KARNATAKA FUND FOR IMPROVEMENT OF SCIENCE AND TECHNOLOGY INFRASTRUCTURE (K-FIST) IN HIGHER EDUCATIONAL INSTITUTIONS 2012-13 INFORMATION, GUIDELINES

AND FORMATS FOR PROPOSAL SUBMISSION

GOVERNMENT OF KARNATKA VISION GROUP ON SCIENCE AND TECHNOLOGY DEPARTMENT OF INFORMATION TECHNOLOGY, BIOTECHNOLOGY & SCIENCE AND TECHNOLOGY Karnataka Government Secretariat, V Floor, V Stage, M.S.Buildings, Dr. Ambedkar Veedhi, Bangalore 560 001

April 2012

Government of Karnataka VISION GROUP ON SCIENCE AND TECHNOLOGY (VGST) Department of Information Technology, Biotechnology & Science and Technology Karnataka Fund for Improvement of Science and Technology Infrastructure (K-FIST) in Higher Educational Institutions :2012-13 1. OBJECTIVE:
The K-FIST programme aims at developing and strengthening Science and Technology Infrastructure and Laboratory Facilities required by Science Departments for imparting quality Science teaching and for pursuing research activities in educational institutions offering postgraduate science courses within the State. Post graduate Science laboratories in University Departments and Colleges are to be equipped with Science and Technology infrastructural facilities. These facilities are required for imparting quality teaching and for pursuing research activities in higher educational institutions. Educational institution selected under the KFIST programme will be provided with grants to improve and strengthen infrastructure that would help the institution in achieving higher academic standards. The K-FIST programme is for the improvement and strengthening infrastructure facilities in the identified beneficiary Department as a whole and not for the development of individual Faculty/Researcher.

(A)

Equipment: Procuring equipment to facilitate Teaching / Research. Such as:

Equipment required for research work Distill Water generator unit (quartz) Computer and Computer peripherals Electronic Weighing Scale LCD projector Deep Freezer Diesel Power Generator

(B) (B1) Contingency (B2) Consumables / Teaching Aids (B3) Maintenance of Lab equipments:

In special cases, repairs, spare parts, and annual maintenance of existing laboratory equipment / facilities - power supply units, batteries, solar lights, generators, etc., will be considered.

Note:
(VGST grant shall not be utilized for construction of building, rooms and for organizing Workshops/Seminars/Conference/Orientation & Training programmes).

2.

K-FIST GRANT STRUCTURE: Grant support will be at two levels Viz.,

Level I: Support grant to a maximum of Rs. 10.00 Lakh:

In this category each successful institution will obtain support grant up to a maximum of Rs. 10 lakh per annum for continuous two years.

Level II: Support grant to a maximum of Rs. 20.00 Lakh: In this category each successful institution will obtain support gross support to a maximum of Rs.20. lakh per annum for continuous two years. ..2/-2-

Note:

A contingency expenditure is allowed only up-to Rs. 25,000/- for (Level-I) and Up-to Rs.50,000/- for Level- II) per annum. This contingency expenditure is with in the given K-FIST grant.

Support Duration: 3. ELIGIBILITY:

The funding is provided only for a period of two years from the financial year 2012-13.

The

Science Departments/Colleges/Universities/Higher Educational Institutions offering

Postgraduate

Science programmes and having recognition with respective Universities of Karnataka are eligible to apply for grant under the programme. Priority will be given to those institutions which are actively engaged in Research in Basic Sciences, Engineering Sciences. However, proposals from Medical Sciences, Pharmaceutical Sciences, Agricultural Sciences and Veterinary Sciences will also be considered. AICTE, ICMR, etc. Preference will be given to Colleges/Universities/Higher Educational Institutions which have not received grants from UGC, DST, DBT,

4.

PROCEDURE FOR SELECTION: i. Notification of K-FIST advertisement in the state level print and electronic media inviting proposals from
interested Institutions.

ii. iii. iv.

Initial scrutiny to assess the suitability of proposal for consideration under the programme. Final evaluation and selection of the K-FIST proposal will be decided by the VGST Subcommittee. The recommended proposals are processed for financial concurrence and administrative approval of the Government as per VGST procedure and grants are released accordingly.

5.

GUIDELINES AND TERMS & CONDITIONS: i. The grant released under the K-FIST programme is primarily

for strengthening Science and Technology infrastructure facilities of the identified Department in Universities / Colleges and other Higher Educational Institutions for teaching and research and the grant shall be spent exclusively for this purpose.

ii.

As defined, the grant-in-aid under K-FIST is to provide infrastructural facilities for research and teaching in the identified Department. Therefore, budget for the heads: Building, support staff, and other overhead charges will not be provided from K-FIST grant. The identified Departments/Centres Head or its nominee (to be decided by the Department / Institution / University shall be the Programme Co-Ordinator for the K-FIST. The grantee institution implementing the project is required to take all the financial and administrative responsibilities of the project. There should not be any deviation from the Budget Heads as approved by VGST, DST, GoK. In case, if it is very necessary, a request shall be made to the VGST, DST, GoK for consideration. Departments are to strictly procure only approved equipments and for the specific purpose only. Any item / equipment which is not approved in the Budget Estimate (Proforma B) would not be considered towards expenditure without a prior approval of VGST.

iii.

iv.

v.

vi.

..3/-3vii.
All the assets acquired from the K-FIST grant will be the property of the VGST, DST, GoK and shall not, without the prior sanction of the Department, be disposed off or encumbered or utilized for purposes other than those for which the grant has been sanctioned.

viii.

All efforts shall be made to procure the equipments and other items at the earliest to avoid cost escalation due to foreign exchange fluctuation and shall abide all procedures laid out by the grantor. In case, if it is found that the grantee Department is not able to use the funds within one year of its release, VGST, DST, GoK shall have the right to withdraw the project support grants from the Department / University. The grantee Institution will furnish to VGST, DST, GoK, Utilization Certificate (UC) and an Audited Utilization Certificate (AUC), Expenditure Statement (ES), (as per DST, GoK prescribed format) pertaining to the grant along with Programme Completion Report (PCR Annual) within a month following the end of each financial year. After receiving the grant by the grantee Department, the VGST, DST, GoK will review periodically (once in six months) the technical and financial progress including utilization of the grant. The VGST reserves the right to terminate the support at any stage if it is convinced that the grant has not been properly utilized or appropriate progress is not being made by the grantee Department. A register of the permanent/semi-permanent assets acquired wholly or partly out of this grant shall be maintained and a copy thereof furnished to this Department. Such register of assets and the accounts maintained shall be available or open to scrutiny by Audit. Unspent amount can be carry forward to the next financial year by making entries in Financial Status Proforma (FSP) only with the specific approval of the VGST. The Auditor General-Karnataka, at his discretion shall have the right to access to the book of accounts of the K-FIST support. DST, GoK may also nominate a CAG empanelled Auditor for the Audit of account of the K-FIST project. If it is found expedient keeping a part or whole of the grant in a nationalized bank account earning interest. The interest thus earned should be reflected appropriately in the Financial Statement of each year submitted to the VGST, DST, GoK. The interest thus earned will be adjusted against further installment of the grant. For Further release of grants, if any, is considered for the release to the Department only after the submission of the following documents to VGST by the beneficiary Department. Audited Utilization Certificate Audited statement of Expenditure Assets details Expenditure details including books (if supported) In order to give visibility to the K-FIST support programme of the VGST, DST, GoK, the Department supported with K-FIST grant shall be Known as K-FIST Sponsored Department and the following line shall be suitably displayed as: Catalyzed and Supported by Vision Group on Science and

ix.

x.

xi.

xii.

xiii.

xiv.

xv.

Technology,Dept. of Science and technology, Govt. of Karnataka. All equipment procured out of the
K-FIST grants must carry a durable label Provided under grant from VGST, DST, GoK under KFIST Programme

xvi.

The grant released under the K-FIST programme needs to be kept in a separate savings bank account of a nationalized bank only. The accrued interest on the grant needs to be reflected in the statement of expenditure annually.

..4/-4xvii.
The Department should avoid incurring expenditures beyond the grant made available to them. The sanction order duly describes the equipment / items and heads along with the allocated budget. The Department may restrict their purchase and expenditure as per the allocated budget. Any over expenditure beyond the sanctioned budget has to be borne by the Department / Institute / University and VGST will not reimburse such expenditures.

xviii.

To monitor the progress on the implementation of the programme by all beneficiary institutions shall be reviewed, monitored and evaluated once in every six months from the date of release of first installment of the grant. VGST will form on-site inspection teams comprising of VGST / DST Officials / Academicians / Researchers to the beneficiary institutions. These institutions shall submit half yearly reports on various aspects of progress achieved in the K-FIST Programme. Cancellation / Withdrawal: If, as a result of the periodic review, it is found that the supported institution is not performing well, a six month notice shall be given to it for improvement. If the VGST is satisfied that the grantee institution has not made progress or has not shown results as per the action plan even after six months notice period, the grantee institution may have to refund the financial assistance given to them under the K-FIST programme along with the penal interest. VGST grant shall not be utilized for organizing Workshops/Seminars/Conference/Orientation & Training programmes.

xix.

xx.

xxi. The release of II and final installment of K-FIST grant to grantee institution is subject to the evaluation of the progress achieved in the first year.

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PROPOSAL FORMAT INDEX

Sl. No. P A R T I C U L A R S

1 2 3

PART A PARTB PARTC

INSTITUTIONAL INFORMATION DEPARTMENTAL INFORMATION CONCEPT PROPOSAL

ACTION PLAN ABSTRACT (APA) for FY 2012-13 ACTION PLAN ABSTRACT (APA) for FY 2013-14 BUDGET ESTIMATE (Non Recurring expenditure for FY 2012-13) BUDGET ESTIMATE (Non Recurring expenditure for FY 2013-14) BUDGET ESTIMATE (Recurring expenditure for both FY 2012-13 & 2013-14) PROPOSAL SUMMARY (PS) GRANT DISTRIBUTION CHART (GDC) Annexure 1(a) Annexure 1(b) Annexure 2(a) Annexure 2(b) Annexure 2(c)

Annexure - 3 Annexure - 4

IMPORTANT NOTE:
(1) It is requested with the institution applying for VGST grant to prepare & submit the proposal only in the PRESCRIBED VGST FORMAT (available in VGST website: www.vgst.in) which will facilitate quick processing and selection of the proposals. (2) Any proposal submitted to VGST without a soft copy (CD/DVD) of the proposal will not be accepted.

Government of Karnataka Department of Information Technology, Biotechnology and Science & Technology

Vision Group on Science and Technology

P A R T - A

INSTITUTIONAL
1 2 3 4
Name of the Institution Year of Establishment Name of the University (affiliated)

INFORMATION
: : :

Whether the college is recognized by U.G.C New Delhi under 12(b) & 2 (f) list, AICTE (if so provide details in brief) : Academic status of the Institution (Please use mark wherever relevant) : 1 2 3 4 University Department/College (UDC) Govt. Institution (GIN) Aided Institution (AIN) Private Institution (PIN)

6 7

Date of Accreditation by NAAC/NBA etc., Accreditation details of Grade {(if any) Append a copy of NAAC)} :
Details of PG Courses Existing PG Courses subject and student strength details : Sl. No. Subject Students strength

a b c d Total 8 9
Total student strength in the college (2011-12) :

Number of Faculty Members with Ph.D., Degree in the Institution : International Awards and National Awards Professional Societies (if any) : Communication Details :

10 Special Distinction earned by faculty members like 1

Postal Address E-mail Mobile Phone No. Fax No.

Government of Karnataka Department of Information Technology, Biotechnology and Science & Technology

Vision Group on Science and Technology

P A R T - B

DEPARTMENTAL
1 2 3
Name of the Department (seeking VGST grant)

(The Dept. applying for VGST grant) : : :

INFORMATION

Level Applied for {(only for K-FIST programme)

(Please use mark wherever relevant)}

LEVEL I LEVEL II
1 2 3 4 5 6 7 8 Chemical Science Biological Science Physical Science Engineering Science Earth and Environmental Science Mathematical and Computational Science Medical and Dental Pharmaceutical Science Agricultural Science

Subject Area
(Please

use mark wherever relevant)

List of Major Equipment available in the Department

Sl.No. 1 2 3 4 5

Equipment 6 7 8 9 10

Whether the Department received any major infrastructure research grant during the last 3 years from DST/DBT, UGC/AICTE/MCI of Govt. of India. If yes, provide details : Indicate the major research area of the faculty members in the Department : Name and designation of the Faculty Major Research area member

Yes / No
Total Number of Ph.D., candidates

Number of Publications in Scientific journals (National & International) published from the Department during the last 3 years (Provide details in a separate sheet if necessary) :

2011-12
2010-11 2009-10

Computing

and

networking

facilities

available

in

your

department and institution (a brief summary)

P A R T C
CONCEPT
1 Address of the Institution

PROPOSAL

2 3

VGST - Programme CESEM/CISEE/K-FIST/SMYSR Programme Title

CESEM/CISEE/K-FIST/SMYSR Establishing the Facility for :

Name of the Department (VGST Grant Seeking Department)

Name and Designation of Programme Co-ordinator (PC)

6 7 8

VGST Grant Financial Year (FY) VGST - Grant Utilization Year (UY) Cut-off date to utilize VGST Grant (I - Installment)

2012-13 2012-13 31-03-2013

Annexure1(a)

PROFORMA - A

ACTION

PLAN ABSTRACT

(CESEM/CISEE/K-FIST/SMYSR)
Establishing the Facility for : _____________________________________

Proposed work for Financial Year 2012-13

______________________________________ Name & Signature of the Programme Co-ordinators (With seal) Date : ____________

_________________________________ Name & Signature of Head of the Institution (with seal)

Place: _____________

VGST grant shall not be utilized for organizing Workshops/ Seminars/

Conferences/ Orientation & Training programmes.

Annexure1(b)

PROFORMA - A

ACTION

PLAN ABSTRACT

(CESEM/CISEE/K-FIST/SMYSR)
Establishing the Facility for : ____________________________________

Proposed work for Financial Year 2013-14

______________________________________ Name & Signature of the Programme Co-ordinators (With seal) Date : ____________

_________________________________ Name & Signature of Head of the Institution (with seal)

Place: _____________

VGST grant shall not be utilized for organizing Workshops/ Seminars/

Conferences/ Orientation & Training programmes.

Annexure2(a)

PROFORMA - B

BUDGET ESTIMATE
(For the Financial Year 2012-13)
A) NON-RECURRING (NR) : (80% of VGST Grant)
(Expenditure towards Equipment, Accessories, etc.)

Sl. No.

Name of the Equipment

Specification (in brief)

Unit price

Total Unit/ Quantity required

Total Estimated Cost (Rs. in lakh)

A1

A2

A3

A4

A5

Budget Estimate Continued..

A6

PROFORMA - B

A7

A8

Total

Rs.

(should not Exceed 80% of Grant for each year)

Signature of Principal/ Head of Institution (with Seal)

Signature of Principal Investigator/ Programme Co-ordinator (with Seal)

Annexure2(b)

PROFORMA - B

BUDGET ESTIMATE
(For the Financial Year 2013-14)
B) NON-RECURRING (NR) : (80% of VGST Grant)
(Expenditure towards Equipment, Accessories, etc.)

Sl. No.

Name of the Equipment

Specification (in brief)

Unit price

Total Unit/ Quantity required

Total Estimated Cost (Rs. in lakh)

A1

A2

A3

A4

A5

Budget Estimate Continued..

A6

PROFORMA - B

A7

A8

Total

Rs.

(should not Exceed 80% of Grant for each year)

Signature of Principal/ Head of Institution (with Seal)

Signature of Principal Investigator/ Programme Co-ordinator (with Seal)

Annexure2(c)

PROFORMA - B

BUDGET ESTIMATE
(For the Financial Year 2012-13 & 2013-14)
B) RECURRING

: (20% of VGST Grant)

(Consumables, Contingency & Other Items)

Sl. No. B1 B2 B3 I Year (2012-13) Rs. Rs. L1 L2 (upto) Rs. 75,000/(upto) Rs. 1,50,000/Rs. II Year (2013-14) Rs. Rs. (upto) Rs. 75,000/(upto) Rs. 1,50,000/Rs.

Description Contingency Consumables/teaching aids Maintenance of lab equipments Grand Total

Total Budget Requested Rs. Rs. (upto) Rs. 1,50,000/(upto) Rs. 3,00,000/Rs.

(should not Exceed 20% of Grant for each year)

Signature of Principal/ Head of Institution (with Seal)

Signature of Principal Investigator/ Programme Co-ordinator (with Seal)

PROPOSALSUMMARY(PS) (201213)
Name&Addressof theInstitution Nameofthe Department& Coordinator Subject Area Titleof Proposal Dateof Accreditationby UGC/NAAC/AICTE/ MCI University Affiliation Statusofthe Institution (UDC/GIN/AIN/PIN) Whether anyGrant givento the Institution duringthe Year2010 11&1112 SubCommittee Recommendation

Annexure4

VISION GROUP ON SCIENCE AND TECHNOLOGY

GRANT DISTRIBUTION CHART (GDC)

Sl. No. 1 2

Programme CESEM CISEE L1

I year (Rs. in lakhs) 20.00 10.00 10.00 20.00 5.00

II year (Rs. in lakhs) 20.00 10.00 10.00 20.00 -

III year (Rs. in lakhs) 20.00 10.00 -

K-FIST L2

SMYSR