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21st%European%Scout%Conference% Document%3%–%Triennial%Report%2010;2013%

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Introduction
Dear Friends, It is our pleasure to present the Triennial Report of the European Region of the World Organization of the Scout Movement (WOSM) for the period August 2010 to July 2013. “Supporting Growth in Changing Times” was the Region’s motto and the title of the Regional Scout Plan 2010-2013, which built the foundation document for our work during the past three years. All actions undertaken by the Region have been developed and implemented in the context of this Plan alongside the maintenance of general services and the global Strategy for Scouting. Relevant elements of the World Scout Triennial Plan adopted by the World Scout Committee following the World Scout Conference in 2011 have also been taken into consideration. The following pages reflect the value our collective contribution had to the development and growth of Scouting in Europe as well as our ability to focus on needs and strengths of National Scout Organisations (NSOs) and National Scout Associations (NSAs) in our Region. Our efforts were able to profit from the solid foundation previous European Regional Committees had prepared, for which we are grateful. At the beginning of the Triennium, the European Regional Committee’s focus was to provide the objectives and related actions identified by the Plan with an appropriate operational framework and to recruit a group of volunteers willing to offer their skills and expertise and invest some of their time to help the Committee achieve the goals set in the Plan. The work related to the implementation of the Plan was complemented by continued Tailored Support of such NSOs and NSAs in the European Region which had identified specific areas requiring support in the process of the Needs and Strengths Analysis launched by the Region during the first months of the Triennium. Without the commitment and enthusiasm of our Regional volunteers as well as the valuable support of our dedicated staff team at the European Regional Office, implementing the Regional Scout Plan and the Resolutions adopted by the 20th European Scout Conference would have been much more challenging. We are deeply indebted to all of them for sharing their knowledge and expertise, and - in the case of our volunteers – we are also very grateful to their associations for recognising the valuable contribution they could make to Regional work. In an effort to further improve communications within the Region and as a response to a Conference Resolution requesting to have available a modern and easily accessible platform of exchange, the Region’s previous monthly newsletter Euro.Scout.Info was replaced by a new and innovative, informal

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Regional blog (see: http://euroscoutinfo.com). Accompanying its launching in January 2011, we also had our first appearance on Facebook, twitter and other social media. The last months of the Triennium saw us not only ensuring that the implementation was completed according to plan and that our work was adequately evaluated (see Document 21ESC 4 for details), but also looking ahead: a series of Regional events between December 2012 and April 2013 provided suitable platforms for NSOs and NSAs to provide us with feedback on work delivered and with ideas and suggestions on areas the Region should focus on in the coming years. Apart from helping coordinate the activities related to the Plan and support delivered to NSOs and NSAs and driven by the continued economic constraints in many countries, we have had to closely look at practical measures helping reduce planned expenditures and diversify sources of income. We are indebted for valuable support received from Claudio Burkhard and Marios Christou, Regional Treasurers up to June 2011 and from June 2011, respectively, as well as to the members and Board of the European Scout Foundation for their advice and skilful management of the portfolio invested on the Region’s behalf. It has been a pleasure for us having given service to the Scout Movement in general and the European Region and its NSOs and NSAs in particular during the past three years. We are both enormously grateful to the incredible support and uncountable hours of dedicated work provided by highly motivated members of the European Regional Committee and the hardworking members of the European Regional Office. We thank all NSOs and NSAs for the support, co-operation and commitment to Scouting demonstrated during the past Triennium. Together, we have all made an impact of on the lives of many young people across Europe and we have supported the growth of Scouting in our Region in changing times! Finally, we would like to congratulate all the Scout photographers who submitted their best images to the Region’s #MyBestScoutPhoto contest. As promised, some of the many, many excellent pictures were used to illustrate this report.

Craig Turpie Chairperson European Regional Committee

David McKee Regional Director World Scout Bureau European Regional Office

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Thank-you
The European Scout Committee and the entire Region wishes to recognise the contribution made to the work of the Region by the following supporters:

FES

The Fund for European Scouting (managed by JP Morgan Private Bank)

The United States Fund for International Scouting

The Youth-in-Action Programme of the European Commission’s Directorate General Education and Culture

The Daphne III Programme of the European Commission’s Directorate General Justice

The European Youth Foundation of the Council of Europe

The Messengers of Peace Project of the World Organization of the Scout Movement

The Eric Frank Trust

The Anna Lindh Foundation

… and all those many volunteers and staff who have contributed in any way to support the work of the Region in the Triennium 2010 – 2013 - our sincere and heart-felt thanks.

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The European Regional Conference
The European Regional Conference of WOSM meets every third year to fulfil the functions contained in the Constitution of the European Scout Region (the full text is available in Circular 21ESC 1). These include:

To further the Scout Movement within the Region by promoting the kindred spirit of cooperation and mutual assistance amongst Scout Organisations within the Region. To foster the idea of European citizenship, based on the consciousness of a common heritage and destiny. To develop cooperation among European youth. To exercise other functions resulting from the Constitution of the European Scout Region and other laws governing the European Region. To ensure proper implementation of the decisions and policies laid down by the World Organization of the Scout Movement, which affect the European Region.

• • • •

The 20th European Scout Conference and the 13th European Guide and scout Conference took place in Brussels, Belgium, in July 2010. They were hosted by Guidisme et Scoutisme en Belgique – De Gidsen en Scoutsbeweging in België to whom the European Region is very grateful.

Some 250 delegates, observers and guests from more than 50 countries attended the 20th European Scout Conference. The Conference adopted the Regional Scout Plan 2010-2013 and passed six business Resolutions. The Regional Scout Plan 2010-2013, entitled “Supporting Growth in Changing Times” provided the strategic platform for the work of the European Region during the Triennium.

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The European Regional Committee
The main functions of the European Regional Committee are:

• • •

To exercise such functions as are provided for in the Constitution of the European Region. To put into effect the resolutions adopted by the Regional Conference and to fulfil and duty that the Conference may assign to it. To act as an advisory body to the World Scout Committee and for member organizations requiring advice and assistance.

The European Regional Committee of WOSM has six volunteer members elected by the delegates during a regular session of the European Regional Conference. Regular meetings of the Committee take place at least three times per year.

Members of the European Regional Committee of WOSM 2010-2013

• • • • • •

Craig Turpie, Chairperson, from the United Kingdom Henrik Söderman, Vice Chairperson, from Finland Dr. Andrea Demarmels, Member, from Switzerland Christos Hatzidiamandis, Member, from Greece Christian Loste Ramos, Member, from Spain Petr “Permi” Vanek, Member, from the Czech Republic

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Also attending meetings of the European Regional Committee
TREASURER, EUROPEAN REGION The Treasurer of the European Region of WOSM is a volunteer appointment within the European Region. The appointee is confirmed by the Treasurer of the World Organization of the Scout Movement and attends meetings of the European Regional Committee to report on the Region’s financial situation, to give guidance to the Committee and to advise on the investment management of the Region’s portfolio.

• •

Claudio Burkhard, from Switzerland (till June 2011) Prof. Marios Christou, from Cyprus (as of June 2011)

EUROPEAN SCOUT FOUNDATION The Chairman of the European Scout Foundation (ESF) is a permanent guest of the Committee at its meetings and reports on the work of the Foundation, which is managing some of the Region’s financial assets on its behalf. By reciprocity, the Committee is represented on the Board of the Foundation.

Jørgen G. Rasmussen, from Denmark (since December 2000)

COMMITTEE SECRETARY In conformity with the Constitution of the European Scout Region, the Regional Director serves as Secretary of the European Regional Committee, and gives valuable input and advice, particularly in relation to the day-to-day business of the European Regional Office and other matters that may arise.

David McKee, from the United Kingdom (since June 2004)

EXECUTIVE ASSISTANT The Regional Director’s Executive Assistant attends meetings of the European Regional Committee to assist with capturing discussion, recording of decisions and clarifying action points. The presence of the Executive Assistant allows the Committee Secretary to more fully participate in the discussions.

Rupert Schildböck, from Austria (since February 2010)

OTHER MEMBERS OF STAFF At the discretion of the European Regional Committee, other Members of Staff may be invited to attend particular meetings to advise on specific matters.

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WORLD SCOUT COMMITTEE It has become a regular custom for the European Regional Committee to extend an invitation to attend its meetings and in most cases a member of the World Scout Committee could indeed participate in the discussions and update the European Regional Committee on current developments on the world level of WOSM. In addition, invitations to attend at least one meeting per year have also been extended to Youth Advisors to the World Scout Committee coming from NSOs in the European Region. Members and Youth Advisors attending meetings during this Triennium:

• • • • •

Karin Ahlbäck, Member, from Finland João Armando Gonçalves, Member, from Portugal Esben Holager, Youth Advisor, from Denmark John May, Vice Chairperson, from the United Kingdom Vemund Ovesen, Youth Advisor, from Norway

BY INVITATION Occasionally, the European Regional Committee invited guests to participate in some or all parts of particular meetings. During the past three years, such guests included representatives of NSOs and NSAs and Members of Staff of the World Scout Bureau’s Central Office. In November 2012 the Committee meeting was opened to individuals and NSOs who were considering a candidature to the next European Committee.

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Organisation of work
A number of tools were introduced at the beginning of the Triennium to help the European Regional Committee organise its work to the best benefit of the European Region. The different measures contributed to balancing and adjusting expectations and commitments amongst Members of the Committee. MUTUAL AGREEMENTS Following practice established in the past triennium, the European Regional Committee agreed at the beginning of the Triennium to set up Mutual Agreements for the elected Members and the Treasurer. Going beyond typical role descriptions, these Agreements considered in a more personalised way what each Committee Member would be willing and able to honestly give in terms of time and what particular support would be available to them. REGULAR REPORTING AND ANNUAL REPORTS As a regular item on the agenda of its meetings, the European Regional Committee received individual reports from each Member, which allowed the Committee to be updated on different aspects of each of its Member’s work. Three Annual Reports, circulated to all NSOs/NSAs, helped each Committee Member to reflect on actions undertaken during the period of twelve months and to address particular challenges encountered or highlight inspiring success stories.

SITUATION ASSESSMENTS AND PROGRESS REPORTS In an effort to keep better track on progress made by the different Working Groups and Core Groups set up to help achieve objectives and related action identified in the Regional Scout Plan, regular Situation Assessment and Progress

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Reports were introduced, reviewed by the Committee at each of its meetings and subsequently shared with all NSOs and NSAs in the European Region. The final situation assessment of the Regional Scout Plan is appended to this Triennial Report.

Communicating and collaborating with NSOs and NSAs
A number of measures were put in place at the beginning of the Triennium in order to ensure regular and transparent communications with NSOs and NSAs in the Region. Thus, the associations and the Committee and Office were always up to date on successes achieved and could address any challenges met in timely fashion. COMMITTEE UPDATE Shortly after each meeting, the European Region Committee rapidly dispatched a two page Committee Update to all NSOs and NSAs in the Region as well as to Regional volunteers. In this way, highlights of the Committee’s discussions and other outcomes were shared with a maximum of people involved in Regional work. Some content of these Committee Updates was also shared in the Region’s different social media channels. COMMITTEE CONTACT SYSTEM The Committee Contact System was another means for NSOs and NSAs to learn more about successes and challenges related to the work of the European Regional Committee. The System aims at rendering the Committee more accessible to the associations. As in previous triennia it proved useful in establishing strong and mutually beneficial relationships. And important aspect of the System relates to its role in helping identify particular needs for tailored support and in accompanying associations, which envisaged applying for financial support through the Partnership Fund. The System is complementary to general information, specific contact and particular support available directly from the staff of the European Regional Office. ANNUAL REPORTS Three Annual Reports, circulated to all NSOs and NSAs, built on the practice adopted in the previous Triennium of issuing Annual Reviews, provided an intermediate update from the Committee to associations on progress made, giving more regular reporting in addition to the Triennial Report at the end of the period.

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The Steering Group and the Co-ordinating Group
Steering Group
In between meetings of the European Regional Committee, its Steering Group comes together at least three times per year. Its main function is to prepare the Committee meeting sessions and to ensure timely and accurate follow-up of actions and other decisions made by the Committee. The Chairperson, Vice Chairperson and Regional Director are members of the Steering Group.

Co-ordinating Group
Together with the Steering Committee, its counterpart in the Europe Region WAGGGS, the Steering Group of the European Regional Committee forms the Co-ordinating Group. It is mainly responsible for organising and maintaining cooperation between the European Regions of the two world bodies, for preparing the agenda for the joint meetings of the two Regional Committees, which take place twice a year, and for ensure timely follow-up of agreed actions in relations to work in partnership.

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The European Regional Office
The European Regional Office serves not only as the secretariat of the European Region itself but also as the secretariat of the World Organization of the Scout Movement in matters relating to the Region. Over the past three years there have been a number of changes in the composition of the office.

Staff who left the European Regional Office during the Triennium

Katrin Kelly, Director for Strategic Support and Development since September 2007 left in October 2010 to pursue a career in consulting and teaching in Germany Milutin Milosevic, Director for Adult Resources at the Geneva Office since January 2006, and previously Field Executive for South East Europe left in January 2012 to pursue a career as independent consultant Tim Watson, Project Support Intern at the Brussels Office since January 2010 and later Manager for the Unguvu 1 and 2 Projects left in December 2011 to work for a University Student Association in the United Kingdom. Alix Masson, Director for External Relations and Funding at the Brussels Office since November 2008 left in September 2012 returning to work for the European Youth Forum (from where she had joined the Office). Nicolò Pranzini, Funding and Project Support Manager at the Brussels Office since November 2008 and at times interim Director for External Relations and Funding, left in December 2012 but was subsequently engaged to manage the Region’s Safe from Harm Project for the duration of that project, working from home in Italy. Nicolas Ott, Conference Support Intern at the Brussels Office since February 2010 left shortly after the 20th European Regional Conference in August 2010. Alexandru Iambroszki, Project Intern at the Brussels Office, worked for the Region for six months in 2011 in the framework of a European Union Project supporting the National Scout Organisation in Romania. Antal Piross, Project Intern at the Brussels Office, worked for the Region for six months in 2012 in the framework of a European Union Project supporting the National Scout Organisation in Hungary. Valeria Ileana Siciliano, Project Intern at the Brussels Office, worked for the Region for six months in 2013 in the framework of a European Union Project supporting one of the National Scout Associations in Italy.

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Benjamin Thurotte, Assistant for External Relations (January 2011), and Lorenzo Nava, Director for External Relations and Funding (November 2012), both at the Brussels Office, left their appointments during their respective trial periods to pursue their careers elsewhere.

Staff at the Geneva Office

• •

David McKee, from the United Kingdom, Regional Director since July 2004 Radu Stinghe, from Romania, Director for Youth Programme from April 2001 to January 2012, Director for Educational Methods since February 2012 and Deputy Regional Director since October 2012 Annemarie Khetib, from Switzerland, Director for Administration and Finance since December 2007 Rose-Marie Henny, from Switzerland, Director for Organisational Development since March 2011 José Figueira, from Portugal, Project Office for Educational Methods from April 2012 to April 2013 and Unit Manager for Adult Resource since May 2013 Rupert Schildböck, from Austria, Executive Assistant to the Regional Director since February 2010 Anne-Christine Vogelsang, from France, Administrative Assistant since July 2008

• • •

• •

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Mariana Gomes, from Switzerland, Project Assistant for Educational Methods, between April and September 2013

Staff at the Brussels Office

• •

Letizia Gambini, from Italy, Director for External Relations and Funding, since April 2013 Marguerite Potard, from France, Project Support Officer for Unguvu 1 and 2 between January and August 2012, and Funding and Project Support Manager, since September 2012 Manuela Capraro, from Italy, Project Assistant for the Safe from Harm Project, since May 2012

Staff working from home

• • •

Jordan Bajraktarov, from the former Yugoslav Republic of Macedonia, Filed Executive for South East Europe since March 2006 Mihajlo Atanackovic, from Serbia, Senior Web Editor and Regional Events Administrator since February 2006 Massimo Cavatorta, from Italy, Project Assistant at the representative office of WOSM in Albania since 2011

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The European Scout Foundation
The European Scout Foundation has continued to play a key role in raising funds to support Scouting in the European Region, as it has successfully done since its establishment as a foundation under Swiss Law in August 1974, almost 40 years ago. Both the European Scout Foundation and the European Regional Committee maintain close links and regular exchanges take place to discuss matters of mutual interest. While the Chairman of the Foundation attends meetings of the Committee, the Committee is represented in the Board of the Foundation. The Regional Director and one member of the Regional Scout Committee attend meetings of both the Committee and the Foundation Board. On behalf of the European Regional Committee, the European Scout Foundation manages and oversees the investment of some of the Region’s financial assets, for which purpose the European Investment Fund (EIF) was set up under Swiss Law shortly after the 20th European Scout Conference. For more details about the EIF, please refer to the Financial Report contained in Document 21ESC 6. Also on the Committee’s behalf, the European Scout Foundation is represented in the Board of the Eric Frank Trust (EFT), a trust fund set up in the United Kingdom in 2010 and benefits of which are available to specific projects in support of Scouting in around the world, including Europe. Finally, on behalf of both the European Regional Committee and Europe Committee WAGGGS, the Foundation also oversees the investment management of the Leadership Training Fund (LTF), which was created following a substantial donation received in 2010 in support of Guiding and Scouting in Europe. For further details about the LTF, please refer to the Report on Joint Work contained in Joint Document 14EGSC 4.

Members of the Board of the Foundation during the Triennium

• • • • • • •

Andreas Henrici, from Switzerland, Honorary Member Walter Hofstetter, from Switzerland, Treasurer Dr. David Jenny, from Switzerland, Member René Karla, from Austria, Vice Chairman (until January 2013) Annemarie Khetib, from Switzerland, Secretary Wolfgang Kniese, from Germany, Member (since February 2013) David McKee, from the United Kingdom, ex-officio Member as Regional Director

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• • •

Jørgen G. Rasmussen, from Denmark, Chairman Henrik Söderman, from Finland, Member (since September 2010), representing the European Regional Committee Juris Ulmanis, from Latvia, Member (until January 2013) and Vice Chairman (since February 2013)

Initiatives of the European Scout Foundation
Throughout the Triennium the Foundation continued a series of valuable initiatives in support of Scouting in Europe. FRIENDS OF SCOUTING IN EUROPE (FOSE) The Friends of Scouting in Europe are a continuously growing number of active or former Scouts and Scout Leaders in Europe who have agreed to give at least EUR 150 annually to the Foundation. Currently counting some 450 donors across Europe and beyond, FOSE has over the years built a capital of some EUR 765,000, the interest from which is used to support projects submitted to the Small Projects initiative.

Annual Gatherings of FOSE members, always hosted during the autumn in a country in Central or Eastern Europe, provide current or future donors with an opportunity to see what their valuable contribution can help to realise. The Gatherings are always well attended and have become famous for their Scouting Family atmosphere. During the time under review, Annual Gatherings of FOSE have taken place in: in October 2010 on the shores of Lake Ohrid in the former Yugoslav Republic of Macedonia, in October 2011 in Tallinn, Estonia, and finally in October 2012 in Sarajevo, in Bosnia and Herzegovina. Individuals who offer their additional service as national focal points in their countries are FOSE Super Friends. This system has proved very useful to market the services provided by the Foundation and to help recruit new, additional donors for FOSE.

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Members of FOSE regularly meet on the occasion of events organised by the European Region or WOSM, such as the IC Forum, the Symposium, the Conference or Roverway and the World Scout Jamboree. All these and similar events present welcome opportunities to share information about the work of the Foundation, present projects funded by the Foundation and to receive valuable feedback from NSOs and NSAs. SMALL PROJECTS INITIATIVE This initiative was once the backbone of financial support offered by the Foundation to project planned and undertaken by NSOs and NSAs in the European Region. In this initiative the Foundation plays the role of a kind of clearing house in as far as it establishes links between an association seeking financial support for a local project and a donor looking for an opportunity to directly fund a specific Scout project. During the current Triennium some reflection has taken place as to how this funding opportunity can be better marketed to the best benefit of Scouting in Europe. This included a review of the geographical area from which projects would be accepted as well as the maximum amount of support available to a given project. Results of this work are due soon and will certainly have a positive impact in the coming years.

More information
Regular updates of activities of the European Scout Foundation as well as guidelines and application forms for project support initiatives are available on the Foundation’s website (http://europeanscoutfoundation.org/fose/).

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Our work with the World Level
Global Issues
It is reasonable to note that the relationship with colleagues at World Level is vitally important and should be mutually beneficial. NSOs are first and foremost Member Organisations of the World Organization of the Scout Movement with the Region performing an important role in providing first hand support. The European Regional Committee has worked in a collaborative way with colleagues at World Level throughout the triennium. It has sought out opportunities to work together as well as responded to requests from the World Scout Committee in relation to very specific needs. The European Regional Committee has endeavoured to promote ideas and ways of working that could be of benefit at World Level as well as in other Regions and has not held back on its responsibilities to engage with and provide advice where appropriate. The latter part of the triennium has seen the European Regional Committee having to respond to various issues that have arisen including the ‘Global Issues’, which is covered in more detail below. Readers will be aware of the issues identified during the triennium by the AsiaPacific Region and now termed “Global Issues”. The European Scout Committee has spent time considering the exchanges of communication concerning these issues, including formal responses to the Asia-Pacific Regional Committee and to the Chairman of the World Scout Committee.

As all readers will know, there are few commonly held opinions of the European Regional Region. There are 41 countries in the Region and often 41 nuanced responses to many issues. The Regional Committee has been very clear in its

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communications that it is acting according to the role of the Regional Committee, primarily as an advisory body to the World Scout Committee. It should be noted that the issue of restructuring of the World Scout Bureau is on the whole welcomed by the European Regional Committee. However, the Committee has been concerned at the apparent importance given by the World Scout Committee to governance type issues, when so much of the governance debate had been assumed to have been completed previously. While much of the detailed debate around these issues has been undertaken by the Steering Group, all members of the Committee have been regularly informed of changes in information and situations. Issues have been debated fully by the whole Committee when required. The Regional Committee has tried to maintain a focus on the delivery of the Regional Scout Plan as well as the provision of regional support and regional events against this backdrop. It recognises that the ‘Global Issues’ agenda has required engagement, but that it has been distracting.

Messengers of Peace
In common with all Regions, a Regional Decision Committee (RDC) was established to manage applications made to the Region for support grants from the MOP Global Support Fund.

Prior to this, the Region submitted a test project – Circles of Coexistence by Israel – to see how the application process, implementation, monitoring and evaluation would be undertaken. During this process the RDC and Regional staff brought their own experiences to bear influencing the application process and other aspects.

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As well as the Global Support Fund, Messengers of Peace seeks to engage with young people through the MOP Network and the Region has been keen to sure that such contacts are carried out according to existing protocols, ensuring that NSOs and NSAs retain the responsibility for deciding to engage in this or any other project, while building on the enthusiasm and energy of our members. In the Triennium up to July 2013, more than USD 380,000 has been allocated to projects undertaken by European NSOs and NSAs. Country
Israel Bosnia-Herzegovina Finland Israel Finland Czech Rep. Czech Rep. Norway Iceland Israel Spain FYROM Romania Sweden France & United Kingdom Austria Luxembourg Greece

Messengers of Peace Project
Circles of Existence Give our Children Chance to be Scouts Roverway 2012 New Israel Scouts Website Scouts for a Peaceful & Democratic Nepal Century of Scouting Across the Border! Through Siberia on Fridtjof Nansen's route II Peace Camp 2012 Cross-cultures Council facilitators training Peace Light from Bethlehem Veles - Leadership Development and Environmental Awareness Camp 100 years of Scouting, 100 years of education Local Integration and internationalisation in and through Scouting Strengthening Scouting on Vanuatu Garden of Solidarity GeoLux 2013 - Ertoba Elfida - Venture event

NSO or NSA
IBSGSF CSABiH GSF IBSGSF SP-FS Junak Junak YWCA-YMCA BIS IBGSF MSC SIM ORS Scouterna SGdF & TSA PPÖ LGS SHP

Transversal working
As an integral part of the World Scout Bureau, the Regional Office participates fully in the delivery of services to NSOs. It can be noted that regional staff are part of the preparations for the World Scout Educational Congress, are involved in supporting World Scout Conference and World Scout Moot preparations. Indeed the regional volunteers and staff are involved also in the Global Support system development, training and resources. The Regional Director is a member of the Senior Management Team of the World Scout Bureau, meeting twice a year and regularly in contact with colleagues. A pattern of global staff team meetings held once per year for most staff has now become the practice with staff from the European Region participating.

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Our work in partnership with WAGGGS
During the Triennium under review work in partnership with the Europe Region of the World Association of Girl Guides and Girl Scouts (WAGGGS) and its member organisations across Europe (including in countries that, in WOSM, form the Eurasia Region) was based on joint objectives and actions contained in the Regional Scout Plan. The same objectives and actions were also part of the working plan approved by the European Guide Conference.

Three main areas had been identified for work in partnership (Volunteering, Embracing Change and Growth through Quality), for each of which Joint Working Groups were constituted, composed of volunteers of both regions as well as members of both Committees and supporting staff. A detailed review of our work in partnership with WAGGGS between 2010 and 2013, as well as the findings of an external evaluation of joint work during the Triennium are contained in Joint Document 14EGSC 4.

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Our partnership with KISC
In 2013, the Kandersteg International Scout Centre (KISC), situated in the idyllic Kander Valley in the Bernese Alps in Switzerland is celebrating its 90th anniversary. Over the years, the European Region and KISC have developed a close relationship to the benefit of not only the Region and the Centre but in particular of tens of thousands of Scouts from around the world who spend memorable days in the spirit of a permanent Mini-Jamboree, for which it is so famous.

The relationship is based on a tripartite agreement between WOSM (represented by the European Region), the KISC Association and the Mouvement Scout de Suisse (the National Scout Organisation in Switzerland), which builds the formal framework for mutual collaboration. During the Triennium now coming to a close, the European Regional Committee reviewed the Region’s relationship with KISC, determining which benefits the Regions and its NSOs had and how the Region contributed to the further development of KISC. In the course of these discussions, the Committee cancelled an additional bilateral agreement, which outlined financial relations between the Region and KISC, and entered in new negotiations. The results of the subsequent intensive and fruitful dialogue have most recently led to the drafting of a new Charter which better identifies contributions of and benefits for the World Organization of the Scout Movement as a whole, including but not exclusively its European Region, and the KISC Association. It is hoped that this Charter will be approved shortly and enter into force in 2014.

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Throughout the Triennium, the Region was represented on the KISC Committee and was thus able to closely follow the development and operation of the Centre.

• •

Christian Loste Ramos, from Spain, representing the European Regional Committee of WOSM David McKee, from the United Kingdom, representing the European Regional Office of the World Scout Bureau

A number of Regional events took place at KISC, notably the annually organised Agora, the Academy 2012 and several management and planning meetings of the staff of the Regional Office. More information about KISC, including its facilities, the programme offer and annual reports for the past three years are accessible on the Centre’s website (http:///www.kisc.ch).

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Our work in achieving the Regional Scout Plan
Operational Framework
Following the adoption at the 20th European Scout Conference in Brussels of the strategic objectives and key actions of the Regional Scout Plan 2010-2013, the Committee spent the best part of its first meeting to discuss which operational framework could best serve to achieve the goals set by the Plan. It based its thinking on experiences the Region had gained implementing plans in earlier triennia notably the need to ensure better connection and transversality between working areas so as to avoid isolated work being done independently of other areas. While the Regional Scout Plan 2010-2013 showed a clear continuity in certain areas of work, it also revised some priorities. The most important new aspect related to the Conference’s firm desire to have put in place a conceptual change from factory to consultancy as well as measuring the impact based on identified Key Performance Indicators (KPIs). The underlying idea was that the Region should aim to maximise the usefulness of its impact at the level of NSOs/NSAs. For this purpose the shift was made to produce less material and tools (“factory”) but instead support NSOs/NSAs in using more the existing knowledge, material and networks by advising them on the basis of specific needs (“consultancy”). WORKING GROUPS AND CORE GROUPS The outcome of the thinking process, which also reflected contributions from Members of Staff, was a matrix model: Five transversal thematic Working Groups, based on the five main strategic objectives identified in the Regional Scout Plan were set up, with the membership drawn from three Core Groups which would address matters related to the key service areas identified in the Plan. For each Group, a volunteer Coordinator was appointed who would direct the Group, with one or two Members of the Committee and one or two Members of Staff assisting in this crucial role. With the exception of the Coordinator, each member of a Core Group was also member of a Working Group, thus ensuring the desired transversal links between different Groups. OPEN CALL TO RECRUIT VOLUNTEERS FOR REGIONAL WORK The Coordinators and other members of the five Working Groups and three Core Groups were recruited following an Open Call launched just before the Conference in Brussels. Looking back, the moment of the Open Call was perhaps not the most favourable, as some key elements of the Regional Scout Plan and the ways of working were not yet known when it was launched. Interested and applying

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volunteers had difficulties in estimating the scope as well as specific areas of work of their envisaged engagement. REGIONAL CONSULTANCY POOL OF VOLUNTEER EXPERTS More than a hundred of volunteers from many different NSOs and NSAs in the Region replied to the Open Call. With eight of them appointed Coordinators and twenty offering their experiences and time as members of the Groups, this left about eighty applicants who then constituted the Regional Consultancy Pool. It had been the intention to turn to members of the Regional Consultancy Pool when particular expertise or knowledge was required for the delivery of a specific Tailored Support or some other project. However, the panoply of knowhow and skills available within the Regional Consultancy Pool was probably not utilised to its full potential.

MEASURING PERFORMANCE AND IMPACT Responding to the calls from NSOs and NSAs to measure the Region’s performance as well as the impact of its work, efforts had been made to include Key Performance (KPIs) in the Regional Scout Plan. Consequently, the different Working Groups and Core Groups were set specific indicators for each objective and action that had been identified for their areas of work. And in order to determine whether a given indicator was actually met, the Committee and Groups relied to a large extent on feedback provided by NSOs and NSAs as well as their observations. The Committee Contact System was a useful tool in this respect.

Volunteering
Throughout the Triennium, actions related to the preparations of the Region’s involvement of the running and follow-up of the European Year of Volunteering (EYV) 2011 played an essential role in the work of the

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Volunteering Working Group. Indeed the Scout Movement had been one of the first and leading forces behind the process eventually leading to 2011 being proclaimed by the European Union as European Year of Volunteering. As part of its activities in relation to EYV, the European Region hosted a special event early in 2011 under the title Volunteering in Youth NGOs: Citizens in Action. This event proved a valuable opportunity to gather the state of play in volunteering and its recognition in the different NSOs and NSAs and their countries. Results were subsequently shared on a special website (the Regional blog was not yet operational): http://volunteering.scouthub.org/ The EYV gave the Region an excellent opportunity to not only showcase the valuable contribution of volunteers engaged in the Movement on local, national Regional and indeed world level to the best benefit of some 1,8 million young people but also to intensify its activities related to legislation supportive of volunteer engagement in general and within Scouting in particular. The Working Group regularly provided consultants from within its number or from the Regional Consultancy Pool for a number of Tailored Support projects with particular focus on issues related to volunteering.

Members of the Volunteering Working Group actively contributed to the work undertaken by the Joint Working Group on Volunteering, which had been set up in partnership with the European Region WAGGGS. For more details, please refer to the Report on Work in Partnership tabled as Conference Document 4 at the 14th European Guide and Scout Conference. Finally, the Working Group provided a number of workshops and other sessions at Regional events, including at the 7th Educational Methods Forum and the three Academies organised during the Triennium.

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CONCRETE RESULTS AND HERITAGE A series of concrete outcomes are the result of the Group’s work throughout the Triennium, which resulted from specific requests picked up in the framework of workshops organised at different Regional Events and from consultancies offered in a number of Tailored Support projects. Academy 2010 “Volunteering” Only four months after Conference in Brussels and on the eve of the official launching of the European Year of Volunteering, the Working Group was closely involved, together with colleagues from the European Region WAGGGS, in the planning and delivery of the Academy 2010, which was held under the theme “Volunteering”. A wide range of sessions addressed matters related to the overall theme either directly or indirectly and as a result, a lot of useful output and outcomes were picked up by members of the Working Group and constituted a valuable input to the Group’s discussions and work. Policy Agenda for Volunteering in Europe (P.A.V.E.) The P.A.V.E. is one of the visual outcomes of the many activities run during the European Year of Volunteering and members of the Working Group played a key role in developing this document. European Alliance for Volunteering (E.A.V.) Another heritage of the European Year of Volunteering was the creation in 2012 of the European Alliance for Volunteering, with WOSM being one of its founding members and its representative serving as its first President. While the Alliance perhaps requires widening its membership basis, it will no doubt be instrumental in ensuring that the heritage of the European Year of Volunteering are not forgotten and kept in the centre of discussions when volunteering is addressed by the Council of Europe, the European Union and other relevant intergovernmental bodies. Recognition of Learning acquired in Scouting (ROLiS) Another important aspect of the Group’s work during the past three years is related to the area of recognition of learning acquired through Scouting (ROLiS). The Group actively contributed to a project run under the leadership of Scouting Nederland and which involved a number of other NSOs and NSAs from the Region. Outcomes of the work of the ROLiS Project are available on euroscoutinfo.com. “Valorise-toi!” “Valorise-toi”, a recognition tool developed in France, is just one of the excellent examples of existing resources and expertise already available within the different NSOs and NSAs, which the Working Group helped collecting and spreading more widely to the benefit of the whole Region. At the moment this

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tool addressing the issue of personal development and self-recognition is available in ten different languages, with the Working Group continuing soliciting additional translations.

Volunteer Management Toolkit During the Triennium the work on this important resource, which addresses questions related to the management of volunteers (in Scouting), was finished and an online version was subsequently shared on euroscoutinfo.com. This toolkit is supposed to become an interactive place stimulating discussion and will eventually include links to relevant existing and future resources. Articles on Euroscoutinfo.com In an effort to share outcomes of its work, the Working Group regularly published articles on euroscoutinfo.com, the blog of the European Region.

Growth through Quality
The background of the Group’s work was the assumption that better recruitment, retention, and improved transition processes, as well as a reduction of young people on waiting lists, would contribute to ensuring better quality and a greater social impact of the Scout Movement. One of the main roles of the Growth through Quality Working Group was therefore to provide relevant guidance and tailored support to NSOs and NSAs in this particular area. Particular themes addressed by the Working Group related to a wide range of subjects: quality factors affecting membership growth, minimum standards in driving quality in adult training systems, youth programme development, review and renewal, transition processes and retention of young people when moving to next age section, addressing the phenomenon of waiting lists.

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The Group spent considerable time at the beginning of the triennium to collect relevant data and review existing relevant documents, which also included the heritage left by the former European Scout and Guide Growth Network. It was also felt important to capture success stories from different NSOs and NSAs and to make relevant learning experiences available to other association facing similar challenges (while being conscious of cultural, local and other particular differences which not necessarily allow a successful implementation of a given project in several associations). Members of the Growth through Quality Working Group actively contributed to the work undertaken by the Joint Working Group on Growth through Quality, which had been set up in partnership with the European Region WAGGGS, as the Conference had identified growth through quality as an element to be also addressed in partnership. For more details, please refer to the Report on Work in Partnership tabled as Conference Document 4 at the 14th European Guide and Scout Conference. The Working Group also seized the opportunity and organised a number of sessions - addressing in particular links between adult training and youth programme development on one hand and growth and quality on the other - at the Educational Methods Forum in 2012, and in the framework of meetings of the Training Commissioners’ Network. CONCRETE RESULTS AND HERITAGE As a result of the Group’s work throughout the Triennium and following specific requests picked up in the framework of workshops organised at different Regional Events and from consultancies offered in a number of Tailored Support Projects, the Region is left with a series of concrete outcomes. Academy 2011 “Growth through Quality” The Working Group was closely involved, together with colleagues from the European Region WAGGGS, in the planning and delivery of the Academy 2011, which was held under the theme “Growth through Quality”. A wide range of sessions addressed matters related to the overall theme either directly or indirectly and as a result, a lot of useful output and outcomes were picked up by members of the Working Group and constituted a valuable input to the Group’s discussions and work. Relevant sessions from the Academies 2011 and 2012 are available on http://euroscoutinfo.com/regional-scout-plan/growth-throughquality/academy/. JUMP – The Joint Event on Growth (April 2012) This was a Regional event organised in partnership with the Europe Region WAGGGS. Participants to the event and members of the Working Group both returned home with valuable feedback and comments related to different designs of growth and inclusion plans. For more details, please refer to the

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Report on Work in Partnership tabled as Conference Document 4 at the 14th European Guide and Scout Conference. Growth Library In an effort to further improve its services to NSOs and NSAs, the Working Group reviewed a number of relevant resources, including tool kits, fact sheets and videos addressing the topic of growth through quality. The result of this work is a refined list that could be of interest to associations across the European Region, which are considering improving in this strategic area. The Growth Library is available on http://euroscoutinfo.com/regional-scoutplan/growth-through-quality/growth-through-quality-library/ and will be reviewed and new and additional resources will be included on a regular basis.

Collection of Short films on Scouting In the course of its work the Working Groups realised that many NSOs and NSAs in the European Region (and of course also in other Regions of WOSM) are more and more using short videos as one of the means for their promotion. Platforms like Youtube® indeed made this particular technique a lot more accessible and less costly. Towards the end of the Triennium the Group therefore started sharing a series of short films produced by NSOs and NSAs about Scouting. The collection is accessible on euroscoutinfo.com and new additional videos will be added as they become available. Planning ahead: the Think Tank Towards the end of the triennium, the Working Group considered how best matters related to the growth and quality of Scouting could best be addressed in the new Regional Scout plan and subsequently pursued in the coming years. The Think Tank, which collated results from a questionnaire sent to NSOs and

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NSAs and outcomes of the Group’s analysis, identified four main needs: supporting of long term planning and implementing at national and local levels, addressing challenges related to recruitment and retention of adult volunteers, helping opening Scouting to minority groups, and reinforcing tailored support. (for details see http://euroscoutinfo.com/2013/03/04/growth-through-qualityideas-for-the-next-triennium/) Articles on Euroscoutinfo.com In an effort to share outcomes of its work, the Working Group regularly published articles on euroscoutinfo.com, the blog of the European Region.

Embracing Change
Organisation such as WOSM are constantly challenged to adequately respond and adapt to the critical juncture of the civil rights generation, which in turn explains the subsequent divergence in membership patterns, as well as to the technical innovation, which should be reflected in the organisation’s everyday work. These challenges were at the centre of reflections undertaken and work delivered by the Embracing Change Working Group during the past three years; and not just embracing and adapting to changes but actually anticipating them and properly preparing the Scout Movement. At the outset the thematic scope was rather large and required the Group to narrow down main aspects it planned addressing during the Triennium: design and implementation of efficient membership management tools, impact and potentials of new communication technologies, modern and adequate resource acquisition and protection, promotion and implementation of equality and diversity within the Movement, and adequate anticipation of expected future changes. In an effort to make the best out of potential synergies, the Working Group engaged in a dialogue with the Region’s informal Overture Network, whose members continued to meet twice a year to address matters similar to those occupying the Working Group. Concrete results will hopefully emerge in the coming Triennium, as the next Regional Scout Plan is likely to address Diversity and Inclusion as one of its two main strategic objectives. The Embracing Change Working Group also participated in meetings of the Joint Working Group on Embracing Change, which had been set up in partnership with the European Region WAGGGS, as the Conference had identified embracing change as an element to be also addressed in partnership. For more details, please refer to the Report on Work in Partnership tabled as Conference Document 4 at the 14th European Guide and Scout Conference.

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CONCRETE RESULTS AND HERITAGE Conscious of the relevance of the issues addressed during the Triennium and following specific requests picked up in the framework of workshops organised at different Regional Events and from consultancies offered in a number of Tailored Support Projects, the Working Group agreed to provide the Region with a series of concrete outcomes. Academy 2012 “Embracing Change” The Working Group was closely involved in the planning and delivery of the Academy 2012, which was held under the theme “Embracing Change”. All-in-all 28 workshops were organised addressing the issues in their broadest definitions. A lot of useful output and outcomes were picked up by members of the Working Group and constituted a valuable input to the Group’s discussions and work. Information-Communication-Technology (ICT) Roundtable Participants gathering at the Regional Information-Communication-Technology (ICT) Roundtable addressed a variety of issues relevant to objectives and actions of the Working Group, including Membership Management tools and benefits and challenges of new communication technologies in Scouting. The Roundtable will continue meeting in the future. Social Inclusion: Step-by-Step This is the title of a strategic planning tool the Working Group developed during the past three years and which reflects results of critical debate within the Group itself as well as outcomes and comments gathered during the Training in Diversity Event held in June 2013. This tool will shortly be available on euroscoutinfo.com. Succession Planning Modules 1 & 2 Frequently identified as a tool need by NSOs and NSAs, the Working Group developed two Modules addressing Succession Planning, both within different levels of an association and within the Region itself. The Modules will published shortly on euroscoutinfo.com.

Partnerships with other Regions
The Scout Movement is a global movement and apart from the European Region there are five other Regions in WOSM: Arab, Africa, Asia-Pacific, Eurasia and Inter-America. In adopting the Regional Scout Plan, the Conference recognised the global dimension of the movement and the fact that partnerships between different Regions can be mutually beneficial and demonstrate what interaction there could be between various levels – local, national and international – between our members.

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Building on already existing bilateral and multilateral partnerships between NSOs and NSAs from different Regions and on a history of fruitful relations between the European and the Arab, Africa and Eurasia Regions in particular, the Working Group aimed at addressing a number of specific issues: developing new areas of focus for partnerships among NSOs and NSAs, establishing common projects in support of world level priorities, increasing accessibility to external funding opportunities to reinforce existing and encourage new partnerships, and encouraging citizenship, solidarity and mutual support. An important focus was enlarging the number of European NSOs and NSAs engaged in partnerships from other Regions. During the Triennium, the Working Group was able to draw valuable experiences from its involvement in a series of Regional events, all of which were directly or indirectly related to different issues on the Group’s agenda.

These events already have a certain tradition and are organised jointly with the respective Regions hosting the meeting in rotation. Workshops held at the 9th and 10th Euro-Arab Meetings (Algeria 2011, Italy 2013) contributed to revising the Guidelines for Youth Exchange between the two Regions, which build the framework for (young) members of NSOs and NSAs of one Region travelling to and attending events hosted by the other Regions. Contacts with the Arab Region where reinforced by regularly extending invitations to the Arab Region to send some of its (young) members to participate in events of the European Region including, for example, Roverway 2012, where a Euro-Arab workshop was organised, Agoras, or different Academies. The history of relations with the Eurasia Region is more recent, but due to its geographical closeness to the European Region, many NSOs and NSAs in Europe are engaged in various types of bilateral partnership projects. Partnerships were renewed at the 2nd Europe-Eurasia Meeting (Czech Republic 2011). Contacts were facilitated by regularly extending invitations to the Eurasia Region to send

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some of its (young) members to participate in all seminars and events of the European Region. This participation was from time to time facilitated by external funding from the Council of Europe or other entities whose grants were open to participants from countries situated in the Eurasia Region. Two study sessions aimed at participants from the Eurasia Region, as well as from South-East Europe and the Baltic, and were organised with the Council of Europe at the European Youth Centre in Budapest in 2011 and 2012. The excellent relations between the European and Africa Regions were another area in which the Working Group was involved. The Group helped facilitate a series of workshops, publications of a Handbook for Partnerships and other sessions in the framework of the Unguvu 1 Project (2010-2012) and also contributed to the process leading to a proposal for a follow-up Unguvu 2 Project. The Unguvu Project represented a major milestone in the development of new kinds of relations between associations of both Regions; the project was based on a multilateral approach involving several NSO from both Europe and Africa and it could therefore benefit from significant external funding from the EU.

More distant from the European Region, contacts with the Inter-America and Asia-Pacific Regions were not in the centre of the work of the Working Group in this Triennium, apart from providing assistance to European NSOs and NSAs which were be engaged in partnership projects with NSOs or NSAs in these Regions. Fairly soon into the triennium the Working Group decided that it would make sense to seek cooperation with the Region’s informal North South Network, at whose meetings participants regularly addressed matters of interest to the Working Group and relevant to actions foreseen by the Plan. The Group entered into a fruitful dialogue with the Network’s representatives and it was agreed that one of its two annual meetings would henceforth be organised together with the European Region (the Spring meeting; the Autumn meeting keeping its original concept of a more informal Network meeting): the Partnership Event was

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born and three meetings have already been held (Italy 2011, France 2012 and Switzerland 2013). It has since found its place in the calendar of Regional events and members of the Working Group are actively involved in contributing workshops and other sessions. Throughout the triennium the Working Group provided experts and other consultants to help run Tailored Support projects or provide specific ad hoc advice, especially to associations seeking to start new partnerships with NSOs/NSAs from other Regions. CONCRETE RESULTS AND HERITAGE A series of new friendships and partnership projects are just one part of the heritage left by the Working Group. Following specific requests picked up in the framework of workshops organised at different Regional events and from consultancies offered in a number of Tailored Support projects, the Working Group contributed to a series of concrete outcomes. Guidelines for Youth Exchanges between the Arab and European Regions The updated Guidelines are a concrete result of discussions held at the 9th and 10th Euro-Arab Meetings in 2011 and 2013 (see above) and will hopefully form a good basis for a number of new partnerships and for regular exchanges of youth members of both Regions. The Guidelines are available on euroscoutinfo.com (in English and Arabic). Unguvu Project - Handbook and Educational Material Essentially prepared by young participants in the project from both the Africa and European Region addressing fundamentals of project management through European and African perspectives and sharing some enriching success stories. Mapping of Existing Partnerships In the course of the Triennium, the Working Group, with substantial assistance provided by the staff of the Regional Office, began to map a maximum of the existing partnership project between NSOs of the European Region with NSOs in other Regions and related expertise. One of the reasons was to encourage peerto-peer support between NSOs: with the help of this regularly updated interactive database NSOs considering engaging in a new partnership project can easily identify such NSOs which might be in a position to offer valuable advice or share some of their concrete learning experiences. The interactive Partnership Map is available on http://euroscoutinfo.com/regional-scoutplan/partnerships-with-other-regions/map/. Sharing and promoting success stories Throughout the Triennium the Working Group made use of euroscoutinfo.com to share and promote success stories and good practices in terms of partnerships with other Regions as well as on outcomes of Regional events related to the

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objectives of the Group. This further contributed to an increase in interest among NSOs to engage in partnership projects and to a number of new projects actually being launched.

Youth Empowerment
At the beginning of the Triennium and based on the objectives of the Regional Scout Plan the Youth Empowerment Working Group agreed that its mission was to enhance and promote youth empowerment as constituting an essential part of the Scout Method and having a key role in Scouting in general. This meant that the Working Group particularly focused on the promotion of its relevance in the agenda at national and Regional levels. A range of specific areas of work had been defined in which the Working Group became active: involvement in skills training, mentoring and coaching aimed at youth empowerment, promotion of involvement of youth members in decision making processes within associations and the Region, promotion of adequate youth empowerment measures across all age sections, involvement in training on youth empowerment and intergenerational dialogue, development of adequate youth involvement in internal and external communications of the Movement on local, national and Regional levels. The material is available in WOSM’s on-line library on scout.org. The Working Group based its work on a common understanding that youth empowerment referred to “promoting and giving tools to empower young people for life, through both youth participation and youth involvement, to preparing and giving tools to adults in Scouting so that they can achieve the Mission of Scouting, and to involving (giving room and enabling) both adults and young adults in the governance of the Movement.” It also was clear that youth empowerment was a transversal theme, which needed to be adequately considered by several other areas of work, including youth programme, adult resources and organisational development. Throughout the Triennium the Working Group provided experts and other consultants to help run workshops or other sessions at Regional events, in particular at the Educational Methods Forum (Romania 2012), at the Young Spokespersons’ Training Event (Belgium 2012), at the different Academies and for particular tailored support projects or specific ad hoc advice. CONCRETE RESULTS AND HERITAGE A series of concrete outcomes present the heritage of the work delivered by the Working Group during the past three years, and follow specific requests picked up in the framework of workshops organised at different Regional events and from consultancies offered in a number of tailored support projects.

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EuroScoutDoc on Youth Empowerment A document published in the Region’s EuroScoutDoc series on Youth Empowerment summarises the underlying concept and explains its relevance for the Movement as well as the Working Group’s approach to this important theme. The document is available in WOSM’s on-line library on scout.org. EuroScoutDoc on Coaching and Mentoring A document and workshop toolkit published in the Region’s EuroScoutDoc series addressing relevant aspects of coaching and mentoring in relation to youth empowerment. The document is available in WOSM’s on-line library on scout.org.

Agora Manual Based on experiences gained during the Region’s annual event by and for Rovers, the Working Group contributed to the development of a new Agora Manual. This document will help future organising team to better plan, run and evaluate the Regional Agora. The manual will shortly by available on WOSM’s on-line library on scout.org. Sharing and promoting success stories Throughout the Triennium the Working Group made use of euroscoutinfo.com to share and promote success stories and good practices as well as relevant outcomes of its involvement in Regional events in relation to the objectives of the Group.

Educational Methods
The Educational Methods Core Group unique composition (with twice as many members compared to the other Groups) raised additional challenges at the beginning of the Triennium, when the Group looked for the most effective modus operandi. In fact, the Group was set up to follow the Region’s work both

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in terms of Youth Programme and Adult Resources. As a consequence the Group counted an equal number of experts from both these areas among their number. Having agreed on a suitable working pattern the Group then prioritised the series of actions, which had been identified to help achieve the relevant objectives set in the Regional Scout Plan: reviewing and developing adequate networking opportunities for Leaders in similar positions, promoting existing resource material to support youth programme and adult resources development, promote eLearning and other new technologies, support initiatives enhancing youth programmes by adding international and European perspectives, and promote the use of WOSM’s global policies on youth programme and adult resources.

A highlight during the past three years was the Group’s involvement in the planning, running and evaluation of the 7th European Forum on Youth Programme and Adult Resources (Romania, June 2012). This Forum was very well attended by more than 140 participants who seized this opportunity to network and share latest developments in the area of Educational Methods. The Forum was entitled “Non-formal Education 2.0” and a special focus was put on relevance of the work done on national level. A series of workshops and presentations contributed to assisting NSOs and NSAs in being able to better monitor and further develop their Youth Programme and Adult Resource strategies, so that the impact of work on national level provided useful support to everyday Scouting at local level. The Forum participants put together a series of inputs for consideration by the Region when it would elaborate its proposal of the next Regional Scout Plan. These suggestions were later picked up at the International Commissioners’ Forum and the European Scout Symposium. The group was also active in reviewing the concept of a number of regional programme frameworks, including Lands of Adventure (Scout age section),

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RoverNet (Rover age section), or the European Scout Voluntary Programme (Rover age section). An immediate outcome of the Forum in Romania was the launching of a new VentureNet networking opportunity for those supporting the Venture age range. In the area of adult resources, the Group provided support and expertise in the planning, running and evaluation of another relevant Regional event, the Training Commissioners Network Meeting. Three such events took place during the Triennium: Spain (January 2011), Hungary (January 2012) and Italy (May 2013). Members of the Core Group were involved in contributing to the Region’s work in the area of eLearning, in close cooperation with the ICT Network (Organisational Development Core Group) and the staff from the Regional Office. Throughout the Triennium, members of the Core Group contributed to the planning and running of workshops and other sessions at a series of Regional events, in particular at the various Academies. CONCRETE RESULTS AND HERITAGE As a core service area, the Region will most probably maintain a core group addressing matters relevant to the area of Educational Methods and pursue a number of projects launched in the Triennium, including the conceptual work on eLearning, the building of an on-line knowledge base and resource library or continued support of NSOs and NSAs in their endeavours to review and further develop their Youth Programme and Adult resources strategies. eLearning tool for participants attending the European Regional Conference The Core group provided expertise and support in the development of a new eLearning tool, which addresses participants attending the European Regional Conference for the first time. For this purpose, a series of video interviews was conducted. The tool will be launched in time for the 21st European Scout Conference.

Organisational Development
When the Organisational Development Core Group was set up in autumn 2010, its principle goal was to establish a sound framework for NSOs and NSAs to refer in their endeavours to further the development of efficient and effective organisational structures within their associations. At the beginning of the triennium the Working Group contributed to the revision of the Needs and Strengths Analysis developed to help collect data from NSOs and NSAs. Replies received were picked up by the Working Group and built the basis of a new database created to better record and manage requests from NSOs and NSAs for Tailored Support.

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Although an imperfect process, the Needs and Strengths Analysis was completed by over 50% of possible entities. (The Region works with NSOs and NSAs, and some have fully operational federations, operating as one entity, while others operate individually and derive support separately.) Entries in the resulting Tailored Support Database not only refer to specific topics an association wants or needs to see addressed with the help of Regional consultants but also areas of expertise in which the association might be able to offer relevant advice or share learning experience, enabling the identity of association to association support either formally or through informal networking. As a result of the oversight and management role, the Tailored Support operation resulted in significant activity, coordinated by the Organisational Development Core Group.

29 support actions were closed by the NSO or NSA – due to changes in the personnel of the association, due to misinterpretation of the analysis, due to initial delays in responding and alternative solutions being found; 32 support actions were fulfilled by support and closed – such as internship at the Brussels Office for Hungary and Italy supporting the external relations function, management of adult resources in Lithuania, constitutional advice and implementation for Turkey, human resource management for Latvia, strategy development and implementation for Ireland; 23 support actions are on hold pending further analysis, pending further information, pending actions by the association; 28 support actions ongoing – usually related to long-term support – such as strategic planning for Serbia, strategy implementation for Bosnia and Herzegovina, strategy analysis in Bulgaria, membership development for Albania; Two requests arrived during the course of preparing this report and are in the pipeline, meaning that the responses are being considered at present;

• •

This means that 114 cases were considered for Tailored Support related to one or more aspects of Organisational Development and other areas of operation have been received during the Triennium. Specifically on Organisational Development actions, twelve of them were successfully concluded and eleven others are currently ongoing. Some of the original requests were also addressed by providing ad hoc advice, while others were addressed in the framework of support delivered in connection to a specific Partnership Fund or a Messengers of Peace project. In addition, significant funding support to try to ensure effective participation in important events and contributing to capacity building is outlined elsewhere in this report particularly for the countries of South East Europe – which is a

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significant element of Tailored Support. (See our Response to the Resolutions of the 20th European Scout Conference below.) The further development and refinement of the tools to support NSOs and NSAs continue already with thinking on the next development of the database, allying more closely the definition of what we have agreed to term “Global Support”, as a fully integral part of the Global Support System promoted at World level. The Working Group also contributed to the development of Guidelines for Consultants Delivering Tailored Support, in an effort to encourage a certain level of quality and consistency. Work in this area also included mutual exchanges with volunteer and staff colleagues from the world and other Regional levels engaged in the priority area addressing Global Support.

It has also become evident that many of the NSOs and NSAs requesting support welcome the involvement of an external caring friend (a Regional volunteer consultant) well equipped to help the association to think beyond their daily operational business and to consider a more strategic view. Throughout the Triennium, the Core Group contributed to the planning and running of workshops and other sessions at a series of Regional events, in particular at the various Academies. Over the past three years it seems that awareness of the importance and relevance of organisational development was raised successfully, resulting in a number of projects of support helping NSOs and NSAs to properly identify and address challenges in their organisation. The conceptual work in relation to the Questionnaire and the subsequent Tailored Support Database was part of the Working Group’s thinking resulting in the publication of the Organisational Development Model in 2011. Attempts to organise separate workshops for Organisational Development and related Project Management did not receive sufficient interest, but when they were held in the framework of the Academies in 2011 and 2012, turn out was excellent.

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The experiences gained during this Triennium constitute valuable learning from which the Region itself but in particular many more NSOs and NSAs in the European Region, and potentially also in other Regions, may profit from in the coming years. CONCRETE RESULTS AND HERITAGE As a core service area, organisational development will remain a priority area for the Region and continue to contribute to delivering projects in the framework of Global Support and Consultants Network (new terminology for Tailored Support, consistent with language used at world level).

Organisational Development Model and Reference Library The principal outcomes of the work of the Core Group over the past Triennium are accessible on euroscoutinfo.com. These are the Organisational Development Model and the Organisational Development Reference Library. Both are accessible on euroscoutinfo.com. Global Support Undoubtedly the legacy of the considerable experience and work undertaken during this and previous triennia are a strong foundation from which to support the implementation of the Global Support system, to contribute to the development of the tool to work towards a global assessment tool and to move toward implementing better coordination of support across the World, but based on Regional ownership. Our experience are already bringing benefit to the Global Support system and with the goodwill present in the Region, developments will continue and improve good for Europe, but also good for the World. Sharing and promoting success stories Throughout the Triennium the Core Group made use of euroscoutinfo.com to share and promote success stories and good practices as well as relevant outcomes of Regional events related to the objectives of the Group.

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External Relations and Funding
The Core Group on External Relations and Funding supported two distinct areas of work: maintaining and developing relationships with external partners and a variety of issues in relation to external funding. As far as the second area was concerned substantial assistance and applying for grants was provided by members of staff at the Brussels Office of the Regional Office. The Region has for some time considered the importance of sustainability of efforts in the field of external relations very high and as a consequence the Core Group did not start its work from scratch. Rather, it continued pursuing the commitment initiated by Regional volunteers in previous triennia. For both areas of work, the Regional Scout Plan set ambitious goals, with one emphasis on the external representation of the Scout Movement, maintaining regular contacts with partners, institutions, and stakeholders, as well as on being visible at relevant events hosted by important entities, thus ensuring that the valuable voice of some 1.8 million Scouts across Europe was heard and listened to. Each of the five main priority areas of the Regional Scout Plan had some implications related to external relations, with the Core Group sometimes being called to provide specific expertise and internal or external resources on certain matters. At other times support was asked for to help review, further develop and promote existing quality frameworks of non-formal education and their adequate implementation within the Youth Programme of our Movement.

Throughout the Triennium, the Core Group maintained regular contacts with the group of volunteers who had agreed to represent WOSM in a variety of different networks and fora. Opportunities to provide training and support were seized, including during the annually held Network Meetings of Scout and Guide Representatives in National Youth Councils, which otherwise provided a welcome opportunity for sharing experiences and addressing challenges

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encountered by those representatives. During the Triennium, three Network meetings were organised together with WAGGGS: in Bucharest, Romania, in December 2010, in Rome, Italy, in December 2011 and in Vienna, Austria, in February 2013. The Core Group and external representatives pool were regularly involved in participating in and following up on network meetings and events organised in the framework of institutions of the Council of Europe, the European Union and a series of international platforms of Youth NGOs. This included, in particular, the representation of WOSM and the active contribution to the development of youth policy in the Advisory Council on Youth of the Council of Europe, in the Council of Members and in the Board of the European Youth Forum (EYJ) and in the Board of the newly established European Alliance on Volunteering (EAV). At the beginning of the Triennium, and on behalf of the world level, the Working Groups also supported WOSM’s representation in the International Coordination Meeting of Youth Organisations (ICMYO), which gathers membership-based, democratic, representative, and accountable International Youth NGOs (INGYOs) and Regional Youth Platforms. Relevant training and support was offered to members of NSOs and NSAs of the European and Eurasia Regions of WOSM representing countries of either Region in relevant institutions and platforms in Europe. Further, through involvement in different meetings work has progressed in inter-regional cooperation concerning youth policy to strengthen the youth sector, ensuring the voice of youth is heard right across the globe. Particularly successful events supported by the Core Group in this respect were the Study Session “Tell the Story” (Hungary, February 2011) and a Training Event for External Representatives (Belgium, June 2011), and another Training Event for Young Spokespersons (Belgium, June 2012). At the beginning of the Triennium, a major focus of the Group’s work was related to the Region’s involvement in planning and help running activities in the framework of the European Year of Volunteering in 2011. Throughout this year, close and mutual contact was maintained with the Volunteering Working Group in particular. In an effort to reinforce mutual contacts with European segments of the members of the Alliance of Youth CEOs (sometimes called the “Big six”, comprised of WOSM, WAGGGS, YMCA, YWCA, the International Federation of Red Cross and Red Crescent Societies, and the Duke of Edinburgh’s International Award Association), representatives were regularly invited to participate in Regional events. In the area of funding the Core Group took an active role in supporting staff at the Brussels Office of the Regional Office, who were tireless in identifying new potential sources for external financial support, both for Regional projects as well as for projects initiated by NSOs and NSAs themselves. The Core Group and external representatives made sure that the grant giving entities remained regularly informed about the work of the Region and WOSM as a whole.

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These efforts resulted, in particular, in a successful grant application for a twoyear Regional project on Safe from Harm in the framework of the Daphne III programme of the Department of Justice of the European Commission. The project team has started its work in 2013 and detailed information of this important project, which brings together partners from inside and outside the Scout Movement, will shortly be available on our different electronic media platforms and on a special project website (http://www.safefromharm.eu). Apart from this project, a number of other applications were also successful, with external funding for the Region totalling in excess of EUR 1.5 million, and significant additional amounts received by NSOs and NSAs directly through supported applications. Among the externally funded projects were three successive applications in the framework of the European Union’s Youth in Action Programme, which enabled three young Leaders from Romania, Hungary and Italy to spend a sixmonth internship at the Brussels Office and subsequently implement acquired experiences and learning within the structures of their respective associations. The Core Group, with valuable support by the staff of the Regional Office, regularly responded to requests by providing ad hoc assistance to particular NSOs and NSAs looking for help in the formulation of grant applications, their subsequent administration and reporting. Furthermore, Members of the Group as well as external representatives helped planning, running and evaluating workshops and other sessions at a series of Regional events, including the three Academies held during this triennium.

CONCRETE RESULTS AND HERITAGE External relations and funding will remain important core service areas of the Region in the coming years. In times when more and more European countries, and therefore often also the respective NSOs and NSAs, remain exposed to economic constraints over long periods, the identification of additional external funding sources is of huge importance. And maintaining a visual and participative presence in relevant networking and other entities on the European level will help keeping the contributions of the Scout Movement to the

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development of young people themselves and to matters of their concern in the minds and on the agenda of relevant partners, stakeholders and policy makers in Europe. Sharing and promoting success stories Apart from successfully enhancing the visibility and strengthening cooperation among partners, throughout the triennium the Core Group and External Representatives made use of euroscoutinfo.com to share and promote success stories and good practices as well as relevant outcomes of Regional events related to the objectives of the Group. The Core Group developed:

• • •

A position paper on Volunteering in Europe Material contributing to a toolkit of External Representation in Scouting Material contributing to a Guideline on EU Presidencies

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Volunteers engaged in Working Groups and Core Groups and as External Representatives
Working Groups
VOLUNTEERING

• • • • •

Jo Deman (Belgium) - Member Claude Frantzen (Luxembourg) – Member Pavel Trantina (Czech Republic) – Coordinator Jukka Tulivuori (Finland) – Member Roberta Vincini (Italy) – Member

GROWTH THROUGH QUALITY

• • • • •

Mariana Fragkou (Greece) – Member Hulda Sólrún Guðmundsdóttir (Iceland) - Coordinator Giedre Markuckaite (Lithuania) – Member Milena Pecarski (Serbia) – Member Stephen Peck (United Kingdom) – Member

EMBRACING CHANGE

• • • • • •

Thomas Bruno (Sweden) – Coordinator (till 2011) Kevin Camilleri (Malta) – Member Jordi Ferrer Fontanet (Spain) – Member Ib Jammer (Germany) – Member Radu Seuche (Romania) – Member Therese Zimkowsky (Germany) – Coordinator (since 2012)

YOUTH EMPOWERMENT

• • • • •

Jon Ingvar Bragasson (Iceland) – Member Gregoire Magés (France) – Member Tom Rombouts (Belgium) – Member Mary Scriven (Ireland) – Member Pedro Duarte Silva (Portugal) – Coordinator

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PARTNERSHIPS WITH OTHER REGIONS

• • • • • •

Sylvain Barthe (France) – Coordinator Matthias Gerth (Switzerland) – Member (till 2012) Esben Holager (Denmark) – Member Marion Karali (Greece) – Member Matt Paiton (United Kingdom) – Member (since 2011) Ana Isabel Silva (Portugal) – Member (till 2011)

Core Groups
EDUCATIONAL METHODS

• • • • • • • • • • •

Jon Ingvar Bragasson (Iceland) – Member Jordi Ferrer (Spain) – Member Esben Holager (Denmark) – Member Ib Jammer (Norway) – Member Marion Karali (Greece) – Member Giedre Markuckaite (Lithuania) – Member Milena Pecarski (Serbia) – Member (till 2012) and later Coordinator (since 2012) Tadej Pugelj (Slovenia) – Coordinator (till 2012) Mary Scriven (Ireland) – Member Jukka Tulivuori (Finland) – Member Roberta Vincini (Italy) – Member

ORGANISATIONAL DEVELOPMENT

• • • • • •

Kevin Camilleri (Malta) – Member Maeliosa DeBuitlear (Ireland) – Coordinator Claude Frantzen (Luxembourg) – Member Matthias Gerth (Switzerland) – Member Stephen Peck (United Kingdom) – Member Tom Rombouts (Belgium) – Member

EXTERNAL RELATIONS AND FUNDING

Olga Berg (Germany) – Coordinator

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• • • • • •

Jo Deman (Belgium) - Member Mariana Fragkou (Greece) – Member Gregoire Magés (France) – Member Matt Paiton (United Kingdom) – Member (since 2011) Radu Seuche (Romania) – Member Ana Isabel Silva (Portugal) – Member (till 2011)

External Representatives

• • • • • • • • • • • • • • • • •

Marcio Barcelos – Board member, European Youth Forum (since 2013) Sandu Coica - Advisory Council on Youth of the Council of Europe (since 2011) Falko Mohrs - Board member, European Youth Forum (2011-2012) Tine Radinja – President, European Youth Forum (2009-2010) Loreta Senkute - Vice-chairperson, Advisory Council of the Council of Europe (2009-2011) Pavel Trantina –President, European Alliance of Volunteering (since 2013) Jeremy Apert Pierre Arlaud Olga Berg Claire Le Moigne Cristian Moldovan Shauna O'Brien Matt Paiton Micha Poszvek Nicolò Pranzini Radu Seuche Elena Sinkeviciute

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Other Scouts with long-term mandates in the European Youth Forum

• • • •

Elise Drouet - Board member (since 2013, representing CNAJEP) Johan Ekman - Board member (2009-2010, representing ALLIANSSI) Johanna Nyman - Board member (since 2013, representing ALLIANSSI) Luca Scarpiello - Board member and Vice-President (2009-2012, representing FNG)

Representatives in the European Year of Volunteering 2011

• • • • • •

Elise Drouet Ulrike Hanebeck Pavel Trantina Pieter Willems Anne Gabriel Thomaz Strajnar

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Our work in response to Resolutions adopted by the 20th European Regional Conference
In response to the seven business resolutions adopted at the 20th European Scout Conference held in Brussels, Belgium, in July 2010, significant actions have been undertaken during the triennium to address the different matters addressed. REGIONAL SCOUT PLAN 2010-2013 (20ESC 4/2010)

The Region’s work in achieving goals set in the Regional Scout Plan 2010-2013 is reported in a separate chapter of the present document, on pages 24 and following.

ACTIONS SUPPORTING GROWTH THROUGH QUALITY (20ESC 5/2010)

In the context of the Regional Scout Plan, key performance indicators had been elaborated for all objectives of the Plan, including those for Growth through Quality. Circular 19/2010 was distributed to inform NSOs and NSAs on how kit was envisaged addressing the requests formulated in this resolution. In particular, the Committee felt that the request to establish a Task Force on Growth through Quality was appropriately addressed by the setting up of the Growth through Quality Working Group in the framework of the operational framework. For details about the work of this Group see pages 24 and following of this document. In partnership with the Europe Region WAGGGS, the JUMP Event was planned, run and subsequently evaluated in 2012. This was the Region’s major event specifically addressing matters related to Growth through Quality. The first (in 2011) and second (in 2013) editions of the Membership Report of the European Region were finalised and made available.

NATURE AS A FRAME FOR PROGRAMME (20ESC 6/2010)

The Regional Office continued maintaining a watchful eye on all aspects of relevant legislation that could impact on the delivery of Scouting without unnecessary and restrictive legal obstacles. The Region also supported NSOs and NSAs desiring to join the Scout Centres for Environment and Nature (SCENE) Network of WOSM. Several Scout Centres in Europe have successfully passed the Network’s quality assessment and certification scheme and have subsequently joined.

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INFORMATION ON THE EUROPEAN INVESTMENT FUND (20ESC 7/2010)

Reporting on the European Investment Fund was made in the Annual Accounts of the Region. Progress reports were also received on a three monthly basis from the European Scout Foundation. The Region’s representatives have contributed to the updating of the investment policy of the European Scout Foundation.

STRENGTHENING AND IMPROVING COMMUNICATION IN THE EUROPEAN REGION (20ESC 8/2010)

The concept of EuroScoutInfo, the previously circulated monthly newsletter of the European Region, was reviewed and completely changed. This prime channel of information between the Region and NSOs and NSAs and their members is now available in blog format on http://euroscoutinfo.com. Contributing authors (from the staff, the Committee but increasingly also from NSOs and NSAs) reflect on activities undertaken in the Region, with a particular emphasis on stories related to the priority areas of the Regional Scout Plan. The joint website http://europak-online.net, which is maintained by the European Regions of WOSM and WAGGGS was redesigned to better respond to the Regions’ needs. It continues to carry all relevant information about events and activities. Larger events now have dedicated min-sites hosted on Europak, allowing a more focused information sharing. Regional information is also shared through a variety of different social media platforms, including Facebook, Twitter, and Flickr. These media are used both in general (under the name of euroscoutinfo.com), and for particular events with specific event pages and hashtags. The European Scout Symposium in April 2013 was the Region’s first major event, which offered on-line streaming of certain plenary sessions. An average of 400 viewers followed the transmissions and were able to actively contribute to the debate via Twitter and Facebook in particular.

SOLIDARITY WITH SCOUTING IN OTHER REGIONS (20ESC 9/2010)

The recommendations included in this resolution were addressed by the Partnerships with other Regions Working Group and the External Relations and Funding Core Group in the framework of relevant objectives and actions set by the Regional Scout Plan. For details please refer to the relevant chapter in this document on page 24 and following. Regional events organised in relation to recommendations made by this resolution include two Euro-Arab Meetings (2011 and 2013), one Europe-Eurasia Meeting (2011), meetings with the Asia-Pacific, Arab and Eurasia Regions during the World Scout Conference in Brazil (2011), a breakfast meeting of the European and Asia-Pacific Regional

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Committees and other informal exchanges with other Regions during the 22nd World Scout Jamboree (2011).

The new Partnership Event, held in 2011, 2012 and 2013 also addressed some of the concerns contained in the resolution. The interactive map on euroscoutinfo.com of joint projects with other Regions is a direct result of these meetings. Members of NSOs and NSAs of other Regions were regularly invited to participate in Regional events, including the three Academies and two Study Sessions funded by the Council of Europe. A joint application involving 14 partner NSOs and NSAs was made for funding of a further joint Africa-Europe project (follow-up of the Unguvu 1 project), including continued sponsorship of 75% of a staff position supporting partnerships in the Africa Regional Office by the partners.

TAILORED SUPPORT TO NSOS AND NSAS IN SOUTH EAST EUROPE (20ESC 10/2010)

In the framework of the region-wide assessment of needs and strengths, particular challenges faced by NSOs and NSAs in South East Europe were identified and subsequently addressed. A variety of support was offered to NSOs and NSAs in South East Europe and specific advice and assistance was provided both in terms of Programme, Training, Profile and Organisational Development. Several Regional events were held in close geographical vicinity of South East Europe, which allowed a larger participation from associations from that area, including in particular the Academy 2011 and the International Commissioners’ Forum 2012 in Greece, the 7th Educational Methods Forum in Romania, the Training Commissioners Network Meeting in Hungary in 2011, and the Diversity Training Event in Slovakia in 2013.

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The continued presence of two staff members (in Serbia and the former Yugoslav Republic of Macedonia) and one permanent consultant (in Albania) in South East Europe were other measures helping to address specific concerns of association in this region in appropriate and targeted fashion. Summary of specific support provided during the last three years:

Partnership Funding Albania Information Office, staff member and Initial Training provision, programme development and printing of handbook, website provision, membership database training. Specific training on implementing the Scout Method. EUR 13 800 and EUR 11 000 Programme renewal and production of support materials. EUR 21,000 Increasing administrative and logistical capacity for continued development. EUR 12 000.

Croatia Romania Tailored Support Activities Bosnia & Herzegovina

Support in the merger process in the establishment of a working NSO, constitutional support, extensive consultation on Messengers of Peace Funding and preparation of application and management to deal with the USD 35,000 grant awarded. Implementation of the MoP project with workshops and training provided through the Region. Continued assistance in constitutional consultancy.

Bulgaria

Conclusion of previous commitments delivered through tailored support in terms of programme support for Rover development. Assessment visit to consider strategic future development. Advice on implementing the current strategy.

Croatia

Extensive consultation on image and public relations, continued development of programme and consultation of Partnership Funding possibilities. See above. Periodic support visits building on the support provided through the Danish Project supporting Scouting in Central and Eastern Europe. Four small projects funded. Further funding support for Training of Trainers and support for the implementation of US Aid funded renewal activities. Funding consultation provided.

FYRO Macedonia

Montenegro Romania

Strategy development sessions in preparation for further training systems and programme renewal. One small project funded. Substantial personal support provided for RoJam, the first national jamboree since Romania was readmitted to World Scouting. Ten small projects funded as part of the jamboree. Strategy planning support provided by two consultants.

Serbia

Consultation offered in integrating Hungarian minority in Voyvodina. Support in the establishment of the national youth council and in relations with European Youth Forum. Training of Leaders provided with participants also from FYROM and B&H. Strategic planning undertaken with follow-up visits in the implementation stage. Constitutional support and advice provided. Three small projects funded.

Kosovo

Regular information sessions on Scouting.

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Grants and support to enable participation in events Bosnia & Herzegovina

Montenegro

Romania 2 2 1 1 2 2 1 1 2 2 1 2 1 2

Bulgaria

Albania

Croatia

FYROM

Training Commissioners’ Network Meeting 2010, Spain Academy 2010, Athens Training of Trainers (ToT) 2010, Serbia World Scout Conference 2011, Brazil Word Scout Youth Forum 2011, Brazil Volunteering Event 2011, Istanbul Study Session 2011, Budapest World Scout Jamboree 2011, Sweden Study Session 2012, Budapest Agora 2012, KISC 7th Educational Methods Forum 2012, Romania Roverway 2012, Finland Academy 2012, KISC International Commissioners’ Forum 2012, Athens Symposium 2013, Dublin Diversity Event 2013, Slovakia European Scout Conference 2013, Berlin 1 1 1 1 1 5* 1 1* 1 6 1 2 2 1 1 2 2 2 2 1 5 1 2 1 1* 1* 2* 2 4 1 1 2 1 2 2 2 8 1 1 1 2 3 1 1

2 1 1

1 1 1

2 1 2

1 1 2 1 1

2 1 2

2

2

* Support offered, sometimes provided, but not actioned by the NSO

Serbia 2 2
18

1 1 2

2 1

4

4 1 1

2 1 3

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Contributing photographers
All but one of the pictures in this document were submitted by Scout photographers in the European Region’s #MyBestScoutPhoto: Page
6 9 10 12 15 17 19 20 22 23 24 26 27 29 31 34 35 38 39 42 43 44 46 50 51 54

Photographer
Andrew Crumpton (UK) Arkadiusz Zarebski (PL) Ismael Ramos (PT) Margot Baran (FR) Maria Trombetta (IT) Alexandros Spiropoulos (GR) Metaxas Triantafillos (GR) Alexandros Spiropoulos (GR) Magdalena Suchan (PL) KISC Staff Team KISC Staff Team João Mourão (PT) Charel Dosterd (LU) João Mourão (PT) Krysztof Zachar (PL) Severin Weber (AT) Vilius Varkalys (LT) Ismael Ramos (PT) Kaja Drag (PL) Robert Schenkenfelder (AT) Alexandros Spiropoulos (GR) Katerina Ivrou (GR) Roman Heimhuber (DE) Roman Heimhuber (DE) Paul Kubalek (AT) Charel Dosterd (LU)

Title
Timber Rafting White Frenzy Horizon Patrol Council My Patrol’s Tent Sea Scouting Fun Sunrise On Taygetos Mountain That’s where we will go! International Campfire Mini Jamboree Spirit Just Watch Your Step Belgian Party at the World Scout Jamboree On My Honour Look, Do It Like This Promise Ceremony My Art School Diploma Work Shelter Unity and Strength Roverway 2012 Party Just Like Ikaros Sunset at the World Scout Jamboree In The Bavarian Alps Loverday at Roverway 2012 Let’s Get That Fire Burning Summer Town, World Scout Jamboree 2011

The respective photographers have the copyright for these pictures. They may be contacted through the European Regional Office.

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Annex
The following section presents the situation assessment of actions undertaken by the European Region up to June 2013 with regards to objectives set by the Regional Scout Plan 2010-2013.

European Regional Committee

Regional Scout Plan 2010-2013
Situation Assessment – June 2013

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013

Colour Codes
G A R
Actions accomplished - achieving the KPI through this action Actions in progress, including thinking, planning and starting No action taken

Actions foreseen

“N” in the centre of a box is a new action/activity not in the original plan

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 1
OB 1.1

Volunteering
Create more opportunities for adults to volunteer in Scouting KPI 20 NSOs/NSAs create more opportunities for adults to volunteer

Coordinator: PT, ESC: CL, WSB-ERO: NP, JF

2010-2011 Q1 Q2 Q3 G Q4 G

2011-2012 Q1 Q2 G A G A G Q3 G A G G Q4 G A G G A G G

2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

1.1.1 1.1.2 1.1.3 1.1.4

Initiate an exchange of best practices amongst NSOs/NSAs on the recruitment of adult volunteers with little or no previous experience of Scouting Establish contact with European Corporate Social Responsibility (CSR) organisations and business networks in order to promote the value of volunteering in Scouting Encourage NSOs/NSAs to review role descriptions for adult volunteers in Scouting to ensure that the language used is recognisable by potential volunteers Encourage NSOs/NSAs to ensure that training undertaken as an adult volunteer in Scouting is seen as having value outside of Scouting

A G G

A G G

G N

OB

1.2

Stimulate the development of legislation that is supportive towards volunteering generally and Scouting in particular KPI 10 NSOs/NSAs develop a strategic approach to influence legislation 2010-2011 Q1 Q2 Q3 G G G G G A Q4 G G G A 2011-2012 Q1 Q2 G G G A G G G A Q3 G G G A A A A Q4 G G N 2012-2013 Q1 G G N Q2 Q3 G G N G N A N Q4

AC AC AC AC

1.2.1 1.2.2 1.2.3 1.2.4

Initiate an exchange of information on legislation that affects volunteering, both positively and negatively, and Scouting activities in particular Improve the legal and financial conditions for volunteering through the European Year of Volunteering Alliance Improve contact with Members of the European Parliament and the European Commission, to promote Scouting as a key player in volunteering Review existing materials and encourage NSOs/NSAs to strengthen how they promote and encourage volunteering inside and outside of Scouting

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 1
OB 1.3

Volunteering
Contribute to the European Year of Volunteering 2011 KPI 30 NSOs/NSAs engage in the European Year of Volunteering

Coordinator: PT, ESC: CL, WSB-ERO: NP, JF

2010-2011 Q1 Q2 G G G G G Q3 G G G G Q4 G G G

2011-2012 Q1 Q2 G G G G G G G G G Q3 G Q4

2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

1.3.1 1.3.2 1.3.3 1.3.4

Gather and promote practical information about the European Year of Volunteering 2011 through an online toolkit Encourage NSOs/NSAs to engage with National Coordinating Bodies (NCBs) in the planning and execution of campaigns and celebrations, and to network with others Contribute as an active Member of the European Year of Volunteering Alliance and promote the work of the Alliance to NSOs/NSAs Strengthen links with other Members of the European Year of Volunteering Alliance and assist in securing the legacy of the European Year of Volunteering

G N

G N

N

OB

1.4

Recruit, welcome and retain adult volunteers through effective management of human capital KPI 30 NSOs/NSAs participate in sessions on volunteer management 2010-2011 Q1 Q2 Q3 G A G A G A G A Q4 G 2011-2012 Q1 Q2 G A G A G A G A Q3 G A G A Q4 G A G A N 2012-2013 Q1 G A G A N Q2 Q3 G A G A N G A G A N N Q4

AC AC AC AC

1.4.1 1.4.2 1.4.3 1.4.4

Promote the theories and practices associated with the management of adult volunteers in Scouting through training and events Initiate an exchange of information and knowledge relating to the management of adult volunteers in Scouting through the Scout Library and other platforms Encourage NSOs/NSAs to identify what actions are required at local level to sustainably retain adult volunteers in Scouting Identify tools and approaches that can be used by NSOs/NSAs to ensure diversity in recruitment of adult volunteers in Scouting at local level

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 1
OB 1.5

Volunteering

Coordinator: PT, ESC: CL, WSB-ERO: NP, JF

Focus on the benefits of personal development and the need for self-recognition KPI 15 NSOs/NSAs using and promoting self-recognition tools 2010-2011 Q1 Q2 Q3 G G G G G G Q4 G 2011-2012 Q1 Q2 G G G G G G G G Q3 G G G G Q4 G G G G N 2012-2013 Q1 G G G G N Q2 Q3 G G G G N G G G Q4

AC AC AC AC

1.5.1 1.5.2 1.5.3 1.5.4

Provide support and resources to assist NSOs/NSAs in demonstrating the personal value of volunteering in Scouting and the impact it has on society Support the personal development of adult volunteers as well as the self-evaluation and self-recognition of competencies acquired through Scouting Stimulate the implementation of self-evaluation and self-recognition measures at world, regional and national events Encourage NSOs/NSAs to understand the concept of Lifelong Learning and factor this in to the design of training systems for adult volunteers in Scouting

OB

1.6

Promote the recognition of the value of volunteering in Scouting, both internally and externally KPI 20 NSOs/NSAs benefit from information exchanges and projects 2010-2011 Q1 Q2 Q3 G A G G G Q4 Q1 G G A G A G A A N A G N A G N A G N A G N N 2011-2012 Q2 Q3 Q4 2012-2013 Q1 Q2 Q3 Q4

AC AC AC

1.6.1 1.6.2 1.6.3

Initiate an exchange of best practices in internal and external recognition, following research undertaken in connection with the event ‘Volunteering in Youth NGOs’ Share results and continue to exchange best practices in internal and external recognition of volunteering through online platforms Follow the development of the on-going project on ‘Recognition of Learning in Scouting’ and share the results with NSOs/NSAs

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 2
OB 2.1

Growth through Quality

Coordinator: HSG, ESC: AD, WSB-ERO: JB, RSc

Develop projects to identify and tackle quality factors affecting membership growth KPI 50 NSOs/NSAs using ‘Growth through Quality’ tools or services 2010-2011 Q1 Q2 Q3 G G Q4 G G 2011-2012 Q1 Q2 G G G G Q3 G G G G G G G G Q4 G G G G G G G G G 2012-2013 Q1 G Q2 Q3 G G Q4

AC AC AC AC

2.1.1 2.1.2 2.1.3 2.1.4

Identify quality standards or frameworks used by NSOs/NSAs in Europe as well as around the world and share the information with NSOs/NSAs Promote the use of the ‘Action for Growth’ toolkit as well as other tools focussed on ensuring quality, direct to NSOs/NSAs as well as through seminars and events Encourage NSOs/NSAs to identify appropriate methods for communicating the need for membership growth and how to present this to the public Actively participate in projects and research activities initiated at world level related to membership growth

OB

2.2

Explore the potential of minimum standards in driving quality in adult training systems KPI 15 NSOs/NSAs involved, using standards and new technologies 2010-2011 Q1 Q2 Q3 G A Q4 G A 2011-2012 Q1 Q2 G A G A Q3 G A G G G G G G Q4 G A G G A G A G A G 2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

2.2.1 2.2.2 2.2.3 2.2.4

Work with interested NSOs/NSAs to establish voluntary quality standards in training for adult volunteers Encourage and support interested NSOs/NSAs in the review and renewal of adult training systems Work with selected NSOs/NSAs to compare training provision for adult volunteers in Scouting and publish a report outlining the conclusions and recommendations Support NSOs/NSAs in introducing new technologies and techniques to assist with ensuring the quality of training for adult volunteers

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 2
OB 2.3

Growth through Quality

Coordinator: HSG, ESC: AD, WSB-ERO: JB, RSc

Encourage youth programme review and renewal to improve quality and effectiveness KPI 15 NSOs/NSAs monitor the quality of their youth programme 2010-2011 Q1 Q2 Q3 Q4 G 2011-2012 Q1 Q2 G G Q3 G Q4 G A A G G G G G G G G G G G G G G A A G A A A A 2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC AC AC AC

2.3.1 2.3.2 2.3.3 2.3.4 2.3.5 2.3.6 2.3.7

Explore existing quality frameworks and their potential application to ensuring quality in the design and implementation of youth programme Develop an adaptable quality framework to help ensure quality in the design and implementation of youth programme Encourage NSOs/NSAs to regularly evaluate and ensure the quality of youth programme delivery at local level, and work with the feedback Encourage NSOs/NSAs to identify the most challenging aspects of youth programme delivery and provide support to ensure effective delivery Gather examples of how NSOs/NSAs allow for flexible delivery of youth programme and encourage other NSOs/NSAs to see the benefits of flexible operating Discuss with NSOs/NSAs how to ensure that youth programmes tackle current issues affecting young people, or how to respond to events happening around them Initiate a discussion with NSOs/NSAs on how to use the youth programme as a vehicle for peer recruitment

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 2
OB 2.4

Growth through Quality
Improve transition processes and rate of retention between age sections KPI 10 NSOs/NSAs improve transition processes between age sections

Coordinator: HSG, ESC: AD, WSB-ERO: JB, RSc

2010-2011 Q1 Q2 G Q3 G Q4 G G G G G

2011-2012 Q1 Q2 G G G G G G G G Q3 Q4

2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

2.4.1 2.4.2 2.4.3 2.4.4

Examine data provided by NSOs/NSAs and identify opportunities for better membership retention of young people moving from one age section to another Support NSOs/NSAs in implementing training to assist local managers in improving retention of young people moving from one age section to another Encourage NSOs/NSAs to undertake research with young people who have left Scouting to understand why they left and use this data for future developments Study the transition processes and rates of retention in competitor and partner organisations as well as in other Regions and make recommendations

G

OB

2.5

Reduce the number of young people waiting to join Scouting KPI 10 NSOs/NSAs working strategically to reduce numbers waiting 2010-2011 Q1 Q2 G Q3 G G G G G G G G G G G G G G G G G Q4 2011-2012 Q1 Q2 Q3 Q4 2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

2.5.1 2.5.2 2.5.3 2.5.4

Identify more accurately, with NSOs/NSAs, how many young people are waiting to join Scouting and share information on the situation Initiate an exchange of knowledge between NSOs/NSAs on the management of requests to join Scouting from young people as well as potential adult volunteers Encourage NSOs/NSAs to identify and use innovative recruitment methods to secure adequate adult volunteers to deliver Scouting at local level Assist NSOs/NSAs in developing communications strategies that proactively and constructively deal with the issue of adult volunteer recruitment

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 3
OB 3.1

Embracing Change

Coordinator: TB, ESC: CH, WSB-ERO: OD, MA

Encourage the monitoring of membership composition and comparison with population data KPI 30 NSOs/NSAs with functional membership management systems 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 G G G G Q3 G G A G G G G Q4 G G A G 2012-2013 Q1 G G N A G Q2 Q3 G G N A G G G N A Q4

AC AC AC AC

3.1.1 3.1.2 3.1.3 3.1.4

Support NSOs/NSAs with the collection and analysis of dynamic membership data in order to inform strategic development Support NSOs/NSAs in establishing and improving the quality of membership data collection and management of membership management systems Collate dynamic data from NSOs/NSAs and provide a European analysis on membership evolution, emerging trends and forecasts Assist NSOs/NSAs in their efforts to develop Scouting in areas of the country, where previously the presence and impact of Scouting has been weak

OB

3.2

Develop approaches to include young people and adult volunteers from different backgrounds KPI 15 NSOs/NSAs document and share their approaches 2010-2011 Q1 Q2 Q3 G G G G G Q4 G G G 2011-2012 Q1 Q2 G G G G G G Q3 G G G Q4 G G G G G G G G G 2012-2013 Q1 Q2 Q3 Q4

AC AC AC

3.2.1 3.2.2 3.2.4

Monitor European data about general trends relating to young people and adults from different backgrounds and summarise the findings for NSOs/NSAs Support NSOs/NSAs in the process of identifying and responding to societal changes and trends that positively impact on the development of Scouting Support NSOs/NSAs in using existing tools on strategic planning, organisational development and external relations, in order to adapt to societal changes

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 3
OB 3.3

Embracing Change
Explore the impact and potential of communications technologies in Scouting KPI 25 NSOs/NSAs exploring the issue and sharing best practices

Coordinator: TB, ESC: CH, WSB-ERO: OD, MA

2010-2011 Q1 Q2 Q3 G G G Q4 G G G

2011-2012 Q1 Q2 G G G G G G G G Q3 G N G N G N G Q4 G N G N G N G G N G N G N G

2012-2013 Q1 Q2 Q3 G N G N G N G G N G N G N G Q4

AC AC AC AC

3.3.1 3.3.2 3.3.3 3.3.4

With the growth of communications technologies, identify how NSOs/NSAs are using them to become leaner, more flexible and more responsive Identify how NSOs/NSAs are using communications technologies strategically to communicate and engage directly with young people and adult volunteers Initiate a discussion between NSOs/NSAs on the use of communications technologies for management, ‘customer’ relationships and decision making Support NSOs/NSAs seeking guidance on how to identify communications technologies solutions that are relevant for their needs

OB

3.4

Encourage the acquisition, consolidation and protection of adequate resources KPI 30 NSOs/NSAs taking action to acquire, consolidate and protect 2010-2011 Q1 Q2 G G G Q3 G G G Q4 G G G 2011-2012 Q1 Q2 G G G G G G Q3 G G G Q4 G G G 2012-2013 Q1 G G G Q2 Q3 G G G G G G Q4

AC AC AC

3.4.1 3.4.2 3.4.3

Encourage NSOs/NSAs to review their strategic resource requirements, and take action to acquire, consolidate or protect their resources Encourage NSOs/NSAs to mitigate the growth of non-recognised Scout associations by exploring opportunities for collaboration and consolidation Encourage NSOs/NSAs to resolve outstanding legal and financial issues that present a threat to the implementation of strategy and to Scouting

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO

3
3.5

Embracing Change

Coordinator: TB, ESC: CH, WSB-ERO: OD, MA

OB

Promote the development and implementation of equality and diversity policies KPI 20 NSOs/NSAs review, develop or implement policies 2010-2011 Q1 Q2 Q3 G G Q4 G G 2011-2012 Q1 Q2 G G A G G A Q3 G G N A Q4 G G N A A A G N 2012-2013 Q1 Q2 Q3 G N G N G N A N A N Q4

AC AC AC AC

3.5.1 3.5.2 3.5.3 3.5.4

Support NSOs/NSAs with the review, development and implementation of their equality and diversity policies Initiate an exchange of best practices on how to mainstream equality and diversity in the day-to-day operations of NSOs/NSAs Identify barriers that impede the review, development and implementation of equality and diversity policies and provide guidance to NSOs/NSAs Assist NSOs/NSAs in their efforts to balance their membership composition and maintain cohesion by reaching out to under-represented groups

OB

3.6

Identify approaches to continually meet the challenge of change KPI 15 NSOs/NSAs engage in dialogue and action on continuous change 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 A A G A A A A A G A Q3 A N A N G N A Q4 A N A N G N A 2012-2013 Q1 A A G Q2 Q3 A A G Q4

AC AC AC AC

3.6.1 3.6.2 3.6.3 3.6.4

Initiate an exchange of ideas amongst NSOs/NSAs on continually adapting to change without sacrificing performance and impact Encourage NSOs/NSAs to make use of strategic insight from their own young people and adult volunteers as well as from competitor and partner organisations Provide training for NSOs/NSAs seeking to work with or manage change in difficult circumstances including with limited financial or professional human resources Request NSOs/NSAs to share examples of processes and methods that drive continual positive change in their strategic development

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 4
OB 4.1

Youth Empowerment

Coordinator: PDS, ESC: PV, WSB-ERO: RS, NP

Provide skills training, supported by mentoring and coaching, to strengthen youth empowerment KPI 10 NSOs/NSAs introduce mentoring and/or coaching 2010-2011 Q1 Q2 Q3 Q4 G G 2011-2012 Q1 Q2 G G G G Q3 G G G G G Q4 G G G G G G G G 2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

4.1.1 4.1.2 4.1.3 4.1.4

Define the educational/management value and promote the theory and practice of mentoring and coaching as meaningful ways to develop intergenerational dialogue Initiate an exchange of best practices amongst NSOs/NSAs on mentoring, including peer mentoring, and coaching as methods to support young people Design and deliver an eLearning resource for young people involved at institutional level in NSOs/NSAs, with guidance on how to make an impact Encourage NSOs/NSAs to exchange information on how they ensure young people are supported to take leading volunteer management roles

OB

4.2

Empower and support young people to participate in decision making processes that affect them KPI 15 NSOs/NSAs act to implement or improve youth empowerment 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 Q3 Q4 A G G G N G G G G G G G G G G 2012-2013 Q1 A Q2 Q3 Q4

AC AC AC AC

4.2.1 4.2.2 4.2.3 4.2.4

Promote tools and resources on youth empowerment to NSOs/NSAs and solicit feedback on their relevance and usefulness Support NSOs/NSAs in devising and organising events by young people for young people, through sharing of best practice and publication of support materials Reinforce the importance of the Scout Method, especially ‘Learning by Doing’ and the ‘Patrol System’, in delivering youth empowerment for all age sections Encourage NSOs/NSAs to identify life skills education in the youth programme for the last age section and highlight their importance in relation to employability

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 4
OB 4.3

Youth Empowerment

Coordinator: PDS, ESC: PV, WSB-ERO: RS, NP

Ensure the presence of youth empowerment measures across all age sections KPI 15 NSOs/NSAs ‘screen’ their youth programme and share results 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 Q3 G G G G G Q4 G G G 2012-2013 Q1 G G Q2 Q3 G G G G Q4

AC AC AC

4.3.1 4.3.2 4.3.3

Encourage NSOs/NSAs to evaluate their approach to youth empowerment through the youth programme by looking at levels of participation Initiate an exchange of best practices on how feedback from young people, inside and outside Scouting, is used to influence youth programme design Provide support to NSOs/NSAs seeking to empower its youth members to engage in decision making outside of Scouting, at local, regional and national levels

OB

4.4

Provide training for young people and adult volunteers in youth empowerment and intergenerational dialogue KPI 10 NSOs/NSAs participate in workshops and maintain interest 2010-2011 Q1 Q2 Q3 Q4 G 2011-2012 Q1 Q2 G G G Q3 G G Q4 G G A A A 2012-2013 Q1 G Q2 Q3 G G Q4

AC AC AC

4.4.1 4.4.2 4.4.3

Provide support to NSOs/NSAs seeking to introduce the issues of youth empowerment and intergenerational dialogue into the life of their associations Encourage NSOs/NSAs to promote and champion youth empowerment and intergenerational dialogue at all levels Initiate an exchange of best practices on how to implement effective succession planning and knowledge transfer for adult volunteers

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 4
OB 4.5

Youth Empowerment

Coordinator: PDS, ESC: PV, WSB-ERO: RS, NP

Encourage and promote the participation and full involvement of young people in constitutional events and organs KPI 50% of participants in constitutional events are under 35 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 A G G A G A G A G A A G G A Q3 A G G A Q4 A G G A 2012-2013 Q1 A G G A Q2 Q3 A G G A A G G A Q4

AC AC AC AC

4.5.1 4.5.2 4.5.3 4.5.4

Initiate an exchange of best practices on how NSOs/NSAs involve young people in their constitutional events and organs Identify the role of young people in the preparation, management and leadership of contingents and delegations to international events and conferences Encourage NSOs/NSAs to support the participation of young people in regional and world events by providing suitable preparation, incentives and resourcing Provide support to NSOs/NSAs seeking to adapt their constitutional events, at all levels, to fully involve young people

OB

4.6

Develop communications strategies that involve young people as the public face of Scouting KPI 10 NSOs/NSAs empowering young people as the public face 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 G G G A G A G A G G A G Q2 Q3 G N G A G A Q4 2012-2013 Q1 G G G A Q2 Q3 Q4

AC AC AC AC

4.6.1 4.6.2 4.6.3 4.6.4

Further encourage NSOs/NSAs to develop training activities for young spokespeople and involve them in media management Encourage NSOs/NSAs to involve young people in presenting views to the media on issues affecting young people in general and Scouting in particular Ensure that young people are involved in the design and implementation of programme activities that have opportunities for positive media engagement Support the development of peer-to-peer activities for young people in how to deal with negative and inappropriate stereotypes of Scouting

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 5
OB 5.1

Partnerships with other Regions

Coordinator: SB, ESC: HS, WSB-ERO: AM, NP

Develop new areas of focus for partnerships between Europe and other Regions KPI 15 NSOs/NSAs in Europe develop new partnerships 2010-2011 Q1 Q2 Q3 G G G G G Q4 G G G G 2011-2012 Q1 Q2 G G G G G N G G G N Q3 G N G G G N Q4 G N G G G N G N G G G N 2012-2013 Q1 Q2 Q3 G N G G G N G N G G Q4

AC AC AC AC

5.1.1 5.1.2 5.1.3 5.1.4

Encourage NSOs/NSAs to give a new impetus to the Euro-Arab and Europe-Eurasia meetings and establish priority themes relevant to the needs of NSOs/NSAs Encourage NSOs/NSAs to participate in events organised in other Regions, and promote European and national events to NSOs in those other Regions In partnership, strengthen cooperation among Europe-Eurasia Scout representatives in relevant organisations and institutions Map the partnerships that exist between Europe and Africa, initiate a similar exercise with Eurasia and communicate to NSOs/NSAs

OB

5.2

Establish common projects to support world level priorities KPI 20 NSOs/NSAs engage with common projects or initiatives 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 Q3 Q4 G G G G G G G G G G G G G G G G G G G N G N G 2012-2013 Q1 G G N G G G N G G G Q2 Q3 G G Q4

AC AC AC AC

5.2.1 5.2.2 5.2.3 5.2.4

Encourage NSOs/NSAs to promote existing volunteering programmes between Europe and Africa to the last age section as well as adult volunteers Further develop the Europe-Africa ‘Unguvu’ Project and communicate the impact that the project is having on European NSOs/NSAs Encourage NSOs/NSAs to contribute to the life of the North-South Network and use it for developing ideas, networking and exchanging information Stimulate NSOs/NSAs to promote exchange opportunities for young people from Europe, Eurasia and Arab Scout Regions, in order to enrich the youth programme

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 5
OB 5.3

Partnerships with other Regions

Coordinator: SB, ESC: HS, WSB-ERO: AM, NP

Research and provide access to external funding opportunities to encourage cooperation and partnerships KPI 5 NSOs/NSAs benefit from external funding to support partnerships 2010-2011 Q1 Q2 Q3 G G G Q4 G G G 2011-2012 Q1 Q2 G G G G G Q3 G G Q4 G G 2012-2013 Q1 G G Q2 Q3 G G G G Q4

AC AC AC

5.3.1 5.3.2 5.3.3

Share information with NSOs/NSAs on external funding opportunities to encourage the development of bilateral and multilateral projects and exchanges Support NSOs/NSAs with applications to funding bodies and provide guidance on reporting procedures, if successful Initiate an exchange of best practice between NSOs/NSAs on external funding applications for cooperation and partnerships

OB

5.4

Offer encouragement on European Citizenship, global issues, solidarity and support KPI 5 NSOs/NSAs offering new solidarity and support in other Regions 2010-2011 Q1 Q2 Q3 R Q4 R 2011-2012 Q1 Q2 R G A A A A A R G A A Q3 R G A A A Q4 R G N 2012-2013 Q1 R G N A A Q2 Q3 Q4

AC AC AC AC

5.4.1 5.4.2 5.4.3 5.4.4

Encourage NSOs/NSAs to enrich the international dimension of their youth programmes by incorporating European Citizenship and by looking outside Europe Promote existing resources on globalisation, democracy, migration, environment and conflict and encourage NSOs/NSAs to use or adapt them Increase visibility amongst European NSOs/NSAs of Scouting’s priorities in other Regions, and how European NSOs/NSAs can engage Identify opportunities for European NSOs/NSAs to provide solidarity and technical support to Scouting in other Regions

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 6
OB 6.1

Educational Methods

Coordinator: TP, ESC: PV, CL, WSB-ERO: RS, MM

Offer networking opportunities for leaders working on similar issues at national level KPI 50 NSOs/NSAs benefit from networking and other opportunities 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 G G G G A G G G A G G A G A G A Q3 G G G A G G A G A Q4 2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

6.1.1 6.1.2 6.1.3 6.1.4

Design, deliver and evaluate an Educational Methods Forum for people in NSOs/NSAs working in the field of Educational Methods Organise and facilitate networking opportunities for people from NSOs/NSAs with similar roles at national level Support intra-regional projects in the field of Educational Methods, initiated by NSOs/NSAs with similar needs Encourage NSOs/NSAs to look outside Scouting for networking opportunities including with NGOs, business, academic and scientific institutions

OB

6.2

Promote existing materials and tools to support youth programme and adult resources development KPI 20 NSOs/NSAs actively using existing materials and tools 2010-2011 Q1 Q2 G Q3 G A A A A A A Q4 G A A A A A A A A A A A A A A A A A A A 2011-2012 Q1 Q2 Q3 Q4 2012-2013 Q1 Q2 Q3 Q4

AC AC AC AC

6.2.1 6.2.2 6.2.3 6.2.4

Map existing materials and tools against the needs and strengths of NSOs/NSAs, identify gaps, and target their promotion Update existing materials and tools, or fill gaps, based on feedback from NSOs/NSAs or expert analysis Translate, and share, useful materials and tools into other languages to support their use in settings where understanding of English or French may be limited Follow the development of materials and tools being produced by NSOs/NSAs, other Regions and external organisations, and be ready to promote if appropriate

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 6
OB 6.3

Educational Methods
Promote and support the use of eLearning and other technologies KPI 10 NSOs/NSAs exploring and using eLearning and other technologies

Coordinator: TP, ESC: PV, CL, WSB-ERO: RS, MM

2010-2011 Q1 Q2 Q3 A Q4 A

2011-2012 Q1 Q2 A G A G Q3 A G G Q4 A G G G

2012-2013 Q1 A Q2 Q3 A Q4

AC AC AC

6.3.1 6.3.2 6.3.3

Use eLearning platforms and other technology solutions at European level to showcase the potential for use in adult volunteer training provision Identify eLearning approaches being used by NSOs/NSAs and the impact that they have on the participation levels in training for adult volunteers Collect and illustrate how various tools and technologies can be used by NSOs/NSAs to assist them in delivery of youth programme and support to adult volunteers

G

OB

6.4

Support initiatives that enhance youth programmes by adding international/European perspectives KPI 3,400 young people from NSOs/NSAs involved in projects 2010-2011 Q1 Q2 G G G Q3 G G Q4 G G 2011-2012 Q1 Q2 G G G G Q3 G G Q4 G G 2012-2013 Q1 G G Q2 Q3 G G G Q4

AC AC

6.4.1 6.4.2

Develop and promote the European Scout Voluntary Programme, Lands of Adventure framework and the Scouts of the World scheme Support NSOs/NSAs seeking to review and update the international dimension of their youth programmes

OB

6.5

Review the use of WOSM’s youth programme and adult resources policies and advise on possible adjustments KPI 5 NSOs/NSAs contribute their views on the policies 2010-2011 Q1 Q2 Q3 Q4 2011-2012 Q1 Q2 Q3 G Q4 G 2012-2013 Q1 G Q2 Q3 G G Q4

AC

6.5.1

Work with NSOs/NSAs to reflect on the usefulness of WOSM’s youth programme and adult resources policies and make recommendations

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 7
OB 7.1

Organisational Development

Coordinator: MDB, ESC: AD, CT, WSB-ERO: OD, JB

Develop and share an adaptable model for effective organisational development in Scouting KPI 30 NSOs/NSAs adopt the model and participate in workshops 2010-2011 Q1 Q2 Q3 G Q4 G 2011-2012 Q1 Q2 G G G G G G Q3 G G Q4 G N G G G N G G 2012-2013 Q1 Q2 Q3 G G G G G G Q4

AC AC AC

7.1.1 7.1.2 7.1.3

Define and develop the model, communicate it to NSOs/NSAs and review it based on feedback and results of workshops Develop, deliver and evaluate organisational development workshops Share the definition of the model, examples of best practice, outcomes from the workshops and other relevant materials online

OB

7.2

Review available materials relating to organisational development and recommend a subset for use in Scouting KPI 10 NSOs/NSAs using/sharing organisational development resources 2010-2011 Q1 Q2 G G Q3 G G Q4 G G G G G G G G 2011-2012 Q1 Q2 Q3 Q4 2012-2013 Q1 Q2 Q3 Q4

AC AC

7.2.1 7.2.2

Issue a call to NSOs/NSAs who may have developed their own specific materials on organisational development and share widely Review existing materials, identify any gaps and seek to close these during specific tailored support initiatives or sub-regional events

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 7
OB 7.3

Organisational Development

Coordinator: MDB, ESC: AD, CT, WSB-ERO: OD, JB

Monitor and review mechanisms used to deliver support in order to ensure effectiveness and efficiency KPI 30 NSOs/NSAs provide feedback on effectiveness of support 2010-2011 Q1 Q2 Q3 G Q4 G G 2011-2012 Q1 Q2 G G G G Q3 G G G Q4 2012-2013 Q1 Q2 Q3 Q4

AC AC

7.3.1 7.3.2

Review all past and current requests for support, what prompted the request for support, how it was handled and what was the effect on NSOs/NSAs Work with the European Scout Committee to identify ways to strengthen the involvement of NSOs/NSAs in supporting/collaborating with other NSOs/NSAs

OB

7.4

Support vision and strategy development, organisation design, management and relationships KPI 15 NSOs/NSAs accessing organisational development support 2010-2011 Q1 Q2 G G A A Q3 G G A A Q4 G G A A 2011-2012 Q1 Q2 G G A A G G A A Q3 G G A A Q4 G G A A 2012-2013 Q1 G G A A Q2 Q3 G G A A G G A A Q4

AC AC AC AC

7.4.1 7.4.2 7.4.3 7.4.4

Support NSOs/NSAs in developing vision and strategy, organisational design and change management Support NSOs/NSAs in understanding the processes involved in developing and managing programmes of work, projects and tasks Support NSOs/NSAs with financial planning and financial management Support NSOs/NSAs with issues relating to the management of, support for and working relationships with professional staff

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 8
OB 8.1

External Relations and Funding
Provide guidance and support in the area of external relations and funding KPI 30 NSOs/NSAs make use of networking opportunities

Coordinator: OB, ESC: CH, HS, WSB-ERO: AM, NP

2010-2011 Q1 Q2 G G Q3 G Q4 G G G G G G G G

2011-2012 Q1 Q2 G G G G G Q3 G G N G N G Q4 G G G G G

2012-2013 Q1 G Q2 Q3 G G G G G G Q4

AC AC AC AC

8.1.1 8.1.2 8.1.3 8.1.4

Encourage NSOs/NSAs to participate in the creation and development of National Youth Councils Ensure networking between NSOs/NSAs in the area of External Relations and Funding, including support for network meetings Strengthen the existing network of Scouts in relevant positions and ensure the monitoring of issues and trends that could affect NSOs/NSAs Act as a conduit for the introduction of issues of concern to actors including wider civil society, government, institutions, formal education and the private sector

OB

8.2

Maintain WOSMs presence and contacts with external partners KPI 10 NSOs/NSAs contribute to policy discussion and development 2010-2011 Q1 Q2 G G Q3 G A A G A G Q4 G A A G A G A G 2011-2012 Q1 Q2 G G Q3 G A A G A G A G A G Q4 G 2012-2013 Q1 G Q2 Q3 G G A A G Q4

AC AC AC AC

8.2.1 8.2.2 8.2.3 8.2.4

Cooperate with the European Parliament, European Commission, Economic and Social Committee on relevant topics and hold meetings with Scout representatives Encourage and convene annual meetings of the ‘Big 6’ youth organisations in Europe to discuss issues of common interest With NSOs/NSAs, review and develop policy positions on issues relevant to the needs of young people including employment, mobility and human rights Develop contact with external organisations having consultative status with WOSM, including but not limited to ISGF and WSPU, and share outcomes with NSOs/NSAs

Supporting Growth in Changing Times

Regional Scout Plan 2010-2013 | Situation Assessment – June 2013
SO 8
OB 8.3

External Relations and Funding

Coordinator: OB, ESC: CH, HS, WSB-ERO: AM, NP

Promote the value of volunteering generally, and in Scouting specifically, to external partners KPI 10 NSOs/NSAs seek advice on lobbying techniques 2010-2011 Q1 Q2 G G G G Q3 G G A Q4 G G A 2011-2012 Q1 Q2 G G A G G A Q3 G G Q4 G G 2012-2013 Q1 G G Q2 Q3 G G G G Q4

AC AC AC

8.3.1 8.3.2 8.3.3

Lobby with and on behalf of NSOs/NSAs for the necessary legislation through other platforms, including the European Chapter on the Rights of Volunteers Promote the value of volunteering and participate in consultations on the promotion and validation of non-formal and informal learning Support NSOs/NSAs in their efforts to develop their lobbying techniques and encourage them to promote the value of volunteering

Supporting Growth in Changing Times

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21st European Scout Conference Document 3

© WSB-ERO Inc

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21st European Scout Conference Document 3

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21st European Scout Conference Document 3

© World Scout Bureau - European Regional Office Inc. June 2013 World Scout Bureau – European Regional Office P.O. Box 327, Rue Henri-Christine 5 CH-1211 Geneva 4 Switzerland Tel: Fax: +41 22 705 11 00 +41 22 705 11 09

europe@scout.org scout.org/europe Reproduction is authorized to National Scout Organizations and Associations which are members of the World Organization of the Scout Movement. Credit for the source must be given.

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