Inquiry to Invoice

Business Process Documentation

DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY:

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© Copyright 2008 Optimal Solutions Integration Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of Optimal Solutions Integration Inc. The information contained herein may be changed without prior notice. Some software products marketed by OPTIMAL SOLUTIONS INTEGRATION INC and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Outlook, Excel, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.

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Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves information purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by Optimal Solutions Integration Inc. for informational purposes only, without representation or warranty of any kind, and Optimal Solutions Integration Inc. shall not be liable for errors or omissions with respect to the materials. The only warranties for Optimal Solutions products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty

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upgrade and database tools. source code. Names of elements in the system. SELECT and INCLUDE. paths and options. table names. names of variables and parameters as well as names of installation. screen titles. messages. function keys (such as F2) or the ENTER key. Example text EXAMPLE TEXT Example text EXAMPLE TEXT Example text <Example text> Optimal Solutions Integration. These are words or characters that you enter in the system exactly as they appear in the documentation. for example. Screen output. Exact user entry. and individual key words of a programming language. Inc. Keys on the keyboard. This includes file and directory names and their paths. These include report names. when surrounded by body text. program names. transaction codes. Pointed brackets indicate that you replace these words and characters with appropriate entries. These include field names. Variable user entry. titles of graphics and tables. Page 3 of 27 . for example. Emphasized words or phrases in body text.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 3 of 27 Icons Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice Typographic Conventions Type Style Example text Description Words or characters that appear on the screen. pushbuttons as well as menu names. Cross-references to other documentation.

...............................................................................................2 Sales Quotation (optional)..............................................................................................................................................10 Billing ........................................................... 24 6................................................................. 10 4........ 7 2.....................2 SAP ERP Reports ...................................................................................2 Business Conditions ...................................... 10 Sales Quotation (112) ............. 9 4 Process Steps ..........5 Delivery Processing . 20 4................................................. 18 4...... 5 2.....1 Credit Management Check for Sales Order .........3 Preliminary Steps ................................................. 18 4................................................................. 10 Credit Management (108) ....................................... Inc................................................................................................................................................................................................................DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 4 of 27 Contents Sales Order Processing: Sale from stock .......7 Check Batches .............................................................................................................................................. Page 4 of 27 .......................... 5 2 Prerequisites............................................. 24 6................................. 26 6........................ 22 5 Follow-Up Processes ............... 4.................1 Reversal of Process Steps ............................................................................................................................................................... 19 4................................................................................... 7 3 Process Overview Table ............4 Credit Management Review blocked Sales Orders .............................................................................3 Used Forms ............................................................................................................... 5 2..................... Error! Bookmark not defined......................................................6 Picking (optional) .................................................................................................................................................................................... 5 1 Purpose ........................................................................................................................ 10 4......................................................................1 Master Data and Organizational Data ..................................................................................................... 7 2...................... 16 4..................................................................................................................................................................9 Post Goods Issue ........................................................................................................................................8 Assign Serial Numbers...............4 Roles ....... 10 4............................................................. 18 Credit Management (108) .......................... 27 Optimal Solutions Integration. 23 6 Appendix..................................................................................................................................... 4................................ Error! Bookmark not defined...........................3 Sales Order Entry ...................................................

insertion of applicable discounts. such as the data that reflects the organizational structure of your company and master data that suits its operational focus. It is checked whether enough material exists in the required storage location. master data for materials. The process starts with the creation of a customer's standard sales order.1 Master Data and Organizational Data SAP Best Practices Standard Values Essential master and organizational data was created in your ERP system in the implementation phase. Then. various special events take place during the order entry. and enables you to go through the process steps of this scenario. The business process encompasses all steps from creating an order to the clearing of a customer account after payment is received. the warehouse clerk will have to systematically relieve the inventory. this can also be documented and ensures correct postings. Additional Master Data (Default Values) You can test the scenario with other SAP Best Practices default values that have the same characteristics. vendors. the picking slips are generated to the warehouse clerks to stage the product for shipment to the customer. Once the inventory has been relieved. This step signifies the end of the business transaction in Sales and Distribution. checking the availability of the materials. If not. and checking the customer‘s credit history.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 5 of 27 Sales Order Processing: Sale from stock 1 Purpose This scenario describes the entire process sequence for a standard sales process (sale from stock) with a customer. the delivery can be invoiced and the revenue together with the cost of goods sold is recorded in management accounting. This relief of inventory is the actual recording of the physical quantity that is being shipped to the customer. Inc. Page 5 of 27 . This master data usually consists of standardized SAP Best Practices default values. Check your SAP ECC system to find out which other material master data exists. These results in the recording of the cost of goods sold in financial accounting. for example. a stock movement takes place. 2 Prerequisites 2. Using Your Own Master Data Optimal Solutions Integration. such as customer/material pricing. the physically shipped quantity has to be registered in the system to ensure that there are no differences between the sales order and the delivery document. In the case of actual differences. Once picked. After the completion of picking. Depending on the customer and the material. and customers.

Use the following master data in the process steps described in this document: Master / org. Material H21 Sold-to party 100003 Ship-to party 100003 Payer Plant Storage Location Shipping Point 100003 #1000(#1100) 1030/1040 (1130/ 1140) #1000(#1100) lean WM / w/o lean WM Sales #1000 organization Distribution channel Division #10 #10 Optimal Solutions Integration. You can test the scenario using another domestic customer.. batch controlled (Exp.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 6 of 27 You can also use customized values for any material or organizational data for which you have created master data. no batch Trading Good for Reg. Trading (reorder point planning) with serial numbers. Trading (reorder point planning) no Serial no. Inc. data details Comments Trading Good for Reg. See sections Business Conditions and Preliminary Steps. no batch Trading Good for Reg. See the sections Business Conditions and Preliminary Steps. Trading (MRP planning) no Serial no. Date) Domestic Customer 03 Domestic Customer 03 Domestic Customer 03 See sections Business Conditions and Preliminary Steps. For more information on how to create master data. Page 6 of 27 . see the Master Data Procedures documentation. See sections Business Conditions and Preliminary Steps. Material H12 Material H20 Only use if you have activated the building block Serial Number Management (126). no batch Trading Good for Reg. data Material Value H11 Master / Org. Only use if you have activated the building block Batch Management (117).. Trading (reorder point planning) no Serial no..

the materials must be available in stock.3 Preliminary Steps Procedure Result Finished Good (FERT) 134000 Finished goods 399140* Invt Initial (Fin) none 2. Inc.  2.2 Business Conditions The business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. The roles in this Business Process Documentation must be assigned to the user or users testing this scenario.4 Roles Use The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). You only need these roles if you are using the NWBC interface. Process Steps (154). the materials must be available in stock. If you use trading goods (HAWA) you can either:   Scenario Prereq. In order to run through this scenario. If you use finished goods (FERT) you can either:  run through the Make-to-Stock Production Discrete Industry (145) process (for material F126)/ the Make-to-Stock Production Process Industry (146) process (for material F29) or create stock using transaction MIGO (for details see chapter Preliminary Steps).Process Industry (146) (material F29) In order to run through this scenario.Discrete Industry (145) (material F126) Make-to-Stock Production . Process Steps (154) Procurement w/o QM (130) run through the procurement w/o QM (130) process or create stock using transaction MIGO (for details see chapter Preliminary Steps). Optimal Solutions Integration. you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario: Business condition You have completed all relevant steps described in the Business Process Documentation Prereq. As a consequence. Make-to-Stock Production . Page 7 of 27 . You do not need these roles if you are using the standard SAP GUI.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 7 of 27 2.

Page 8 of 27 . Inc.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 8 of 27 Business Role Sales Administration Warehouse Clerk Warehouse Clerk Technical name SAP_BPR_SALESPERSON-S SAP_BPR_WAREHOUSESPECIALIST-S SAP_BPR_WAREHOUSESPECIALIST-S Process step Sales Order Entry Delivery Creation Picking (optional) Optimal Solutions Integration.

Page 9 of 27 . Billing is created Optimal Solutions Integration.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 9 of 27 3 Process Overview Table Process step External process reference Credit Management (108) Sales Inquiry (optional) Sales Quotation (optional) Sales Contract Business condition See scenario no. Delivery Creation Picking (optional) Check Batches Post Goods Issue Create Shipment Billing Material shipped invoice required Warehouse Clerk Warehouse Clerk Warehouse Clerk Warehouse Clerk Warehouse Clerk Sales Billing VL01N VL02N VL02N VL06O VT01N VF01 Delivery is created. Set Credit Limit Sales Inquiry (optional) Sales Quotation (optional) Sales Contract VA11 VA21 Inquiry created Quotation created Contract created VA41 Sales Order Entry Review Blocked Sales Orders Credit Management (108) Customer request for material See scenario no. 108 Sales Administration See scenario no. Inc. Material is picked The goods issue is posted. 108 Transaction code Expected results Credit Limit for Customer 100003 has been set. 108 Business role See scenario no. 108 VA01 Sales Order is created Sales order is released. Shipment is created.

1 Credit Management Check for Sales Order Credit Management (108) In this process a credit limit is set for the used customer.2 Sales Inquiry (optional) Sales Inquiry This scenario describes the process for a standard sales Inquiry Use In this activity. go to step 5. Inc. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics  Sales and Distribution  Sales  Inquiry  Create VA11 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Administration (SAP_BPR_SALESPERSON-S) Optimal Solutions Integration.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 10 of 27 4 Process Steps 4.2. Complete all activities described in the Business Process Documentation of the scenario: Credit Management (108). Prerequisites None Procedure 1. 4. go to step 4. Page 10 of 27 . you enter the sales Inquiry After you have completed this activity: Option A: If the customer rejects the sales quotation. Option B: If the customer accepts the sales quotation.

DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 11 of 27 2. Option B: If the customer accepts the sales quotation. go to step 5. Choose Save. 3. Page 11 of 27 . Prerequisites None Procedure Optimal Solutions Integration. After you have completed this activity: Option A: If the customer rejects the sales quotation. enter IN and choose Enter. You can optionally enter the organizational data. Inc. go to step 4. On the screen.2. you enter the sales quotation after a customer has requested it. make the following entries: Field name Sold to party Ship to party Material number Quantity Valid to date 4. Description User action and values 100000 100000 <Material number> <enter a quantity <enter a date> Comment Result The order is saved and the quotation is sent to the printer.3 Sales Quotation (optional) Sales Quotation This scenario describes the process for a standard sales quotation Use In this activity. On the screen. in the Inquiry Type field. 4.

If an Inquiry exists then .Example : Specification and Packaging info 9. Inc. 7. On saving. in the Inquiry field. On the screen.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 12 of 27 5. If an Inquiry doesn’t exist then . make the following entries: Field name Sold to party Ship to party Material number Quantity Valid to date Description User action and values 100000 100000 <Material number> <enter a quantity <enter a date> Comment 8. Go To the Inquiry tab and enter the Inquiry No. enter QT and choose Create with Reference. Page 12 of 27 . enter QT and choose Enter. Check the Copy Button. the Quotation is automatically sent to the printer.in the Quotation type field. You can optionally enter the organizational data. Enter the Characteristic Value assignment at the line item Text (Required). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics  Sales and Distribution  Sales  Quotation  Create VA21 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Administration (SAP_BPR_SALESPERSON-S) Sales  Quotations  Create Quotation 6. Choose Save. Optimal Solutions Integration.in the Quotation type field. Result The order is saved and the quotation is sent to the printer.

Go To the Quotation tab and enter the Quotation No. Schedule: Overview screen.in the Contract Type field. If a Quotation exists then .2007 for example. Inc.in the Contract type field. Access the activity using one of the following navigation options: Transaction Code SAP Menu VA41 Logistics  Sales and Distribution  Sales  Contract  Create 11. can be defaulted Optional entry. in the Quotation field.04. 01. Page 13 of 27 . enter YQQS and choose Enter.03.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 13 of 27 Create a Contract Procedure 10. enter YQQS and choose Create with Reference. On the Create CQ + Q. Chose the Copy Button if you want to copy all the line items from the Quotation Chose the Item Selection Button if you want to copy specific line items from the Quotation If a Quotation doesn’t exist . enter the following data and choose Enter: Field name Contract Type Sales Organization Distribution Channel Description User action and values YQQS US01 01 Optional entry. can be defaulted Note 13. enter the following data and choose Enter: Field name Sold-to party PO Number Valid from Valid to Description User action and values MCO_01 X61_TEST1 The first day of the current month The last day of previous month + 1 year for example. 31.2008 Total period is 1 year Note Material COAL_HG Optimal Solutions Integration. 12. On the Create Contract: Initial screen.

enter the following data and choose Enter: Enter the Characteristics Values from the text field of the line item of the contract (If applicable). choose the item line and choose Quantity Schedule. 20. Choose Enter to confirm the system warning messages. Schedule: Characteristic Value Assignment screen. Schedule: Overview screen that appears. you should choose the item line and choose menu path Extras  Configuration. If system does not skip to the Characteristic Value Assignment screen. Schedule: Overview Screen. Field name Silicon Fe Mag Al Ca Description User action and values 43-48 30-45 3-10 0-1. On the Create CQ + Q. Location Data Y001 If you maintain the storage location in the order you do not need to maintain it later in the delivery. Inc. 19. Schedule: Overview screen. 18. Page 14 of 27 . choose shipping tab and enter the following data(Optional) Field name Stor. Double-click Item 10.5 0-1. On the Create CQ + Q.This is applicable only if the contract has been created with reference to a Quotation. Choose Back to return to the Create CQ + Q. 15. maintain the following data and choose Enter: Field name QS breakdown Description User action and values Note No Split Optimal Solutions Integration. 17. On the Create CQ + Q.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 14 of 27 Field name Target quantity Description User action and values 240000 Note TO as UoM is defaulted from the material master- 14.5 Note 16. Choose Next screen.

On the Create CQ + Q. you can have the following options also:      Daily Monthly Quarterly No Breakdown 10 Days  Weekly For the QS Split . you can have the following options also:     No Split Split qty according to calendar days per period Split qty accordingly to periods Assigning whole qty to entire periods Enter the Scheduled Date and Qty Details 21.Details screen. 22. On the Create Sales Contract Quantity Schedule: . Page 15 of 27 . Optimal Solutions Integration. Result CQ + Q. Choose Back. On the Create CQ + Q.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 15 of 27 Field name QS split Description User action and values 2 Note No Split/No QS /Unlimited Deliveries For the QS breakdown . 25. contract quantity 240000 is split. Pricing conditions will be entered manually except for taxes for Alabama Sand Gravel. 24. Schedule: Overview screen. Schedule 4XXXXXXX has been saved. choose the item line and choose Conditions. Item 23. Inc. Choose Save and note down the contract number 4XXXXXXX. Schedule: Item Data screen. Choose Back.

Prerequisites Contract is required Procedure 1. Inc. Go To the Contracts tab and enter the Contract no. Chose the Copy Button if you want to copy all the line items from the Contract Chose the Item Selection Button if you want to copy specific line items from the Contract. Page 16 of 27 . in the Contract type. Make the following entries: Field name Header Text Line Item Text User action and values Special Instructions-Header Special Instructions-Line Item Comment Optimal Solutions Integration.4 Sales Order Entry Use In this activity. you enter a sales order. Enter the Order type OR and choose Create with Reference. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics → Sales and Distribution → Sales → Order → Create VA01 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Administration (SAP_BPR_SALESPERSON-S) Sales  Sales Orders  Create Sales Order 2. Modify the Open Qty amount for this particular release order 3.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 16 of 27 4.

You have also the possibility to start the print out manually. Choose All Sales Orders tab (refresh the current query if necessary). 3. Choose Print. 5. the delivered qty and date would be confirmed based on the entire sales order qty. Example :In case there is unconfirmed qty on the sales order – a new sales order will be created with this unconfirmed qty. Business Rule : In case there is a scenario which would result in partial deliveries. Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Administration (SAP_BPR_SALESPERSON-S) Sales Sales Orders 1. From the menu choose More…  Extras  Output  Header  Print Preview Optimal Solutions Integration. This is optional: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics  Sales and Distribution  Sales  Order  Display VA03 1. Choose Save. Availability Check : Business Rule : In most cases . 2. Result The order is saved and the order confirmation is printed out. Record the Sales Order Number. Inc. Page 17 of 27 . Enter the order number in the screen Display Sales Order: Initial Screen: From the menu choose Sales Document  Issue Output To 2. Mark your sales order and choose Display.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 17 of 27 4. 3. A new sales order would be created. Mark the line with the message type BA00.

you create the delivery.5 Credit Management Review blocked Sales Orders Credit Management (108) In this process you review the sales orders that might have been blocked due to the credit limit check. Complete all activities described in the Business Process Documentation of the scenario: Credit Management (108) using the master data from this document. Choose More…  Text  Print BY: PAGE 18 of 27 4.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: 4. Prerequisites None Procedure Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics  Logistic Execution  Shipping->Create Outbound Delivery VL01N Enter the Shipping Point (If not defaulted) and choose Create Outbound Delivery with Order Reference. 4.6 Delivery Processing Use In this activity. Inc. Page 18 of 27 . In the Sales Order Data Tab In the Sales Order Data Tab -Make the following entries: Field name Shipping point Selection date Order Press Enter User action and values 1000 Comment Optimal Solutions Integration.

Batches are automatically determined if batch management is activated.7 Picking Use The picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods will be prepared for shipping. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Lists and Logs  Outbound Delivery Monitor VL06O Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S) Optimal Solutions Integration. User action and values Batch 1000 Comment Result A delivery is created. Inc. Procedure 1. The output in this case would be Bill of Lading 4. You have the possibility to print the output of the manually. Page 19 of 27 .DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 19 of 27 In the Outbound Delivery: Overview Screen . Prerequisites This step is to be used if lean WM has not been activated. enter the following .

Inc. you post the goods issue. 6. Prerequisites None Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. On the Outbound Deliveries for Picking screen. Access the transaction choosing one of the following navigation options: SAP ECC Menu Logistics  Logistics Execution  Outbound Process Goods Issue for Outbound DeliveryOutbound DeliveryChange VL02N Transaction Code 1. 4. On the Outbound Delivery Monitor screen choose For Picking. Select the Only Picking without WM checkbox. 2. On the Output from Picking screen select your delivery note and choose Execute. make the following entry: Field name Shipping point User action and values <shipping point> 4. Page 20 of 27 . Certificate of Analysis has been printed and the picking quantity at delivery item level has been updated with the requested delivery quantity. 3. Choose For Goods Issue. Result The Packing List .DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 20 of 27 2. 5. Choose Execute. 7.8 Post Goods Issue Use In this activity. Certificate of Origin . Select your delivery note and Choose (NWBC: More…) Subsequent Functions  Picking Output. Material Debited Accounts Credited Accounts Cost Element / CO Object Optimal Solutions Integration. Save Result The goods issue is posted.

Inc. Mark the line with the message type LD00 – Delivery Note 3.chg. Page 21 of 27 . You can also start the printout manually. You also have the possibility to start the print out manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Outbound Delivery  Display Optimal Solutions Integration. Enter your outbound delivery in the screen Display Outbound Delivery and choose from the menu (NWBC: More…) Outbound Delivery  Issue delivery Output 2.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 21 of 27 Trading Good (HAWA) Finished Good (FERT) Delivery Note 520085 Trading goods w/o aa 500000 Inv. Bill of Lading The printout of the bill of lading is executed automatically and immediately (see settings in SAP GUI transaction VV23 for output type YBL1 and defaults in your user settings in transaction SU3). Choose Print.sale own prd 135010 Trading goods 134000 Finished goods none none The printout of the delivery note is executed automatically and immediately (see settings in SAP GUI transaction VV23 for output type LD00 and defaults in your user settings in transaction SU3). Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Outbound Delivery  Display VL03N Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S) Warehouse Management  Shipping  Display Outbound Delivery 1.

4. Select a row and choose Individual Billing Document. 216100Tax on sls/purch. Cost Element / CO Object none Finished Good (FERT) 121000 Receivables . 3.9 Billing Use In this activity you handle the billing. 410000 Sales revenue dom. Inc. Mark the line with the message type YBL1 – Bill of Lading 3. 4. Choose Save. select the delivery-related flag and deselect the Order-related flag and choose DisplayBillList (F8). Page 22 of 27 . Credited Accounts 410000 Sales revenue dom.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 22 of 27 Transaction code VL03N 1. Result The system generates an invoice for billing. Enter relevant search criteria.domes. Material Trading Good (HAWA) Debited Accounts 121000 Receivables . Choose Print. none Optimal Solutions Integration.domes. Enter your outbound delivery in the screen Display Outbound Delivery and choose from the menu (NWBC: More…-> ) Outbound Delivery  Issue delivery Output 2. Prerequisites None Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. Access the transaction choosing one of the following navigation options: SAP ECC menu Transaction code Logistics  Sales and Distribution  Billing  Billing Document  Process Billing Due List VF04 2.

Choose Print. Mark the line with the message type RD00 3. Choose Print Invoices. The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for output type RD00 and defaults in your user settings in transaction SU3). Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Billing (SAP_BPR_SALESPERSON-S2) Sales  Billing 1. 3. carry out the process steps described in one or more of the following scenarios. 2. using the master data from this document. To accomplish subsequent activities of this business process. Page 23 of 27 . You also have the possibility to start the printout manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics  Sales and distribution  Billing  Billing document  Display VF03 Display Billing Document 1. Mark your billing document. in the screen Display Billing Document: From the menu choose Billing document -> Issue Output to 2. ”Automatic Optimal Solutions Integration.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 23 of 27 216100Tax on sls/purch. Accounts Receivable (157) In this activity you post the incoming payment. 5 Follow-Up Processes You have finished all activities that are part of the business process described in this document. ”Post Incoming Payment from Customer Manually”. Inc. Complete all activities described in the Business Process Documentation of the scenario: Accounts Receivable (157) (Chapters ”Post Payments using Automatic Payments Program”. Go to transaction VF03. Choose the All Billing Documents tab (refresh the current query if necessary).

which you can take to reverse some of the activities described in this document. 6 Appendix 6. ”Review Billing Due List”. Page 24 of 27 .DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 24 of 27 Clearing of open items in customer accounts”. ”Review Log of collective invoice creation” and ”Review List Blocked (for accounting) Billing Documents”) using the master data from this document.1 Reversal of Process Steps In the following section. Mark your sales order and choose Change. Inc. Sales: Period End Closing Operations (203) (optional) This scenario describes the collection of periodic activities such as day ending activities or legal requirements like Intrastat and Extrastat reporting. Sales Order Entry Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu VA01 Delete Sales Document VA02 Sales Administration Sales Sales Orders Choose All Sales Orders tab. you can find the most common reversal steps. Complete all activities described in the Business Process Documentation of the scenario: Sales: Period End Closing Operations (203) (Chapters ”Review Sales Documents blocked for billing”. Select menu Sales Document > Delete Comment Optimal Solutions Integration. ”Manual Clearing of Open items in customer accounts”) using the master data from this document.

Inc. Mark your delivery and choose Change. Comment Optimal Solutions Integration. Page 25 of 27 . Select menu "Outbound Delivery > Delete" Comment Check Batches Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment VL02N Edit Batch Number VL02N Warehouse Clerk Warehouse management  Shipping  Display Outbound Delivery Picking Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu VL06O Remove Picking Quantity from Delivery Item VL02N Warehouse Clerk Warehouse management  Shipping Choose All Deliveries tab. Mark your delivery and choose Change.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 25 of 27 Delivery Process Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu VL01N Delete Delivery VL02N Warehouse Clerk Warehouse management  Shipping Choose All Deliveries tab page.

Reports Report title Transaction code ( SAP GUI) Comment Optimal Solutions Integration.2 SAP ERP Reports Use The table below lists the reports that you can use to obtain additional information on this business process. choose Enter and save your result. 6. Page 26 of 27 . VL09 Warehouse Clerk Warehouse management  Shipping  Cancel Goods Issue for Delivery Note Billing Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment VF04 Cancel Billing document VF11 Sales Billing Sales  Billing  Change Billing Document Go to transaction VF11. You can find detailed descriptions of the individual reports in the following BPD documents. Inc. which provide a comprehensive compilation of all important reports:  Financial Accounting: SAP ERP Reports for Accounting (221)  Logistics Processes: SAP ERP Reports for Logistics (222) Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong. enter the relevant billing document number.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 26 of 27 Post Goods Issue Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment VL02N Reverse Goods Issue. An invoice cancellation document has been created balancing the original invoice.

A list of sales orders within a specific time period A list of all incomplete documents on the basis of the specified selection criteria is displayed. Page 27 of 27 . 6.DOCUMENT TYPE: BUSINESS PROCESS PROCEDURE TITLE: Inquiry to Invoice PROJECT: BY: PAGE 27 of 27 Report title List of Sales Orders List Billing Documents Orders within Time Period Incomplete SD Documents Outbound delivery monitor Transaction code ( SAP GUI) VA05 VF05 SD01 V. Inc. Monitor for collective processing of deliveries and for obtaining information on general shipping processing.3 Used Forms Common form name Form type Order Confirmation SmartForm Used in process step Output Type BA00 Technical name YBAA_SDOR C YBAA_SDDLN YB_LVSTAEIN ZEL EK00 YB_SD_PICK_ SINGL YBAA_SDBLD YBAA_SDINV Sales Order Entry Delivery Note Transfer Order SmartForm SAP Script Post Goods Issue Delivery Due List LD00 Pick List SD SAP Script Picking (optional) Bill of Lading Sales Invoice SmartForm SmartForm Post Goods Issue Billing YBL1 RD00 Optimal Solutions Integration.02 VL06O Comment A list of all selected sales orders is displayed. A list of all selected billing documents is displayed.