TENDER DOCUMENTS

DAMODAR VALLEY CORPORATION

MEJIA THERMAL POWER STATION

DURLAVPUR: BANKURA

TENDER SPECIFICATIONS FOR

Annual Maintenance Contract for Electrical Equipments and Accessories for Unit Nos.1,2&3 (210 MWeach), MTPS,DVC.

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INDEX

Notice Inviting Tender: Scope of Work: Technical terms and conditions: Facilities to be provided by DVC: Commercial Terms & Conditions: General terms and conditions: Other Terms & Conditions: General Conditions of Contract (GCC): Qualifying Requirement: Instruction to Bidders: All Relevant Formats: Annexure C Annexure D Annexure P Format of B.G. in lieu of EMD Bank Guarantee verification check list Instruction for submission of B.G. DVCs Agreement Format

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NOTICE INVITING TENDER

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Ph.No.-03241-262287

NIT No. MT/CE (O&M)/T-44/ES-III/AMC/09-10/U -1,2,3/PG-37/ 4294

OPEN TENDER NOTICE

dt. 19.05.09

For and on behalf of Damodar Valley Corporation, sealed tenders (in duplicate) in 02(Two) PARTS containing 03(three) envelopes (A,B&C) Earnest Money Deposit(EMD)(Envelope-A);Techno- Commercial Bid forming PART-I (Envelope B), Price-Bid forming PART-II (Envelope C) are invited by Superintending Engineer(Tech), MTPS(O&M), DVC, Bankura, Pin Code 722 183,West Bengal for the under mentioned work.. The sealed tenders are to be submitted by way of marking the sealed envelopes correctly as EMD (EnvelopeA), Techno-Commercial Bid/PART-I (Envelope-B) & Price-Bid/PART-II (Envelope-C) respectively as stated above. SCOPE OF WORK: Annual Maintenance Contract for Electrical Equipments and Accessories for Unit Nos.-1,2&3 (210 MWeach), MTPS,DVC. OTHER RELEVANT CONDITIONS: (i) Contract Period: For a period of 01(one) year from the date of commencement of work with a provision for continuation of contract for further one year at the same rate, terms and conditions subject to review performance at the end of 1st year. (ii) Estimated Cost: Rs. 45,15,000/- (Rupees forty five lakhs fifteen thousand) only. (iii) Earnest Money Deposit (EMD): Rs.90,300/- (Rupees ninety thousand three hundred) only. (iv) Cost of Tender Papers/Documents: Rs.500/- (Rupees five hundred) only;. (v) Sale of Tender Papers/Documents: From 27.05.09 to 26.06.09 (vi) Last Date of Receipt (Submission) of Tender: Up to 3.30 P.M of 29.06.09 (vii) Opening of tender: At 3:30 PM on 29.06.09 Non-transferable tender papers/tender documents will be available in the office of the Superintending Engineer(Tech), DVC, MTPS(O&M), Bankura, Pin Code 722 183, W.B on all working days w.e.f 27.05.09 to 26.06.09 ( 9 A.M to 3.00 P.M.) except Sundays and Holidays against cash receipt of Rs.500/- (Rupees five hundred) only (non-refundable) issued from the office of the Sr. Addl. Chief Accounts Officer, MTPS, DVC or Demand Draft/Bankers Cheque for equivalent amount favouring Damodar Valley Corporation, MTPS(O&M) payable either at UBI, MTPS Br. (Code No.-MPS-56) or SBI, MTPS Br. (Code No.-6608). For obtaining tender papers, the intending tenderers should apply to the Superintending Engineer (Tech), MTPS (O&M), DVC enclosing documents of credentials (Xerox copies) as mentioned below under the Qualifying Requirement along with Company Registration Certificate/valid STCC/VAT Registration Certificate. Alternatively, the complete bid documents/tender papers are also available on DVCs Websites www.dvc.gov.in and www.dvctender.com. The intending tenderers may visit the said websites for participation. Tender fees for Rs.500/- (Rupees five hundred) only (non-refundable) is to be submitted in the form of Demand draft/Bankers Cheque as stated above and the same to be placed in the Envelope A along with EMD. No tender documents shall be sold after close of sale of tender paper. For any query/clarification, following official may be contacted: 1) Shri D.Dey, SE (Tech), MTPS (O&M), DVC 2) Shri P. K. Ghosh , AE(E), Tech. Section, MTPS(O&M), DVC Note: Techno Commercial Bid (i.e PART I) of the tender must accompany the documents/credentials (Xerox Copies) as mentioned under the Qualifying Requirement

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Qualifying Requirement:
1. The bidder shall have the following working experience: A. At least two years experience to carry out AMC work of 210 MW or higher capacity Thermal Power Plant Electrical Installation Jobs i.e. Jobs related with maintenance/overhauling etc. (e.g. Jobs related with 3.3/6.6Kv breakers and its control ckt. 415V L.T. Sw. Gr. systems, L.T. Motors and its associated circuit, H. T. Motor, Distribution transformer, Actuator etc.) OR Erection and commissioning of various Electrical Installations of Boiler, Turbine and their auxiliaries etc (Erection and commissioning of 3.3/6.6Kv H.T. & 415V L.T. system, different Actuators etc. will be mandatory) of 210 MW or higher capacity thermal power plant B. The Company should have adequate Technical Manpower in pay roll for last one year which includes Graduate Engineer, Supervisor & Technician etc. C. The Company should have valid Electrical Contractor License. 2. Experience of having successfully completed similar works during last 7 years ending last day of month previous to one in which offers are invited should be either of the following: a. Three similar completed works each costing not less than the amount equal to 30% of the estimated cost i.e. Rs.13,54,500/-. OR b. Two similar completed works each consisting not less than the amount equal to 40% of the estimated cost i.e. Rs.18,06,000/-. OR c. One similar completed works costing not less than the amount equal to 70% of the estimated cost i.e. Rs.31,60,500/-. A tolerance of 5% is allowable on the above quantum to take care of marginal shortfall NOTE: Similar Job means : Execution of maintenance contract of 210 MW or higher capacity Thermal Power Plant Electrical Installation Jobs i.e. Jobs related with maintenance/overhauling etc. (e.g. Jobs related with 3.3/6.6Kv breakers and its control ckt. 415V L.T. Sw. Gr. systems, L.T. Motors and its associated circuit, H. T. Motor, Distribution transformer, Actuator etc.) OR Erection and commissioning of various Electrical Installations of Boiler, Turbine and their auxiliaries etc (Erection and commissioning of 3.3/6.6Kv H.T. & 415V L.T. system, different Actuators etc. will be mandatory) of 210 MW or higher capacity thermal power plant Completed work means:- The executed/completed portion of work/AMC/RC, even if it has not been completed in totality (subject to to furnishing the proof of executed value of the work in the form of certified copies of RA bill). The bidder has to submit the following documents along with NIT. a) Average Annual Turnover of preceding 3 years should not be less than 30% of the estimated cost. b) Overall profitability & cash profit as certified by Auditor / CA, including Annual Accounts & Balance sheet of preceding 3 years. c) A latest Bank Solvency Certificate. d) Status of organization (i.e. sole-proprietor ship, partnership or company) with documentary evidence. e) A latest STCC / VAT Registration Certificate/service tax reg. certificate.

The following points may please be noted: 1) Submission of Tender: Sealed tenders will be received in the Tender Box up to 15.30 hrs. (i.e. 03.30 P.M.) on
29.06.09 in the office of the Superintending Engineer (Tech), DVC, MTPS(O&M) and Techno-Comml Bids (PARTI) shall be opened immediately on the same day after 15:30 hrs.(i.e at 03.30 P.M) in presence of the intending tenderers or their authorized representatives.The Price Parts (PART-II) of the techno-commercially acceptable bidders only will be opened on a date to be intimated later on.

2)

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02. Earnest Money Deposit: Earnest Money for Rs.90,300/- (Rupees ninety thousand three hundred) only must be deposited in any of the following forms: (i)Pay Order or demand draft drawn in favour of Damodar Valley Corporation, MTPS (O&M). The instruments should be payable either on UBI, MTPS Br.(Code No.-MPS-56) or SBI, MTPS Br. (Code No.-6608). (ii)Bank Guarantee (B.G) from a Nationalized Bank/Scheduled Bank/Foreign Banks, irrevocable and operative till the validity of the offer as per standard proforma enclosed. (iii)Post Office National Savings Certificate having face value equal to the EMD value and duly endorsed in favour of DVC. (iv) Fixed Deposit Receipt issued by Nationalized Bank endorsed in favour of DVC. (v) DVC Bonds duly endorsed in favour of DVC. The offer accompanied by B.G against EMD will only be considered valid on acceptance of the Bank Guarantee. The offer not accompanied by EMD or specified EMD in proper form as defined above shall not be considered as valid tender for opening. Note: Earnest Money will only be refunded to the unsuccessful Tenderer (s) after finalization of Tender and no interest will be paid thereon. 03. Location of MTPS Site: MTPS Site is near Durlavpur situated at the crossing of Ranigunj Bankura Road and Barjora Durlavpur Road under P.S.- Gangajalghati in the District of Bankura, W.B. and is 28 km (approx) by Road from Durgapur Railway Station of Eastern Railway, 34 km by Road from Bankura Railway Station of E.R. 04. Issuance of the tender papers/documents shall not automatically imply qualification of the firm for bidding which shall be determined during bid evaluation. 05.DVC reserves the right not to accept the lowest rate quoted by a bidder and may reject any or all the tenders without assigning any reason whatsoever. 06. All legal suits arising out of the enquiry and subsequent Letter of Intent/Work Order ,if any, are subject to jurisdiction in the Court of City of Kolkata in India and no other Court elsewhere. 07.Any addendum/corrigendum/extension, if required, pertaining to the NIT will be hoisted in DVC website only and will not be published in Newspaper again. Bidders are requested to visit DVC website regularly for any addendum/corrigendum/extension till opening of the said NIT. 08. If last date of Sale of Tender or date of submission of Tender is declared holiday, the due dates will be the next working days accordingly. Superintending Engineer (T) MTPS (O&M), DVC Distribution:o o o o o o o o o o o o o o o o o o o o o The Sr. Chief Engineer (Gen.), Maithon, DVC. The Chief Engineer(O&M) & Project Head, MTPS, DVC. The Chief Engineer(Constn), MTPS, DVC. The Chief Engineer (CSO), Maithon, DVC. The Chief Engineer (Civil), Maithon, DVC. The Dy. Chief Engineer (E), MTPS, DVC. The Electrical Superintendent-III, MTPS, DVC. The Superintending Engineer (Tech), BTPS-A, DVC. The Superintending Engineer (Tech), CTPS, DVC. The Superintending Engineer (Tech), BTPS-B, DVC. The Superintending Engineer (Tech), DTPS, DVC. The Superintending Engineer (Civil), MTPS, DVC. The Dy. General Manager (Adm.), MTPS, DVC. The Jt. Financial Advisor, MTPS, DVC. The SDE (E), EDP Cell, DVC, DVC Towers, Kolkata-54. The Sr. Addl. Chief Accounts Officer, MTPS, DVC. The Sr. Resident Audit Officer, DTPS, DVC. The Notice Board (Bidyut Bhaban.), MTPS, DVC. The Notice Board (Pragati Bhaban.), MTPS, DVC. The Notice Board (Store Bldg.), MTPS, DVC. The Notice Board (Main Gate.), MTPS, DVC.

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DETAILED SCOPE OF WORK

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ANNEXURE-I
Scope of work: 1. Job category:
Unless any exclusion is specifically mentioned, the maintenance job will be as per the following six categories. The job categories and the scope of work in each category are detailed below. Any job in respect to the Units # 1, 2 & 3 Electrical Installations (tentative List of major equipments as given below) has to be carried out by the contractor in normal working-hours and also any time in the day or night including Sundays and holidays without any extra cost of DVC. The jobs specified are only indicative but not exhaustive. A. The daily running maintenance jobs:a. The Contractor has to prepare the daily running maintenance work schedule as per direction of DVC Engineers and arrange for necessary work permit in every morning and the party will have to depute required workforce accordingly. b. The contractor has to carry out all the tit bit maintenance work of any Electrical Equipment/System/installation of inside power house and depute required workforce asper requirement and as per instruction of Maintenance Engineer of DVC. c. The site-in-charge / supervisor will consult with DVC Engineers all the time till the job is complete. DVC will not bear any extra cost if extra time is required for completion of the Job. B. Break down maintenance jobsa. Any type of Break down jobs in respect to the Units # 1, 2 & 3 Electrical Installations/List of the mentioned equipments has to be carried out by the contractor in normal working hours and also any time in the day or night including Sundays and holidays without any extra cost of DVC. b. The Site - in - Charge / Supervisor has to be available at MTPS site for coordinating the workmen deployment during the above mentioned condition. C. Shut down/Overhauling maintenance jobs:a. The time period for shut down of the plant or for any equipment will be according to the discretion of DVC. b. DVC will prepare the job involvement for the shut down works. c. The Shut down period may squeeze and it will be according to the discretion of DVC. d. The party has to complete all the shut down jobs within the shut down period. e. The Party has to provide adequate maintenance support on round the clock basis for completion of the specified shut down jobs within the shut down periods. f. DVC will not bear any extra cost for additional engagement of workforce for Extra Time or Extra workmen needed for the Shutdown work. g. Apart to the scheduled Shut down jobs the party has to engage his workforce for arranging the temporary power supply for lighting, welding etc. and its dismantling or other maintenance department if required. h. DVC Engineer may divert any group for other running unit/s for the interest of the plant in consultation with Site in charge/supervisor. i. The party has to complete the job up to the satisfaction of DVC Engineers within the stipulated time period of shutdown. D. Preventative maintenance job:a. DVC Engineer will provide preventative maintenance work schedule for the equipments /installations / systems related to the Electrical Division as per requirement one day before and the party should carry out the job and report to the concern Engineer and maintain the record duly signed by DVC Engineer. b. Testing & calibration checking, tit bit repairing of meters, relays, transducers etc-for 6.6 Kv panel board, LT boards, control desk etc. E. Jobs that may require time to time for the plant:-

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a. Laying of L.T. Cables, Termination, Glanding, Jointing etc.

HT/ LT. Switch gear repairing, modification with the supervision of DVC Engineer. Changing of HT motor bearing after decoupling & recoupling work. Replacement of LT motor irrespective of its size and also its bearings. Minor Fabrication, welding, boring, gas cutting, drilling, grinding, thread cutting panel cutting etc. the party has to arrange the man and materials (consumables only) and equipments required for those types of jobs without any extra cost to DVC. f. Painting (patch work), leveling of equipments. g. De-watering / cleaning of cable trench/racks/gallery etc. Required pump will be supplied by DVC. h. Sealing of panel holes. i. Temporary connection and disconnection of power supplies, illumination as required for maintenance and testing works. j. The party has to provide assistance by providing skilled & unskilled manpower, tools, test equipments etc. for the Experts, CTC team etc. which DVC may require to engage from time to time as per requirement. k. Collection of materials from main store/site store as per requirement. l. Laying of LT & HT cables in Milling plant equipment / Ash handling plant / entire ESP areas. F. Optional Jobs:The following jobs will be treated as optional. DVC may ask to carry out those jobs as per the requirement. The party has to depute sufficient quality workforce, consumables (e.g. D/A, oxygen gas, cleaning agents etc.) including tools and tackles to carry out the jobs. The jobs are as follows:Sl Description of Job Approx no. Qty./ Span per annum 1. HT cable jointing 06 nos. 2. Laying of cables (a) 50 mm2 to 185 mm2 (overhead) 1000 mtr. and under ground cables (b) 185 mm2 and above 1000 mtr. 3. Overhauling of HT motors 03 nos. 4. Shifting of damaged HT motors to the repairing bay within 03 nos. MTPS campus 5. Shifting of repaired/ healthy HT motors from repairing bay 05 nos. to the plinth / from one plinth to the other Note: (i) Cable jointing kit shall be supplied by the contractor at his own cost. (ii) The above mentioned quantity and length of cables to be laid is purely tentative and may vary during actual execution of the contract. The contractor shall carry out the excess job at the same rate, for any no. of quantity / length of the individual items, during the entire period of the contract of one year. b. c. d. e.

2. Period of Contract:The contract will remain valid for a period of 12 months (i.e. 01 year) from the date of commencement. The contract may be extended for another one year at the same rate & terms and conditions subject to satisfactory performance of the party.

3. Termination of Contract:DVC reserves the right to terminate the contract at any stage without assigning any reason or for unsatisfactory performance (after allowing a reasonable time to be mutually agreed upon for rectifying the shortfall in performance) without any compensation for loss or damage due to such termination in 01(one) months notice.

4. Job Conditions and Expected numbers of Job in a day:The Party shall have to execute the jobs according to the priority of the unit and as per the instruction and discretion of DVC Engineers. The average number of jobs that the party may have to execute at a time in a day considering Unit no. # 1 to 3,

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may be 06 (six) nos. In such case, the party shall provide all sort of supports and facilities to attend those jobs in parallel (engagement of supporting hands to OEM/Expert services and overhauling jobs are exclusive).

5. List of major Equipment and installations: The list of the equipment and installations mentioned below is not exhaustive but tentative only for the purpose of assessment of involvement of work. Apart from these any electrical equipment that will be taken in to the ambit of
Power House Electrical maintenance wing shall be under the scope of this comprehensive annual maintenance contract. Sl no. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Equipment and installations Generator auxiliaries - bus duct, PT and SP cubicle, generator slip ring etc. Generator field breaker, excitation system panels and AVR regulation panel. Generator relay and metering system. 6.6 KV switchboards with vacuum / SF6 circuit breakers including Lightning Arresters and PTs. 6.6 KV bus duct. 415 Volt switch boards with air circuit breakers. 415 Volt bus duct. 415 Volt Motor Control Centre. 415 Volt Local Valve MCCs. 6.6 KV/415 Volt dry type distribution transformers. 220 Volt DC distribution boards 26 Volt DC distribution boards Unit Control desk and panels related to generator, it's auxiliaries, HT/LT electrical system, lighting transformers etcMiscellaneous electrical control panels like AC/DC seal oil pump panels, DC Emergency lub oil pump starter panel, oil centrifuge motor control panels, scanner fan DC motor starter panels, coal feeder remote control panels, all local control panels/LPB stations etc. Laying of cable below 50 mm2 cross-section as and when required including termination, to cope up the existing system. Laying of cable above 50 mm2 cross-section shall be treated as optional job. Electrical system and equipment metering, instrumentation, indication, control, annunciation and interface with other system. Relays, Meters, transducers etc. for 6.6 KV panel boards, LT boards, control desk etc. 6.6 KV, 3 phase motors. 415V, 3 phase motors. 230V, 1phase motors. 220 V DC motors. Motorized actuators of different make.

15 16 17 18 19 20 21 22

6. Exclusions of work: The following jobs are excluded from the scope of work of the AMC contractSl no. Equipment and installations 1 Overhauling/repairing work of the generator. 2 Major overhauling/repairing work of the excitation system and AVR. 3 Rewinding and major repairing work of LT/HT motors, valve solenoids etc4 Rewinding and major repairing work of dry distribution transformers. 5 Maintenance of Milling plant equipments (viz. Coat mill motors, PA Fan motors, all auxiliary

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motors of milling plant, coal feeders, classifier outlet gates etc.) 6 Central AC Plant for Unit no. 1, 2 & 3. 7 Ash handling plant MCCs, Ash control panels, AHP drives etc. 8 Entire ESP including LT panels/MCCs. 9 Entire lighting system. 10 Repairing of Relays. 11 Major repairing work of batteries. 12 Major machining work. 13 Major repairing work in case of fire hazards. 14 Generator & 220Kv protection and metering circuitry. 15 Fire fighting equipment / system. 16 Boiler lifts / Deaerator lifts / Bidyut Bhavan lifts / Stack Elevators. 17 Roof ventilators and exhaust fans. 18 26 Volt DC battery chargers, related panels and battery banks. 19 220 V DC battery chargers, related panels and battery banks. 20 360 Volt UPS batteries 21 110 VAC auxiliary supply panel. 7. Service of Experts:- For any areas if the contractor feels he requires help of the manufacturer/other expert, he may seek for the same at his own cost after mutual discussion with DVC. 8. The bidder shall mention separate charges in their price bid, as per the following format tabulated below: (i) Total lump sum charge for Electrical AMC jobs of MTPS Unit no. 1, 2 & 3 :Annual charges for daily running maintenance job, Break down maintenance job, Shut down/Overhauling maintenance job, Preventative maintenance job & Jobs that may require time to time for the plant ( as detailed in Cl. No. A, B, C, D & E under the sub-heading Job category in Scope of work of Annexure-I. Charges for Optional Jobs :Sl no. 1. 2. HT cable jointing Laying of cables Description of Job Approx Qty./ Span per annum 06 nos. 1000 mtr. 1000 mtr. 03 nos. 03 nos. 05 nos.
TOTAL OF Unit rate value=(b1 )

= Rs. (a1)

(ii)

Unit rate (Rs)

Total amount (Rs)

3. 4. 5.

(a) 50 mm2 to 185 mm2 (overhead) and under ground cables (b) 185 mm2 and above Overhauling of HT motors Shifting of damaged HT motors to the repairing bay within MTPS campus Shifting of repaired/ healthy HT motors from repairing bay to the plinth / from one plinth to the other Total Annual charge for Optional jobs

= Rs

Note: The party should quote the unit rate for the above Optional jobs separately and per unit cost of each individual work will be considered during selection of L1 bidder. Selection of L1 bidder will be decided considering the value of (i) plus total unit rate value for (ii) mentioned above, i.e. (L1=a1+b1).

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TECHNICAL TERMS AND CONDITIONS

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ANNEXURE-II
Technical Terms and Conditions:
1. Manpower Support & Facilities:As per the scope of work mentioned in Annexure-I of the Tender specification, the contractor shall have to provide adequate eminence and experienced workforce for execution of the contract to the full satisfaction of DVC. For daily running as well as breakdown maintenance jobs under the scope of the contract, the contractor shall have to provide enough well experience workmen to carry out maintenance activities on regular basis within scheduled time frame. Workforce engaged shall have adequate experience in similar type of jobs as detailed in the scope of work in Annexure-I. In order to provide hassle free maintenance activities the contractor shall arrange sufficient and requisite supplementary hands at the maintenance sites as and when required, within the lump sump price of the contract without any extra cost to DVC. The party has to arrange all the facilities at site to attend day to day running and emergency troubles of units, shut-down/ breakdown and schedule maintenance jobs etc. within the schedule time frame.

Note: - The Contractor may visit the site before submission of offer to assess the Site condition and volume of the work involved.
2. Working Hours & other conditions:(a) The general shift duty (normal working hours) is from 7 AM to 12Noon and 2 PM to 5 PM in normal working days. The holidays should be as per the DVC declared Holidays. (b) The contractor shall extend all required support in respect of working hands, tools & tackles, equipments & consumables round the clock to attend the jobs during breakdown, emergencies and for pre-planned shut down without any extra cost to DVC. (c) In order to provide a hassle free maintenance activities the contractor shall ensure sufficient and requisite supporting hands at the maintenance-site. Failing which DVC shall have authority to depute own staff and or other contractor for execution of the job. In such case, deduction from the monthly bill will be done as may deemed fit by DVC authority. (d) DVC shall have right to arrange for extra service of specialists for checking, attending major breakdown and major overhauling of any equipment at its own cost, if the situation so warrants. (e) The contractor shall maintain cleanliness of the working site. Jobs will not be declared complete until all men and materials including, scaffolding, scraps, rejects or other wastes are removed from the site. Failing to maintain the cleanliness DVC may engage other cleaning gang and expenditure incurred for the same will be deducted from the monthly bill. (f) In case of any dispute in work related to interfacing areas, instruction of the controlling officer of DVC will be final and binding to the contractor. (g) Site-in-Charge shall maintain a mobile phone for easy accessibility. (h) The contractor shall maintain a Vehicle round the clock for maintenance and other activities to avoid delay in attending problems within the stipulated time frame. (i) (a) All works to be carried out by the contractor shall be strictly in adherence to the norms and methods to be fixed up by the concerned DVC engineer or his authorized representative within the fixed time schedule. DVC engineer shall have the right to intervene at any stage of the execution of a work. (b) The contractor and his men must follow all the rules and procedures of the Plant like (i) Work permit, (ii) Rules for duty hours etc. (j) The contractor shall ensure that the workmen engaged take necessary safety precautions during execution of work. DVC in no way shall be responsible for safety of the workmen employed by the contractor. (k) If any person employed by the contractor is found to be incompetent or found to act in an improper

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manner or hampering the interest of plant in any way the matter will be brought to the notice of the contractor and the said person(s) will have to be replaced within 24 Hrs. notice from DVC authority (l) The controlling officer at his discretion may check/examine working conditions, any of the contractor's tools and tackles, safety equipment, scaffolding used etc. and if found unsatisfactory, he may suspend the Job temporary till the measures are taken by the contractor. The contractor shall be responsible for delay in execution of the job due to this unsatisfactory working condition/equipment. (m) No sub-contractor can be engaged by the contractor for execution of full or part of any Job under this contract unless specifically approved by DVC. (n) The contractor shall arrange accommodation of their employees in the vicinity of the plant area for easy availability round the clock. DVC may provide unfurnished accommodation to the Site-in-Charge employed by the contractor subject to availability on chargeable basis as applicable. 3. Permit to Work for maintenance job: The contractor shall follow prevailing permit to work system during execution of maintenance job. 4. Tools and tackles: Following common tools & tackles and measuring instruments required for smooth execution of maintenance work shall be provided by the contractor to his workmen in sufficient quantity and of appropriate quality. a) Tools and Tackles: Neon tester. Insulated screw driver of different sizes. Insulated pliers. Alien keys. Spanner set. Ring spanner set. Box spanner set. Drill machine with bit (Power / hand drill). Hacksaw with blade. Electric blower. Vacuum cleaner. Vacuum pump. Grinder, Hand lamp set. Torch, Bearing/gear pullers. Crimping tools (capacity up to 1000 mm2). Grease gun. Blow lamp. Fuse puller. Screw jacks, HV gloves. Jar can. Earthing rod, Torque wrench, Rubber hose, Ladder as per requirement of work, Chain pulley blocks, Stings, Ropes, Manila rope 10 M length, heating torch with hose, Scaffolding materials - as per requirements, Working bench, Tarpaulin and all other related tools, Cable jointing kit. b) Measuring /testing Instruments: 1. Megger insulation tester, 250/500/1000 - One no. 2. Megger, 2500/5000 Volt One no. 3. Multimeter (digital) Three nos. 4. 4 - 20 ma dc current injector - 1 No. 5. Clamp meter - One . 6. Variac, 250 V, 5 Amps - 2 Nos. CV 7. HI POT test set up to the range of 25KV, 1 Amp. 8. Thermometer, glass-One 9. Hydrometer - One. 10. Vernier - One 11. Slide calliper- One 12. Filler gauge set - One The instruments & tools and tackles listed above are only indicative but not exhaustive. 5. Consumables: a) Supply of following common consumables shall be under the scope of the lump sum contract at no extra cost to DVC:Markin cloth, cotton waste, emery paper, kerosene, diesel, petrol, CRC, rustolin, D/A & oxygen gas, welding rods, fixing materials (M-seal, detofix), small MS screw, small MS bolt and nut, PVC insulating tape, sleeve, wooden box, conduit, soldering material etc. These materials are to be approved one (by concerned DVC Engineer). In case of urgency, subject to availability DVC may lend consumables to the contractors which are to be replenished at the earliest, failing which cost will be deducted from monthly bill. 6. Maintenance record: The contractor shall maintain record of all types of day to day as well as breakdown maintenance work, testing and calibration records including use of spares and consumables. 7. Controlling Officer: ES - III (Electrical Superintendent - III) shall be the controlling officer of the contract.

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FACILITIES TO BE PROVIDED BY DVC

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Facilities that will be provided by DVC:a) Special tools & tackles required for execution of AMC shall be arranged by DVC at no extra cost to the party. b) Machine shop facility as available at MTPS will be extended to the contractor at no extra cost. However any machining work that is minor in nature and required to be carried out outside due to urgency or some other reason is to be taken up by the contractor at his own cost. c) DVC will extend services of EOT crane, crane, trailer etc. free of cost subject to availability. The contractor shall arrange transportation of materials from store to work site at their own cost. d) DVC will provide free electricity, water and compressed service air for work site at the nearest supply point. Supply and arrangement of any type of scaffolding, plank etc. will be under the scope of the contract at no extra cost to DVC. e) Supply of spares, lubricants and special consumables will be under the scope of DVC. f) Site Office: DVC will provide site office space with free electricity. MTPS telephone connection will be provided on availability basis.

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COMMERCIAL TERMS & CONDITIONS

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COMMERCIAL TERMS & CONDITIONS 01. Terms of Payment: 100% payment shall be made against running (monthly) bills normally within a fortnight on presentation of bills in triplicate after satisfactory completion of the assigned work and necessary certification by DVC Engineer-in-charge and acceptance of SDBG/Advance Bank draft towards Security Deposit. OR 90% payment shall be made against monthly RA bills subject to satisfactory completion of the job duly certified by the Engineer-in Charge and balance 10% shall be paid after completion of the Contract. 02. Details of Price (To be furnished in the form of Annex- P): (i) In the Price Bid, the bidder shall quote the charges(monthly/annually) for the Contract job considering the Scope of Work in totality. (ii) Service Tax as applicable shall be borne by DVC. The rates will remain firm during the tenure of the Contract. (iii) Contract shall be taken into account for all the Three Units (U# 1,2 & 3) in a comprehensive manner. 03. Security Deposit (S.D): The successful bidder shall have to furnish Bank Guarantee (B.G) from any Nationalised Bank / Scheduled Commercial. Bank as per DVCS prescribed Format as Security Deposit (S.D) for an amount equivalent to 10% of the total contract value for 01(One) year for due compliance of the Contract .The Bank Guarantee submitted as S.D shall remain valid throughout the Contract Period and will be released on successful completion of the contract and after a claim period of 06(Six) months. No payment will be made till the acceptance of the said BG by DVC. Security Deposit (i.e. B.G) will finally be released after successful completion of the contract of 01 (One) year and claim period of 06 (six) months thereafter on request of the contractor. Alternatively, S.D in the form of Bank Draft worth 10% of the contract value of one year /Pro-rata deduction @10% from the running bill /submitted invoice may also be furnished/may be made. Bank Draft must be submitted in advance i.e. within 30 days of issuance of order. The amount so accepted /deducted as SD to be refunded to the bidder after successful completion of the contract 04. Penalty:If the party fails to mobilize 06 (SIX) nos. of full supporting facilities as mentioned in Job Condition (Item 4) of Annexure-I, with quality workman / expertise, as per requirements of the job at a time, an amount of Rs 2000/- (Rupees two thousand) per job per day will be charged as penalty. 05. Period of Contract: The contract will remain valid for a period of 12 months (i.e. 01 year) from the date of commencement. The contract may be extended for another one year at the same rate & terms and conditions subject to satisfactory performance of the party. 06. Site Mobilization: Site Mobilization should be done within a maximum of 02(Two) weeks from the date of placement of LOA/LOI/W.O. Within that period all the tools & tackles, deployment of manpower & infrastructural facilities are to be made ready for starting the actual work of the contract. No advance payment towards mobilization will be provided by DVC. 07. Termination of Contract: DVC reserves the right to terminate the contract at any stage without assigning any reason or for unsatisfactory performance (after allowing a reasonable time to be mutually agreed upon for rectifying the shortfall in performance) without any compensation for loss or damage due to such termination in 01(one) months notice. 08. Validity of Offer: The offered rates shall remain valid for acceptance of DVC for a period of 180 days from the date of Bid opening. 09. SUB- LETTING & ASSIGNMENT: The contractor shall not sub-let or assign any part of the Contract to any other agency without the prior written consent of the Owner .Such assignments or Sub-letting or transfer shall not relieve the contractor from obligation, duty and responsibility under the Contract. Any assignment, transfer or sub letting without the prior written approval of the Owner shall be void. The Owner shall have the right to cancel the order and to purchase the services from elsewhere and the contractor shall be liable to the Owner for any loss or damage which the Owner may sustain in consequence or arising out of such contract and the Contractor shall indemnify such loss or damage to the Owner.

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GENERAL TERMS & CONDITIONS

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ANNEXURE-III

General Terms and Conditions:

01. DVCs General Conditions of Contract shall govern the execution of the contract. 02. Safety precautions as required to be fulfilled under the Factories Act, 1948 are to be strictly adhered to by the contractor. a) The contractor shall supply all safety wears and equipments to the concern workmen at his own cost. b) The contractor shall ensure that his workmen take necessary safety precautions. DVC in no way shall be responsible for safety of the workmen employed by the contractor. c) The contractor shall be solely and wholly responsible for any accident that may occur during execution of the work and also for injury to person/persons or damage to the property of any description what so ever caused during the execution of the work. In the event of any such accident the contractor shall be responsible and shall pay proper compensation for the same as per Workmens Compensation Act. The contractor shall keep the purchaser safe and harmless and indemnified against all claims and expenses, for any such damage or injury to any property or person.

d) The contractor shall take insurance policies at their own cost so that workmen employed by them are sufficiently covered against the risk of any accident. In the event of furnishing of incomplete and incorrect information, on the part of the contractor resulting in non-admission of claim by the insurance company the contractor shall be liable to pay the compensation to the concerned parties. 03. If any person employed by the contractor is found to be incompetent or found to act in an improper manner or hampering the interest of plant in any way the matter will be brought to the notice of the contractor and the said person(s) will have to be replaced within 24 Hrs. notice from DVC authority. The controlling officer at his discretion may check/examine working conditions, any of the contractors tools and tackles, safety equipment, scaffolding used etc. and if found unsatisfactory, he may suspend the job temporary till the measures are taken by the contractor. The contractor shall be responsible for delay in execution of the job due to this unsatisfactory working condition/equipment. The contractor shall have valid Electrical License and shall be responsible and regulations of the land and the following prevailing Actsa) b) c) d) e) Factory Act. Minimum Wages Act. Payment of wages Act. Bonus Act. Contract Labour (Regulation and Abolition) Act. for compliance of the rules

04.

05.

06.

The contractor shall also take all necessary steps for Occupational Health Care of his workmen. The contractor shall indemnify the purchaser against any claim arising out of any non-compliance and/or accident to third party. In case the job is found discontinued by the contractor without any valid reason within the contractual period, DVC shall have the right to award part / full job to other contractor till the contractor takes proper measure. Necessary deduction from the bill of the contractor will be made. No sub-contractor can be engaged by the contractor for execution of full or part of any job under this contract unless specifically approved by DVC. The contractor shall arrange accommodation of their employees in the vicinity of the plant area for easy availability round the clock. DVC may provide unfurnished accommodation to the Site-in-Charge and Supervisor of the contractor subject to availability on chargeable basis as applicable. Site-in-Charge shall maintain a mobile for easy accessibility. The contractor shall maintain a Vehicle round the clock for maintenance and other activity to avoiding delay in attending problems

07. 08.

09. 10.

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OTHER TERMS & CONDITIONS

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Other Terms & Conditions

1) 2) Nature: The contract is purely for services only. Deployment of employees by the contractor: Expert personnel and skilled/semi-skilled/unskilled workmen with adequate qualification and experience having

2.1) The contractor shall deploy his own employees for rendering satisfactory services. 2.2) appropriate level of acumen is required for the job. Such personnel/workmen/employee are to be inducted by the contractor to carry out the job with entire satisfaction of DVC. 2.3) No child labour shall be engaged by the contractor as per statutory rule of Govt. of India. 3) The contractor shall at its own cost comply with the provision of all laws, rules, orders and regulations and notifications whether Central or State or local as applicable to him or to the contractor from time to time. These Acts/Rules include, without limitations of the following:(a) (b) (c) (d) (e) (f) (g) (h) 4) 5) 6) 7) The Minimum Wages Act & Rules, The Contract Labour (R&A) Act 1970, The Industrial Dispute Act, 1947, The Workmens Compensation Act, The Payment of Gratuity Act, 1972, The Payment of Wages Act, The Provident Fund Act, The Factory Act, 1948.

All other acts/rules/regulations, by-laws, orders, notifications etc. present or future applicable to the contractor from The contractor shall execute an agreement as per proforma enclosed on a non judicial stamp paper of denomination EPF provisions for the employees will be made by the contractor as per rule. The contractor and their employees engaged in the job shall follow all safety rules at the time of execution of work. It DVC. All statutory rules & regulations as applicable as per Workmens Compensation Act shall have to be

time to time for performing the aforesaid services shall also be applicable. of Rs. 100/- (Rupees One hundred) only along with DVC T3/T1 form.

shall be the responsibility of the contractor to supply all safety equipment as necessary to their O&M personnel without any extra cost to 8) followed by the contractor while engaging/retrenchment of his workers / employees. As the plant site is a protected area, necessary gate pass of every worker/employee shall be arranged by the contractor with proper intimation to DVC as per rule. The expenditure of photograph and other incidental charges required for gate pass shall be borne by the contractors. The gate pass shall duly be signed by the contractor with official seal in addition to the signature of the holder (employee of the contractor) and issuing authority. 9) In case of sub-letting the contract, the sub-contractor shall be engaged with prior approval of DVC at full risk of contractor.

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10)

The contractor shall not pay less than minimum wages to the workers engaged by him under the Minimum Wages Act revision from time to time. The payment will be made to the

and the Govt. Rules made there under subject to

workers/employees of the contractor in presence of authorized representative of Personnel Deptt. of DVC. The monthly payment is to be made on the 7th day of the successive month. The contractor may change the place and time of payment to his workers/employees under intimation to the Personnel Deptt. of DVC. 11) 12) 13) During execution of the contract, as well as, after expiry of the contract period the contractor shall ensure that none Legal suits arising out of the contract, if any, are subject to the jurisdiction in the Court of the city of Kolkata in India The workers/employees engaged by the contractor should not be under addiction of drug/liquor while on duty. It of their employees/workers including himself shall claim employment in DVC. and no other Court elsewhere. should be obligatory on the part of the contractor to remove any such person from the job whose action or conduct in the opinion of DVC management is detrimental to the interest of the Corporation. If the contractor desires to execute a part of scope of maintenance contract which are very specialized in nature by engaging a specialized competent group they will have to obtain approval from DVC authority furnishing all credentials and requirement of the manpower strength before their engagement. However, DVC deserves the right to discontinue the same at its discretion. 14) Cooperation with other contractors: The contractor shall fully cooperate with DVCs (owners) other contractors for authorized representative as the case may be. associated plant and subsidiary, as

well as, other similar activities and shall carry out all reasonable direction of owners designated Chief Engineer (O&M) or his

15)

The bidder may visit the Work site at his own cost before submitting of offer to

assess the quantum / nature of

work and vis--vis employment / deployment of his own work-force required for the proposed contract.

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QUALIFYING REQUIREMENT

Page 24 of 46

QUALIFYING REQUIREMENT 1. The bidder shall have the following working experience:

B.

At least two years experience to carry out AMC work of 210 MW or higher capacity Thermal Power Plant Electrical Installation Jobs i.e. Jobs related with maintenance/overhauling etc. (e.g. Jobs related with 3.3/6.6Kv breakers and its control ckt. 415V L.T. Sw. Gr. systems, L.T. Motors and its associated circuit, H. T. Motor, Distribution transformer, Actuator etc.) OR Erection and commissioning of various Electrical Installations of Boiler, Turbine and their auxiliaries etc (Erection and commissioning of 3.3/6.6Kv H.T. & 415V L.T. system, different Actuators etc. will be mandatory) of 210 MW or higher capacity thermal power plant C. The Company should have adequate Technical Manpower in pay roll for last one year which includes Graduate Engineer, Supervisor & Technician etc. D. The Company should have valid Electrical Contractor License. 2. Experience of having successfully completed similar works during last 7 years ending last day of month previous to one in which offers are invited should be either of the following: d. Three similar completed works each costing not less than the amount equal to 30% of the estimated cost i.e. Rs.13,54,500/-. OR e. Two similar completed works each consisting not less than the amount equal to 40% of the estimated cost i.e. Rs.18,06,000/-. OR f. One similar completed works costing not less than the amount equal to 70% of the estimated cost i.e. Rs.31,60,500/-. A tolerance of 5% is allowable on the above quantum to take care of marginal shortfall NOTE: Similar Job means :

Execution of maintenance contract of 210 MW or higher capacity Thermal Power Plant Electrical Installation Jobs i.e. Jobs related with maintenance/overhauling etc. (e.g. Jobs related with 3.3/6.6Kv breakers and its control ckt. 415V L.T. Sw. Gr. systems, L.T. Motors and its associated circuit, H. T. Motor, Distribution transformer, Actuator etc.) OR Erection and commissioning of various Electrical Installations of Boiler, Turbine and their auxiliaries etc (Erection and commissioning of 3.3/6.6Kv H.T. & 415V L.T. system, different Actuators etc. will be mandatory) of 210 MW or higher capacity thermal power plant Completed work means:- The executed/completed portion of work/AMC/RC, even if it has not been completed in totality (subject to to furnishing the proof of executed value of the work in the form of certified copies of RA bill). The bidder has to submit the following documents along with NIT. a) Average Annual Turnover of preceding 3 years should not be less than 30% of the estimated cost. b) Overall profitability & cash profit as certified by Auditor / CA, including Annual Accounts & Balance sheet of preceding 3 years. c) A latest Bank Solvency Certificate. d) Status of organization (i.e. sole-proprietor ship, partnership or company) with documentary evidence. e) A latest STCC / VAT Registration Certificate/service tax reg. certificate.

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INSTRUCTIONS TO BIDDERS

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INSTRUCTION TO BIDDERS (ITB) 1. Preparation/Submission of Two part Tender: The Tenderers shall submit their offers in Two Parts in duplicate namely Techno-Commercial part/ Part I and Price part/ Part II along with Earnest Money Deposit (EMD) of Rs.90,300/- (Rupees ninety thousand three hundred) only in the following manner: Main Envelope: The Tenderers shall submit their Tenders in sealed envelope superscribing the same with the Enquiry No. & due date which will contain 3 (Three) sealed envelopes distinctly marked A, B & C as follows: Envelope A: The envelope shall contain the Earnest Money Deposit (EMD) of Rs.90,300/- (Rupees ninety thousand three hundred) only and shall be superscribed with Tender Notice no., Due date and the words Earnest Money. Envelope B: The envelope shall contain the Techno-Commercial Bid comprising of technical details and commercial terms alongwith Deviation Schedule as per format given in Annexure-C and shall be superscribed with Tender Notice No., Due date and the words Techno-Commercial Bid/ Part I. Envelope C: The envelope shall contain the Price Bid (Annex-P) along with the withdrawal prices for deviation as declared as per format given in Annexure D and shall be superscribed with the Tender Notice No., Due date and the words Price Bid/ Part II.This envelope will be opened only for technically accepted bidders at a date to be intimated later on. All the above three envelopes marked A, B & C are to be kept in sealed condition inside the main envelope superscribed on it the Tender Notice No., Due date and the words Annual Maintenance Contract for Electrical system of inside power house of Unit # 1,2 & 3 (210 MWeach),MTPS,DVC. 2. Before filling the offers, bidders are requested to go through the Other Terms & Conditions/General Conditions of Contract , DVC in order to familiarize with DVCs Commercial Terms & Conditions, Cost of compensations for deviations. 3. The Bidder is also advised to visit and examine the site and will obtain on its own responsibility, all information that may be necessary for preparing the bid and entering into a contract for the subject AMC. The cost of visiting the site shall be at the bidders own expense. 4. On receipt of formal LOI/W.O in duplicate, one copy shall be returned to the Order issuing authority duly acknowledged with signature, seal of the firm with date as a mark of acceptance of the contract. 5. Unsigned offer submitted by any bidder will not be considered valid. 6. Modification and Withdrawal of Bids: The bidder may modify or withdraw its bid after submission, provided that written notice of the modification or withdrawal is received by the owner prior to the deadline prescribed for bid submission. In no case cost of the bidding documents will be refunded. The bidders modifications shall be prepared, sealed, marked and despatched as per original offer with superscribing the bid envelopes BID MODIFICATIONS-ORIGINAL and BID MODIFICATIONS COPIES. 7. Self certified Xerox copies of all relevant documents, wherevever needed are to be enclosed with the offer. However, DVC reserves the right to call for original document, if needed failing which the offer is liable for rejection. 8. DVC shall not be responsible in any way for any delay / difficulties/ inaccessibility of the downloading facility from the website for any reason whatsoever. 9. The tenderers who are found to be indulging in changing/ adding or deleting the contents of the downloaded tender documents will be liable to face necessary action as deemed fit including banning, suspension of business dealings etc. 10. In case of any discrepancies found between the down loaded tender documents from the website and the master copy available in the office of the Tender Inviting Authority, the latter shall prevail and will be binding on the tenderer(s). No claim / appeal on this account will be entertained or given cognizance. 11. Tenderers will be solely responsible for the correctness / genuineness of the downloaded tender documents from the website. If the offer submitted through the down loaded tender documents which are incomplete, or with changed contents, the offer will summarily be rejected. 12. Quotation submitted by the tenderers through Fax/ Tele-grams will not be considered valid. 13. Settlement of disputes and Arbitration: Please go through the relevant Clause of General Conditions of Contract. Bidders are requested to go through the General Conditions of Contract of DVC (available in website) for other terms and conditions not specifically mentioned in this tender. N.B i) Bidders are requested to offer their pricing as per Annexure P attached herewith. ii) Deviations specifically declared by the bidders in the respective Deviation Schedules as per Annexure C (to be submitted along with the techno-commercial offer) and respective cost of withdrawal of such deviation as per Annexure D(to be submitted along with the price bid) will be taken into account for the purpose of evaluation.

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ALL RELEVANT FORMATS

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ANNEXURE - C
Techno-Commercial Deviation Schedule Bidder should agree to all the Techno-Commercial terms and conditions of the bid documents. However, deviation, if any, should be stated as per the following schedule and to be submitted along with the techno-commercial bid failing which it will be presumed that all terms and conditions are acceptable to them. Deviations taken elsewhere and not brought out in the following deviation schedule, the same will not be accepted. The owner reserves the right to reject the offer on account of such deviations if the bidder, on advice of owner, does not with draw the deviations. Name of the Project Your NIT No. . (Bidders Name & Address) To: (Purchaser Name & Address) Dear Sir, Following are the deviations proposed by us relating to Techno-commercial terms and conditions. We confirm that we shall withdraw the deviations proposed by us at the cost of withdrawal indicated in the price bid failing which our bid may be rejected and Bid Security forfeited. Sl. No. Clause No. Deviation

Date: . Place:

(Signature) . (Name) (Designation) .. (Common Seal)

NOTE: If there are no deviations, this deviation schedule shall be submitted along with the Techno-commercial bid duly signed and stamped after stating NIL DEVIATIONS. ----------

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COST OF WITHDRAWAL OF DEVIATIONS:

ANNEXURE-D

Name of the Project.. Your NIT No. . (Bidders Name & Address) To: (Purchasers Name & Address) Dear Sir, Following are the deviations proposed by us relating to Techno-commercial terms and conditions. We are also furnishing below the cost of withdrawal for the deviations proposed by us. We confirm that we shall withdraw the deviations proposed by us at the cost of withdrawal indicated in this attachment failing which our bid may be rejected and Bid Security forfeited. Sl. No. Clause No. Deviation Cost of Withdrawal in Rs.

Date: . Place:

(Signature) . (Name) (Designation) .. (Common Seal)

NOTE: Bidders may note that bids containing deviations without the cost of withdrawal price shall be considered as unresponsive offer and will be out rightly rejected. This schedule indicating the cost of withdrawal price for such deviations should be submitted along with the price bid only and will be taken into consideration for the purpose of bid evaluation. ---------

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ANNEXURE-P

FORMAT OF PRICE BID Sub: Annual Maintenance Contract for Electrical Equipments and Accessories for Unit Nos.-1,2&3(210 MW each), MTPS,DVC.

(i)

Total lump sum charge for Electrical AMC jobs of MTPS Unit no. 1, 2 & 3 :Annual charges for daily running maintenance job, Break down maintenance job, Shut down/Overhauling maintenance job, Preventative maintenance job & Jobs that may require time to time for the plant ( as detailed in Cl. No. A, B, C, D & E under the sub-heading Job category in Scope of work of Annexure-I.

= Rs. (a1)

(ii)
Sl no. 1. 2.

Charges for Optional Jobs :Description of Job HT cable jointing Laying of cables Approx Qty./ Span per annum 06 nos. 1000 mtr. 1000 mtr. 03 nos. 03 nos. 05 nos.
TOTAL OF Unit rate value=(b1)

Unit rate (Rs)

Total amount (Rs)

3. 4. 5.

(a) 50 mm2 to 185 mm2 (overhead) and under ground cables (b) 185 mm2 and above Overhauling of HT motors Shifting of damaged HT motors to the repairing bay within MTPS campus Shifting of repaired/ healthy HT motors from repairing bay to the plinth / from one plinth to the other Total Annual charge for Optional jobs

= Rs

Note: The party should quote the unit rate for the above Optional jobs separately and per unit cost of each individual work will be considered during selection of L1 bidder. Selection of L1 bidder will be decided considering the value of (i) plus total unit rate value for (ii) mentioned above, i.e. (L1=a1+b1).

(Signature of the Contractor)

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FORMAT FOR B.G. IN LIEU OF EMD (On Non-judicial stamp paper of appropriate value) To Damodar Valley Corporation, MTPS (O&M) P.O.MTPS, PIN:-722183, W.B. Dear Sir, In accordance with your Notice Inviting Tender for .. .. . . . .. . under your specification No.. .. . dated . . .. . M/S(Name & full address of the firm)(hereinafter called the Tenderer) hereby submit the Bank Guarantee: Whereas to participate in the said tender for the following: 1.. . .. .. . . .. (Nature/items to be supplied as per NIT) 2.. 3.. It is a condition in the Tender Documents that the Tenderer has to deposit Earnest Money amounting to Rs.. in respect to the tender, with Damodar Valley Corporation (hereinafter called the Corporation) by a Bank Guarantee from a Nationalised Bank/Schedule Bank/Foreign Bank irrevocable and operative till the validity of the offer (i.e.days from the date of opening of Tender) for the like amount which amount is likely to be forfeited on the happening of contingencies mentioned in the tender documents. B.G.No.:Date:-

And whereas the Tenderer desires to secure exemption from deposit of Earnest Money and has offered to furnish a Bank Guarantee for a sum of Rs to the Corporation as Earnest Money.

Now,therefore,we the .(Bank),a body corporate constituted under the Banking Companies(Acquisition and transfer of Undertaking)Act,1969 and Branch Office at(hereinafter referred to as the Guarantor)do hereby undertake and agree to pay forthwith on demand in writing by the Corporation of the said guaranteed amount without any demur, reservation or recourse. We, the aforesaid Bank, further agree that the Corporation shall be the sole judge of and as to whether the Tenderer has committed any breach or breaches of any of the terms costs, charges and expenses caused to or suffered by or that may be caused to or suffered by the Corporation on account thereof to the extent of the Earnest Money required to be deposited by the Tenderer in respect of the said Tender Document and the decision of the Corporation that the Tenderer has committed such breach or breaches and as to the amount or amounts of loss, damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by the Corporation shall be final and binding on us. We, the said Bank further agree that the Guarantee herein contained shall remain in full force and effect until it is released by the Corporation and it is further declared that it shall not be necessary for the Corporation to proceed against the Tenderer before proceeding against the Bank and the Guarantee herein contained shall be invoked against the Bank, notwithstanding any security which the Corporation may have obtained or shall be obtained from the Tenderer at any time when proceedings are taken against the Bank for whatever amount that may be outstanding or unrealized under the Guarantee.

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The right of the Corporation to recover the said amount of Rs. ----- ----- (Rupees) from us in manner aforesaid will not be precluded/affected, even if, disputes have been raised by the said M/s.(Tenderer)and/or dispute or disputes are pending before any authority, officer, tribunal, arbitrator(s) etc. Notwithstanding anything stated above, our liability under this guarantee shall be restricted to Rs (Rupees.) only and our guarantee shall remain in force upto..and unless a demand or claim under the guarantee is made on us in writing within three months after the aforesaid date i.e., on or before the .all your rights under the guarantee shall be forfeited and we shall be relieved and discharged from all liability thereunder.

(Signature) . Date.. Place .. .. .. .. . (Printed Name) .. (Designation) . (Banks Common Seal) ---------In presence of: WITNESS (With full Name, designation, address & official seal, if any) 1) . 2) . * Please indicate the name and address of the Projects /Stations / Offices where the B.G. is to be executed. ---------

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BANK GUARANTEE VERIFICATION CHECKLIST CHECKLIST 1. 2. Does the Bank Guarantee compare verbatim with standard DVC Proforma for BG? A) Has the executing Officer of BG indicating his name, designation & Power of Attorney No. / Signing Power number etc. on BG B) In each page of BG duly signed/initiated by the executants and last page is signed with full particulars as required in the DVC/s standard proforma of BG and under the seal of the Bank. C) Is BG No. and date mentioned on all pages of the BG? D) Does the last page of the BG carry the signature of two witnesses alongside the signature of the executing Bank Manager. A) Is the BG on non-judicial stamp paper is issued not more than six months prior to date of execution of BG B) Is the date of sale of non-judicial stamp paper is issued not more than six months prior to date of execution of BG.? A) Are the factual details such as Bid specification No./NIT No./LOA/PO no. contract price, etc. correct? B) Whether overwriting/cutting if any on the BG authenticated under signature & seal of executants.? Is the amount and validity of BG in line with contract provisions? Is the foreign bank guarantee, Confirmed by a Nationalized/scheduled bank in India (as applicable)? Whether the BG has been issued by a Nationalized Bank/Non-Nationalized Bank. Acceptable to DVC/Scheduled bank at India (the applicability of the Bank should be in line with the provisions of bidding Documents) YES NO

2.

3.

4. 5. 6.

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GUIDELINES FOR SUBMISSION OF BANK GUARANTEE

The Bank Guarantee shall fulfil the following conditions in the absence of which they cannot be considered valid. Bank Guarantee shall be executed on non-judicial stamp paper of applicable value purchased in the name of the Bank. Two Persons should sign as witness mentioning their full name and address. The executors (Bank Authorities) should mention of the power of attorney no. and date executed in his/ her favour authorizing him / them to sign the document or produce the Photostat copy of power of attorney. The Bank Guarantee should be executed by a Nationalised / Scheduled Commercial Bank only. BG issued by rural Bank and Cooperative Bank is not acceptable. A confirmation letter of the concerned bank must be furnished as a proof of genuineness of the Guarantee issued by them. Non-judicial stamp paper shall be used within 06 months from the date of Purchase of the same. Bank Guarantee executed on the non-judicial stamp paper of more than 06(six) months old shall not be treated as valid. The contents of Bank Guarantee shall be strictly as per our Proforma. Each page of Bank Guarantee shall bear signature and seal of the Bank. All conditions, corrections, deletions in the Bank Guarantee should be authenticated by signature of Bank Officials signing the Bank Guarantee.

---------

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DAMODAR VALLEY CORPORATION

AGREEMENT FOR ANNUAL MAINTENANCE CONTRACT

AN AGREEMENT made and entered into this. day of ............ 20. by and between M/s DAMODAR VALLEY CORPORATION (DVC), ___________________________________________ (Name of the Power Station/Hydel Station/Field Formations) of the FIRST PART (which expression shall unless repugnant to the context be deemed to include its successors or assigns) and M/s. of the SECOND PART (which expression shall unless repugnant to the context or meaning thereof be deemed to include its successors or assigns.) WHEREAS the aforesaid Party of the First Part invited tenders for the work of ________________________________ (Name of the work). WHEREAS the tender of the Party of the Second Part was accepted and the work was awarded to the Party of the Second Part by letter no.______ AND WHEREAS the Party of the Second Part has accepted the work order aforesaid in their letter No. ________ Now the Agreement, witnessed and it is hereby agreed by and between the parties as follows:

I.

This Agreement is a contract for service, consisting of Clauses 1 to 21, inclusive of Annexure hereto and NIT/LOA/LOI/Work Order/DVCs GCC/DVCs T1/T3 Forms shall form an inseparable part of this Agreement.

II.

In consideration of the payments to be made by the Party of the First Part to the Party of the Second Part, the Party of the Second Part hereby covenants to carry out the work of ____________________ (Name of the work). The Party of the First Part hereby covenants to pay to the Party of the Second Part in consideration of the aforesaid work, as provided in the Agreement.

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1. DEFINATIONS:a) Commencement date shall mean the date on which this Agreement shall come into force. b) c) d) Payment Premises Notice shall shall shall mean mean mean Notice the amount the complied payable premises with as the specified in terms of in Clause Schedule Clause 10 I 16

described

e) Servicesshall mean the detailed scope of work as described in Schedule II f) Terms & Conditions shall mean the terms and conditions which is in the works and terms and conditions mentioned herein after and is binding on the parties. procedural manual 2006 and the

2. OBLIGATIONS OF THE PARTY OF THE SECOND PART a) The Party of the Second Part shall provide services as agreed upon and set out in Schedule II for the term of the Agreement or until it is terminated in accordance with the clauses of this Agreement. b) The Party of the Second Part shall obtain at his own cost necessary permits or licenses etc as required under the various laws whether Central, State or Local from time to time for performing and rendering services and the Party of the First Part shall not take any liability whatsoever in this regard. (i) The Party of the Second Part has to obtain licenses/permits etc as applicable as mentioned above within a time period of fourteen days of signing this Agreement, failing which this Agreement shall stand unilaterally terminated. (ii) If the licenses/permits etc obtained by the Party of the Second Part are revoked and/or suspended and/or cancelled by the authority concerned and/or become invalid, the Agreement shall stand unilaterally terminated. c) The Party of the Second Part shall at its own cost comply with the provisions of all laws, rules, orders and regulations and notifications whether Central or State or Local as applicable to him or to this Agreement from time to time. These Acts/Rules include, without limitations the following: (i) The Minimum Wages Act, 1948 & Rules and Orders and Notifications issued there under from time to time; (ii) The Contract Labour (Regulation & Abolition) Act, 1970 with Rules, Orders and Notification made there under; (iii), The Industrial Disputes Act, 1947 with Rules, Orders and Notifications issued there under from time to time; (iv) The Workmens Compensation Act, 1923 with Rules, Orders and Notifications there under issued from time to time; (v) The Payment of Gratuity Act, 1972 with Rules, Orders and Notifications issued there under from time to time; (vi) The Payment of Wages Act, 1936 with Rules, Orders and Notifications issued there under from time to time;

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(vii) The Employees Provident Fund and Miscellaneous Provisions Act, 1952 with Rules, Orders and Notifications issued there under from time to time; (viii) The Factories Act, 1948 with Rules, Orders and Notifications issued there under from time to time; (ix) The Employees State Insurance Act, 1948 with Rules, Orders and Notifications issued there under from time to time. (x) All other Acts/Rules/Regulations, Bye-laws, Order, Notifications etc. already in vogue or may be enacted in future by the legislation or present or future Applicable to the Party of the Second Part from time to time for performing the aforesaid services. The Party of the Second Part shall produce the requisite Compliance Report to the Party of the First Part from time to time or as prescribed in the abovementioned laws. d) The Party of the Second Part shall undertake the services as per details given in Schedule II attached to this Agreement. The Party of the Second Part shall also comply with other instructions, if any, given in writing by the authorized representative of the Party of the First Part to the Party of the Second Part or to his authorized representative for performing the aforesaid services. e) The performance of service by the Party of the Second Part shall be of highest order/standing and competence and as described in Schedule II. f) The Party of the First Part may terminate this Agreement if the performance of services by the Party of the Second Part is not up to specified standard and if the Party of the Second Part fails to comply with the laws mentioned hereinbefore. The decision of the Party of the First part in this respect shall be absolute and final. 3. DEPLOYMENT OF EMPLOYEES BY THE PARTY OF THE SECOND PART

a) The Party of the Second Part as and when required shall deploy his own employees for rendering satisfactory services.

b) There shall not subsist in any manner whatsoever any employer-employee relationship between the Party of the First Part and the workmen/employees employed and as and when deployed by the Party of the Second Part or the Party of the Second Part himself. The Party of the Second Part shall be responsible for appointments, payment of wages, compliances with all statutory formalities relating to the workmen/employees employed and deployed by it.

c) The Party of the Second Part shall conduct the work in the manner prescribed by the Party of the First Part and in the event of any deviation there from, the Party of the Second Part shall be responsible to make good the same within ________ ( need based to be incorporated) from being intimated by the Party of the First Part. The Party of the Second Part shall supervise and

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control the manner and mode of working and also the working of the workmen as and when deployed and there shall not be any supervision and control by the Party of the First Part over the employees/workmen employed by the Party of the Second Part. d) The workmen/employees engaged and deployed by the Party of the Second Part shall observe discipline at all times and maintain decency and decorum during the course of their employment and the Party of the Second Part shall be fully responsible for the said workmen/employees. e) The payment of wages, ESI, PF, bonuses and other benefits to the employees of the Party of the Second Part shall be the exclusive responsibility of the Party of the Second Part and the employees shall have no claim whatsoever on the Party of the First Part. f) The Party of the Second part as an when deploy workmen Party of the Second part shall maintain a Register of persons employed under him and issue Employment Cards to each worker within three days of employment and a copy of the same to be submitted with the Party of the First Part within seven days there from. g) The Party of the Second part as and when employed workman shall also maintain all statutory register viz register of wages, muster roll register of deductions, register of overtime register of fines, register of advances, wage slip and any other registers required to be maintained under the statute and shall give inspection of the same to the Party of the First Part on demand. h) The Party of the Second part as and when employed workman shall make the Payment of wages and other conditions of employment in respect of workmen employed and deployed by the Party of the Second Part in conformity with statutory requirements and the Party of the First Part shall be fully protected in all respect in this regard. i) The Party of the Second part as and when employed workman shall send half-yearly returns to the Licensing Officer not later than thirty days from the closing of the Half Year. j) The Party of the Second part as and when employed workman shall be solely and wholly responsible for the safety & security of the employees employed by the Party of the Second Part. The Party of the Second Part shall also make adequate provision of insurance for the said employees at their own cost to cover them against the risk of accident and /or death in harness. In the event of any accident and/or death in harness, the Party of the Second Part shall pay proper compensation to the employees as per The Workmens Compensation Act, 1923. The Party of the First Part will have no responsibility whatsoever, and will be kept fully indemnified and harmless. k) The Party of the Second Part shall also be responsible for the property of the Party of the First Part and in case of any damage whatsoever, shall immediately repair/replace the damaged property at their own cost and arrangement failing which Party of the First Part shall have right to recover the cost from the Party of the Second Part.

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l) The Party of the Second part as and when employed workman in case of any act of indiscipline on the part of workmen/employees engaged by the Party of the Second Part, the Party of the Second Part shall take suitable action against the delinquent employees with proper intimation to the appropriate authority of the Party of the First Part.

m) The workmen/employees of the Party of the Second Part as and when employed by the Party of the Second Part including himself shall have no right and/or any right to access whatsoever to claim as an employment with the company of the Party of the First Part. n) In case the workmen/employees engaged by the Party of the Second Part have any grievance they shall take it up with the Party of the Second Part without causing any disturbance in the premises of the Party of the First Part in any manner. Under no circumstances, shall the workmen engaged by the Party of the Second Part initiate or take part in any agitation or demonstration against the Party of the First Part. o) If the process forming part of this Agreement is abolished by any provision of law or under Sec. 10 of the Contract Labour (R&A) Act, 1970 the workmen/employees of the Party of the Second Part shall not become the employees of the Principal Employer i.e. Party of the first Part. p) During the terms of this Agreement the Party of the Second Part shall be an independent employer and not in any manner has any employer - employee relationship with the Party of the First Part and that of Principal to Principal. 4. OBLIGATIONS OF THE PARTY OF THE FIRST PART a) The Party of the First Part shall permit the duly authorized workmen of the Party of the Second Part at all convenient times to enter into and upon the premises only on presentation of the approved gate passes as mentioned below, for the purpose of carrying out their work. b) The Party of the First Part shall make to the Party of the Second Part all payments, as per Clause 10, throughout the term of this Agreement or so long the Agreement subsists or the Party of the Second Part performs its obligation under this Agreement. 5. COMPLETION The Work shall be deemed to have been completed on expiry of period of this Agreement and release of final payment to the Party of the Second Part by the Party of the First Part.

6. PENALTY: In terms of the General Terms of the Contract clause ________ (as applicable)

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7. DELEGATION (As Applicable)

8. INDEMNITY Party of the Second Part covenants and agrees to fully protect and hold the Party of the First Part, its employees and agents harmless against any claim, demand, actions, suits, proceedings, judgment, liabilities, costs, expenses, damages or losses. 9. BILLS The Party of the First Part reserves the right to require the Party of the Second Part to submit documentary evidence in support of the bills, including details of the work done, duly supported by the Certificate from the representative of the Party of the First Part in the first week of the following month. Party of the First Part also reserves the right to make at the earliest opportunity any adjustment which may be pending from the previous months.

10. PAYMENT As per the relevant clauses of work order 11. DURATION OF THE AGREEMENT

a)
b)

This Agreement shall be effective from the date of commencement of the work as per the Work Order The Agreement shall be deemed to expire on completion of the work and on compliance of all the statutory obligations by the Party of the Second Part as provided in for in the agreement, unless extended by both the parties in writing. 12. CANCELLATION/TERMINATION As Per the Clause 28 of the General Conditions of the Contract 13. CONSEQUENCES OF TERMINATION a) In the event of this Agreement being determined whether by efflux of time or notice or breach or otherwise, the Party of the Second Part shall forthwith return to the Party of the First Part all the papers, books or other articles belonging to the Party of the First Part.

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b) In the event of termination of this Agreement, the rights and obligations of the parties thereto shall be settled by mutual discussion. The financial settlement shall take into consideration not only the expenditure incurred but also the expenditure committed by the Party of the First Part.

c) In the event of termination of this Agreement, the Party of the Second Part shall be liable to refund the amount, if any, paid in advance to it by the Party of the First Part. d) Either Party shall be entitled to exercise any one or more of the rights and remedies given to it under the terms of this Agreement and the determination of this Agreement shall not affect or prejudice such rights and remedies and each party shall remain liable to perform all outstanding liabilities under this Agreement notwithstanding that the other may have exercised any one or more of the rights and remedies available against each other. 14. FORCE MAJEURE As Per the Clause 27 of the General Conditions of the Contract 15. CONFIDENTIALITY During the tenure of the Agreement and 7 years thereafter the Party of the Second Part undertake on their behalf and on the behalf of their subcontractors / employees / representatives / associates etc to maintain strict confidentiality and prevent disclosure thereof, of all the information and data exchanged / generated pertaining to the work under this Agreement for any purpose other than in accordance with the Agreement. 16. NOTICE Any notice to be served by either party on the other shall be sent by Registered Post and shall be deemed to have been received by the addressee within 07 days of posting. 17. SETTLEMENT OF DISPUTES AND ARBITRATION a) Any dispute(s) or difference(s) arising out, of or in connection with the contract shall, to the extent possible, be settled amicably between the Party of the First Part & Party of the Second Part. b) In the event of any dispute or difference whatsoever arising under this Agreement or in connection therewith including any question relating to existence, meaning and interpretation of the terms of the Agreement or any alleged breach thereof, the same shall be referred to the Secretary, CEO of Damodar Valley Corporation, Kolkata-54 or to a person nominated by him for arbitration. The Arbitration shall be conducted in accordance with the provisions of Arbitration and Conciliation Act, 1996 or

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any other latest enactment and the decision/judgment of Arbitrator/Arbitrators shall be final and binding on both the parties. The venue of the arbitration shall be at Kolkata. However, in case the Party of the Second Part is a Central Public Sector Enterprise/ Govt. Department, the dispute arising between the Party of the First Part & Party of the Second part shall be settled through Permanent Arbitration Machinery (PAM) of the Department of Public Enterprise, Govt. of India as per prevailing rules.

c) All suits arising out of NIT, subsequent work order and agreement, if any, are subject to jurisdiction of Court in the City of Kolkata only and no other Court, when resolution/ settlement through mutual discussion and arbitration fails. 18. AMENDMENTS OF THE AGREEMENT No amendment or modification of this Agreement shall be valid unless the same is made in writing by both parties or their authorized representative and specifically stating the same to be an amendment of this Agreement. The modifications / changes shall be effective from the date on which they are made/ executed, unless otherwise agreed to. 19. MISCELLANEOUS a) The Party of the Second Part as and when required shall deploy as many in number -expert personnel and/or skilled/semiskilled/unskilled workmen with adequate qualification and experience having appropriate level of acumen to carry out the job with entire satisfaction of the Party of the First Part.

b) No child labour shall be engaged by the contractor as per statutory rules of the Govt. of India.

c) The Party of the Second Part as and when employed their employees engaged in the job shall follow all safety rules at the

time of execution of work. It shall be the responsibility of the contractor to supply all safety equipment necessary to their O&M personnel without any extra cost to DVC. All statutory rules & regulations shall have to be followed by the contractor during employment/retrenchment of his workers/employees.

d) As the plant site is a protected area, necessary gate passes with photograph of every worker/employee of the Party of the Second Part shall be arranged by the Party of the Second Part with proper intimation to the Party of the First Part. The

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expenditure of issuing the gate passes to the workmen shall be borne by the Party of the Second Part. The gate passes shall be duly signed by the Party of the Second Part with official seal in addition to the signature of the holder (employee of the Party of the Second Part) and the authorised officer of the Party of the First Part.

e) In case of sub-letting the contract, the sub-contractor shall be engaged with prior approval of the Party of the First Part and at full risk of the Party of the Second Part.

f) The Party of the Second Part shall not pay less than the prescribed minimum wages to the workmen engaged by him under the Minimum Wages Act, 1948 and the Govt. Rules made there under and subject to revision from time to time. The monthly payment is to be made on the 7th day of the successive month. The Party of the Second Part shall intimate the disbursement of payment to the authorized representative of Personnel Dept. of the Party of the First Part on 7th -10th day of the successive month.

g) Legal suits arising out of the Agreement, if any, are subject to the jurisdiction in the Court of the city of Kolkata and no other Court elsewhere.

h) The workers/employees engaged by the Party of the Second Part should not be under the influence or addiction of drug/liquor while on duty. It should be obligatory on the part of the Party of the Second Part to remove any such person from the job whose action or conduct in the opinion of management of the Party of the First Part is detrimental to its interest. i) If the Party of the Second Part desires to execute a part of scope of maintenance contract which are very specialized in nature by engaging a specialized competent group they will have to obtain approval from the Party of the First Part, furnishing all credentials and requirement of the manpower strength before their engagement. However, the Party of the First Part reserves the right to discontinue the same at its discretion. j) The Party of the Second Part shall fully cooperate with other contractors employed by the Party of the First Part for associated plant and subsidiary as well as other similar activities and shall carry out all reasonable directions of the designated Chief Engineer (O&M) of the Party of the First Part or his authorized representative as the case may be. 20. CHANGE OF ADDRESS Each Party shall give notice to the other of any change or acquisition of any address or telephone number or FAX or similar number at the earliest possible opportunity but in any event within 48 hours of such change or acquisition.

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IN WITNESS WHEREOF the parties hereto put their signatures on the date as written above.

SIGNED, SEALED AND DELIVERED

Party of the Second Part

Party of the First Part

in the presence of:1. 2. 1. 2.

in the presence of:

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SCHEDULE:- (I)

Premises at which the Services are to be required.

SCHEDULE:- (II)

List of services to be provided at all the premises listed in Schedule I.

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