Information requests from City Council to Administration during budget hearings

Request

Requested by

Requested to MDO

Date Date requested returned 3/25/2009

Net savings of 311 after backing-out startClarke up costs. Total dollar value of contracts the City plans to issue during Five Year Plan (FYP) and percent of contracts (numerically and Goode dollar-value) that it aims to allocate to disadvantaged businesses. Base growth assumptions, by year, for different General Fund taxes (i.e., Green supporting schedules for revenue projections). Detailed data re assumptions underlying real estate transfer tax projections, including both sales volume and transaction price assumptions.

Commerce/Finance/Chief of Staff

3/25/2009

4/29/2009

Finance

3/25/2009

4/8/2009

Green

Finance

3/25/2009

Breakdown of the efficiencies included in the $39 million per year in efficiencies and Green revenue enhancements included in the November re-balancing plan. Copies of all extenal consultant studies Green regaring IT-related savings to the City. Copies of all internal studies regarding ITGreen related savings to the City.

Finance Division of Technology (DOT) DOT

3/25/2009 3/25/2009 3/25/2009

4/8/2009 4/8/2009 4/8/2009

Detail behind the savings assumptions for the items listed in the "Moving Forward" Green section on page 50 of the FYP.

DOT

3/25/2009

4/29/2009

Prepared by Sophie Bryan 05/04/2009

Page 1

Information requests from City Council to Administration during budget hearings

Current tax delinquency rate on real estate Green tax bills. Current tax delinquency rate for residential Green real estate tax bills. Correlation between tax delinquency and home value or household income. Green

Finance Finance Finance

3/25/2009 3/25/2009 3/25/2009 4/8/2009

Whether the revenue projections based on the proposed higher real estate tax rates also include assumptions about increased Green tax delinquencies and, if so, what those delinquency assumptions are.

Finance

3/25/2009

4/8/2009

The percentage of tax delinquencies that lead to foreclosure.

Green

Finance

3/25/2009

4/29/2009

Extent to which the FYP takes into account collateral costs related to tax-related Green foreclosures. The protections currently in place for lowincome and/or fixed-income homeowners Green with respect to increased property tax bills. The Administration’s plan for protecting these homeowners from the potentially devastating consequences of significant increases in their property tax bills.

Finance

3/25/2009

4/8/2009

Finance

3/25/2009

4/8/2009

Green

Finance

3/25/2009

4/8/2009

Prepared by Sophie Bryan 05/04/2009

Page 2

Information requests from City Council to Administration during budget hearings

If the Administration's plan includes use of a homestead exemption, how it plans to deal with the provision in the Pennsylvania constitution section regarding homestead Green exemptions that reads: “A local taxing authority may not increase the millage rate of its tax on real property to pay for [the homestead exemption].”

Finance

3/25/2009

4/8/2009

Impact on business and residential locations decisions of temporarily raising real estate tax.

Green

Finance

3/25/2009

4/8/2009

Impact on residential location decisions of Green temporarily raising real estate transfer tax. Study re long-term impact of temporary slowing of reduction to wage tax rate. Revenue generated by .1% increase in wage tax. Revenue generated by 5 mill increase in gross receipts portion of BPT. Cost-savings of 311 system. Dollar value of City-owned property. Green Green Green Greenlee Jones

Finance Finance Finance Finance Managing Director's Office (MDO) Chief of Staff

3/25/2009 3/25/2009 3/25/2009 3/25/2009 3/25/2009 3/25/2009

4/8/2009 4/8/2009 4/8/2009 4/8/2009

4/8/2009

Re unpaid/delinquent taxes, detail re amount owed by businesses; amount owed by property owners. Requested data re people who have been delinquent for Kelly years, rather than those who fell behind only recently due to the economic downturn.

Finance

3/25/2009

Prepared by Sophie Bryan 05/04/2009

Page 3

Information requests from City Council to Administration during budget hearings

Number of homeowners in Philadelphia who are senior citizens. Number of these senior citizen homeowners who participate in the state property tax/rent rebate program. Number of these senior citizen homeowners who are PACENET eligible (and those eligible for property tax freezes). Data, broken down by neighborhood, showing when the Board of Revision of Taxes (BRT) most recently assessed property. If the proposed real estate tax increase is approved, percent of property-owners who will be eligible for the state property tax/rent rebate. Fixed monthly costs to operate 311. If milliage for gross receipts portion of Business Privilege Tax (BPT) is increased, and exemptions are included for manufacturers and retailers, inancial impact based on 2008 receipts. [MQS to have follow-up conversation with Finance to confirm data requested.]

Kenney Kenney

Finance Finance

3/25/2009 3/25/2009

Kenney

Finance

3/25/2009

Miller

Finance

3/25/2009

4/8/2009

Rizzo Rizzo

Finance MDO

3/25/2009 3/25/2009

Sanchez

Finance

3/25/2009

City's success rate in collecting on demolition liens.

Verna

Licences and Inspections (L&I)

3/25/2009

4/29/2009

Prepared by Sophie Bryan 05/04/2009

Page 4

Information requests from City Council to Administration during budget hearings

Of all no-bid contracts for capital projects let between 2006 and 2009, a breakdown of the dollar amount that went to MBE/WBE firms.

Brown/Miller

DPP

3/31/2009

4/28/2009

Assessment of costs of mothballing Rec. Dept. pools this summer.

Clarke

Budget

3/31/2009

4/28/2009

[Request to be made during hearing on FY11 capital budget: How the structure of capital spending reflects the Green findings/recommendations of the March 2009 Econsult study re commercial corridors.]

Commerce/Philadelphia City Planning Commission (PCPC)/Department of Public Property

3/31/2009

4/28/2009

Copy/status of the "complete review of facilities that have been identified [by PICA] as warranting consideration for replacement or significant renovation" that Green the Capital Programs Office (CPO) said it would perform and would report back to Council on by the end of FY08. Whether the RDA knows the "location, value, and status" of all City-owned Green property. The status of a citywide database reflecting the above information for all City-owned Green property.

Department of Public Property (DPP)/Budget

3/31/2009

DPP/RDA DPP/RDA

3/31/2009 3/31/2009

Prepared by Sophie Bryan 05/04/2009

Page 5

Information requests from City Council to Administration during budget hearings

Details about pre-financed loan for Pier 11 Green project.

Commerce

3/31/2009

4/28/2009

Copy of the spreadsheet reflecting DPP's Green analysis of the PICA report re City facilities.

DPP

3/31/2009

4/28/2009

Copy of capital eligible guidelines. Analysis of DOT blueprint presented by Allan Frank in December 2008 showing what components of plan can and cannot be financed with capital funds and why. The amount of commercial property in the City-owned property inventory; the value of that property; and the projected ability of that property to create tax revenue. The amount of the above-referenced property that is ready for disposition or development? A breakdown of the above information by Councilmanic district. Breakdown of Neighborhood Commercial Center carry-forward funding by Councilmanic district.

Green Green

Budget/Department of Technology (DOT) Budget/DOT

3/31/2009 3/31/2009

4/28/2009

Jones

DPP/Redevelopment Authority (RDA)

3/31/2009

Jones Jones Jones

DPP/RDA DPP/RDA Commerce

3/31/2009 3/31/2009 3/31/2009 4/28/2009

Impact of budget cuts on the ability of the City to bid/execute capital projects and how Jones the City will be able to ramp up again when economic stimulus funding comes in. Report on bridge conditions from CSX and Jones Amtrak. Number of Commercial Corridors in the Miller City.

Commerce

3/31/2009

Deputy Mayor Culter Commerce

3/31/2009 3/31/2009

4/17/2009

Prepared by Sophie Bryan 05/04/2009

Page 6

Information requests from City Council to Administration during budget hearings

Number of Commercial Corridor projects is going to fund. Maximum funding amount per Commercial Corridor project. Data re job creation from development at Navy Yard. Data re efforts to connect Workforce Development Board, et al., to jobs created at Navy Yard. Names of the contractors/sub-contractors on the Dell project and rates of MBE/WBE participation. Whether the problem of water run-off onto Kelly Drive will be remediated by the work to the Dell and, if not, what the plan is for addressing this issue. Who regulates/inspects private bridges in Manyunk. MBE/WBE participation rates for CPO in FY09. List of capital budget projects potentially eligible for Economic Recovery Act funding. Cost estimate for upgrading the lighting throughout City Hall to the level now present on the 4th floor of the building. Budget for Robin Hood Dell renovations, scheduled time period for completion of work, information about any issues that may come up w/the schedule. Amount of Act 71 money spent on Youth Study Center. Whether the capital budget will be amended to provide funding for boiler replacement at Eastwick branch library in FY10.

Miller Miller Miller Miller

Commerce Commerce Commerce Commerce

3/31/2009 3/31/2009 3/31/2009 3/31/2009 3/31/2009 4/28/2009 4/28/2009 4/28/2009

Reynolds Brown DPP

Rizzo Rizzo Sanchez Sanchez Tasco

DPP (which will forward question to Streets and Water Departments) Streets DPP

3/31/2009 3/31/2009 3/31/2009

4/28/2009 4/17/2009

DPP/Mayor's Office of Sustainability 3/31/2009 (MOS) DPP 3/31/2009 4/28/2009

Tasco Verna Verna

DPP/Budget DPP/PCPC DPP Board of Ethics

3/31/2009 3/31/2009 3/31/2009 4/6/2009

4/28/2009

4/28/2009 4/8/2009

List of staff positions, with job descriptions. ?

Prepared by Sophie Bryan 05/04/2009

Page 7

Information requests from City Council to Administration during budget hearings

Breakdown of M/WBE contracts showing how many were primary contracts and how many were sub-contracts. Update regarding the Administration's strategic plan for investing in the creative economy. Details re success rate/track record of Fatherhood Initiative Program. Breakdown of M/WBE contracts showing how many were primary contracts and how many were sub-contracts. Names of staffers from Managing Director's Office/Deputy Mayors' offices who were/should have been with Mayor at neighborhood clean-up in 5th District. Response to Councilman Clarke's analysis of the changes in staff level and funding in the Mayor's Office from FY08, FY09, and FY10. Whether the Philadelphia Housing Authority can exercise power of eminent domain. Copy of 2005 housing reorganization study. Explanation re use of over $1 million in NTI funds for foreclosure prevention via Neighborhood Stabilization Program.

Brown Brown Brown Brown

Mayor's Office Mayor's Office MOCS Office of Housing and Community Development (OHCD)

4/6/2009 4/6/2009 4/6/2009 4/6/2009 5/1/2009

Clarke

Mayor's Office

4/6/2009

4/17/2009

Clarke

Mayor's Office

4/6/2009

Clarke Clarke Clarke

OHCD OHCD OHCD/Mayor's Office OHCD/RDA OHCD

4/6/2009 4/6/2009 4/6/2009 4/6/2009 4/6/2009 5/1/2009

List of all RDA transactions from 2007-09. Clarke M/WBE participation rates within the Goode contracts awarded by OCHD to non-profits.

Prepared by Sophie Bryan 05/04/2009

Page 8

Information requests from City Council to Administration during budget hearings

Re the 19 NTI/Empowerment Zone staff whose positions are listed as being eliminated in the FY10 budget, a personby-person description of where the person Green is being reassigned within City government, including job title, department, salary, and job duties. Comparison of Class 200 spending for FY09 and FY10 for both the Office of Green Inspector General (OIG) and Office of Arts, Culture, and Creative Economy (OACCE). Total budget for OIG, broken down by class, within Mayor's Office budget in FY09. Breakdown of all enterprise funding for OIG in FY09 and FY10. For each department, a detailed list of all budgetary increases and decreases compared to FY09 (i.e., the supporting information underlying the "Departmental Summary Increases and Decreases All Funds").

Mayor's Office

4/6/2009

Mayor's Office

4/6/2009

4/17/2009

Green

Mayor's Office

4/6/2009

4/17/2009

Green

Mayor's Office

4/6/2009

4/17/2009

Green

Mayor's Office

4/6/2009

Detail re class 100 funds being transferred to the OIG from other departments, broken down by department, and including Green information about amount of transfer, type of funds (General Funds, grants revenue, etc.), positions being funded, etc.

Mayor's Office

4/6/2009

4/17/2009

Prepared by Sophie Bryan 05/04/2009

Page 9

Information requests from City Council to Administration during budget hearings

Copy of any Memoranda of Understanding (MOUs) between the OIG and operating Green departments. Number of staff in the OIG, and job titles thereof, at the time the office investigated Green DHS. Detailed information about grants funding used for the Mayor's Office of Sustainability (MOS), including grant name, Green amount, purpose, and what positions funded within MOS. Purpose of the new "General" division Green within the Mayor's Office. Llist of all City employees working on the labor negotiations, including name, department, job title, annual salary, role in Green negotiations, and percent of time spent per week on negotiation-related work. List of the outside contractors involved in the labor negotiations, including name of contractor, scope of work, term of contract Green and when it was last renewed, and contract cost. Identify where in the FY10 budget money Green is allocated for labor contract negotiations. Number of employees trained by OLR in FY09; goal for number of employees to be Green trained by OLR in FY10. Number of clients the Community Engagement Unit (CEU) within MOCS helped with applications for LIHEAP and Green Crisis utility grants, PACE, property tax/rent rebates, and water discounts last year.

Mayor's Office

4/6/2009

4/17/2009

Mayor's Office

4/6/2009

4/17/2009

Mayor's Office

4/6/2009

Mayor's Office

4/6/2009

OLR

4/6/2009

4/17/2009

OLR

4/6/2009

4/17/2009

OLR OLR

4/6/2009 4/6/2009

MOCS

4/6/2009

Prepared by Sophie Bryan 05/04/2009

Page 10

Information requests from City Council to Administration during budget hearings

Information re efforts to help Philadelphians obtain benefits, including a breakdown of what City employees in what departments worked on this effort, the response rate, the type/amount of benefits secured, and the funding source for the effort. Information re what MOCS does that is proactive rather than reactive to citizen requests. Re the citizens MOCS assisted last year, a breakdown of proactive vs. reactive service delivery. Information about what system MOCS uses to track information regarding the citizens it has helped; its assessment of their needs and the benefits they might be eligible for; and any benefits received due to MOCS' efforts. Estimated cost of implementing an automated system to track outcomes achieved by MOCS for its clients and expected efficiencies from moving to an automated system. Number of additional Philadelphians who will be eligible for services from MOCS funded by economic stimulus funding (i.e., number of Philadelphians between 125% and 200% of the poverty level). MOCS' plan for ramping up to serve this expanded pool of people eligible for MOCS' services.

Green

MOCS

4/6/2009

Green Green

MOCS MOCS

4/6/2009 4/6/2009

Green

MOCS

4/6/2009

Green

MOCS

4/6/2009

Green

MOCS

4/6/2009

Green

MOCS

4/6/2009

Copy of "needs assessment" being Green completed for MOCS by Temple University.

MOCS

4/6/2009

Prepared by Sophie Bryan 05/04/2009

Page 11

Information requests from City Council to Administration during budget hearings

Conclusions of "best practices" review undertaken by MOCS.

Green

MOCS

4/6/2009

Impact on external funding of proposed reduction in funding to Child Care Facilites Green Fund (CCFF).

OHCD

4/6/2009

5/1/2009

Other funding sources work capital funding/technical support provided by CCFF. Whether there is sufficient capacity in licensed child care facilities for all Philadelphia school-children. Estimate of the number of additional foreclosures that will result from reduction in City funding to Community Legal Services. Whether the RDA knows the "location, value, and status" of all City-owned property.

Green Green

OHCD OHCD

4/6/2009 4/6/2009

5/1/2009

Green

OHCD

4/6/2009

5/1/2009

Green

RDA RDA

4/6/2009 4/6/2009

The status of a citywide database reflecting Green this information for all City-owned property. Cost of buying an off-the-shelf commercial property management system, including Green ongoing operating costs. Sunk costs and ongoing costs of the City operating its own property management Green system (VPMLS). Whether the City has explored pursuing a program similar to the SCOPE (Selling City Green Owned Property Efficiently) program in Baltimore.

RDA

4/6/2009

RDA

4/6/2009

RDA

4/6/2009

Prepared by Sophie Bryan 05/04/2009

Page 12

Information requests from City Council to Administration during budget hearings

Any analysis regarding limitations, if any, on the City's ability to spend the remaining Green NTI bond proceeds.

OHCD/Mayor's Office

4/6/2009

5/1/2009

List of all information the Controller's Office/outside auditors requested as part of the audit of NTI spending, including the Green date the information was requested and when it was provided. Amount spent on renovations/build-outs of Jones office space the City leases or owns. Explanation of how rental space for Board of Ethics selected and what other City Jones departments rent space in the building.

OHCD/Mayor's Office

4/6/2009

Mayor's Office Mayor's Office

4/6/2009 4/6/2009

4/17/2009 4/17/2009

List of all outsourced and privatized City services.

Jones

OLR

4/6/2009

4/17/2009

Data (numbers and percentages) re increased requests for assistance from MOCS over the past 18 months.

Jones

MOCS MOCS OHCD OHCD

4/6/2009 4/6/2009 4/6/2009 4/6/2009 5/1/2009 5/1/2009

The average dollar-value of benefits Jones people who are assisted by MOCS receive. Updated data re outcomes from mortgage Jones foreclosure diversion program. Number of housing units produced last Jones year, broken down by district.

Prepared by Sophie Bryan 05/04/2009

Page 13

Information requests from City Council to Administration during budget hearings

The amount of commercial property in the City-owned property inventory; the value of that property; and the projected ability of that property to create tax revenue. Amount of the above-referenced property that is ready for disposition or development? A breakdown of the above information by Councilmanic district.

Jones (via Green) Jones (via Green) Jones (via Green)

Redevelopment Authority (RDA)

4/6/2009

RDA RDA OLR OHCD

4/6/2009 4/6/2009 4/6/2009 4/6/2009 5/1/2009

Number of City employees transferred from Krajewski other departments to the 311 call center. List of housing development projects underway citywide. List of all employees the Administration controls with their titles/salaries and a comparison to the number of employees/total salary under the Street administration. How City contracts with third-parties are monitored in order to ensure compliance with prevailing wage ordinance. MIller

O'Neill

Mayor's Office

4/6/2009

4/29/2009

Sanchez

OLR

4/6/2009

Number of new lots identified as eligible for Sanchez cleaning/greening. Breakdown of the balance in the CCFF, including details re encumbered funds. Update on housing reorganization. Sanchez Sanchez

OHCD OHCD OHCD

4/6/2009 4/6/2009 4/6/2009

5/1/2009 5/1/2009

Clear explanation of where significant reductions were made in the Rebalancing Plan, the amount of cut sustained in the Sanchez FY10 budget, and the expected impacts of the cut.

OHCD

4/6/2009

Prepared by Sophie Bryan 05/04/2009

Page 14

Information requests from City Council to Administration during budget hearings

Crosswalk of all changes made to departmental budgets from FY09 adopted budget through Rebalancing Plan to proposed FY10 budget. Total cost to the City to negotiate its labor contracts. Review of whether the Mayor's Office of Community Services (MOCS) could reduce its administrative costs sufficiently for grant funding to cover its total costs. Breakdown of projections vs. certainties in grant funding included in budget. Detail re 1% for Art program and where it is in the budget.

Verna Verna Verna Verna Blackwell

Mayor's Office Office of Labor Relations (OLR) Mayor's Office of Community Services (MOCS) OHCD MDO MDO

4/6/2009 4/6/2009 4/6/2009 4/6/2009 4/7/2009 4/7/2009

4/9/2009

5/1/2009

Explanation of differences between AVRP, YVRP, and JET programs, including what Blackwell programs are continuing in FY10. Whether prevailing wage provisionis included in all City contracts handled by Procurement Dept. Goode

Procurement

4/7/2009

Number of violations written by CLIP/dollar value of violations; number of violations Green collected/dollar value of collections. Change in General Fund funding to MDO from FY09 through Rebalancing Plan to FY10, including indication of annualized cuts from Rebalancing Plan. Description of change within Admin. Division of MDO from December 2008 to the FY10 budget. Description of the positions eliminated, by department and salary, as a result of the creation of 311.

MDO

4/7/2009

Green

MDO

4/7/2009

Green Green

MDO MDO

4/7/2009 4/7/2009

Prepared by Sophie Bryan 05/04/2009

Page 15

Information requests from City Council to Administration during budget hearings

Chart showing every position within City government -- by department, job title, job duties, and salary -- that has been eliminated (by layoff, retirement, not filling a vacancy, or otherwise) since July 1, 2008. Chart showing every position within City government -- by department, job title, job duties, salary, and source of salary (i.e., what department or departments pay the salary) -- that has been added since July 1, 2008. Chart showing total change in the number of full-time positions and salary for these positions, both citywide and broken down by department , from July 1, 2008 through the Rebalancing Plan and to the proposed FY10 budget. Allocation of % of time/salary spent on time sheet processing by the 203 City employees who do this work. Supporting detail for all General Fund Class 200 expenditures on MDO budget. Review of SLA Days and, in particular, reprioritization of service requests that pose health/safety risk and/or have spillover costs if not completely quickly.

Green

MDO

4/7/2009

Green

MDO

4/7/2009

Green

MDO

4/7/2009

Green Green Green

MDO MDO MDO

4/7/2009 4/7/2009 4/7/2009

Date by which departments will provide response to August 13, 2008 request from Green Councilman Green for a list and copy of all paper forms used by the department. Specific detail re contingency/Plan B cuts, including savings from cuts, personnel Green impact, impact on other budget classes, impact on service delivery. Additional support needed in order to move to an electronic system for vendor Green performance reports.

MDO

4/7/2009

MDO

4/7/2009

Procurement

4/7/2009

Prepared by Sophie Bryan 05/04/2009

Page 16

Information requests from City Council to Administration during budget hearings

Cost of mailing bid announcements, including staff time (broken down by department), supplies, postage, etc. Change in staff level in department if all procurement was electronic. Staff time spent on data entry related to paper forms.

Green Green Green

Procurement Procurement Procurement

4/7/2009 4/7/2009 4/7/2009

Copies of "day-in-the-life" questionnaires completed by department staff.

Green

Procurement

4/7/2009

4/29/2009

For each specific measure included in the DOT Information Technology Plan, the specific anticipated savings from the measure.

Green

Depatrment of Technology (DOT)

4/7/2009

4/29/2009

Copies of all reports to the City -- prepared in-house or by outside consultants -Green regarding IT initiatives/savings. Total IT spending – including staff time, hardware and software purchases, supplies (i.e, blank CDs, toner cartridges, etc.), IT consulting contracts, and so on. For the 520 City employees who perform IT functions, average salary by department. Specific detail re contingency/Plan B cuts, including savings from cuts, personnel impact, impact on other budget classes, impact on service delivery. List of Reform Teams and members thereof.

DOT

4/7/2009

4/29/2009

Green

DOT

4/7/2009

4/29/2009

Green

DOT

4/7/2009

4/29/2009

Green Jones

DOT MDO

4/7/2009 4/7/2009

4/29/2009

Prepared by Sophie Bryan 05/04/2009

Page 17

Information requests from City Council to Administration during budget hearings

Detail re leases between the City and thirdJones party landlords. Detail re types of calls received by 311, broken down by councilmanic district. Youth Violence Reduction Program staffing levels, 1999 to 2010. Org chart for MDO with names and job titles. List of U.S. cities with 311 systems. Walkthough of all changes within the MDO (e.g., AVRP elimination, Town Watch cuts, etc.) from FY09 to FY10. Jones/Sanchez Kelly Krajewski Miller Miller

MDO MDO MDO MDO MDO MDO

4/7/2009 4/7/2009 4/7/2009 4/7/2009 4/7/2009 4/7/2009

4/1/709

For all contracts handled by Procurement Dept., breakdown by number, percentage, Miller and dollar amount of contracts for MBE, WBE, and DBE. Detail re any waivers issued re M/WBE Miller participation, including basis for the waiver. Monthly report on anti-graffiti efforts. Monthly fixed costs for 311, including phone service, other vendors, etc. Department's wish list of changes needed to make procurement process easier. Status of Project OCEAN, including cost and results of investment. Detailed description of the cuts to CLIP via the Rebalancing Plan and all reductions in CLIP services over the past year, including both the dollar value of the reductions and the impact of the cuts. Line-item list of activities funded by MDO and impact of budget reductions on the same. O'Neill Rizzo Rizzo Rizzo

Procurement

4/7/2009

4/29/2009

Procurement MDO Managing Director's Office (MDO) Procurement DOT

4/7/2009 4/7/2009 4/7/2009 4/7/2009 4/7/2009 4/29/2009 4/29/2009

Sanchez

MDO

4/7/2009

Sanchez

MDO

4/7/2009

Prepared by Sophie Bryan 05/04/2009

Page 18

Information requests from City Council to Administration during budget hearings

Recommendations re how to increase the LBE participation rate.

Sanchez

Procurement

4/7/2009

4/29/2009

Response re making expenditures transfers to other departments, including whether it violates a provision in the operating budget ordinance, why it is done, and why the salaries are not just paid directly by the department rather than the MDO's office. Explanation of all exempt positions created within the MDO and then assigned to departments. Breakdown of M/WBE contracts showing how many were primary contracts and how many were sub-contracts. List of all tax deferral/assistance programs available under the existing Code (i.e., that do not require additional enabling legislation by the state). Description of strategy employed by the Revenue Dept. to make people aware of these programs. Percentage of City deposits held by Wachovia. Explanation of why $27.5 million in capital funding from PICA requested by City and approved by PICA in 7/08 has not yet been spent. Estimate of when this PICA capital funding will be spent, broken down by project. Chart of all American Recovery and Reinvestment Act funds included in budget.

Verna/Tasco

MDO

4/7/2009

Verna/Tasco Brown

MDO Revenue

4/7/2009 4/14/2009

Clarke

Revenue

4/14/2009

Clarke Goode Green Green Green

Revenue Treasurer Finance Finance Finance

4/14/2009 4/14/2009 4/14/2009 4/14/2009 4/14/2009

Prepared by Sophie Bryan 05/04/2009

Page 19

Information requests from City Council to Administration during budget hearings

If Plan B is implemented, the reductions by class in the Finance Dept. budget, including detail re what units in the Dept. Green would experience staffing cuts and what functions would be lost due to these cuts. Comparison of cost per households at the income levels noted in the Five-Year Plan Green of a .003 wage tax increase versus a 19% property tax increase. Impact on pension costs in Five-Year Plan of 25%/20%/15% drop in pension fund Green value, as opposed to assumed 30% drop. Estimated savings for all items listed in "EFFICIENCIES SERVICE ENHANCEMENTS for FY09 and FY10 BUDGET” document posted on City’s website and, for those items for which Green Admin. says it cannot estimate the savings, what additional information would be needed in order to come up with a savings estimate.

Finance

4/14/2009

Finance

4/14/2009

Finance

4/14/2009

Finance

4/14/2009

Prepared by Sophie Bryan 05/04/2009

Page 20

Information requests from City Council to Administration during budget hearings

Legal opinion re whether the PPA may reimburse the City for Bureau of Administrative Adjudication costs related to processing appeals of contested parking violations, including (1) whether this is an “allowable cost” for the PPA to reimburse under either the Parking Authority Law or the PPA’s bond covenants; (2) the basis for PPA paying the City’s costs in collecting these revenues, where the PPA is not Green authorized to receive revenues from contested parking violations and does not incur any costs related to them; and (3) whether PPA reimbursement of these costs would require an amendment to the 1983 ordinance that delegated on-street parking authority to the PPA, so as to provide for reimbursement of these costs.

Finance/Law Dept.

4/14/2009

Re the “General Provisions” set forth in Section 16 of the operating budget ordinance, please identify (1) the purpose Green of the provision; (2) how often the provision is utilized; and (3) for any provisions that have been added in the past two years, the reasons for adding them. Whether Revenue Dept. may use capital Green funds to purchase a mail sorter. The break-even point at which additional hires would not yield more additional revenues than the increased salary costs; Green look at assessment rate and historical collection rate and identify when additional hires would no longer pay for themselves.

Finance

4/14/2009

Revenue

4/14/2009

Revenue

4/14/2009

Prepared by Sophie Bryan 05/04/2009

Page 21

Information requests from City Council to Administration during budget hearings

Estimate of additional revenue that would be generated by closing BPT loopholes identified by Revenue Dept. Response to proposal that City outsource discovery/collection of any taxes owed by the 1,000+ attorneys on list provided to Revenue Dept. by Councilwoman Sanchez in order to maximize and collect it quickly, rather than current strategy of sending out 50 letters per month. Potential tax revenue from 1,000+ attorneys on list, assuming $250/hour wages and 3 hours/day working in Philadelphia. Costs, including fringe benefits, of processing checks received by the City. Acute Care Hospital Assessment Fund payments expected in FY10.

Green

Revenue

4/14/2009

Green

Revenue

4/14/2009

Green Green Green

Revenue Revenue Revenue Revenue Revenue

4/14/2009 4/14/2009 4/14/2009 4/14/2009 4/14/2009

Number of real estate tax deferrals granted Green by Revenue Dept. in FY08 and FY09. Percent of real estate taxes delinquent within the past year and past two years. Re offering electronic paystubs as an option for City employees and pensioners, cost of doing so, potential savings, and whether the Admin. is considering this as an option. Processing time for vendor payments by City. M/WBE participation rates and numbers for Revenue Dept. contracts in FY08. Aging accounts receivable; any change in age of accounts/number of delinquent accoutns between FY08 and FY09. Green

Green

Treasurer

4/14/2009

Jones Jones Jones

Finance Revenue Revenue

4/14/2009 4/14/2009 4/14/2009

Prepared by Sophie Bryan 05/04/2009

Page 22

Information requests from City Council to Administration during budget hearings

Chart showing the number of homeowners who would be impacted by the proposed property tax increase, the subset who are Kenney eligible for existing protections, the income triggers for these protections. Chart showing the amount of property tax paid by the business community. Chart showing cost, total and to individual taxpayers, of raising the wage tax in order to close budget gap if requested pension fund changes not approved by the state. Chart showing cost, total and to individual taxpayers, of raising the wage tax in order to close budget gap if sales tax increase is not approved by the state. Breakdown, by Councilmanic district, of how money appropriated to the Housing Trust Fund has been spent. List of all employees the Administration controls with their titles/salaries and a comparison to the number of employees/total salary under the Street administration. Description of efforts to speed vendor payments through the use of technology. Detail re funding of organizations (Greater Philadelphia Film Office, etc.) whose funding previously was listed in Finance Dept. budget. Explanation of "x 0" line on on-line tax calculator. Kenney Kenney

Finance

4/14/2009

Finance Finance

4/14/2009 4/14/2009

Kenney

Finance

4/14/2009

Krajewski

Finance

4/14/2009

O'Neill

Finance

4/14/2009

4/29/2009

Reynolds Brown Finance Reynolds Brown Finance Reynolds Brown Revenue Revenue Revenue

4/14/2009 4/14/2009 4/14/2009 4/14/2009 4/14/2009

Amount of money for Project OCEAN that Rizzo has come from the Revenue Dept. budget. Total cost of implementing new water bill, Rizzo not including the $450K in the FY10 budget.

Prepared by Sophie Bryan 05/04/2009

Page 23

Information requests from City Council to Administration during budget hearings

Results of analysis re waiving convenience Rizzo fee for making credit card tax payments. Outstanding debt owed on "severely delinquent" water accounts. Of $163 million in outstanding water bills, a breakdown of the amount that is for fines, penalties, and interest. Timeframe for signing new tax collections and discovery contracts. Cash flow impact of allowing people to spread out their real estate tax payments over 6-12 months. Of the 58% of the budget the Administration says is "non-discretionary," chart showing how much has been cut from this part of the budget since 7/09. Copy of the BPT return sent to payors. Number of people eligible for and number of people enrolled in these programs. The Board's M/WBE participation goals. Details re any ties between residents and non-residents in applying for jobs. Cost of imaging files. Whether the changes being sought from the state re the pension fund would dig a deeper hole, given the Board of Pension's testimony that the fund should be 90-100% funded by 2029 if it meets its benchmark based on current projections. Sanchez Sanchez Sanchez Sanchez

Revenue Revenue Revenue Revenue Revenue

4/14/2009 4/14/2009 4/14/2009 4/14/2009 4/14/2009

Verna Verna Verna/Sanchez Goode Goode Green

Finance Revenue Revenue Board of Pensions Human Resources Board of Pensions

4/14/2009 4/14/2009 4/14/2009 4/15/2009 4/15/2009 4/15/2009

Green

Board of Pensions

4/15/2009

Explanation of each change in each budget Green class in each division within the Board. Changes to Board that would result if its budget was cut by $250,000 or $500,000. Green

Board of Pensions Board of Pensions

4/15/2009 4/15/2009

Prepared by Sophie Bryan 05/04/2009

Page 24

Information requests from City Council to Administration during budget hearings

Of the $2.2 million requested in FY09 for a new payroll system, the Board underspent by $1.5 million (which it is requesting in the Green FY10 budget); explanation of what the $700,000 balance was spent on. ROI for investment in pension payroll system. Increased efficiencies that would result from moving to a paperless pension system. Changes in workflow processes the Board would be able to implement if it moved to a paperless system. List of all classifications, including when the classification was created, how many positions there are within it, the pay range for the position, how many of the positions are filled, and what departments the positions are in. Green Green Green

Board of Pensions

4/15/2009

Board of Pensions Board of Pensions Board of Pensions

4/15/2009 4/15/2009 4/15/2009

Green

Civil Service Commission

4/15/2009

Number of classes currently unfilled and, of Green these, number not filled for over 1 year. The City's contribution, per employee, for the various union-administered health plans. For all City employees with supervisor titles, the percent of time spent on supervisory duties. Copies of all assessments, studies, reports, and proposals re IT spending, savings, and efficiencies, from 2000 to present, including internal and external analyses. Report on any Charter and/or state law changes needed in order for PCHR to achieve "substantial equivalency" certification from HUD. Green Green

Civil Service Commission Human Resources Human Resources

4/15/2009 4/15/2009 4/15/2009

Green

DOT

4/15/2009

4/29/2009

Green

PCHR

4/15/2009

Prepared by Sophie Bryan 05/04/2009

Page 25

Information requests from City Council to Administration during budget hearings

Amount of average Pension Adjustment Fund bonus. Number of discrimination/sexual harassment lawsuits filed vs. City in FY08 and FY09; number of these lawsuits resolved in the last year. Number of discrimination cases filed with Commission by City employees against the City; any increase or decrease in the same over the past few years. Report of any pattern of discrimination by companies. Walkthrough of FY09 appropriation, FY09 estimated spend, and FY10 requested appropriation. Proposal for better incentivizing City employees to enroll in plans provdided by their spouses' employers. Description of the opt-out provisions, if any, in the union-administered health plans for City employees. M/WBE numbers and participation rate for fund managers.

Jones Jones

Board of Pensions Human Resources

4/15/2009 4/15/2009

Jones Jones Miller O'Neill O'Neill Tasco

Philadelphia Commission on Human 4/15/2009 Relations (PCHR) PCHR Board of Pensions Human Resources Human Resources Board of Pensions Board of Pensions Board of Pensions Board of Pensions Human Resources Human Resources 4/15/2009 4/15/2009 4/15/2009 4/15/2009 4/15/2009 4/15/2009 4/15/2009 4/15/2009 4/15/2009 4/15/2009

Comparison of Philadelphia's funding ratio Tasco to those of other cities' pension funds. List of fund managers, including their FY08 Verna payments and estimated FY09 payments. Briefing for Council by the Board of Pension's actuaries re the changes to the Verna pension being requested from the state. List of current vacancies for City jobs. Verna Chart of all City-administered health plans including information about number of Verna people enrolled in the plan, the plan costs, co-pays, benefits received, etc.

Prepared by Sophie Bryan 05/04/2009

Page 26

Information requests from City Council to Administration during budget hearings

Information from Fire Prevention division re fire drills at buildings with senior citizen or disabled residents. List of programs addressing the needs of women. Percentage of prisoners who are high school drop-outs. Data about the number of murder victims in the past year who were themselves recent releasees from prison or who were murdered by recent releasees. The Fire Station facilities (engines, ladder companies, and medic units) the Administration plans to close pursuant to "Plan B." Data re how often paramedic units are staffed by 1 paramedic and 1 EMT. Explain the difference in the overtime spend within the EMS division, FY08 vs. FY10. Number of Fire Dept. facilities with fire detection systems. Explanation of why $5 million in capital funding from PICA for Fire Dept. facilities requested by City and approved by PICA in 7/08 has not yet been spent. Detailed description of the work performed by the 48 Batallion Chiefs. Whether administrative work performed by Batallion Chiefs could be performed by civilians. Whether the Fire Dept. may issue citations for code violations. Over the last 18 months, the number of code violation referrals made by the Fire Dept. to L&I and the backlog of violation referrals not resolved within 1 month.

Brown Brown Goode Goode

Fire Dept. Prisons Prisons Prisons

4/20/2009 4/20/2009 4/20/2009 4/20/2009

Green Green Green Green Green Green Green Green Green

Fire Dept. Fire Dept. Fire Dept. Fire Dept. Fire Dept. Fire Dept. Fire Dept. Fire Dept. Fire Dept.

4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009

Prepared by Sophie Bryan 05/04/2009

Page 27

Information requests from City Council to Administration during budget hearings

The expected savings – in terms of reduced staffing needs and also reduced Green pretrial detention costs – from the Prison System's automation of recordkeeping and data transmission initiative. The status of the automation initiative. The degree to which the current process is not automated. Amount of staff time spent on manual dataentry, etc. Whether the Prisons System has the resources in place now to fully automate recordkeeping. The additional investment needed to fully automate recordkeeping. The expected savings from using video for court appearances. The status of this initiative. Green Green Green Green Green Green Green

Prisons

4/20/2009

Prisons Prisons Prisons Prisons Prisons Prisons Prisons Prisons

4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009 4/20/2009

The constraints on how many or what type Green of court appearances can be by video. Whether the Prisons System has the the resources in place now to use video for the Green maximum number of court appearances possible. Other ways the Prisons is using technology to increase efficiency, in terms of driving Green down both staff costs and duration of incarceration. Analysis of use of handheld devices to enable police officers to spend, on Green average, 1 hour/day more on patrol rather than in office completing paperwork, as has been done in Oklahoma.

Prisons

4/20/2009

Prisons

4/20/2009

Police

4/20/2009

Prepared by Sophie Bryan 05/04/2009

Page 28

Information requests from City Council to Administration during budget hearings

For the officers in the Field Operations division, the percent of time being proactive vs. reactive to crime. Name of lobbyist working on surveillance camera/federal contract issue. Analysis of using civilians to issue tickets for blocking-the-box violations. Commissioner Ramsey testified that the City has “applied for 200 officers through the COPS office [federal stimulus], totaling $43,173,600 in funding.” After the grant money for the 200 additional officers expires, the cost to the City of retaining these officers on the force and whether that additional cost is included in the FiveYear Plan.

Green Green Green

Police Police Police

4/20/2009 4/20/2009 4/20/2009

Green

Police

4/20/2009

Re construction sites in the city where a crane or flatbed truck is parked in a lane of traffic while work is being done and is often accompanied by 1-2 marked police cars, Green explanation of who bears the cost for the having officers at these construction sites. Whether these officers are specially assigned or if having them at the sites Green results in fewer patrol cars on the street. Whether these officers receive overtime paid by the City, as opposed to the private Green party, for this work. Detail re any plans being made within the Police Department regarding the proposed CED that would include the Foxwoods Green casino in the Strawbridge’s building. The effect of the 311 system on 911 calls, including the number of 911 calls the City received in the first quarter of 2008 vs. the Green number it received in the first quarter of 2009.

Police

4/20/2009

Police Police

4/20/2009 4/20/2009

Police

4/20/2009

Police

4/20/2009

Prepared by Sophie Bryan 05/04/2009

Page 29

Information requests from City Council to Administration during budget hearings

The amount of the $16.5 million allocated to the Police Department in FY09 for capital improvements that has been spent or will be spent by the end of the Fiscal Year. The status of the projects included in the Administration request to PICA in July 2008 for $5 million for “critical capital needs” at police facilities, and an additional $5 million to construct a new Police SWAT/Bomb Squad facility. An explanation of why have these funds not been used to date. The amount of funding being dedicated in the FY10 capital budget to the repair work in Police Dept. facilities identified in the October 2007 PICA report as needing to be made within one year. The percentage of total capital funding for the Police Department that the above amount represents. The status of the Police Department facilities (the auto pound and five firing ranges) that the PICA report identified as being such disrepair that they “warrant[] consideration for replacement or significant renovation.” A breakdown of the 6,624 authorized positions in the Police Department by rank.

Green

Police

4/20/2009

Green

Police

4/20/2009

Green

Police

4/20/2009

Green

Police

4/20/2009

Green

Police

4/20/2009

Green

Police

4/20/2009

Green

Police Police

4/20/2009 4/20/2009

The number of the 6,624 positions that are Green patrol positions. If Commissioner Ramsey testified during the budget hearing that, under Plan B, the Police Department would achieve an additional $1.3 million in overtime savings, Green and explanation of why these additional overtime savings depend upon the implementation of Plan B.

Police

4/20/2009

Prepared by Sophie Bryan 05/04/2009

Page 30

Information requests from City Council to Administration during budget hearings

Percentage of pre-trial detainees in Prison Jones System who have bail less than $500. Breakdown of materials and costs included in cleaning supplies line item, which is increasing from $50K to $375K. Update on facilities Fire Dept./DPP/PICA lookeed at for repairs, what work has been done in the past year, and plans for future work. Explanation from Department of Public Property (DPP) of the legal process to appropriate capital funds, design projects, award bids. Opinion on whether an 8month delay in drawing down funds is a long period of time. Data re the number of prisoners who are former foster children. Schedule for mid-2008 to mid-2009 for recruiting paramedics. Analysis of the drop in Class 100 spending that would result from retrofitting the Prison System for greater use of video for court appearances. Breakdown of costs (personnel, supplies, maintenance, etc.), by facility, to operate each Prison System facility. Explantion of the discrepancy between the $6.2 million in increased revenue from raised EMS fees reflected in the operating budget detail vs. the $5 million from this source reflected in the Five-Year Plan appendix. Size/cost of spray pools and savings vs. regular pools. Explanation of why Rec. Dept. is not involved in the Office of Sustainability's working group and plans to start such involvement. Jones

Prisons Prisons

4/20/2009 4/20/2009

Kenney

Fire Dept.

4/20/2009

Kenney

Fire Dept.

4/20/2009

Miller Rizzo Rizzo

Prisons Fire Dept. Prisons

4/20/2009 4/20/2009 4/20/2009

Tasco

Prisons

4/20/2009

Verna

Fire Dept.

4/20/2009

Brown Brown

Recreation Recreation

4/21/2009 4/21/2009

Prepared by Sophie Bryan 05/04/2009

Page 31

Information requests from City Council to Administration during budget hearings

Explanation of what truck/commercial vehicle traffic is prohibited along Kelly and King Drives. Additional investments that are needed in technology for the Prison System. The status of the Priority 1 and 2 repairs to Prison System buildings that PICA identified in its October 2007 assessment as work that should be completed within one year. The status of the Prison System buildings – the Cannary and three temporary facilities (a Transport Trailer, ASD-Trailer A, and MIS Trailer) – that the PICA report found warranted “consideration for replacement or significant renovation.” The amount of funding being dedicated to Priority 1 and 2 repairs to Prison System facilities in the FY10 capital budget. The percentage of total funding for the Prison System this represents. Amount of time it takes currently to place people in court-ordered community drug treatment. At a given time, the number of inmates are in prison awaiting placement in community drug treatment. Whether there are sufficient community drug treatment placements to meet this demand. The cost differential between having an inmate in community drug treatment versus in prison. The average pre-trial detention period for pre-trial detainees who are being held on non-violent charges. Explanation of why this detention period is so long.

Clarke/Rizzo Green

Fairmount Park Prisons

4/21/2009 4/21/2009

Green

Prisons

4/21/2009

Green

Prisons

4/21/2009

Green Green Green Green Green Green Green Green

Prisons Prisons Prisons Prisons Prisons Prisons Prisons Prisons

4/21/2009 4/21/2009 4/21/2009 4/21/2009 4/21/2009 4/21/2009 4/21/2009 4/21/2009

Prepared by Sophie Bryan 05/04/2009

Page 32

Information requests from City Council to Administration during budget hearings

Explanation of the reasons why a person charged with a non-violent crime would be Green detained in the first place. The number of detainees being held on Green non-violent charges are released prior to trial and the cost for housing these inmates per day and per average detention period. Alternatives to pre-trial detention that are Green available presently. The costs of these alternatives. Green

Prisons

4/21/2009

Prisons

4/21/2009

Prisons Prisons

4/21/2009 4/21/2009

Whether the Prison System – or other stakeholders – has studied the success of Green these alternatives, in terms of recidivism, making court appearances, etc.

Prisons

4/21/2009

Green The findings of any such studies. How the Prison System can help to spur greater use of these alternatives. Whether there been any increase in sentencing of non-violent offenders to supervised release – rather than to incarceration – during the past year. The annual cost of having an offender on probation or parole. How much Philadelphia spends per year per person on probation or parole. Whether there currently are a sufficient number of probation and parole officers to provide appropriate supervision to their supervisees.

Prisons

4/21/2009

Green Green Green Green Green

Prisons Prisons Prisons Prisons Prisons

4/21/2009 4/21/2009 4/21/2009 4/21/2009 4/21/2009

Prepared by Sophie Bryan 05/04/2009

Page 33

Information requests from City Council to Administration during budget hearings

The number of additional probation and parole officers that would need to be hired Green to meet the current need. The cost of this hiring. Further to the testimony of Deputy Mayor Gillison before the state Senate Judiciary Committee in September regarding the need for increased funding by the state of adult probation and parole services, whether there been any progress on this effort. Green

Prisons Prisons

4/21/2009 4/21/2009

Green

Prisons

4/21/2009

Green Whether there are opportunities to collaborate with the surrounding counties on this issue. The people, within the Administration, who are responsible for coordinating re-entry services. The initiatives the re-entry office is pursuing. The Administration’s strategy for encouraging utilization of the tax credit for hiring ex-offenders, which no employers signed up for last year. Copy of the functional requirements analysis re an asset management system that was previously prepared for Fairmount Park. Explanation of declined in "other" revenue in operating budget summary.

Prisons

4/21/2009

Green Green Green

Prisons Prisons Prisons

4/21/2009 4/21/2009 4/21/2009

Green Green

Fairmount Park Fairmount Park

4/21/2009 4/21/2009

Prepared by Sophie Bryan 05/04/2009

Page 34

Information requests from City Council to Administration during budget hearings

Focht testimony indicated that if was implemented, the Park would “generate additional revenue amounting to $83,550. Park staff would work to identify additional revenue generating opportunities which would also ideally provide amenities for Park users.” Explanation of why this Green initiative is dependent upon the implementation of Plan B and, given the specific dollar figure provided for the “additional revenue” measures, what revenue-generating opportunities the Park has in mind. As of January 2009, Fairmount Park was up 1 position over June 2008, but the Class 100 estimated spend for FY09 is up $250,000 versus FY08. Explanation of Green how many of the additional 32 positions budgeted for FY09 were filled at some point during the Fiscal Year the actual Class 100 spend for those filled positions. Detailed breakdown of what the Department actually expects to spend in Class 100 in FY09; the number of positions Green filled by the end of FY09; and the projected Class 100 spend based on current staffing level. The proposed FY10 budget includes 171 positions, an increase of 13 from the January increment run. The requested Class 100 appropriation for FY10 is decreasing by $771,518 from the FY09 Green estimated obligation. The majority of this reduction – $478K – appears to be from a drop in overtime expenses. Explanation of to what extent this drop is contingent upon the Park being able to fill vacancies.

Fairmount Park

4/21/2009

Fairmount Park

4/21/2009

Fairmount Park

4/21/2009

Fairmount Park

4/21/2009

Prepared by Sophie Bryan 05/04/2009

Page 35

Information requests from City Council to Administration during budget hearings

Whether it would be possible for the Park to achieve additional net savings by hiring Green more employees, thereby further driving down overtime expenses. Of the $478K Class 100 reduction, $137K appears to be a drop in Class 100 salaries Green for full-time employees; explanation of how the Park is achieving this reduction. Job descriptions/functions of a "Park Green District Manager." Copy of Street Administration plan re Green implementing spray pools. Amendment to capital plan to install spray Green pools, if spray pools save funds. Breakdown of $4.5 million reduction in Class 100 spending from FY09 estimated Green obligation to FY10 requested appropriation. Of the $ 4.5 million reduction, $1.1M appears to be a drop in Class 100 salaries for full-time employees; explanation of Green how, other than bonus-related savings, the Rec Department is achieving this reduction. Job descriptions for all vacant positions in Green the Rec Department. Based on pg. 16 of the Rec Department budget detail, provide a walkthrough of the changes in the number of temporary and seasonal employees – and the Class 100 spending for these employees – from FY08 Green through FY09 and the proposed FY10 budget, including an explanation of who these employees are, what they do, when during the year are they hired, etc. Explanation of how the Rec Department is Green going to achieve $3M reduction in this spending category in FY10.

Fairmount Park

4/21/2009

Fairmount Park

4/21/2009

Fairmount Park Recreation Recreation Recreation

4/21/2009 4/21/2009 4/21/2009 4/21/2009

Recreation

4/21/2009

Recreation

4/21/2009

Recreation

4/21/2009

Recreation

4/21/2009

Prepared by Sophie Bryan 05/04/2009

Page 36

Information requests from City Council to Administration during budget hearings

Cost to open every single pool, including staff. Total aggregate difference between opening all pools vs. the ones proposed. Whether the $70 million the Museum has rasied towards the "Keystone Project" is at risk if the Museum does not receive an additional $11 million in capital funding from the City over the next six years. Analysis of the wage and business privilege tax revenue that would be generated by the "Keystone Project." Matrix of after-school options for Philadelphia schoolchildren. Description of Rec. Dept. applications for federal stimulus funds. List of all drug and alcohol treatment providers. Map showing services provided by OSH in the community. Detail re mentoring spending by DHS. DHS spending for minority-operated nonprofits. Update re what DHS is doing to streamline vendor payment system. Whether accreditation in being able to provide culturally-sensitive services was a criteria in selecting the providers for InHome Protective Services. Breakdown of M//W/DBE participation for the non-profit subcontracts issued by the Health Dept.

Green Green

Recreation Recreation

4/21/2009 4/21/2009

Green

Art Museum

4/21/2009

Green Jones Verna Brown Brown Brown Brown Brown Brown

Art Museum Recreation Recreation DBH OSH OSH Department of Human Services (DHS) DHS DHS

4/21/2009 4/21/2009 4/21/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009

Goode

Public Health Public Health Department of Behavioral Health (DBH)

4/22/2009 4/22/2009 4/22/2009

Percent of the City's non-profit contracting Goode that runs through the Health Dept. Number of people DBH helped divert from prison to treatment in FY08, FY09 year-to- Goode date and FY10 projected.

Prepared by Sophie Bryan 05/04/2009

Page 37

Information requests from City Council to Administration during budget hearings

Estimated reimbursement from going paperless, as per prior discussion between Green Councilman Green and Dr. Schwarz. Detailed breakdown of what the Department actually expects to spend in Class 100 in FY09; the number of positions Green filled by the end of FY09; and the projected Class 100 spend based on current staffing level. Whether the Health Dept.'s in-house Green drivers/couriers transport pharmaceuticals. Comparative cost of using commercial courier service vs. having on-staff drivers/couriers, including vehicle-related costs. Copy of cost-benefit analysis performed w/in Health Dept. re electronic medical record system. Written explanation of the services contracts reduced per the rebalanacing plan and how/why those reductions have "no impact on service."

Public Health

4/22/2009

Public Health

4/22/2009

Public Health

4/22/2009

Green

Public Health

4/22/2009

Green

Public Health

4/22/2009

Green

Public Health

4/22/2009

List of all contracts the Department plans to enter into for FY10, a description of the specific services to citizens provided under the contract, and an explanation of how the Green Department monitors the contract to ensure that citizens do receive value from it. Explanation of why the Dept. is projecting significant increases in Medicare and Green Medicaid payments for FY10. Chart of grants the Dept. received in FY09 but does not expect to receive in FY10, as Green well as any replacement grants.

Public Health

4/22/2009

Public Health Public Health

4/22/2009 4/22/2009

Prepared by Sophie Bryan 05/04/2009

Page 38

Information requests from City Council to Administration during budget hearings

Net change in number of employees, if any, following reclassifications (including, for instance, reclasssifying employees as "service representatives"). List of all paper forms used by the Dept. Total lobbying spend across City government; list of departments, other than the Health Dept., that have lobbying spends in their operating budgets; why these line items are being included in departmental operating budgets rather than under the Mayor's Office budget. Actual savings if implementation of a district health centure closure is delayed by 3-6 months. Estimated cost of keeping someone in prison vs. providing him mental health/drug and alcohol treatment. Analysis of the potential services that could be provided and potential savings from providing those services, rather than keeping someone in prison. Savings to the City, annualized, by DBH diverting prisoners/detainees into mental health treatment, including Community Treatment Team. Whether additional savings from DBH diversion is reflected in the FY10 proposed budget for the Prison System. Savings to the City, annualized, by DBH diverting prisoners/detainees into drug and alcohol treatment. Whether additional savings from DBH diversion is reflected in the FY10 proposed budget for the Prison System. Whether DBH's drug and alcohol treatment of prisoners is reimbursed, as is its work outside prison.

Green Green

Public Health Public Health

4/22/2009 4/22/2009

Green

Public Health/Finance

4/22/2009

Green Green

Public Health DBH

4/22/2009 4/22/2009

Green

DBH

4/22/2009

Green

DBH

4/22/2009

Green Green Green Green

DBH DBH DBH DBH

4/22/2009 4/22/2009 4/22/2009 4/22/2009

Prepared by Sophie Bryan 05/04/2009

Page 39

Information requests from City Council to Administration during budget hearings

Number of detainees/inmates in the Prison Green System awaiting drug or alcohol treatment. Savings in the General Fund that would result from a lower prison population due to DBH's receipt of state grant funding to Green expand initiatives like its Forensic Intensive Recovery System; likelihood of receiving state grant funding for these efforts. Cost-benefit analysis of DBH moving to a paperless system. Green

DBH

4/22/2009

DBH

4/22/2009

DBH

4/22/2009

OSH received $458,480 in grant funding from the U.S. Dept. of Commerce in FY0708 to “create an online information infrastructure designed to facilitate information sharing and resource creation that will assist in ending homeless.” OSH received additional funds from H.U.D. to maintain a Homeless Management Information System in order to help Green “[a]ssess the effectiveness of homeless programs.” The HUD funding has increased significantly over the past three years, from $147K in FY08, to an original appropriation of $165K in FY09, an estimated actual obligation for FY09 of $244K, and the same $244K budgeted for FY10. What is the status of these IT initiatives? What findings has OSH made from the data collected? To what extent is the Homeless Management Information System integrated with data-gathering systems in other departments, such as Health, DHS, OHCD, etc.? How is OSH working with the Department of Technology on this initiative? Green

OSH

4/22/2009

OSH

4/22/2009

Green

OSH

4/22/2009

Green

OSH

4/22/2009

Prepared by Sophie Bryan 05/04/2009

Page 40

Information requests from City Council to Administration during budget hearings

Copy of "Departmental Summary Personal Services" for DHS. For each division in DHS, provide actual spending in Class 100 salary category (line 1) for FY09; for every currently unfilled position that DHS plans to fill over the balance of FY09 or in FY10, provide job title, job description, and why job needs to be filled in FY09 or FY10 when Dept. is functioning without the job being filled currently. Description of any revenue-generating implications of not filling currently unfilled positions. Written correspondence from state re cessation of funding of programs DHS eliminated during Rebalancing Plan cuts. Copies of all reports, cost-benefit analyses, internal memos, external vendor reports, DOT reports, etc. re use of technology w/in DHS. Number of people receiving adoption subsidies from DHS who are the subject of abuse reports.

Green

DHS

4/22/2009

Green

DHS

4/22/2009

Green Green

DHS DHS

4/22/2009 4/22/2009

Green

DHS

4/22/2009

Green

DHS

4/22/2009

Prepared by Sophie Bryan 05/04/2009

Page 41

Information requests from City Council to Administration during budget hearings

The budget includes a line-item titled “delay in filling new positions.” For example, also on pg. 13 of the detail, the Administration and Management division budget is reduced by $138K based on projected savings from a delay in filling the 35 new positions in the division in FY10. For each division in the Department, please provide a chart indicating: (1) the Green new positions that were included in the Department’s FY09 budget; (2) the amount of savings included in the FY09 budget based on “delay in filling” these positions; (3) if and when each position was actually filled during FY09; (4) the actual savings – or cost, in terms of overtime or otherwise – from not filling the position. The budget detail indicates on page 23 that the “Contract Administration and Program Evaluation” division “has been transferred to Performance Management and Accountability (PMA) and Administration and Management (ADM).” In FY09, the “Contract Administration and Program Evaluation” division included 50 positions and was appropriated $3.24M in General Fund dollars. Page 12 of the detail indicates 21 new, contract-related positions Green in the “Administration and Management” division. Page 31 of the detail shows the new “Performance Management and Accountability” division, with a budget of $5.43M in General Fund dollars and a staff of 95. Assuming that 29 of these 92 employees are the balance of the employees from the former “Contract Administration and Program Evaluation” division, where did the balance come from?

DHS

4/22/2009

DHS

4/22/2009

Prepared by Sophie Bryan 05/04/2009

Page 42

Information requests from City Council to Administration during budget hearings

Please provide a chart of the employees in the new division indicating whether they are new hires or transfers from within DHS and, if so, from what division they were transferred. Number of part-time doctors employeed by the City who are City residents. Review of best practices in other cities and policy recommendations re Citywide siting policy for residential facilities. List of Prevention Alignment Group members. Details re any Prevention Alignment Group provider members had their DHS funding cut in the rebalancing plan. Number of uninsured children in DHS system. Whether any accredited agencies that previously provided SCOH were defunded by DHS.

Green

DHS

4/22/2009

Rizzo Sanchez Sanchez Sanchez Sanchez Sanchez

Public Health DBH DHS DHS DHS DHS

4/22/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009

Data, by district health center, on revenue and expenses, including projected revenue Verna/Green from new charges and fees included in the proposed FY10 budget. Written list of DPP assets (currently or potentially available for sale), broken down Clarke by councilmanic district. Status of street furniture contract. Clarke Update re any street furniture-related revenue included in FY09/FY10 budget. Clarke

Public Health

4/22/2009

DPP DPP DPP/Budget

4/27/2009 4/27/2009 4/27/2009

Whether the City can sell naming rights for Clarke playgrounds.

DPP

4/27/2009

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Explanation of standards/policies/etc. for renting out City-owned buildings for special Clarke events, etc. Cost differential between open-source and Green proprietary Motorola radio system. Re “other” category revenue on pg. 14 of Op. Budget Summary for FY10: breakdown of revenue source and projections, Green including why $2M projected for FY09 estimated receipts is only $1.4M. Explanation of where Love Park garage revenue is listed in the Operating Budget Summary revenue charts. Written detail re preventive maintenance program provided by PICA and where/how it is included in DPP's preventive maintenance program. Page reference in Operating Budget Summary for where street furniture-related revenue is listed. Estimated savings from moving from a 410 p.m. shift to an 8 a.m. to 4 p.m. shift. Estimated savings, both in DPP's budgets and in departmental budgets, of giving DPP sole responsibility for maintenance of City-owned buildings. Breakdown, by department, of any restrictions on moving to daytime work shifts for maintenance. Green

DPP

4/27/2009

Department of Public Property (DPP) 4/27/2009

DPP

4/27/2009

DPP

4/27/2009

Green

DPP

4/27/2009

Green Green Green

DPP/Budget DPP DPP

4/27/2009 4/27/2009 4/27/2009

Green

DPP

4/27/2009

Copy of raw data provided by departments to Budget Office re rate of return on Green requested capital investments/projects.

DPP/Budget

4/27/2009

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Information requests from City Council to Administration during budget hearings

For each professional services contract being reduced in FY10, a written description of (1) the contractor name, scope of work, contract value and duration; (2) how DPP identified the contract as Green appropriate to cut; (3) the impact of the cut on safety or services, and (4) what DPP had been doing to monitor the contract prior to identifying it as a place to cut during the current budget crisis. For all professional services contracts DPP plans to enter into for FY10, (1) a description of the specific services to citizens provided under the contract and Green (2) an explanation of how the Department monitors the contract to ensure that citizens receive value from it. For each repair and maintenance contract being reduced, a written description of (1) the contractor name, scope of work, contract value and duration; (2) how DPP identified the contract as appropriate to cut; Green (3) the impact of the cut on safety or services, and (4) what DPP had been doing to monitor the contract prior to identifying it as a place to cut during the current budget crisis. For all repair and maintenance contracts DPP plans to enter into for FY10, a written (1) description of the specific services to citizens provided under the contract and Green (2) explanation of how the Department monitors the contract to ensure that citizens receive value from it.

DPP

4/27/2009

DPP

4/27/2009

DPP

4/27/2009

DPP

4/27/2009

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Re “General Support” division Class 100 salary spending: explanation of $419K Green increase in spending when same # employees. Number of employes in "General Support" Green division presently. Estimated savings from changing City Green buildings to a 67/73 temperature range. Number of City employees whose spouse also is a City employee. Report re work performed by lobbyists paid out of DPP's budget, including how the lobbying relates to DPP work. Using data re overtime % reductions in Police, Fire, Riverview based on DPP assuming maintenance responsibilities for these depts., the projected savings in overtime (% and $) if DPP assumed maintenance responsibilities for other candidate depts. Analysis of FY10 and FY11 savings if City shifted to leasing rather than purchasing vehicles for all cars for which leasing is feasible. Detailed description of scope of work for Dell East renovations. Total cost of PhillyStat room. Report on how quickly the City will be able to implement back-charging to departments for benefits, utility costs, liability/insurance costs, etc. Number of SUVs/cars in City fleet, including breakdown of number marked vs. unmarked. Green

DPP DPP DPP DPP/Budget

4/27/2009 4/27/2009 4/27/2009 4/27/2009

Green

DPP

4/27/2009

Green

DPP

4/27/2009

Green Jones (for Brown) Miller O'Neill

OFM DPP DPP DPP/Budget

4/27/2009 4/27/2009 4/27/2009 4/27/2009

O'Neill

Office of Fleet Management (OFM)

4/27/2009

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Information requests from City Council to Administration during budget hearings

Breakdown of costs for 3 kinds of SUVs in City fleet and for sedans (not police), and explantion of how blended out to an average cost. Analysis of whether it would save money to lease, rather than buy, Council cars. Copy of RFP issued by Managing Director re selling advertising rights to blackboards in Rec Centers. Copy of City's contract with PPA for management of the Love Park garage. Breakdown of PMA's budget and explanation of the services that PMA provides to the City. Of $610K in automation savings, breakdown of savings source. Detail re $2.4M savings in Records Dept. included to "Plan B." Comparative online user data, 2008 vs. 2009. Square footage of Records Storage Center. Number of reams of paper documents sent to storage per year. Spend per month to retrieve paper documents from storage, including staff salary and fringe cost. Copy of all research/analysis performed re the cost of digitizing all recorded documents. Changes needed in state and/or local law to enable the City to mandate e-filing/erecording.

O'Neill O'Neill Rizzo Verna Verna Green Green Green Green Green Green Green Green

OFM OFM DPP DPP DPP Records Records Records Records Records Records Records Records

4/27/2009 4/27/2009 4/27/2009 4/27/2009 4/27/2009 4/28/2009 4/28/2009 4/28/2009 4/28/2009 4/28/2009 4/28/2009 4/28/2009 4/28/2009

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Information requests from City Council to Administration during budget hearings

Re "Electronic Respository Project," copy of analysis and, if analysis will not be completed by current target date (end of FY09), notice to the Chair of the same by 6/1/09. Any information or analysis the Dept. has re e-forms, paperless government, use of wizzards, etc.

Green

Records

4/28/2009

Green

Records FJD FJD FJD

4/28/2009 4/29/2009 4/29/2009 4/29/2009

Cost per 100, 1,000, etc. to have people on Green electronic monitoring. Data re average caseload for probation and parole officers. Resources needed to use electronic monitoring for all potentially eligible prisoners. A credible plan from the Courts for reducing the prison population that PICA will accept as well, with additional detail and a more specific plan re how to implement the D.A.'s alternative budget proposal. List of recs stated as specifically as possible re recs -- and oulined in terms of FYP -- showing how providing additional resources to some depts. would increase revenues. The number of additional probation and parole officers needed to bring caseload down to target levels. List of savings/revenue-generating recommendations to cross-check against the Five-Year Plan. List of Criminal Justice Advisory Board (CJAB) members. Green Green

Green

FJD

4/29/2009

Green

Controller

4/29/2009

Greenlee Tasco Verna

FJD Controller First Judicial District (FJD)

4/29/2009 4/29/2009 4/29/2009

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Information requests from City Council to Administration during budget hearings

Business Compliance Inspections: (1) # of inspections performed during FY08; (2) # of inspections performed to date in FY09; (3) # of inspections projected to be Green performed for full FY09; and (4) average # of days between complaint receipt and inspection New and Repeat Housing Inspections: (1) # of inspections performed during FY08; (2) # of inspections performed to date in FY09; (3) # of inspections projected to be Green performed for full FY09; and (4) average # of days between complaint receipt and inspection Clean and Seal – Lots Treated: (1) # of clean and seals performed during FY08; (2) # of clean and seals performed to date in FY09; (3) # of clean and seals projected Green to be performed for full FY09; and (4) Average # of days between complaint receipt and clean and seal performance Budget Detail, Section 54, page 7 (A)(3) shows that L&I is eliminating $76,624 in funding for temporary and seasonal positions. Explanation of the seasonal Green positions being eliminated, the job description of these positions, and the impact eliminating these positions will have on the provision of services to citizens.

L&I

5/1/2009

L&I

5/1/2009

L&I

5/1/2009

L&I

5/1/2009

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Information requests from City Council to Administration during budget hearings

Budget Detail, Section 54, page 7 (A)(5) shows that L&I anticipates overtime reduction of almost $1 million for FY10. Description of how L&I plans to achieve this savings, specifically identifying the positions through which it plans to reduce overtime. Explanation of any impact the overtime reduction will have in the provision of services to citizens.

Green

L&I

5/1/2009

An estimate of the amount of revenue generated by each business compliance officer, including a description of the Green assumptions underlying and process used in determining the estimate. The number of licenses the City currently issues through L&I; whether any study has been performed or recommendations made regarding the elimination of Green duplicative or unnecessary licenses; a copy of any such study, report, or recommendation regarding the elimination or consolidation of licenses. Explanation of how the Service Level Agreement response times are established; whether there are “industry standards” other municipalities use in establishing baseline response times and detail re the same.

L&I

5/1/2009

L&I

5/1/2009

Green

L&I

5/1/2009

Explanation of how the hiring of additional commercial fire inspectors will effect the Green response time to commercial (15 days) and residential (16 days) fire safety issues.

L&I

5/1/2009

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

The number of permit applications received by L&I in FY09 (to date); the number of completed / incomplete applications received by L&I in FY09 (to date); the Green number of permits issued by L&I in FY09 (to date); and the average number of days between the date an application is received and the date a permit is issued. L&I is seeking $104,436 for mileage reimbursements for use of personal automobiles by field inspectors. Whether L&I participates in any car sharing Green programs (ZipCar, Philly Car Share) and the cost savings from participating in such programs. The number of open complaints currently Green in L&I’s system. The number of times the HANSEN system has gone down in the past year; an explanation of how HANSEN is integrated with the 311 system; an explanation of how HANSEN tracks the resolution of cases, Green including whether a case being marked closed means that the issue has been finally resolved and, if not, a description of any other bases for marking a case closed. An explanation of the Class 200 reduction Green in IT spending for FY10. The positions being eliminated in L&I’s IT Unit; whether any of these positions are responsible for the maintenance of the Green HANSEN system; how the duties and responsibilities of the eliminated positions will be performed going forward.

L&I

5/1/2009

L&I

5/1/2009

L&I

5/1/2009

L&I

5/1/2009

L&I

5/1/2009

L&I

5/1/2009

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

The name, salary, and detailed job description and responsibilities of each deputy commissioner in Licenses & Green Inspection in FY08, FY09, and proposed FY10. NOT PRESENT FOR WATER DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR STREETS DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR L&I HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR PLANNING COMMISSION HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR HISTORICAL COMMISSION HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS. NOT PRESENT FOR ENTIRE RECORDS DEPT. HEARING; NEED TO REVIEW TRANSCRIPT FOR ANY PENDING INFORMATION REQUESTS.

L&I

5/1/2009

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Comments

Response indicates that OEO "does not make a practice of projecting participation over the life of the Five-Year Plan."

Base growth assumptions provided for wage tax only. "Real Estate Transfer Tax assumptions in the FY10-14 Five Year Plan include a 20% decline in prices and transactions will not rebound substantially." No further detail provided re sales volume/price assumptions. Cite to PDF on City's website. Copy of Deloitte & Touche report from 2002 provided. Response indicates that DOT only aware of one study -- the Deloitte one -- on the issue. Response describes three areas in which "substantial savings" assumed -consolidation of common IT support functions; IT sourcing; and technology infrastructure and communications network refresh -- but does not put a dollar figure on the savings either in toto or for the constituent parts of the initiatives.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

"At this time, the City is unable to determine if a correlation exists. We would need to undertake an extensive study to establish such a correlation." FY09 delinquency rate = 11%; FYP assumes delinquency rates of 14.6% in FY10, 13.7% in FY11, and 11% in FY12. Response notes that "all real estate tax delinquencies can lead to Sheriff's sale," and indicates that since fall 2007, when the city announced a new collection initiative, outside counsel has filed for Sheriff's sale for 3,000 of the 23,00 delinquent properties targeted for collection. FYP does not take these costs into account. N.B. Response does not include discretionary deferral of increases > 15% by Revenue Dept. Administration "intends to work with the State legislature to develop a plan to protect low income taxpayers from the impact of the increase."

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Information requests from City Council to Administration during budget hearings

See above.

"To the best of our knowledge, there is no empirical analysis to date that evaluates the impact on business location or resident location decisions from a temporary increase in property or real estate transfer taxes. However, property tax increases have a smaller impact than wage tax increases." See above.

$38 million in FY10. $23.5 million in FY10 from 0.5 mill increase RDA owns 5,500 properties; land/building values determined by appraisals; RDA does not obtain appraisals until actively marketing the property for sale.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

18.6% of total accounts not assessed since 2004.

Response indicates that from 2004 to March 2009, the combined total billed for demo-related work by L&I and NTI was $78M of which $1.3M, or 1.76%, has been collected. Response notes that "collection of liens occurs when ownership of properties change[s] hands, unless there is a negotiated settlement. . . . The low percentage reflects properties staying with the owner and not being transfered to other ownership."

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Response indicates that capital funds "are largely spent through contracts with nonprofit vendors, who are exempt from participation requirements" and that Commerce is "working with our nonprofit vendors to collect the requested information for the previous years and will forward it within the next week." Budget Office will provide this information prior to the Rec. Dept. budget hearing. Response provided a week after the Rec. Dept. budget hearing. Response indicates that "mothballing" does not have a significant cost. Response notes that report is "less valuable in informing City capital investment than in guiding program investments, because the City did not make many capital investments on corridors during the period under examination." Response notes that Commerce "is already incorporating Econsult's findings into our programmatic investments."

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Response does not provide details re Pier 11 project; response lists completed projects w/capital funding from prefinanced loans. Requested spreadsheet be provided prior to DPP's budget hearing. Response is a "summary of our comprehensive evaluation." Provided the day after DPP's budget hearing.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Response does not indicate when work will be completed, nor does it reference any anticipated problems.

Response indicates that decision needs to be made, based on information pending from PGW, re type of boiler to use.

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Information requests from City Council to Administration during budget hearings

Response notes that "members of the Mayor's Office staff were on hand," as was Streets Commissioner Tolson, but does not provide names.

Councilman Clarke indicated that he would make the request in writing as well.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Response from OIG indicates FY09 Class 200 spend; Mayor's Office response indicates no Class 200 transfer to OACCE and that Mayor's Office reduction, leaving out transfer of Class 200 funds to new OIG division, = $87,877. Response from OIG notes only Class 100 and 200 amounts. Response from OIG provides breakdown of enterprise funding only for Class 100 spending and notes salaries "prior to the Mayor's Office salary reductions and the additional furlough reductions." Requested that detailed information be provided one week prior to each department's budget hearing.

Response for FY09 only and does not indicate type of funds, just departments (DHS, Health, and Water) the funds came from.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Copies of MOUs with Police, Prisons, and DHS (apparently signed on April 14, 2009) provided; no written agreements provided for Health and Water, which provided funding to OIG in FY09. Response from OIG only notes number of staff (10), not job titles.

Response lists contractors and spend (presumably for FY09), but does not provide the other requested information.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

MOCS stated that it would provide a business plan, including whether the implementation of technology would help with the ramp-up. MOCS stated that the needs assessment was not complete but that it would provide Council a copy when it was finished.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

MOCS stated that the review was "ancedotal," but that it would put the conclusions in writing and forward to Council. Response notes that CCCF also funded by Wm. Penn Foundation and that "if necessary, the City will meet with leadership at the William Penn Foundation to ensure that reduced City Funding does not effect funding from the Foundation." TRF also funds child care facility improvements.

Response indicates that "OHCD expects this reduction to have no impact on services' b/c it "expects that other resources," likely federal stimulus money, "will be available to fund CLS's services."

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Response indicates that delay in releasing NTI bond proceeds "is necessary to ensure that appropriate allocations of expenditures to types of bond proceeds are made. The risk in making inappropriate allocations outweighs any opportunity cost incurred. [OHCD] does not have the capacity to perform the requested analysis."

No response re whether other City depts. rent space in the same building. OLR said it would work with the Budget Office to compile this information. Written response from OLR indicates "there is currently no centralized list of functions that have been transferred to contractors from City employees," and cites CBA provisions re outsourcing and managed competition, which "the administration is in the process of implementing."

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Requested that answer be provided by the end of the day; Administration responded that it would provide the information within 24 hours. Response provided 24 days later.

Response indicates that 300 lots scheduled for stabilization in spring 2009 not done b/c rebalancing and that "no scope of work was identified for FY2010." Email from Gina Koo to SEB on 4/22/09 provided details re CCCF spending. Request that information be provided prior to hearing on OHCD's Consolidated Plan.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

Response indicates that "City unions were advised that the questionnaires were for internal use only and would not be distributed," and, as a result, that "supplying these forms to the Chair would be quite problematic." FY10 assumed savings of $462K in Class 100 (consolidation of IT personnel) and $4M in contractual savings; DOT seeking Council approval to reinvest $1.3M of Class 200 savings into network upgrade and to reinvest `the balance of the savings in network infrastructure and applications.

See 4/15/09 entry below.

FY10 Citywide IT budget = $102M Response only indicates average IT salary citywide -- $60,757 -- not by department, as requested. Response indicates that DOT held harmless under Plan B, but also that "DOT owns less than 25%" of the City's total IT budget of $102M.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Response provides info on City's efforts with respect to its lease at the Packard Building, but provides no specifics re other leases.

Response indicates that the question has been forwarded to OEO and that "it is expected that [OEO] will bring this information to the Budget Hearings for [its] department."

Response indicates that Procurement will research the topic and then respond.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Response provides # of LBE contracts for 2008, notes that more awards were made to LBEs in cases where no need to use LBE formula, and does not include any recs for increasing LBE participation rate.

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

Prepared by Sophie Bryan 05/04/2009

Page 74

Information requests from City Council to Administration during budget hearings

Councilman reiterated this request, previously made during the Mayor's Office budget hearing on 4/6/09.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

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Page 76

Information requests from City Council to Administration during budget hearings

Request made via letter sent to Allan Frank in response to his response to prior question on this topic during budget hearings.

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Information requests from City Council to Administration during budget hearings

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Page 78

Information requests from City Council to Administration during budget hearings

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Page 79

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.

Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

Page 80

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

Page 81

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office.

Question submitted in writing to budget office.

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Information requests from City Council to Administration during budget hearings

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Page 83

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office. Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

Page 84

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

Page 85

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office. Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

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Page 90

Information requests from City Council to Administration during budget hearings

Prepared by Sophie Bryan 05/04/2009

Page 91

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office. Question submitted in writing to budget office. Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

Page 92

Information requests from City Council to Administration during budget hearings

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Page 93

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office.

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Page 94

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Budget Director stated that he would provide the information the afternoon of the hearing; Councilman Clarke noted that he wanted a response by the following day at the latest..

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

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Information requests from City Council to Administration during budget hearings

Budget Director noted that they were already working on determining this in response to a prior question from Councilman O'Neill.

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Page 98

Information requests from City Council to Administration during budget hearings

Dept. indicated that it could provide user number data for commercial users and revenue data for online usage by other user types.

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Information requests from City Council to Administration during budget hearings

N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems.

N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems. N.B. Budget Office does not handle responses from independent officials/systems.

Prepared by Sophie Bryan 05/04/2009

Page 100

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

Page 101

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

Page 102

Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

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Information requests from City Council to Administration during budget hearings

Question submitted in writing to budget office.

Prepared by Sophie Bryan 05/04/2009

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