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MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.
Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street July 22, 2013 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:
Sham, Messina, Yamauchi, Ayala, Placido Led by Mayor Placido
READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(d)(1): Spector v. City of Alhambra, LASC Case No. BC483110 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 2 matters. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Officers’ Association, Alhambra Police Management Association, Alhambra Fire Fighters’ Association, and the Alhambra City Employees’ Association.
RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. PUBLIC HEARING 1. 2013 CONGESTION MANAGEMENT PROGRAM (CMP) – F2M6-63, N2M13-102, R2M13-12 This is the time and place set by Notice No. N2M13-102 for the City Council to determine whether or not the City of Alhambra is in conformance with the Congestion Management Program (CMP), and if so determined to be in conformance, to adopt the CMP Local Implementation Report in accordance with California Government Code Section 65089, et seq. and certify that the City of Alhambra has met all mandated requirements of the CMP. Recommended Action: After receiving public input, the Mayor should close the public hearing and the City Council should adopt Resolution No. R2M13-12 entitled: A Resolution of the Alhambra City Council finding the City of Alhambra, California to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Development Report, in accordance with California Government Code Section 65089 and attached Local Development Report; authorize the City Clerk to certify the adoption of the resolution and forward a copy to the Los Angeles County Metropolitan Transportation Authority by August 31, 2013; and, direct staff to undertake the steps necessary to finalize Council’s action.
CONSENT AGENDA (Item Nos. 2 – 13) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 2. DESIGNATION OF VOTING DELEGATE AND ALTERNATE: LEAGUE CALIFORNIA CITIES ANNUAL CONFERENCE – F2M13-13, M2M13-76 OF
Staff requests that the City Council approve the proposed appointment of Mayor Steven T. Placido as Voting Delegate and Vice Mayor Stephen Sham as the Voting Delegate Alternate for the September 18-20, 2013 League of California Cities Annual Conference’s Business Meeting. Recommended Action: follows: City Council adopt Minute Order No. M2M13-76 as
RESOLVED by the Alhambra City Council that this Council hereby designates and appoints Mayor Steven T. Placido as Voting Delegate and Vice Mayor Stephen Sham as Voting Delegate Alternate for the 3 7-22-13
September 18-20, 2013 League of California Cities Annual Conference’s Business Meeting; and, BE IT FURTHER RESOLVED by the Alhambra City Council that this Council hereby directs the City Clerk to attest to the designation and appointment of Mayor Placido as Voting Delegate and Vice Mayor Sham as Voting Delegate Alternate and send the 2013 Annual Conference Voting Delegate/Alternate Form to the League of California Cities. 3. AWARD CONTRACT: HOME DELIVERED MEAL PROGRAM FOR FY 2013-2014 – F2M6-94, C2M13-32, M2M13-77 Staff is requesting the City Council approve an agreement with YWCA Intervale Senior Services to continue to provide the Home Delivered Meals Program for Alhambra residents who are homebound and over sixty years of age. This program is eligible for Community Development Block Grant (CDBG) funding, with $20,000 in the CDBG funds identified for this project in FY 2013-2014. This service is free to seniors and the Program assists Alhambra’s homebound senior residents in remaining in their homes where they can “age in place” for as long as is safely possible. Recommended Action: Award a performance-based contract to YWCA Intervale Senior Services, subject to final language approval by the City Manager and City Attorney, in the amount of $20,000 for continued implementation of the Home Delivered Meals Program in Alhambra for the 2013-2014 fiscal year; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-77)
AUTHORIZATION TO CONDUCT A FIRST TIME HOMEBUYER PROGRAM RAFFLE FOR 3149 FRONT STREET & PROVIDE ASSISTANCE IN PURCHASING THE PROPERTY - F2M10-512, M2M13-78 Staff requests City Council authorization to conduct a First Time Homebuyer Program raffle for the sale of a City owned single family home at 3149 Front Street and to assist a First Time Homebuyer in purchasing the property. The process for selling 3149 Front Street will occur after the Notice of Completion for the rehabilitation of the property. Recommended Action: City Council authorize staff to undertake the following steps necessary to finalize Council’s action: 1) Conduct a First Time Homebuyer Program raffle for the sale of a City owned single family home at 3149 Front Street; 2) Assist the First Time Homebuyer raffle winner in purchasing the property; 3) Authorize staff to reduce the sale price and City second by up to 15% to equal the lender appraisal, if required; and, 4) Upon close of escrow, authorize the Finance Director to transfer the proceeds from HOME account 252.22290 to the HOME Entitlement account 252.40.4030.65996. (M2M13-78)
AWARD CONTRACT: CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR SEWER PLANT NO. 3 REPLACEMENT PROJECT – F2M13-27, RFP2M13-3, C2M13-33, M2M13-79 4 7-22-13
Staff requests that the City Council award a contract for Construction Management and Inspection Services for the Sewer Plant No. 3 Replacement Project. The City distributed a Request for Proposals (RFP) in order to determine the most qualified engineering and inspection firms for the project. The RFP was sent to reputable engineering companies and AKM Consulting Engineers (AKM) was the only firm that responded. Staff conducted a review and evaluation of AKM’s proposal and recommends an award of contract to AKM in an amount not to exceed $271,580. Recommended Action: City Council award a contract to AKM Consulting Engineers, subject to final language approval by the City Manager and the City Attorney, in the amount not to exceed $271,580 for Construction Management and Inspection Services for the Sewer Plant No. 3 Replacement Project; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-79)
AWARD CONTRACT: SEWER MANHOLE REPAIRS – F2M13-42, C2M13-34, M2M1380 Staff requests that the City Council award a contract to T.A. Rivard for the repair of four manholes at various locations. The Sewer System Rehabilitation Plan lists those manholes which are in need of repair or replacement based upon the condition of the structure. Four locations have been identified as requiring repair at this time ahead of an upcoming planned street repaving project. Three cost proposals were received for this project ranging from $49,000 (T.A. Rivard) to $120,500 (W.A. Rasic). T.A. Rivard has completed various repairs to the sewer system and has performed quality work in the past. Recommended Action: City Council award a contract to T.A. Rivard, subject to final language approval by the City Manager and City Attorney, in an amount not to exceed $49,000 for sewer manhole repairs; and, direct staff to undertake the necessary steps to finalize Council’s action. (M2M13-80)
CONTRACT EXTENSION: TRANSPORTATION SERVICES FOR ACT BUS & SENIOR RIDE – F2M8-53, C2M8-32, M2M13-81 Staff requests that the City Council award a one-year contract extension to Southland Transit, Inc. to provide contract transport operations for the Alhambra Community Transit (ACT) and Alhambra Senior Ride programs in the amount of $1,484,171. Southland Transit, Inc. has been providing transportation services to the City of Alhambra since 1998. Staff has been satisfied with the quality of service provided by Southland and recommends that the City Council award a one-year contract extension. Southland will continue to provide to the City insurance on all of the vehicles at full replacement value and program service levels will remain the same. Recommended Action: City Council approve a one-year contract extension with Southland Transit Inc., subject to final language approval by the City Manager and City Attorney, to provide contract operations for Alhambra Community Transit (ACT) and Alhambra Senior Ride in an amount of $1,484,171, for the period of July 1, 2013 through 5
June 30, 2014; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-81)
FISCAL POLICIES UPDATE: DEBT POLICY & PROCEDURE – F2M13-17, R2M13-13 In reviewing the City’s existing fiscal policies and procedures, it was determined that the City does not currently have a debt policy. Staff recognizes that one of the keys to sound financial management is a debt policy. A sound debt policy establishes the parameters for issuing and managing debt and will provide the City with guidelines for enhancing and improving internal controls and fiscal management. Therefore, staff requests that the City Council adopt the proposed Debt Policy and Procedures as outlined in the Director of Finance’s report dated July 22, 2013. Recommended Action: City Council adopt Resolution No. R2M13-13 entitled: A Resolution of the City Council of the City of Alhambra, California, approving the City of Alhambra’s Debt Policy and Procedures
AWARD CONTRACT: PROFESSIONAL SERVICES FOR PREPARATION OF THE CITY’S OFFICIAL REPORTS FOR THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) – F2M13-35, C2M13-35, M2M13-82 On June 24, 2013, the City Council authorized staff to solicit proposals for the preparation of its Annual Action Plan, CAPER, and 2015-2020 Consolidated Plan for submission to HUD. The City received three proposals, although one of the proposals was disqualified for being incomplete. The remaining proposals ranged from $79,765$138,750. After reviewing each proposal and interviewing both firms, staff is recommending that the City Council award a 3-year contract to Veronica Tam and Associates for professional services for the preparation of the City’s Annual Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and 2015-2020 Consolidated Plan for submission to HUD. Recommended Action: City Council award a 3-year contract for professional consulting services, subject to final language approval by the City Manager and City Attorney, to Veronica Tam and Associates to prepare the City’s Annual Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and 2015-2020 Consolidated Plan for submission to HUD and assistance with IDIS in the amount of $79,765; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M13-82)
TREASURER’S REPORT - F2M13-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of June, 2013, listing all of the City's investments as of June 30, 2013.
MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the May 28, 2013 regular meeting of the Alhambra City Council and the June 24, 2013 regular meeting of the Alhambra City Council.
PERSONNEL ACTIONS – F2M13-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated July 22, 2013 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
DEMANDS - F2M13-1 Recommended Action: City Council approve as submitted Final Check List (146707 thru 146769) in the amount of $24,358.87 for the period ending July 1, 2013; Final Check List (146771 thru 146850) in the amount of $305,528.92 for the period ending July 3, 2013; and, Final Check List (146855 thru 147019) in the amount of $360,232.58 for the period ending July 11, 2013.
ORDINANCE – SECOND READING 14. ORDINANCE AMENDING TITLE 23 OF THE ALHAMBRA MUNICIPAL CODE (AMC) PERTAINING TO PROHIBITING DONATION BOXES - F2M13-41, O2M13-4619 Staff requests that the City Council consider second reading and adoption of an ordinance amending Chapters 23.04 and 23.85 of Title 23 of the Alhambra Municipal Code (AMC) to prohibit the placement of Donation Boxes as it pertains to existing and future boxes. Recommended Action: City Council direct the City Attorney to give second reading by title only to the following ordinance entitled: Ordinance No. O2M13-4619: An Ordinance of the City Council of the City of Alhambra, California, amending Chapters 23.04 and 23.85 of the Alhambra Municipal Code pertaining to donation boxes after which the Council, by motion, may adopt Ordinance No. O2M13-4619.
ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. 7 7-22-13
Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, August 12, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
LAUREN MYLES, CMC CITY CLERK
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