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Paul Jones
WHO  UNCDP  UNDP

Tel. +244 2 123456 (Office) Mobile: (244) 912 123456 or (244) 923 123456
E.Mail: pauljones123@email.com

ADMINISTRATION OFFICER / PROJECT CONSULTANT


 Project Administration - Development – Financial Controls – Trainer 

Well travelled, networked and accomplished Administration Manager / Project Officer with wide ranging
experience gained from a progressive career within the World Health Organisation and the United
Nations. Having successfully established and enhanced procedures, systems whilst developing staff plans
and policies, devised procedures within recruitment, training and development programmes whilst
ensuring adherence to regulations and legislation. Effective negotiations throughout.
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AREAS OF EXPERTISE
 Strategic plan development  Operational management  Auditing
 Leadership / Supervision  Human Resources / staff training  Computer literacy
 Resource management  Budgetary / financial controls  Compliance
 Presentations  Information Technology  Negotiating
 Logistics / procurement  Recruitment  Quality Assurance

PROFESSIONAL EXPERIENCE AND SIGNIFICANT ACHIEVEMENTS


SENIOR ADMINISTRATIVE OFFICER Jul 05 – Present
World Health Organisation (Country Office)
Responsible for managing all administrative, financial and personnel matters for the WHO country
office. Helping Senior Managers to develop the strategies and programmes. Improving resource
planning. Management of Common Premises with UNDP. Coordinating Information Technology with
the WHO Regional Officer for Africa. Supervising the Representative.
 Advising on the development and implementation of proper administrative and financial rules in
application of the statutes and financial regulations and in conformity with financial regulations.
 Focal point for monitoring regular and extra-budgetary accounts. Reporting on budgetary delivery of
technical cooperation projects and the donor/global trust fund account.
 Advising Programme Managers on financial and substantive implications of Draft Letters of Agreement.
 Advising and ensuring compliance on contractual matters on trust funds for donor negotiations.
 Providing data for internal and external audits, reporting on compliance.
 Analysing periodic financial reports using AFRO Activity Management Systems (AMS). Maintaining liaison
& coordination with offices of the Regional office and UN agencies, funds and programmes.
 Undertaking all aspects of Human Resources activities.
 Since March 2005, Operations Manager for the MARBURG Epidemic Fever in Angola.

ADMINISTRATIVE OFFICER (MEMBER OF THE AUDIT TEAM) Dec 00 – Jul -05


World Health Organisation (Regional Office Africa), Duty Station: Brazzaville and Harare
 Supported the Divisional Director in the formulation and development of Plan of Actions (PoAs)
including of programme of work. Developed programme strategies, managing all resources, supporting
and providing training in practical, financial management and general administration.
 Analysed financial reports for the Division using AFRO Activity Management Systems (AMS).
 Implemented budgeting and monitoring support that ensured financial expenditures were controlled.
 Initiated recruitment of short-term staff and interpreters.
 Procured equipment and maintained an up-to-date inventory. Provided logistics support to the division.
 Planned, coordinated and implemented I.T. services within the division, organised training in
consultation with Personnel and Informatics.
 Managed intergovernmental meetings/forum including drafting agendas in consultation arranged
venues, equipment, food, accommodation and transport.
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PROFESSIONAL EXPERIENCE AND ACHIEVEMENTS (CONTINUED)


ADMINISTRATIVE AND PROGRAMME OFFICER May 97 – Dec 00
United Nations International Drug Control Programme (UNDCP, Regional Office)
 Supervised, executed and monitored the development (administrative, logistics and financial aspects)
of the UNDCP-supported project and programmes in West & Central Africa covering 24 countries.
 Identified and justified possibilities, drafts, and other documentation, consulted with Governments and
organizations of the UN system, for the preparation of UNDCP-supported programme and activities.
 Assisted NGO identify programme’s needs in the area of drug control.
 Prepared programme descriptions, work-plans and budgets and briefed on UNDCP procedures -
providing detailed analysis and comments on programmes requests submitted to UNDCP for funding.
 Wrote substantive and financial reports, budgets and expenditures forecasts.
 Raised awareness on drug control issues by disseminating UNDCP publications, through workshops,
seminars and production of documentaries and films.

ADMINISTRATION OFFICER AND JAPANESE GRANT OFFICER May 92 – May 97


United Nations Development Programme (UNDP, Dakar, Senegal)
 Managed a Japanese Grant Fund of 18 Million USD for all sectors of Senegalese factories (purchasing
equipment and raw materials); Certification that the country of the supplier is an eligible source
country; that the item is approved and the price is appropriate.
 Ran smooth administrative services (finance, personnel, general services, communications, etc).
 Acted as Certifying Officer: managed office premises, others facilities, supplies and equipment.
 Liaised with Government and Executing Agencies for the logistical support of operational activities.
 Helped recruit and train local and international staff. Administered salary /pay etc.
 Supervised freight forwarding and customs clearance.
 Co-manager of UN Security Plan. Briefed and assisted international personnel on arrival.
 Arranged protection of Personnel and Property of the United Nations Systems.
 Improved field office capabilities.
 Responsible of the “Quality Management Programme” for UN Staff in francophone Countries.

EARLY CAREER SUMMARY


Consultant for CIDA, The World Bank UNDP,UNIFEM, The European Fund for 1990 - 92
Development and SDID (Société Internationale de Développement Des jardins), and
NGOs, etc.
Finance & Credit Specialist New Transcentury Foundation / USAID, Senegal: 1986 -89
(Community and Enterprise Development Project).
In-Service Training Senegalo-Kuwait Band (B.S.K.) Dakar, Senegal. 1984 - 94
Managing Director Societe Nouvelle De Construction (Sonogo), Dakar. 1981 – 84
Deputy Manager Euro African Trade and Services, Montpellier, France. 1979 - 80

PROFESSIONAL DEVELOPMENT
Higher Certificate Business Administration with a major in Financial Control 1983 – 85
(Ecole Supérieure de Gestion des Entreprises, Dakar, Senegal)
License Economics, (Montpellier, France) 1983 – 85
MA (Hons) Management (Montpellier, France) 1979 – 80

Languages: Fluent: French and English. Born: 1959.


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