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Steps to be followed for disbursement of PG-Scholarships through direct cash transfer scheme

Instructions for Institutions


Step I: Verification and Approval of PG student details 1. Login to Institute portal 2. Select Tab PG Student Verification Screen ( Fig-1) 3. The institute will see the list of PG students who have registered themselves on AICTE web portal, along with the necessary attachments. Fig 1

4. Institute will Export the list of approved students in Excel file using Menu button, print this list and the respective Course Co-coordinator, HOD and Director/Principal shall also certify every page of the document.(Fig 2). Fig 2

5. The certified hard copy shall be scanned as PDF and attached as shown in below (Fig 3)

Fig 3

6. After verification of list of students and the attachments by the respective Course Co-coordinator and HOD, the Principal/Director shall set appropriate status in AICTE portal by selecting Y or N in Course coordinator, HOD and Principal/Director column.(Fig 4). Fig 4

7. This process of verification shall be done by clicking Approve button for each student record. (Fig 5).

Fig 5 8. After Clicking on Approve Button User will get the Message as Student Data is Approve for Payment and Status is changed to Approve.(Fig 6).

Fig 6

9. If user is not set any of three approvals i.e. Course Co-coordinator and HOD, the Principal/Director to Y user will get following message after clicking on Approval Button.(Fig 7).

Fig 7

Attendance and payment screen. Step II: Institute has to select PG Student Attendance Details Tab 1. In the PG Student Attendance Details Institute will be able to see those record who are approved in the step 8.(PG Verification Process) 2. Thereafter, the institute shall select PG Student Attendance Details tab. The data as at point 2 above shall be entered by the Institute under Attendance per month (%) column and scholarship amount to be reimbursed under payment details tab for every student on the portal. Also Amount to be credited will come as 8000 default. (The institute shall device suitable mechanism to update the data on the portal).(Fig 8) and (Fig 9).

Fig 8

Fig 9

The institute should navigate to PG Student Integrated Details View and click on Export option from menu button (Fig 10) 3. Institute shall Export the list of approved students in Excel file using Menu button, print this list and distribute the same to all the departments concerned for entry of month wise percentage attendance and amount of scholarship to be disbursed against each student.

Fig-10 4. After Institute has Exported list from PG Student Integrated Details View Institute shall navigate to the PG Student Attendance Details View to Attach same Export.(Fig 11) Fig 11

5. The printed list as at point 3 above, shall be printed, verified and certified by the respective Course Co-coordinator, Head of the Department and Principal/Director. 6. Institute shall enters Y or N for respective Course Co-coordinator, Head of the Department and Principal/Director approvals.(Fig 12)

Fig 12

7. Thereafter, the institute shall click on Approval for each Month, so that approval is granted for that month as shown in (Fig 13).

Fig 13 8. Once Institute click on Approval For Each Month Button it will displayed message as Student Data is Approved for HO.(Fig 14) 9. Institute shall approve individual Student attendance record for each month.

Fig 14 10. If any of above three approvals is set to N. It will displayed messages as shown in (Fig 15).

Fig 15 11. All Student Attendance record approved by institute will be visible to Head Office. 12. Institute shall repeat above entire process for every month for both verification and Attendance.