for their marks to be re-evaluated, or wish to refer the examination and also to apply for other registration activities must do so by a certain deadline set by the college. Students must fill in the application and refer to the fees imposed for the specified activities.

(2)

8.

Withholding of Results Results can be withheld for the following reasons:(1) On-going investigation in cheating/misconduct during examination (2) Pending Tuition Fee payment.

CODE OF CONDUCT

1.

Student shall be obliged to behave in good manner at all times, fully focus on their studies, attend the scheduled learning and teaching activities and obey the rules and regulations of the college. (1) Students of KLMUC must adhere to the applicable sections of the national Education Act 1996 (Act 550) as well as the Universities and University Colleges Act 1971 (Act 30), in particular the rules pertaining to the discipline of all university students. Students must carry and conduct themselves befitting and representing the true intellectual image of being university students. Appearances and attitudes must be appropriate and supportive of the genre as university students. Display the students card at all times while in College. KLMUC rules and regulations on student discipline must be respected and adhered to at all times.

(2)

(3)

(4) (5)

2.

Prohibitions (1) You are not allowed to be involved in any activities or conduct which will damage or harm the interest, harmony, or good name of the college or its students, staff or officers. No student may cheat or attempt to cheat or act in a manner that can be interpreted as cheating or attempting to cheat in an examination.
14

(2)

(3)

You are not allowed, while on the premises of the University, receive or have in his/her possession any alcoholic drink. You shall not promote or carry on gambling activities on the premises of the University. You shall not be allowed to possess any drugs or poison. No student or group of students may organize, conduct or participate in any activity in the name of the college without permission or written instructions to do so from the University. No student or group of students may participate in anti-government or anti-University activities.

(4) (5) (6)

(7)

STUDENT HOSTEL 1. 2. KLMUC provides adequate hostel accommodation to students at strategic and convenient locations. Students staying in the University hostels shall abide all apartments management house rules as well as the Universitys hostel rules and regulations. Students staying in hostel should check the status of their hostel, fees and payments account from time to time. Students staying in the hostel will signed the hostel agreement and rules & regulations before checkin to the hostel.

3.

4.

GENERAL INFORMATION 1. Financial Aids The main educational financial aids available are PTPTN and MARA which offer financial assistance to only local students in the form of loan schemes. Details of the schemes are as follows: PTPTN PAYMENT ARRANGEMENT PROGRAMME Diploma (other than specified below) Degree (other than specified below) Medical Lab Tech Diploma All Health Sciences except Medical Lab EBE/EBL Degree Nursing AMOUNT DISBURSED (RM) 4000 PAYMENT TO KLMUC (RM) 3900 PAYMENT TO STUDENT (RM) 100

8000 7500 7500

6500 6500 6500

1500 1000 1000

6250 7500

5500 7400

750 100

15

* For total deduction for insurance, please refer to PTPTN. (website www.ptptn.gov.my)

MARA PAYMENT ARRANGEMENT PROGRAMME PAYMENT TO KLMUC (RM) 3000 4000 4800 7000 8500 8000 7877 7000 PAYMENT TO STUDENT (RM) 630 630 630 630 630 700 700 630

IT/MM/Graphic/E-Business Diploma Diploma in Culinary Arts Diploma in Accounting MLT Diploma Diploma in Nursing IT/MM/Graphic/E-Business Degree Accounting Degree Medical Imaging

16

STUDENTS OATH I solemely promise that during the period of my study at Kuala Lumpur Metropolitan University College 1. I shall abide by the laws of the country. 2. I shall abide the rules and regulations of Kuala Lumpur Metropolitan University College, Student code of conduct, academic regulations and any other rules and regulations made from time to time. 3. I shall uphold the good name of the University at all times and be equally responsible to protect the property and facilities of the University from being damaged or destroyed by me or anyone else; 4. I shall not be involved in any immoral, illegal and any political activities that will interfere with the administrative or academic function of the University and the country. 5. I shall devote my time to be active in my studies and shall fulfill all educational conditions required; and 6. I shall be free of any drugs and/or any illegal substance: 7. I shall not consume or provide or offer any drug or any illegal substance to any person.

8. I shall not consume any form of alcohol on the University premises, or sell, provide, serve to anyone.
Note: The content is in line with the general Discipline of Kuala Lumpur University College Students as of 28 August 2006. This copy of Rules and Regulations can be viewed in the student portal or at Student Affairs Department upon request.

Students Signature Name :

Date

Student No : Programme : Name of Hostel & House No: (if applicable)

17

What we learn with pleasure we never forget. Alfred Mercier If you can imagine it, you can achieve it, If you can dream it, you can become it. William Authur Ward

18