CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL JULY 8, 2013

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street July 8, 2013 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Messina, Yamauchi, Ayala, Placido Led by Mayor Placido

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

PUBLIC HEARING 1. PROPOSED ORDINANCE AMENDING TITLE 23 OF THE ALHAMBRA MUNICIPAL CODE (AMC) PERTAINING TO PROHIBITING DONATION BOXES - F2M13-41, N2M13-91, O2M13-4619 This is the time and place set by Notice No. N2M13-91 for the Alhambra City Council to hold a public hearing to consider the adoption of an ordinance amending Chapters 23.04 and 23.85 of Title 23 of the Alhambra Municipal Code (AMC) to prohibit the placement of Donation Boxes as it pertains to existing and future boxes, and making findings in support thereof. For the purposes of this discussion/hearing, a “Donation Box” means any metal, plastic, cardboard or wooden box, bin, container, trailer, accessory structure, or similar facility located outside of an enclosed building or in a parking lot or public place, provided by a person, organization, or collection center for the primary purpose of receiving or storing donated items, including household goods and clothing. Staff believes that donation boxes are blight, a drain of City resources, and are improperly maintained by their owners; as such, the best remedy is to prohibit their placement within the City of Alhambra. Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council should direct the City Attorney to introduce and give first reading by title only, waiving further reading, to the following ordinance entitled: Ordinance No. O2M13-4619: An Ordinance of the City Council of the City of Alhambra, California, amending Chapters 23.04 and 23.85 of the Alhambra Municipal Code pertaining to donation boxes 2 7-8-13

which ordinance shall return for a second reading and adoption at the next City Council meeting

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(d)(1): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 3 matters. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Association, Alhambra Police Management Association, Alhambra Fire Fighters’ Association, and the Alhambra City Employees’ Association. RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIAL 2. COMMENDATIONS: EAGLE SCOUTS SEAN NGUYEN & CHUCK TAN – BOY SCOUT TROOP #277 – F2M13-3 Mayor PLACIDO and the City Council wish to commend SEAN NGUYEN and CHUCK TAN, who, as members of BOY SCOUT TROOP 277, have attained the rank of EAGLE SCOUT. It is a pleasure for the Council to acknowledge this achievement, which Mr. Nguyen fulfilled through his service project to improve his school’s facilities and Mr. Tan fulfilled by his service project to make emergency rescue easier for his community. The Eagle Scout award is one of the highest honors a young man can earn – signifying an interest in public service, ecology, and the great outdoors as well as the attainment of personal achievement through exemplary character, leadership ability and community service. Mayor PLACIDO will present the commendations to Mr. Nguyen and Mr. Tan. 3 7-8-13

PUBLIC HEARING 3. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) – F2M5-41, N2M13-92, M2M13-66 This is the time and place set by Notice No. N2M13-92 for the City Council to hold a public hearing to receive community input concerning the use of funds received under the United States Department of Justice, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Uses being proposed include, but are not limited to, continued participation in the Foothill Air Support Team (FAST) program and continued service with PredPol (predictive policing software) which provides real-time crime prediction designed for officers in the field. Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the Council should adopt Minute Order No. M2M13-66 as follows: RESOLVED by the Alhambra City Council that this Council hereby authorizes the Interim City Manager, or her designee, to apply for United States Department of Justice, Bureau of Justice Assistance -- Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds in the amount of $14,845; and, BE IT FURTHER RESOLVED by the Alhambra City Council that this Council hereby ratifies the action of the Interim City Manager in designating the Chief of Police as the administrator for said Grant.

PRESENTATION 4. STRATEGIC PLAN UPDATE – F2M11-36 On April 17, 2013, the City Council and Executive Staff met to review the current threeyear goals (2011-2014) and six-month objectives to implement the City’s strategic plan. Approximately every six months, the City Council and Executive Staff meet to update the objectives. During the strategic planning process, it was determined that staff will review the progress of the goals and objectives and present to the City Council the status on a monthly basis. Recommended Action: presented this evening. Council receive and order filed this informational report

CONSENT AGENDA (Item Nos. 5 – 18) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.

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5.

DONATION TO THE NATIONAL LAW ENFORCEMENT OFFICERS MEMORIAL MUSEUM FUND – F2M13-13, M2M13-67 Staff requests City Council authorization to donate $1,000 to the National Law Enforcement Officers Memorial Fund to support the construction of the National Law Enforcement Museum in Washington D.C. The museum, which will be adjacent to the memorial wall, will honor the service and sacrifice of all law enforcement professionals – past, present and future. Recommended Action: City Council authorize the Police Department to donate $1,000 from the Police Department’s Federal Asset Forfeiture account in support of the National Law Enforcement Officers Memorial Fund to assist in the construction of the National Law Enforcement Museum in Washington D.C.; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-67)

6.

ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – SELECTIVE TRAFFIC ENFORCEMENT PROGRAM – F2M1-77, M2M13-68 Staff wishes to advise the City Council that the Police Department has received a grant from the Office of Traffic Safety to participate in the Selective Traffic Enforcement Program (STEP) for federal fiscal year 2013-2014. The grant will reimburse the City for personnel overtime costs incurred to participate in this campaign in the sum of $85,000. The Alhambra Police Department intends to use the STEP funding to implement and increase the level of DUI enforcement and awareness in the community. Recommended Action: City Council authorize staff to accept the Office of Traffic Safety award in the amount of $85,000; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for this grant; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-68)

7.

ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – SOBRIETY CHECKPOINT GRANT PROGRAM – F2M1-77, M2M13-69 Staff wishes to advise the City Council that the Police Department has received a grant from the Office of Traffic Safety to participate in the Sobriety Checkpoint Program for federal fiscal year 2013-2014. The grant will reimburse the City for personnel overtime costs incurred to participate in this campaign in the sum of $58,200. The grant will cover six DUI/Driver’s License checkpoint operations during the deployment period of October 1, 2013 and September 30, 2014. The Alhambra Police Department also intends to use this grant funding to implement and increase the level of DUI enforcement and awareness in the community. Recommended Action: City Council authorize staff to accept the Office of Traffic Safety award in the amount of $58,200; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for this grant; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-69)

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8.

NIB: 2013 STREET BANNER PROJECT AT VARIOUS LOCATIONS – F2M13-6B, N2M13-98 Staff requests authorization to distribute a Notice Inviting Bids for the 2013 Street Banner Pole Project. The project includes the purchase and installation of banner poles at eight locations. Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the 2013 Street Banner Pole Project – Various Locations, with bids due no later than 10:30 a.m. on August 1, 2013; and, direct staff to undertake the steps necessary to finalize Council’s action.

9.

CONTRACT AMENDMENT: INFORMATION TECHNOLOGY PROFESSIONAL AND SUPPORT SERVICES FOR THE POLICE DEPARTMENT & A ONE-TIME TRANSFER OF FUNDS - F2M3-21, C2M12-20, M2M13-70 Staff requests that the City Council authorize an amendment of the contract (C2M12-20) between the City of Alhambra and Scientia Consulting Group for professional information technology and support services from $77,334 to $120,960 for fiscal year 2013-2014 and the duration of the contract, and a one-time transfer of $34,320 to continue I.T. services for fiscal year 2012-2013. Recommended Action: City Council 1) approve an amendment of the contract between the City of Alhambra and Scientia Consulting Group for Professional Information Technology and Support Services (Contract No. C2M12-20) from $77,334 to $102,960 for fiscal year 2013-2014; 2) direct the Director of Finance to transfer $34,320 from FY 2012-2013 budget account 101.20.2010.62230 to account 101.20.2010.61120; and, 3) direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-70)

10.

AWARD CONTRACT: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION – FISCAL YEAR 2013-2014 – F2M-55, C2M13-29, M2M13-71 Staff requests City Council approval of an agreement with the Alhambra Central Business District Association (ACBDA) for the 2013-2014 Fiscal Year. Recommended Action: City Council approve the attached agreement between the City and the ACBDA (Contract No. C2M13-29) for the promotion of the Central Business District for the 2013-2014 Fiscal Year and by this reference incorporated herein and made a part hereof as though fully set forth herein; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-71)

11.

APPROVAL OF ANNUAL MAINTENANCE CONTRACT FOR THE UTILITY BILLING MANAGEMENT SYSTEM – F99-50, C2M13-30, M2M13-72 Staff requests that the City Council approve a maintenance contract with Springbrook Software for the period of July 1, 2013 to June 30, 2014 for the Utility Billing System. 6

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Springbrook is a sole-source vendor for the utility billing system used for water, sewer, trash and paramedic billing of Alhambra customers. This software is proprietary to Springbook and thus maintenance must be conducted by their staff. Recommended Action: City Council approve a maintenance contract with Springbrook Software for the period July 1, 2013 to June 30, 2014, subject to final language approval by the Interim City Manager and City Attorney, in the amount of $51,933.68; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-72)

12.

AWARD CONTRACT: ALHAMBRA FIRE DEPARTMENT 9/11 MEMORIAL – F2M1157, C2M13-31, M2M13-73 Staff requests that the City Council award a contract to Scarlett’s Landscape, Inc. for Alhambra Fire Department 911 Memorial. The Alhambra Fire Department received three bids for the Alhambra Fire Department 911 Memorial Project. The bids ranged from $45,000 to $70,865. The bid received from Scarlett’s Landscape, Inc., in the amount of $45,000 is the lowest responsible bid. Scarlett’s Landscape has the necessary licenses and permits and has done similar projects of this type for other local jurisdictions. Recommended Action: City Council award a contract to Scarlett’s Landscaping, subject to final language approval by the City Manager and the City Attorney, in the amount of $45,000 for the Alhambra Fire Department 911 Memorial; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-73)

13.

NOTICE OF COMPLETION: RENOVATION PLAYGROUND - F2M12-45, C2M13-1, M2M13-74

OF

THE

ALMANSOR

PARK

Staff requests that the City Council accept as complete the renovation of the Almansor Park Playground, direct the City Clerk to file a Notice of Completion, and instruct the Finance Department to release the retention 35 days after filing of said notice if no liens or stop notices are filed. The playground was inspected by a certified playground safety inspector and has met all requirements. Recommended Action: City Council accept as complete the renovation of the Almansor Park Playground project; direct the City Clerk to file a Notice of Completion; and, instruct the Finance Department to release the retention 35 days after filing of said notice if no liens or stop notices are filed. (M2M13-74)

14.

RESOLUTION: DELEGATE AUTHORITY FOR TEMPORARY STREET CLOSURES PURSUANT TO THE CALIFORNIA VEHICLE CODE – F2M13-9, R2M13-11 California Vehicle Code Section 21101(e) authorizes the City Council, by resolution, to temporarily close a portion of any street for celebrations, parades, local special events, and other purposes, when in the opinion of the City such closure is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closure. Staff requests that the City Council adopt a resolution delegating the 7

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authority to temporarily close streets pursuant to California Vehicle Code Section 21101 to the Director of Public Works. Recommended Action: City Council adopt Resolution No. R2M13-11 entitled: A Resolution of the Alhambra City Council delegating the authority to temporarily close streets pursuant to California Vehicle Code Section 21101 to the Director of Public Works 15.

FINAL TRACT MAP NO. 71798 - F2M13-11, M2M13-75 Tentative Tract Map No. 71798 was approved by the Planning Commission on April 16, 2012. The project is an office/commercial condominium with up to 23 units located at 1411 South Garfield Avenue. All conditions of approval of the Tentative Tract Map have been met. The City Engineer has signed the Final Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Recommended Action: City Council adopt Minute Order No. M2M13-75 as follows: RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Assistant City Manager/Interim Director of Development Services in her report dated July 8, 2013, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves FINAL TRACT MAP NO. 71798 for the office/commercial condominium with up to 23 units located at 1411 South Garfield and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.

16.

MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the May 6, 2013 adjourned regular meeting of the Alhambra City Council and the May 29, 2013 special meeting of the Alhambra City Council.

17.

PERSONNEL ACTIONS – F2M13-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated July 8, 2013 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

18.

DEMANDS - F2M13-1 8

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Recommended Action: City Council approve as submitted Final Check List (146325 thru 146492) in the amount of $1,291,917.67 for the period ending June 20, 2013, Schedule of Wire Transfers in the amount of $75,000 for the week ending June 7, 2013, Schedule of Wire Transfers in the amount of $1,644,535.60 for the week ending June 14, 2013 and Schedule of Wire Transfers in the amount of $393,209.60 for the week ending June 21, 2013; and, Final Check List (146493/146497 thru 146706) in the amount of $742,285.80 for the period ending June 28, 2013 and Schedule of Wire Transfers in the amount of $1,798,100.64 for the week ending June 28, 2013.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, July 22, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CITY CLERK 9 7-8-13