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SECTION 01700 PROJECT CLOSE-OUT REQUIREMENTS

PART 1 - GENERAL 1.1 DEFINITION A. Project Closeout: Term used to describe certain collective project requirements, indicating completion of Work that are to be fulfilled near end of Contract time in preparation for final acceptance and occupancy of Work by Owner, as well as final payment to the Contractor and normal termination of Contract. Time of Closeout: Directly related to "Substantial Completion"; therefore, the time of closeout may be a single time for individual elements of the work that have been certified as substantially complete at different dates. This time variation, if any, shall be applicable to the other provisions of this Section.

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PREREQUISITES TO SUBSTANTIAL COMPLETION A. General: Complete the following before requesting the Handover Committee inspection for certification of substantial completion, either for the entire work or for portions of the Work. 1. In progress payment request that coincides with, or is the first request following date of substantial completion is claimed, show either 100% completion for portion of work claimed as "substantially complete", or list incomplete items, the value of incomplete work, and reasons for Work being incomplete. Include supporting documentation for completion as indicated in this contract documents.

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Submit a statement showing an accounting of changes to the Contract Sum. Submit specific warranties, workmanship/maintenance agreements, final certifications and similar documents. bonds, maintenance

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Submit details of pending insurance changeover requirements. Obtain and submit releases enabling the Owner's full, unrestricted use of the Work and access to services and utilities. Where required, include occupancy permits, operating certificates and similar releases. Submit record drawings, maintenance manuals, final project photographs, damage or settlement survey, property survey, and similar final record information. Deliver tools, spare parts, extra stock of materials and similar physical items to the Owner.

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Make final change-over of locks and transmit keys to Owner. Advise Owner's personnel of change-over in security provisions. Complete start-up testing of systems, and instruction of the Owner's operating and maintenance personnel. Discontinue or change over and remove temporary facilities and services from the project site, along with construction tools and facilities, mock-ups, and similar elements. Complete final cleaning-up requirements, including touch-up painting of marred surfaces. Touch-up and otherwise repair and restore marred exposed finishes. Inspection Procedures: Upon receipt of Contractor's request for inspection, Handover Committee will either proceed with inspection or advice Contractor of unfilled prerequisites. 1. Following initial inspection, Handover Committee will either prepare Certificate of Substantial Completion, or will advise Contractor of work which must be performed before certificate will be issued. Handover Committee will repeat inspection when requested and when assured that work has been substantially completed. Results of the completed inspection will form the initial "Punch List" for final acceptance.

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PREREQUISITES TO FINAL ACCEPTANCE A. General: Complete the following before requesting the Engineer final inspection for certification of final acceptance, and final payment as required by the General Conditions. List known exceptions, if any, in the request. 1. Submit the final payment request with final releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required. Submit an updated final statement, accounting for final additional changes to the Contract Sum. Submit a certified copy of the Engineer final Punch List of itemized work to be completed or corrected, stating that each item has been completed or otherwise resolved for acceptance and has been endorsed/dated by the Engineer. Submit final meter readings for utilities, a measured record of stored fuel, and similar data either as of the date of substantial completion, or else when the Owner took possession of and responsibility for corresponding elements of the work. Submit Certificate of Payment, Zakat and Income.

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Re-inspection Procedure: the Engineer shall re-inspect the Work upon receipt of the Contractor's notice that the Work, including Punch List items resulting from earlier inspections, has been completed, except for these items whose completion has been delayed because of circumstances that are acceptable to the Engineer. 1. Upon completion of re-inspection, the Engineer will either prepare a certificate of completion of the Maintenance Period or will advise the Contractor of work that is incomplete or of obligations that have not been fulfilled, but are required for final acceptance. If necessary, the re-inspection procedure will be repeated.

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RECORD DOCUMENT SUBMITTALS A. As-Built Drawings: Contractor shall prepare As-Built drawings from the record drawings. Information shall be presented in the following form: 1. Electronic Files: As-Built drawings files shall be submitted to the Engineer. Drawings shall be prepared using AutoCAD 14 or latest AutoCAD version (*.DWG Format) as required by Engineer. Reproducible Copies: All As-Built drawings and other Contract documents. Copies of the As-Built drawings shall be submitted in accordance with SECTION 01300 - SUBMITTALS for approval. B. Specifications: Complete mark-up of Technical Specifications shall be submitted to the Engineer before initial acceptance. Record Product Data: During the progress of the work maintain one copy of each product data submittal, and mark up significant variations as approved by the Engineer in the actual work in comparison with the submitted information. Include both variations from the manufacturer's instructions and recommendations for installation. Give particular attention to concealed products and portions of the work which cannot otherwise be readily discerned at a later date by direct observation. Note related change orders and mark-up of record drawings and specifications. Upon completion of mark-up, submit complete set to the Engineer for record. Record Sample Submittal: Immediately prior to the time(s) of initial completion, the Engineer will meet with Contractor at site, and will determine which of the submitted samples maintained by the Contractor during the progress of the work are to be submitted to the Engineer for record purposes. Miscellaneous Record Submittals: Immediately prior to time(s) of initial completion, complete miscellaneous records and place in good order, properly identified and bound or filled, ready for continued use and reference. Submit to the Engineer for record.

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OPERATING AND MAINTENANCE INSTRUCTIONS A. Arrange for each Installation of work requiring continuing maintenance or operation to meet with the operating personnel at the project site to provide basic instructions needed for proper operation and maintenance of the entire work. Review
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ITCC in Riyadh Residential Complex J10-13300

maintenance manuals, record documentation, tools, spare parts and materials, lubricants, fuels, identification system, control sequences, hazards, cleaning and similar procedures and facilities. For operation equipment, demonstrate start-up, shut-down, emergency operations, noise and vibration adjustments, safety, economy/ efficiency adjustments, and similar operations. Review maintenance and operations in relation with applicable guarantees, warranties, agreements to maintain, bonds, and similar continuing commitments. B. Contractor shall submit 2 sets of Operation and Maintenance data prior to final inspection, size A-4 and/or A-3 text pages as applicable, bound in expandable binders with durable covers. Contractor shall prepare binder covers with printed title - OPERATION AND MAINTENANCE INSTRUCTIONS, title of project, and subject matter of binder when multiple binders are required. Language for Operation and Maintenance Manuals: Manuals shall be prepared in Arabic and English. Where manufacturer's Arabic literature shall not be available, Contractor shall be responsible for providing the Arabic translated manuals. Binder contents shall be internally subdivided with permanent page dividers; logically organized as described below, with tab titling clearly printed under reinforced laminated plastic tabs. Binder Contents: Contractor shall prepare a Table of Contents for each volume, with each Product or system description identified. Binder - Part 1: Directory, listing names, addresses, and telephone numbers of Architect/Engineer, the Engineer, Contractor, subcontractors, and major equipment suppliers. Binder - Part 2: Operation instruction and maintenance manuals arranged by system and subdivided by Specification section. For each category, identify names, addresses, and telephone numbers of subcontractors and suppliers. Identify the following: 1. 2. List of equipment. Significant design criteria including performance data, dimensions, weights, and capacities. Parts list for each component. Installation instructions. Operating instructions. Maintenance manuals and instructions for equipment and systems including service manuals and wiring diagrams. Maintenance instructions for finishes, including recommended cleaning methods and materials and special precautions identifying detrimental agents.
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ITCC in Riyadh Residential Complex J10-13300

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Binder - Part 3: Project documents and certificates, including the following: 1. 2. 3. 4. 5. 6. Shop drawings and product data. Air and water balance reports. Potable water system disinfection reports. Elevator and dumbwaiter test reports and certifications. Other certificates as specified. Photocopies of warranties, guaranties, and bonds.

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Contractor shall submit one copy of the completed binder volumes in the final form 30 days prior to final inspection at substantial completion. This copy will be returned after final inspection, with the Engineer comments. Revise content of documents as required prior to final submittal. Within 10 days after final inspection, Contractor shall submit 2 copies of the final revised binder volumes to the Engineer for hand-over to Owner.

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FINAL CLEANING A. Special cleaning for specific units of work is specified in the various technical specifications. Provide final cleaning of the work at the time indicated, consisting of cleaning each surface or unit of work to the normal "clean" condition expected for a first class building cleaning and maintenance program. Comply with manufacturer's instructions for cleaning operations. Materials used in cleaning of finished works and equipment shall not adversely affect the finishing of those works and equipment and shall be as per recommendations of the related manufacturer. Any works and equipment damaged during cleaning operations shall be restored to their original quality. Except as otherwise indicated or requested by the Owner, remove temporary protective devices and facilities which were installed during the course of the work to protect previously completed work during the remainder of the construction period. The amount of dust resulting from cleaning operations shall be controlled to prevent the spread of dust to other portions of the construction and to avoid creation of a nuisance in the surrounding area. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as flooding and pollution, and damage the finished works. Comply with the safety standards and governing regulations for cleaning operations. Do not burn waste materials at the site, nor bury debris or excess materials on the property, nor discharge volatile or other harmful or dangerous materials into drainage system. Remove waste materials from the site and dispose of in lawful manner.
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ITCC in Riyadh Residential Complex J10-13300

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WARRANTIES AND BONDS A. Submit written warranties to the Engineer prior to the date certified for Substantial Completion. If the Engineer certificate of Substantial Completion designates a commencement date for warranties other than the date of Substantial Completion for the Work, or a designated portion of the Work, submit written warranties upon request of the Engineer. When a special warranty is required to be executed by the Contractor, or the Contractor and a subcontractor, supplier or manufacturer, prepare a written document that contains appropriate terms and identification, ready for execution by the required parties. Submit a draft to the Owner through the Engineer for approval prior to final execution. Refer to individual sections of Division 2 through 16 each specific content requirements, and particular requirements for submittal of special warranties. Form warranties and bonds in heavy-duty, commercial quality, durable 3-ring vinyl covered loose-leaf binders, thickness as necessary to accommodate contents, and sized to receive A-4 paper.

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CONTINUING INSPECTIONS A. Where required by special guarantees, warranties, agreements to maintain, workmanship bonds and similar continuing commitments, comply with requests to participate in inspections at the end of each time period of such continuing commitments.

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DELIVERY TURNOVER INVENTORY REQUIREMENTS A. Upon product delivery, the Contractor shall: 1. Conduct tests and operational checks to ensure serviceability of property to be transferred. Verify cleanliness and overall condition as acceptable. Ensure that manufacturer's operations and maintenance manuals are available for transfer. Ensure that keys to rolling stock, buildings and equipment are ready for turnover to the Owner.

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PART 2 - PRODUCTS (NOT USED) PART 3 EXECUTION (NOT USED) END OF SECTION
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