FLOWW Group Operational Management Plan

1. Introduction

1.1. The Fishing Liaison with Offshore Wind and Wet Renewables Group was set up in 2002 to foster good relations between fishing and the offshore renewable energy sectors. 1.2. This document explains the operational detail of how the FLOWW group will be managed. It is intended as an information document where content may change to address the needs of the group as the group’s work progresses.

2. 2.1.

Terms of Reference The Terms of Reference for the group is as follows: “To ensure that the commercial fishing and fisheries industries can successfully co-exist with the offshore renewable energy industries and that the needs of the former are taken into account in Government policy on offshore renewable energy. The meetings will do so by providing a forum for Government, developers and stakeholders to discuss and to take forward a range of wind farm and other renewable energy related issues.”

2.2.

The ToR will be formally reviewed on an annual basis.

3. 3.1.

Objectives of FLOWW FLOWW’s objectives are to:  liaise effectively on generic national issues with the fishing industry including with inshore fisheries managers who, in England and Wales, are now the Inshore Fisheries and Conservation Authorities; represent the industry on national issues to the Government; develop a common set of standards in accordance with which offshore renewable energy developers will work with the fishing industry; share best practice with Oil & Gas UK and the United Kingdom Cable Protection Committee (UKCPC) ; share best practice with the European and American Wind Industries; distribute information to the fishing industry; produce industry-wide proposals for fisheries liaison; produce and maintain fisheries liaison best practice guidelines.

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4.

Chair and Deputy

4.1. The chair and deputy chair will be elected for a period of two years, after which the group can choose to re-elect the current chair and/or deputy or to review. 4.2. The deputy will chair group meetings in the absence of the chair.

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5.

Membership

5.1. Membership of FLOWW will comprise those organisations with an interest in offshore renewables and its interaction with the fishing industry. Members will be drawn from fishing industry bodies and representatives from developers, government and The Crown Estate, with additional specialist support where necessary. Membership will be reviewed on a regular basis, to ensure that the group maintains a balance between fishing organisations, developers and government. 5.2. Full members must attend a minimum of one of the three meetings held in a year, in order to ensure a quorum is achieved in the meetings. Full members can vote in any decisions where required. Affiliate members are those that do not attend the meetings but choose to receive the papers instead. Affiliate members can raise items for the agenda with the chair, and attend a particular meeting to present the item on an ad hoc basis, but do not have voting rights. 5.3. Where full members have not attended regular meetings, the chair will write to the member formally requesting an explanation. The chair will have discretion to decide as to whether the member can then continue to take part in future meetings.

6.

Topic Working Groups

6.1. The purpose of FLOWW is to be action-orientated, by taking issues beyond the discussion stage. This may necessitate the setting up of working groups to progress actions between meetings. Working groups can also bring in organisations who are not members of FLOWW to provide further advice. Membership of the working groups will be on a voluntary basis, unless numbers become unmanageable, in which case membership will be at the discretion of the chair. 6.2. Working groups will be set up on a topic or sector basis. It is not planned to have regional groups under the FLOWW main group, as FLOWW aims to operate at a strategic level.

7.

Meeting Schedule

7.1. Three meetings will be held each year. The meetings will normally be held at The Crown Estate’s offices in London, but the group may hold meetings outside London on occasion, particularly in Edinburgh or Newcastle.

8.

Secretariat Duties

8.1. The Secretariat will be hosted by The Crown Estate. The role of the Secretariat will include, but is not limited to:     support FLOWW in meeting its terms of reference and objectives; organising meetings, taking minutes and maintaining an up-to-date contact list of members; maintain work plans and master copies of documents generated by the group; creating and maintaining a webpage for FLOWW documentation on The Crown Estate’s website;

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issuing draft agendas and papers at least three weeks prior to the main FLOWW meetings; issue draft minutes of meetings in a timely fashion (which will be considered and confirmed at the following meeting); undertake any other research and information gathering on behalf of the group and working groups, including the tendering and management of consultants; deal with the media and stakeholder enquiries (the chair shall respond on behalf of the group); review the work of the group on an annual basis for effectiveness and report back to the group on improvements to be made.

9.

Funding

9.1. The Crown Estate will fund the provision of the FLOWW Secretariat, including hosting the meetings. Additional funding may be required for undertaking any research or consultancy advice on behalf of the group. Members should be prepared to consider providing funds for such services on an ad hoc basis.

10.

Review

10.1. This document will be reviewed every 12 months.

FLOWW Secretariat 02 April 2011

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