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SEP /2012

NO. MATRIKULASI NO. KAD PENGNEALAN NO. TELEFON E-MEL

: : : :

<NO MATRIKULASI> <NO. KAD PENGENALAN> <TELEFON> <EMEL ID>

PUSAT PEMBELAJARAN

<PUSAT PEMBELAJARAN>

OUMH2203

REPORT ON SAFETY REGULATION AT MATERIAL AND HANDLING DEPARTMENT

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INTERNAL MEMO

Date:

September 29th , 2012

To:

Managing Director

From:

Occupational Health Manager

Subject:

REPORT ON HAZARDS ANALYSIS AND CONTROL FOR THE MATERIAL HANDLING DEPARTMENT

Dear Sir, In view of the safety concerns of the company, (Angkut Mengangkut Sdn Bhd) a detailed safety audit was carried out at the Material handling department area. The purpose is to identify, analyze and adopt control measures for hazards associated with the job.

The safety audit is also meant to assess the present state of the companys Health Safety and Environment (HSE) Management system in order to bring about improvements.

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HAZARDS AND UNSAFE WORKING CONDITIONS

During the audit exercise, we identified a number of hazards and unsafe working conditions associated with the material and handling department , and are stated below.

1. Incomplete personal protective equipments (PPEs): Most of the workers were seen working without their personal protective equipments because they were not given. The absence of these protective equipments is of great risk because some injuries which would have ordinarily been prevented are left unguarded due the absence of these equipments. The most essential required personal protective equipments (PPEs) for the barge fabrication job are: Safety Boots Hand Gloves Safety Glasses Safety Suits Safety hard Caps for industrial worker Safety Belts harness if workers have to climb a box

2. Absence of fire emergency response personnel and facilities: Absence of fire extinguisher at the Material and Handling Department. There is no trained and competent fire watch on site. Absence of fire alarm, flash point detectors and other fire safety aids around the company premises. Absence of safety and emergency kits for small injuries

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3. Occupational Health hazards to the workers resulting to their exposure to adverse conditions: The direct effect of the injuries specially on the feet due to absence of safety shoes Absence of boxes store complete shade to prevent rain and electrical discharges that might result from thunder strikes. Box cutter strays and lying on the floor and may cause workers step on this tools and cause foot injuries Box are stacking sky rocket high without proper underlying each box may cause heavy box fall on to the worker and may fatal Lorry was parked at undesignated area, and the reverse sensor for the lorry is spoil , may cause fatal if the reversal of the lorry are not in safety standard . The work site lacks a standard toilet facility, hence the worker take advantage of any available space within the company premises for such needs. This action is very unhygienic, coupled with the man hour lose it takes.

4. Some of the very essential working equipments/tools are defective and in some cases absent. This has left the workers with no option but to resort to unsafe actions. Absence of comprehensive scaffolds and ladder for climbing heights. There are no facilities for lifting heavy equipments such as box and tool box ; hence the workers resort to manual carrying even without their PPE S. Some of the cables are old, defective and potential sources of electrical leakage/shock. The ladder found to be rusty on the steps, may broke and worker may be fell off causing fracture and fatal accident

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5. Complete absence of barricades and caution signs along the drain which happens to be not cover. In fact the the drain is just a few meters away from the work site and is a major safety concern, especially because most of the workers working around there are possibility worker fall into the drain.

6. General lack of awareness to safety, good house keeping and contingency management. 7. Toilet hygiene and cleanliness are at the most below level satisfaction, the slippery toilet floor, broken water taps, and the electric socket point were open and not cover may causing electrocuted for those workers 8. Workers and eating and drinking in the working environment , and plastic wrapper will cause injuries due to worker slip on the plastic wrappers.

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HAZARDS ASSESSMENT AND CONSEQUENCE

Having identified some of the hazards and unsafe conditions associated with the barge construction job, we also need to analyze the consequence in order to understand and avert the impending contingencies that might arise. When we place the frequency level of hazards and unsafe conditions around the work area, against the ISO1400 risk assessment matrix, there is a very high probability of an impending undesired occurrence (accident). The potential damage that might result to life, assets, environment and reputation of the company is such that cannot be over looked. The situation is one that calls for immediate response by management to ensure that appropriate measures are taken to control the above risk factors to as law as reasonably practicable (ALARP). Found the supervisor who incharge in this area are not being on site training for the small injuries and accident such as basic CPR , wound dressing , the absence of this basic skills and knowledge may putting a life safety measures geopardise , this basic skills can safe people live in emergency period while waiting for emergency response team arrived .

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RECOMMENDATIONS FOR HARZARDS ANALYSIS AND CONTROL

In an effort to minimize the safety concerns analyzed above, it will be highly productive for management to consider, review and implement the following recommendations below.

1. Pre task planning: - There should be a health safety and environment (HSE) management system in place to ensure that every task to be performed is carefully planned and all the hazards associated with it, clearly identified. This involves the following processes. All the personnel to perform the task should be identified and their competence assured. The various tools and equipments to be used for the job should also be identified and tested. Any noticed short falls in performance rectified and made ready for use. The hazards associated with the tasks are fully discussed with all concerned. All the personal protective equipment required should be identified, provided and the understanding of the usage is explained.

2. Adequate provision of personal protective equipments (PPES): This is a statutory requirement of the factories act of 1990 and thus should be looked into by management. It has been commonly observed that most of our workers carry out their duties without these pieces of equipment and apparels which are suppose to be worn to protect them against the hazards existing in the job. It is therefore highly recommended that these Personal protective equipments (PPEs) be made available at all cost. I also advice that an experienced personnel be involved with the purchase to ensure that the proper types meant for the job are procured and issued to workers.

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It is also very necessary to note that the life spam of the personal protective equipments (PPEs) as well as the frequency with which they should be issued to worker depends on the manufacturers catalogue.

3. Safety policy for subcontractors and other forms of workers working within the company premises: Our establishment plays host to a good number of external works, subcontractors and visitors, hence management should come up with a clearly defined safety policy on the following related issues. When a job is subcontracted out by the company, who takes sole responsibility for the safety execution of the job as well as the provision of personal protective equipments (PPEs) for the job. There should be strict adherence to our companys safety policy by other companies/external workers who make use the company premises for their dealings. To make a firm decision on the issue of NO PPEs NO ENTRY into work sites for visitors and personnel.

4. Training and retraining of personnel: As part of our plan in Gladwyn Investment limited to attain a very high level of safety culture, management needs to look into the area of training and retaining its personnel. Allocations should be set aside for safety training programs both in house and outside. At the moment we are in dire need of a well trained lifeguard, first aider and fire watch to manage the event of an injury, a person drowning or fire incident. As a matter of necessity, specific periods should be set aside for special safety courses for personnel in order to update their knowledge. A major way of achieving this is by inviting expert instructors from the Nigerian institute of safety professionals Warri and other companies where the culture of safety is already well established, to give lectures on the most recent development in the area of safety as it relates to our operations.

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5. Reward for safety: As a way of motivating the workers on safety, a little token can set aside to reward workers who adhere strictly to safety. It will go a long way to show forth managements commitment to safety issues. A situation where the most safety compliant worker is identified monthly (Safety man of the month) and rewarded will encourage other. This reward can be in terms of monetary value or managements recognition during our monthly general meetings.

6. Provision of safety signs, pictures and slogans: This is another project that will involve some little expenditure but will serve as veritable tool in the course of our safety awareness drive. Considering the literacy level of some of the workers, it will be most effective to communicate safety to them by means of boldly printed safety signs pictures and slogans around the company premises.

7. A general upgrade of our working equipments and infrastructures: Critical attention needs to be given to our barge fabrication work site toward completing the project within the shortest possible time as this will help to minimize a lot of the hazards and unsafe conditions being experienced on the job. The present condition of the area where the barge is been constructed is faced with a lot of hazards/unsafe working conditions and should be put in order. As earlier pointed out in the hazard analysis above, the workers are exposed to occupational health hazards one of which is heat stroke due to excessive exposure to the sun. The presence of a shade over their heads by the time the workshop is completed will go a long way to reduce the occupational heath hazard. It will also bring about good house keeping as this will facilitate the proper arrangement of working materials and equipment in a safe and orderly manner. Efforts should also be made to provide adequate toilet facilities around the work site for the worker, it is a necessity that will enhance productivity and cub man hour lose.

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8. Stern warning , suspension and dismissal : This action can and should be taken to the employee which are found annoying any of the safety rules and regulation, this action is to educate all the workers to ensure all of the instruction is adhere . The term of stern warning implicated to the worker who didnt follow safety regulation in minor term, suspension for those have the PPEs but intentioanlly not using it and dismissal for those blantly ignore the safety standard .

9. In the area of tools and equipments, I will recommend that there should be an assessment of the effectiveness and safety status of all the companys equipments so as to carry out checks and rectifications or total replacement as the case maybe. The 5s and Kaizen standard must apply on this department, as the 5s and kaizen will enhance the issue for tool and equipment keeping standard. This activity are compliance of ISO14001 standards and will having a buy back in term of safety in work place. Finally, I want to strongly recommend that management should take an inspection tour around the companys facilities and equipments so as to afford you the opportunity to obtain first hand information about the issues raised up in this report. Safety is an essential tool in the overall development, productivity and efficiency of a company, it is therefore hoped that management will put me more commitment to Safety.

Yours faithfully

END OF REPORT

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Reference Control of Industrial Major Accident Hazards1996 Classification, Packaging, and Labelling of Hazardous Chemicals1997 Employers Safety and Health General Policy Statement (Exception) 1995 Guidelines for Public Safety and Health at Construction Site 1994 Guidelines on First Aid Facilities in the Workplace 1996 Guidelines on Occupational Safety and Health in the Office1996 Guidelines for the Classification of Hazardous Chemicals1997 Safety and Health Committee1996 Safety and Health Officer1997 Prohibition of Use of Substance 1999 Use and Standards of Exposure of Chemicals Hazardous to Health2000

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